2009-2010 Employee Guidebook
Mesabi Range Community & Technical College
Campuses in Virginia and Eveleth, Minnesota
Mesabi Range Community & Technical College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law.
The Employee Guidebook is subject to modification at any time.
Table of Contents
Provost’s Message Introduction College Profile Overview of Minnesota State Government MnSCU and College Mission Statements College Mission, Vision, Values, Strategic Foundation Statements MnSCU Mission Statement Informational Documents Calendars Building Hours and Holiday Closings Minnesota State Colleges & Universities Board of Trustees Minnesota State Colleges & Universities System Mesabi Range Community & Technical College Advisory Board Foundation Board Human Resources Contacts and Website Address Employee Orientation Position Descriptions Personnel Files and Data Privacy Benefits Employee Assistance Program Family and Medical Leave Act Wages and Paychecks Union Membership Leave Requests: Sick Leave, Annual (or Personal) Leave, and College Business Leave Staff Development and Training Statement of Dress Leave Information Human Resource and Payroll Numbers Tuition Waiver Benefits for Employees College, State, and System Policies Policy Index Weather Emergencies and College Closings Policy Non-Discrimination in Employment & Education Code of Conduct and Ethics Possession or Carry of Firearms Zero Tolerance of Workplace Violence Code of Conduct – Questions and Answers 5 6 7 8 10 11
13-14 15 16 16 17 17 19 19 19 20 21 21 21 21-22 22 23 23 23 24 25 26-29 31-33 34-42 43-45 45-49 49-51 52 53-64
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Academic Affairs Contact Academic Integrity Professional Standards Scheduling of Courses General Information Writing a Course Outline-Examples Writing a Course Syllabus Student Evaluations/Assignments Final Exams/Schedules Student Attendance Policy Student Discipline Confidentiality of Student Records Clerical Assistance Reporting Absences Guidelines for Securing a Substitute Instructor Posting of Office Hours Faculty Shared Governance Council Academic Affairs and Standards Council Guidelines for Securing a College Lab Assistant Fiscal Affairs Contact Purchase Orders/Instructional & Activity Budgets Purchasing Policy Office Supplies and Equipment Travel Requests and Reimbursement Employee Business Expense Reimbursements Use of State Vehicles MnSCU Fleet Safety Program Bookstore Access Fees Telephones Cell Phones Student Services Contact Bookstore Business Office Career Center Child Care Computer Labs and Services Counseling/Advising Services Disability Services E-Mail Address Equity Services Financial Aid
65 65 65-67 67 67 67-70 71-72 72 72-73 73 73 73 73 73 73 74 74 74 74 76 76 77 78 78 78-79 79 79-84 85 85 85 86
88 88 88 88 88 88 89 89 90 90 90
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Food Service Housing ID Cards Insurance Learning Center/Library Lockers Minority Services Parking Regulations Lost and Found Placement Services Records Office Student Support Services (SSS) Transcripts Vehicle Use Veteran Affairs Student Life Information Technology Services Staff Services Provided to Faculty and Staff Campus Email Account Novell Network Account Accessing Your Files from a Web Browser with NetStorage Using the Mesabi Drive (Q) Using the Mesabi Drive (I) Logging into Student Lab Computers Logging into Classroom Computers D2L Online Classroom Support Acceptable Use of Computers & Information Technology Additional Services Mail: Incoming and Outgoing Keys Maintenance Staff Campus Security Service Public Information Team Employee Newsletter Continuing Education/Custom Training Staff Listing Program Information Organizational Chart Organizational Chart
90 91 91 91 91 91 91 92 92 92 92 92 92 93 93 94-96 98 98 98 98 99 99 99 99 100 100 101-102 104 104 104 104 104 104 106 106-107 109
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Provost’s Message
Congratulations on joining our team! You are a welcome and appreciated employee of Mesabi Range Community & Technical College. It is our practice to hire the best professionals for the job, so count yourself amongst the best! We believe that Mesabi Range College ―leads the way‖ for students, whether they wish to complete the first two years of a baccalaureate degree, pursue one of many career programs, develop basic skills, or enhance their lives through continuing and community education. With a beginning dating back to 1918, Mesabi Range College offers a rich history and tradition of excellence in learning. Mesabi Range College is a great place for students to learn and grow. It is a good place to be employed, and to have an important stake in the future and the success of every student. Mesabi Range’s diverse and interesting classes are presented by a faculty that cares about students and measures their success and achievement as the goal. Support staff members are influential in the entire college experience of our students. Transfer credits from Mesabi Range are fully accredited and guaranteed to transfer. Career programs provide students with technical skills for immediate employment following graduation. Our campuses feature state-of-the-art equipment, which enables instructors to combine classroom instruction with exciting, hands-on learning. Our programs are validated by advisory committees in accordance with national, regional, and local business and industry standards. Employers across the nation recognize our graduates’ ability to be productive employees in today’s competitive job market. A full slate of student activities and athletics provide a comprehensive college experience; additionally, we offer excellent advising, counseling, and career planning services. Our location in northeastern Minnesota provides unlimited possibilities for outdoor recreation. Our campuses are located only minutes from Giants Ridge Golf & Ski Resort, which boasts some of the finest downhill skiing and snowboarding in the Midwest and a challenging 18-hole championship golf course. The nearby Boundary Waters Canoe Area Wilderness and Superior National Forest provide unique outdoor opportunities, as well. At Mesabi Range College, students receive a quality education at an affordable price, as well as receive maximum attention from caring professionals. We are proud of our campuses, staff, and students—and we are pleased that you have joined the fine professional team at Mesabi Range Community & Technical College.
