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					School - 2 - School
Visitation Program




Wisconsin Department of Public Instruction
Elizabeth Burmaster, State Superintendent
             www.dpi.wi.gov


                                             1
             Berland Meyer
          Education Consultant
Wisconsin Department of Public Instruction
     berland.meyer@dpi.state.wi.us
             608.266.5197

                                             2
What is School-2-School?
   School-2-School (S2S) is a part of DPI’s
    statewide system of support to schools
    identified for improvement

   S2S offers opportunities for SIFI schools to visit
    schools that have been successful at addressing
    issues of student achievement

   S2S can provide materials, guidelines, planning
    assistance, and fiscal support to both visiting
    and host schools


                                                         3
If you are a Visiting School …




                                 4
Visiting a School
   Define your purpose for your visitation

       Meet as a staff to review your school’s
        academic, instructional, and environmental
        profile
       Determine what it is you feel you need to
        change, infuse, or modify in your current
        program
       Commit to your thinking by creating a purpose
        statement for your visit. Why are you going?
       What will you look for during the visit?
       Know before you go!
                                                        5
Visiting a School
   Select a visitation site

       Look on the DPI / S2S website for schools that
        meet the purpose of your visit and have similar
        demographics
       New Wisconsin Promise Schools
       MPS High Achieving / High Attainment Schools
       What can the potential visitation site offer you?
       Selection of a host school may be determined
        by common demographics, grade level,
        instructional programs, or specific sub-groups
        of programming (i.e. ELL, SwD)

                                                        6
Visiting a School
   Define your visitation team

       The team may be composed of:
          Principal

          Lead Teachers – Reading and/or Math

          Special area instructors (ELL, SwD, etc.)

          Classroom teachers

          School Improvement team members

          Parent

          District curriculum leader




                                                       7
Visiting a School
   Determine when to make your visit

       The S2S visitation program is available during
        the second semester of 2005-06
       Consider the school year schedule in selecting
        dates - avoid vacation periods, testing days,
        and special event days at the host school
       Make sure that key host school staff are
        present for your visit




                                                         8
Visiting a School
   A Typical Visitation Schedule …

       8:30 AM - Arrive at the host school
       8:30–9:00 AM – Orientation
       9:00–11:30 AM – Visit instructional areas on
                          a 30 or 45 minute rotation
       11:30 AM–12:30 PM - Lunch
       12:30–2:00 PM – Continue visitation
       2:00–2:30 PM – Exit conference Principal
       2:30 PM – Departure for home school


                                                       9
Visiting a School
   What to look for during the visit?

       Use your defined purpose to help you to focus
        on specifics during the visit
       At large sites some staff may focus on one
        area while others might look at other areas
       Look at the entire environment as well as
        specific instructional and curricular activity
       Determine how various elements of the
        instructional program interact with one another
       Watch for key teacher behaviors that enhance
        the classroom environment, classroom
        instruction, and student achievement

                                                     10
Visiting a School
   The role of the principal

       Provide leadership
       Convene current staff and assess the status of
        education at your site
       Determine the area(s) of need with your staff
       Define with your staff those needs in writing as
        purpose statements
       Define with your staff in writing the “things to
        look for” during the visit
       Serve as the official representative for your
        school


                                                      11
Visiting a School
   Final preparations

       Make transportation arrangements
       Confirm with the Host Site principal your final
        visit plans and schedules
       Make arrangements for lunch
       Discuss appropriate dress for the day
       Review with the school team the purpose of
        the visitation




                                                          12
Visiting a School
   After The Visit

       List those ideas you felt to be useful to your
        school for improving instruction and learning
       Determine which of those could/should be
        implemented by the staff
       Determine which could/should be implemented
        but would need additional staff development or
        curricular resources
       Establish a goal(s) that calls for staff action on
        certain identified issues – don’t let things slide
        from the table
       Communicate back to the host school

