Mississippi School Records

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					                  MISSISSIPPI SCHOOL OF THE ARTS
                                      IMAGINE • CREATE • REALIZE


The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age
(“eligible students”) certain rights with respect to the student’s educational records. They are:
    •   The right to inspect and review the student’s education records within 45 days of the day the district
        receives a request for access.
Parents or eligible students should submit to the Executive Director (or the Executive Director’s designee) written
request that identifies the record(s) they wish to inspect. The Executive Director will make arrangements for access
and notify the parent of the eligible student of the time and place where the records may be inspected.
    •   The right to request the amendment of the student’s education records that the parent or eligible student
        believes is inaccurate or misleading.
Parents or eligible students may ask the Mississippi School of the Arts (MSA) to amend a record that they believe is
inaccurate or misleading. They should write the Executive Director, clearly identify the part of the record they want
changed, and specify why it is inaccurate or misleading.
If the MSA decides not to amend the record as requested by the parent or eligible student, the MSA will notify the
parent or eligible student of the decision and advise them of their right to a hearing regarding the request for
amendment. Additional information regarding the hearing procedures will be provided to the parent of eligible
student when notified of the right to a hearing.
    •   The right to consent to disclosures of personally identifiable information contained in the student’s
        education records, except to the extent that FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure to school officials with legitimate educational
interests. A school official is a person employed by the Mississippi Department of Education as an administrator,
supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit
personnel); a person serving on the Mississippi Board of Education; a person or company with whom the
Mississippi Department of Education has contracted to perform a special task (such as an attorney, auditor,
medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or
grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to
fulfill his or her professional responsibility.
Upon request to officials of another school district or college in which a student seeks or intends to enroll the MSA
discloses educational records without consent. Any disciplinary actions affecting attendance is included in the
student’s permanent record and cumulative folder. The MSA will forward education records, including disciplinary
records, to other schools or colleges in which the student seeks or intends to enroll.
The MSA discloses directory information regarding its students. Directory information means information contained
in an education record of a student which would not generally be considered harmful or an invasion of privacy if
disclosed. It includes, but is not limited to the student’s name, address, telephone listing, date and place of birth,
major field of study, participation in officially recognized activities and sports, weight and height or members of
athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational
agency or institution attended.
A school is required to provide military recruiters names, addresses, and telephone listings of secondary students,
unless the parent has opted-out of the disclosure as provided below.


         P.O. Box 229 • Brookhaven, MS 39602-0229 • Phone: (601) 823-1300 Toll Free: 1-866-672-7871 • Fax: (601) 823-1555
                                      IMAGINE • CREATE • REALIZE
The parent or eligible student has the right to refuse to let the MSA designate any or all types of information about
the student as directory information. The parent or eligible student must notify the Executive Director (or designee
of the Executive Director) in writing within 14 days or receipt of this notice that he or she does not want any or all of
those types of information about the student designated as directory information or disclosed to military recruiters.
The district may disclose directory information about former students without meeting these conditions.
    •   The right to file a complaint with the U.S. Department of Education concerning alleged failures by the
        district to comply with the requirements of FERPA. The name and address of the Office that administers
        FERPA is:

                                            Family Policy Compliance Office
                                            U.S. Department of Education
                                            600 Independence Avenue, S.W.
                                            Washington, D.C. 20202-46058

                                        Armed Forces Recruiter Access
The Armed Forces Recruiter Access to Students and Student Recruiting Information Forces Act requires that MSA
provide student names, addresses, and telephone numbers to military recruiters and institutions of higher education
upon request. Parents may choose to prohibit the school from providing any of the information by completing the
Refusal of Directory Information and Recruiter Access Form and returning it to the MSA school counselor
within three weeks of registration each year.

                                     Confidentiality and Disclosure Policy
MSA respects the privacy rights of all its constituents. This policy does not apply when disclosure is required to
prevent clear and imminent danger to an individual or the MSA school community, or when legal requirements
demand confidential information be revealed, or when it becomes clear to the faculty or staff that an individual is
making self-destructive choices. This includes, but is not limited to, threats of suicide, child abuse, pregnancy,
communicable or fatal diseases, eating disorders, substance abuse, self-mutilation, etc. Only information related to
the reason for disclosure will be revealed on a “need to know” basis. Individuals should consult with administration
as to the validity of an exception.

         P.O. Box 229 • Brookhaven, MS 39602-0229 • Phone: (601) 823-1300 Toll Free: 1-866-672-7871 • Fax: (601) 823-1555
                                    IMAGINE • CREATE • REALIZE

                        AND RECRUITER ACCESS FORM
Directory information—information that is generally not considered harmful or an invasion of
privacy if released—may be released at the discretion of school officials, without consent, for
any purpose. In addition, two federal laws require secondary schools to provide military
recruiters, upon request, the names, addresses and telephone listings of their students.

Please consider very carefully your decision to withhold any item of directory information as
defined in the MSA Family Educational Rights to Privacy Act Directory Information Notice
that accompanied this form. If you decide to ask that MSA withhold any or all of the directory
information, any requests for such information from individuals or entities not affiliated with the
Mississippi School of the Arts will be refused during the current school year. If you do not
return the form, directory information will be provided when requested during the time
your child is enrolled at the Mississippi School of the Arts.

Please check below any or all of the items that you wish to be withheld:

               ο Name                                                 ο Address
               ο Photograph                                           ο Telephone number
               ο Date of birth                                        ο Field of study
               ο Dates of attendance                                  ο Diploma awarded
               ο Honors and awards
               ο Participation in recognized activities and sports
               ο Weight and height of athletic teams

Parent/Guardian Name:
                                                    Please Print

Student Name:
                                                    Please Print

Parent/Guardian Signature:                                                               Date:

       P.O. Box 229 • Brookhaven, MS 39602-0229 • Phone: (601) 823-1300 Toll Free: 1-866-672-7871 • Fax: (601) 823-1555
                             IMAGINE • CREATE • REALIZE

P.O. Box 229 • Brookhaven, MS 39602-0229 • Phone: (601) 823-1300 Toll Free: 1-866-672-7871 • Fax: (601) 823-1555

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