Dr. Tina Royer, Provost
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Introduction
This guidebook is written and issued by the administration at Mesabi Range Community & Technical College as an official source of current operational policies and procedures. To minimize the number of regulations and procedures, only those items are included which seem essential to good organization, communication, and coordination. Each and every member of the staff, however, is expected to be familiar with the information in this guidebook. The guidebook should be regarded as a supplement to all professional staff contracts. Although an attempt has been made not to repeat information from those contracts, the procedures and policies in this guidebook are to be considered in the context of the terms and official interpretations of the contracts. In the case of any conflict between this guidebook and the contracts, the terms of the contracts will prevail. It is presumed that things will change. The guidebook is intended to be dynamic and adaptive. In general, changes in our policies and procedures will come in one or more of the following ways: 1. Legislative changes in Minnesota statutes; 2. Policy/procedure memoranda from the Department of Administration of the State of Minnesota; 3. Changes in system-wide or specific institutional policy/procedures approved by MnSCU; 4. Administrative changes made by the Chancellor's office; 5. Changes developed at the initiative of the college administration with the approval of the Provost; 6. Changes initiated by the faculty groups in discussions with the administration and approved by the Provost; 7. When logical and appropriate, changes initiated by other personnel constituencies in discussions with the administration and approved by the Provost; 8. Changes that result from conflict with the terms of official interpretation of the terms of the contract or from a successful grievance to that effect; 9. Changes that result from additional negotiations between the individual unions and MnSCU. This guidebook is designed to facilitate deletions, modifications, or additions as they occur.
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Profile of Mesabi Range Community & Technical College
Eveleth Junior College (founded, 1918) and Virginia Junior College (founded, 1921) merged in 1966 and became Mesabi State Junior College, located in Virginia, Minnesota. Eveleth Area Vocational Technical Institute was created by the Minnesota Legislature in 1963. Over the years, the legislature mandated a series of name changes for the institutions. In 1982, the Colleges became member institutions in the Arrowhead Community Colleges, a multi-campus network providing educational services throughout northeastern Minnesota. In the fall of 1981, Mesabi and Vermilion merged with three other Northeastern Minnesota colleges (Hibbing, Itasca, and Rainy River) to form Arrowhead Community Colleges. Centers at Fond du Lac and Duluth joined the Arrowhead colleges in the late 1980s. On July 1, 1996, Mesabi Community College and Range Technical College-–Eveleth merged to form Mesabi Range Community & Technical College (MRCTC) and joined Vermilion Community College (VCC) in a multi-college district: The Laurentian Community & Technical College District (LCTCD). The Colleges were among Minnesota's twenty-one community college campuses governed since July 1995 by the Minnesota State Colleges and Universities. In October 1999, the Laurentian District was dissolved and the Northeast Higher Education District (NHED) was formed by the MnSCU Board of Trustees. This association partners Mesabi Range Community & Technical College, Itasca Community College, Rainy River Community College, and Vermilion Community College. This partnership also gives autonomy back the College. Hibbing Community College joined NHED in 2004. MRCTC's location in northeastern Minnesota provides students unlimited possibilities for outdoor recreation. In fact, Mesabi Range is called "Minnesota's Ski Country College," close to Giant's Ridge Ski Area. An internationally known training center for cross-country skiers and biathletes, Giants Ridge serves as a diverse recreation area for the public. The Boundary Waters Canoe Area Wilderness and Superior National Forest provide unique opportunities for outdoor experiences. A full slate of student activities and athletics rounds out the Mesabi Range experience. Also, students and staff with families will find MRCTC’s child-care center a convenient asset. The College offers students the option of an Associate in Arts degree for transfer to four-year institutions; the Associate in Applied Science degree designed to apply to specific career/technical studies; the Associate in Science degree for pre-professional or selected technical programs which routinely transfer to four-year degree programs in the same field; and a Vocational certificate for completion of various one-year career programs. In addition, the Colleges offer a variety of unique credit and non-credit courses for area residents of all ages.