                                                        13
    Visiting a School
   Assistance from the DPI or MPS Coordinator

       Pre-planning assistance with the visiting staff
       Provision of sample schedules and effective school
        materials
       Help in selecting the visitation site
       Assistance in coordinating logistics
       Assistance with the debriefing session after the
        visit
       Financial support for transportation, meals,
        substitute teacher pay
       Website support materials are available at
        (www.dpi.wi.gov/sst/s2s) (under construction)
                                                       14
If you are a Host School …




                             15
Hosting a Visit
   Benefits of hosting a visit

       It allows you to share your school’s success
        story
       It calls for you to look at your program and
        understand what makes it “work” for students
       It provides a meaningful forum for your
        teachers to dialogue with other teachers and
        staff about their work
       It encourages your staff to have a greater
        appreciation of their work


                                                   16
Hosting a Visit
   Understanding the purpose of the visit

       Understand why the school has chosen you for
        a visitation
       Be sure to understand the purpose your
        visitors have in mind
       Try to provide them with an experience that is
        relevant and meaningful toward their goal




                                                     17
    Hosting a Visit
   Preparing for the visitation

        Both principals should communicate with each
         other and have clear expectations about the
         purpose of the visitation
        Communicate those expectations to the host staff
        Try to provide the experiences your visitors are
         seeking
        Attempt to hold to a “normal” class schedule
        Determine if there are any “off limits” areas for
         the visitors
        Discuss confidentially issues

                                                        18
Hosting a Visit
   Beginning the visitation

       The Role of the Host Principal …
          Greet the visitors and hold a short pre-
           visitation meeting
          Discuss your school and its academic,
           instructional, and demographic profile
          Discuss your understanding of the group’s
           goal
          Review the schedule for the day




                                                       19
Hosting a Visit

   The Host Staff should …

       Review the visitation schedule beforehand
       Alert the principal to any potential conflicts
       Stay on schedule
       Stay on topic
       Interact with the visitors as possible
       Join the visitors for lunch if possible




                                                         20
Hosting a Visit
   End of the visitation

       The principal should hold an exit conference
        prior to the visitors leaving
          Review the day

          Answer any questions

          Revisit their purpose and determine if it
           was achieved
          Determine if you need to provide
           additional information



                                                       21
Hosting a Visit

   Assistance from the DPI

       Provision of sample schedules and effective
        school materials
       Assistance in coordinating logistics
       Financial support for meals, substitute
        teacher (release time) pay
       Website support materials
        (www.dpi.wi.gov/sst/s2s) (under construction)




                                                        22
Visitation Site Selection
   Possible sites:
       New Wisconsin Promise Schools
       MPS - High Achievement / High Value
        Added Schools
       DPI highlighted schools


   Coordinated by DPI / MPS Coordinator

   S2S Visitation Request Form – online
       www.dpi.wi.gov/sst/s2s   (under construction)



                                                        23
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Online S2S Visitation Request Form
 If you are interested in visiting another school as a part of the S2S program,
 please complete the following form and submit it to Berland Meyer,
 Educational Consultant for DPI, at berland.meyer@dpi.state.wi.us

 Name of your School:________________________________

 Address: _________________________________________

 Phone Number: ___________ Fax Number: _____________

 Principal’s Name: __________________________________

 Principal’s E-mail:___________________________________


 Define the focus of your visit: ____________________

 Select a school(s) from the list that meets your needs: ______________

 Determine a preferred visitation date and time: ____________________

 Determine if there are any logistical issues that need to be resolved: ___
 __________________________________________________________

