Payroll Forms for Hiring and Rehiring of Faculty, Staff, and Student Employees
To ensure smooth processing of employee salary and withholdings, Payroll Services has developed the following chart to identify these critical details related to the hiring and rehiring of faculty, staff, and student employees.
ITEM Form W-4 NEW HIRE Form Required, hr.osu.edu/forms/W-4.pdf Marital status and withholding allowance will default to single with “0” allowances until form is received and processed by Payroll Services Online enrollment is highly encouraged for employees via the e-Payroll System epayroll.theworknumber.com/osu Employees need their OSU eight or nine digit employee ID number to access the system Employees should be able to enter Direct Deposit Data 48 hours after their appointment effective date Weekly load of Direct Deposit information into the HR system Visa/Citizenship Information To comply with Federal Regulations, complete the Visa and Citizenship panels for all foreign nationals Foreign Nationals should complete GLACIER Nonresident Alien Compliance System to verify taxation status To comply with Federal Regulations, complete the Visa and Citizenship panels for all foreign nationals Foreign Nationals should complete GLACIER Nonresident Alien Compliance System to verify taxation status Field Descriptions – Citizenship/ Passport & Visa/Permit Pages in the HR Assist Pages https://assist-erp.osu.edu/assist hr89/WebHelp/assisthr89.htm Glacier – Nonresident Alien Compliance System hr.osu.edu/payroll/taxglacier.aspx Payroll Services/Tax Office taxoffice@hr.osu.edu, 2-2311 Home Address Enter appropriate information into the HR system Address changes should be completed and entered into the HR system at the department level SSN/Name Changes SSN and name change corrections must be requested using the Request for Change of Record form and submitted to Payroll Services for processing Verify and update the address in the HR system Address changes should be completed and entered into the HR system at the department level SSN and name change corrections must be requested using the Request for Change of Record form and submitted to Payroll Services for processing Personal Information in HR Assist Pages https://assist-erp.osu.edu/assist hr89/WebHelp/assisthr89.htm RE-HIRE Not required to complete a new W-4 if tax information or school district has not changed in the past year ADDITIONAL INFORMATION Payroll Services/Tax Office taxoffice@hr.osu.edu, 2-2311, or hr.osu.edu/payroll/tax.aspx
Direct Deposit Preferred method of payment to employees
If not paid for 90 days, direct deposit in HR system will be inactive but the information will still appear on TALX. Employees need to delete and re-enter their information on TALX to reactivate their Direct Deposit
Payroll Services at payroll@hr.osu.edu, 2-2311, or hr.osu.edu/payroll/dd.aspx
Change Record Form hr.osu.edu/forms/changerecord.pdf Payroll Services/Tax Office at taxoffice@hr.osu.edu or 2-2311
The Ohio State University Office of Human Resources Payroll Services: Forms for New Hires and Rehires
Page 1 of 1 Revised 9/19/08