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Overview of Minnesota State Government
Minnesota State government is organized into three branches: 1. 2. 3. Executive Legislative Judicial
The Minnesota State Colleges and Universities (MnSCU) is part of the Executive Branch.
Executive Branch
―The Administrators"
Purpose: to administer laws that the legislature passes and see that the business of state government is run efficiently and correctly. Members: Six constitutional officers: Governor, Lt. Governor, Secretary of State, State Auditor, State Treasurer, Attorney General Department and agency commissioners appointed by the governor; 40,000+ state employees
Legislative Branch
―The Lawmakers‖
Purpose: to make new laws, and to change or abolish old laws; set the state’s budget and tax policies; propose changes to state constitution; elect U of M regents; oversee state government. Members: 201 total: 67 senators, 134 Representatives
Judicial Branch
―The Judges‖
Purpose: to uphold the constitution of the state and nation; to interpret the laws. Members: Supreme Court: one chief justice and six associate justices Court of Appeals: one chief justice and fifteen associate justices. District Court: ten judicial districts, each with several judges Conciliation Court: one court in each county
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MnSCU and College Mission Statements
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Mesabi Range Community & Technical College
Mesabi Range is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools and is part of the Minnesota State Colleges and Universities System (MnSCU).
Mission
Mesabi Range Community & Technical College provides high quality education resulting in rewarding employment, lifelong learning, and the enriched lives of our students and community.
Vision
Mesabi Range Community and Technical College will lead Northeastern Minnesota in accessible, innovative, and high quality learning and educational opportunities.
Values
Mesabi Range Community and Technical College values leadership in learning through innovation, excellence, integrity, and accountability.
Strategic Foundation
Mesabi Range Community and Technical College is: 1. Learner Focused; Customer Service Oriented 2. A Leader and Innovator in Technology and Learning Tools 3. Focused on Integrity through Community and Environmental Stewardship
Strategic Goals
1. Communication: Mesabi Range Community and Technical College will enhance communication within the college and with stakeholders. 2. Leadership: Mesabi Range Community and Technical College will create and encourage leadership opportunities for employees and students. 3. Student Engagement and Enrichment: Mesabi Range Community and Technical College will develop a comprehensive Student Engagement and Enrichment plan for the college. 4. Regional and Global Engagement: Mesabi Range Community and Technical College will be an active participant and leader in regional and global engagement.
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Minnesota State Colleges & Universities System Mission
Minnesota State Colleges and Universities (MnSCU) provides accessible high-quality, futureoriented education and community service through technical, pre-baccalaureate, baccalaureate, master’s, occupational and continuing education programs. Each State college and university has a distinct mission that is consistent with and supportive of the overall mission of Minnesota State Colleges and Universities. Minnesota State Colleges and Universities provide high-quality programs comprising: Technical education programs, delivered principally by technical colleges, which prepare students for skilled occupations that do not require a baccalaureate degree. Pre-baccalaureate programs, delivered principally by community colleges, which offer lower division instruction in academic programs, occupational programs in which all credits earned will be accepted for transfer to a baccalaureate degree in the same field of study, and remedial studies. Baccalaureate and graduate programs, delivered principally by state universities, which offer undergraduate and graduate instruction through the master’s degree, including specialist certificates, in the liberal arts and sciences and professional education.