 Contact DPI for final arrangements

                                                                                  26
Sample List of Visitation Sites
  School          Contact        Visitation       Visitation          AYP
                                   Days             Times            Focus
Newton          Mr. Thomas       M-W-F          8:00 AM to 3:00   Reading &
Elementary      Fisher                          PM                Math
(pK-5)
Green Tree      Mr. Don          Tues or Thus   8:00 AM to        ELL Reading
Elementary      Tensen                          2:300 PM
(4-6)
Grand Ave.      Dr. Duane        Tues AM        8:30-11:30 AM     Graduation
High School     Kleiny           Wed PM         12:30 3:30 PM     Rate / SwD
(9-12)
Wm Pauls        Ms. Matty        Monday         8:00 AM to        Attendance,
Jr. High        Achee            through        3:00 PM           SwD, ELL
(7-8)                            Thursday

Warsaw          Dr. Theodore     TBD            8:30 AM to        Reading for
Middle School   Nicholson                       3:00 PM           Economically
(6-8)                                                             Disadvantaged


      (Note: these are fictitious sites)                                       27
S2S Resource Materials
   Video tours of selected New Wisconsin Promise
    Schools:

       Morse Middle School, Milwaukee
       Barton Elementary School, Milwaukee
       Zablocki Elementary School, Milwaukee
       Urban Middle School, Sheboygan
       Webster-Stanley Elementary, Oshkosh
       O’Keefe Middle School, Madison
       Jefferson Elementary, Stevens Point
       Birchwood K-12, Washburn
       Chetek, High School, Chetek
       Hayward Middle School, Hayward
       Longfellow Elementary School, Eau Claire


                                                    28
S2S Resource Materials
   Web Site links
       School improvement
       Effective schools
       School Climate Surveys
       Visitation questions


   PDF Documents
       School-2-School Executive Summary
       S2S Tri-Fold “quick look” brochure



                                             29
Resources Continued
   Planning and facilitation support
       DPI Staff: Berland Meyer –
        berland.meyer@dpi.state.wi.us
       MPS District Coordinator –
        TBD@MPS.org

   Logistical support

   Financial support
       Transportation, meals, materials – Use DPI
        Claim Form 1135
       Substitute teacher reimbursement – submitted
        by the District by June 15th


                                                   30
Remember to be helpful ….




                            31
   For more information contact

Berland Meyer, DPI
berland.meyer@dpi.state.wi.us
608-266-5197


Mary Kleusch, DPI
mary.kleusch@dpi.state.wi.us
608-267-3163




                                  32
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Now, your input is needed …….

   Can the S2S Program be of value to
    your staff and school?



   What changes, additions, or deletions
    would you suggest for the S2S
    program as it has been described?


                                         35
More input ………….
   What new documents or resources
    would you suggest be added or
    referenced to make the list more
    helpful to you and your school?

   Are the choices and locations of the
    suggested visitation schools
    reasonable and viable?
    What is missing?

                                       36
More input ………….
   Principals – Is the process DPI has
    suggested for filing reimbursement
    claims reasonable?
    Is there another way that would be
    better?

   Can the DPI S2S program interface
    with the “Learning Walks” effort
    development by MPS?

                                          37
More input ………….
   Does the proposed Website appear
    to be of value to you and your
    school?
    What other resources should be
    added to this site?

   How can the DPI best assist you
    and your school if you decide to
    participate in the S2S program?

                                       38
More input ………….

   What else do you want to tell us
    about this program and its value to
    you and your school?




                                          39
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Online Visitation Request Form
               S2S Visitation Request Form

    If you are interested in visiting another school as a part of the
    S2S program, please complete the following form and submit
    it to Berland Meyer, Educational Consultant for DPI at
    berland.meyer@dpi.state.wi.us

    Name of your School:________________________________
    Address: _________________________________________
    Phone Number: ___________ Fax Number: _____________
    Principal: _________________________________________
    Principal’s E-mail:___________________________________

    Grade Range (choose one):
    ___ Elementary School; ___ Middle School; ___ High School
    What are you most interested in seeing?_________________
    _________________________________________________
    When would you like to visit? (date and time) ___________
    What school or schools would you like to visit?____________

    Would you like assistance with planning this visit?_________

    Are there any logistical issues that need to be considered for
    this visit to be successful?___________________________
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