Open Item Accounts Receivable Invoice Processing
Payment Entry System
The Open Item Accounts Receivable Invoice Processing program allows you to generate invoices for products and services purchased in the Point of Sale (POS) system. Providing an alternative to up-front payments or charges to an account, this option increases the system’s flexibility with the ability to generate an 8.5 x 11 inch invoice as well as apply payments selectively to specific invoices. By simply selecting an ‘Invoice’ type order on the initial ‘Merchandise Sale’ screen, you are provided with the capability to invoice nonrecurring item codes. Once entered, these are stored in the customer’s equipment file, allowing you to better track all POS sales on a customer’s account. Additionally, by storing these items in the equipment file, you can incorporate POS sales into your target marketing efforts. When items are invoiced, the system creates a unique charge group for each transaction. This allows you to keep track of the 30, 60 and 90day aged balances for each invoice on the account, giving you a more accurate picture of the aging balances for POS invoices. Additionally, these unique charge groups allow you to apply payments to specific invoices, instead of spreading it equally across the account.
Benefits
Provides an additional option to bill customers out of the Point of Sale system Easily create & store invoice templates for use by multiple companies, then select which template to use when printing individual invoices Track all non-recurring item code purchases in customer’s equipment file, allowing you to run target marketing over POS sales Apply payments selectively to individual POS transactions
Invoice Maintenance Allowing you to create an 8.5 x 11 inch portrait invoice, a second Invoice Maintenance program has been incorporated with this option to give you the ability to customize the look and feel of your invoice to provide consistency with your company’s branding efforts. This program allows you to create multiple invoice templates for the different needs your organization may have, such as creating invoices for multiple companies. For each template, you can customize the company address, invoice header
Requirements • Point of Sale
Quintrex Data Systems Corp.
505 33rd Ave SW Cedar Rapids, IA 52404 Tel: 319.363.5508 Fax: 319.363.5516 Website: www.quintrex.com
Open Item A/R Invoice Processing
text, upper body text, lower body text and footer text. There are also additional fields with userdefinable text. You can use company specific verbiage for the ‘Shipped Via’ and ‘Terms’ fields in the top portion of the invoice. Additionally, the ’Shipping’ and ’Amount Due’ fields on the bottom portion of the invoice are customizable. Within the body of the invoice, items will appear in the order in which they were added within the POS system. For each item, the quantity, stock number or item code, item description, unit price and total charge for that item are displayed. Printed beneath the item description are up to four lines of remarks that were entered by the salesperson at the time of the sale. Open Item Accounts Receivable Invoice Processing brings additional functionality to the Point of Sale system. With the ability to generate 8.5 by 11 inch invoices with different invoice templates, you have an additional option when billing customers for POS purchases. The additional capability to create a unique charge group code for each transaction not only allows you to track the aged balance by invoice, but to also apply payments selectively to invoices on a customer’s account give you increased flexibility.
When entering a Merchandise Sale, you can select to create an invoice or a receipt. A receipt transaction gives the options of paying up-front or charging the purchase amount to the customer’s account.
Open Item A/R Invoice Processing
Your sales team can add up to four lines of remarks that will print beneath the item description on the actual invoice.
The POS Invoice Maintenance program allows you to customize multiple areas on your invoice. Using this program, you can create invoice templates and select which template to use when printing individual invoices.
Open Item A/R Invoice Processing