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Informational Documents
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Mesabi Range Community & Technical College Academic Calendar 2009-2010
August
S M T W R F S
1
September
S
30
October
F
4 14 11 18 18 23 25 28 25 26 18
M
31 10
T
1 11 8 H 15 15 20 22 25 29 30
W
2 12 9 16 16 21 23 26 30 31
R
3 13 10 17 17 22 24 27
S
5
S
M
T
W
R
1 32 8 37 15 MSCF 22 45 29 50
F
2 33 9 38 16 MSCF 23 46 30 51 17 3
S
2
3
4
5
6
7
8
6
7
12
4
5 34 12 39 19 42 26 47
6 35 13 40 20 43 27 48
7 36 14 41 21 44 28 49
10
9
10
11
12
13
14
15
13
14 19
19
11
16
17
18 1 FD 25 6
19 2 AD 26 7
20 3 AD 27 8
21 4 FD 28 9
22
20
21 24
24
23
24 5 Fall Semester
29
27
28 29
31
November
S
1
December
R
5 55 12
Key
F
4 72 10 73 11 78 18 83 FD 25 H 12 Fall: College Building is closed for all staff: September 7 (Labor Day), November 11 (Veterans Day), November 26, 27 (Thanksgiving), December 25 (Christmas), January 1 (New Years), January 18 (Martin Luther King Day), February 15 (Presidents Day) 74 Class Days 4 Exam Days – December 14, 15, 16, 17 5 Duty Days 83 Days Total
M
2 52
T
3 53 10 57 58 17 62 24 67
W
4 54 11 H 18 63 25 68
F
6 56 13 59 60 20 65 27 H
S
7
S
M
T
1 70
W
2 71 9 76 16 81 EX 23
R
3
S
5
Student Class Days Numbered Total Paid Faculty Days:
FD=Duty Day Faculty Assigned AD=Duty Day Admin. Assigned E=Exam Day H= Holiday
= No classes/offices open
8
9
14
6
7 74 14 79 EX 21
8 75 15 80 EX 22
15
16 61
19 64 26 H
21
13
22
23 66
28
20
77 17 82 EX 24
19 Semester Total:
26
27 28
29
30
31
29
30 69
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Mesabi Range Community & Technical College Academic Calendar 209-2010
January
S
31 4 5 6 7 1 FD 14 5 20 8 26 12 13 27 14 9 28 15 21 10 29 16 6 22 11 30 28
February
R F
1 H 8 2 AD 15 7 23 21 22 31
March
R
4 20 11 25 18 19 30 26 35 28 29 51 27 21 22 46 30 52
M
T
W
S
2
S
31
M
1 17
T
2 18 9
W
3 19 10 23 24 17 27 28 24 32 33
F
5 21 12 26
S
6
S
M
1 36 8 S B 15 41
T
2 37 9 P R 16 42 23 47
W
3 38 10 R E 17 43 24 48 31 53
R
4 39 11 I A 18 44 25 49
F
5 40 12 NG K 19 45 26 50
S
6
3
9
7
8 22
13
7
13
10
17
11 3 Spring Semester 18 H
12 4 19
13
16
14
15 H
16
20
14
20
23
29 25 34
27
24
25
April
S M T W R
1 54 4 5 56 11 12 61 18 19 66 25 26 71 27 72 20 67 28 73 13 62 21 68 29 74 6 57 14 63 22 69 30 75 30 31 7 58 15 64 23 70 23 24 25 8 59
May
F
2 55 9 60 AD 16 65 24 16 10 2 3 76 17 9 10 81 EX 17 11 82 EX 18 4 77 5 78 Grad 12 83 EX 19 6 79 13 84 FD 20 7 80 EX 14 85 FD 21 15 8
Key
R F S
1 Student Class Days Numbered Total Paid Faculty Days: FD=Duty Day Faculty Assigned AD=Duty Day Admin. Assigned E=Exam Day H= Holiday
S
3
S
M
T
W
= No classes/offices open
Spring: College Building is closed for all staff: September 7 (Labor Day), November 11 (Veterans Day), November 26, 27 (Thanksgiving), December 25(Christmas), January 1(New Years), January 18(Martin Luther King Day), February 15(Presidents Day) 76 Class Days 4 Exam Days – May 7, 10, 11, 12 5 Duty Days 85 Days Total Spring Break: March 8th – March 12th Graduation Day: May 12th 2010
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Semester Total:
26
27
28
29
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Building Hours and Holiday Closings
Following are the building hours for College. Check the calendar for holiday building closings. MRCTC—Virginia School Year Hours: Monday – Thursday Friday Saturday Monday – Thursday Friday 6:30 a.m. – 10:00 p.m. 6:30 a.m. – 9:00 p.m. 7:30 a.m. – 4:00 p.m. 6:30 a.m. – 10:00 p.m. 6:30 a.m. – 5:00 p.m.
Summer Hours:
MRCTC—Eveleth School Year Hours: Summer Hours: Monday – Thursday Friday Monday – Friday 6:00 a.m. – 9:00 p.m. 6:00 a.m. – 6:00 p.m. 6:30 a.m. – 4:30 p.m.
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Minnesota State Colleges and Universities (MnSCU) Board of Trustees
Duane Benson Cheryl Dickson Jacob Englund (Student) Ruth Grendahl (Vice Chair) Clarence Hightower Allyson Lueneburg (Student) Dan McElroy David Olson (Chair) David Paskach Thomas Renier Christine Rice Louise Sundin C. Scott Thiss (Treasurer) Terri Thomas James Van Houton Minneapolis St. Paul Minneapolis Apple Valley Minneapolis Winona St. Paul St. Paul Cottonwood Duluth Lake Elmo Minneapolis Edina Rochester Minneapolis
More information on Board of Trustees is available on the Minnesota State Colleges and Universities website (www.mnscu.edu).
Minnesota State Colleges and Universities (MnSCU) System
James McCormick, Chancellor Janice Fitzgerald, Deputy to Chancellor Gail Olson, General Counsel Linda Baer, Senior Vice Chancellor for Academic and Student Affairs Laura M. King, Vice Chancellor/Chief Financial Officer Judy Borgen, Associate Vice Chancellor of Budget Tim Stoddard, Associate Vice Chancellor for Financial Reporting Ken Niemi, Vice Chancellor for Information Systems Bill Tschida, Vice Chancellor for Human Resources Linda Skallman, Associate Vice Chancellor for Personnel Whitney Harris, EOD Executive Director Mary Leary, Associate Vice Chancellor for Labor Relations Michael Murphy, Associate Vice Chancellor for Strategic Partnerships Allan Johnson, Associate Vice Chancellor for Facilities Linda Kohl, Associate Vice Chancellor for Public Affairs Mike Lopez, Associate Vice Chancellor for Student Affairs Manual Lopez, Associate Vice Chancellor for Academic Program Quality Gary Langar, Associate Vice Chancellor for Academic Innovation Leslie Mercer, Associate Vice Chancellor for Research
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Mesabi Range Community & Technical College Virginia and Eveleth, Minnesota Campuses College Advisory Committee 2009-2010
Chair: John Haugen Vice Chair: Jim Currie Dan Anderson Bill Culbert Keith Harvey Mike Lenich Lisa Niskanen Charles Rick Jean Bailey Jim Currie John Haugen Dan Lind Glenn Patrick Tina Royer Steve Biondich David Dailey Judie Kauchick Peter Makowski Polly Podpesker Roy Smith Kathy Bradach Sue Devereux Cindi Knpifer Susan Martin Roxanne Richards Dana Waldron
Foundation Board Members 2009-2010
Officers: President: David Allen (2011) Vice President: Brian Haines (2011) Secretary: Margaret Kajala (2010) Treasurer: Cheryl Olivanti (2009) Current Board Members: Archie Hill (2010) Jerry Yourczek (2011) College Representation: Dr. Tina Royer, Provost Executive Director: Cindi Knipfer Phone: 748-2433
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Human Resources
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Human Resources
Contacts: Patricia Delich, Director of Human Resources (218) 749-7743 e-mail: p.delich@mr.mnscu.edu Deb Buria-Falkowski, Personnel Aide, Sr. (218) 749-7767 e-mail: d.falkowski@mr.mnscu.edu FAX: (218) 749-0321
HUMAN RESOURCES WEBSITE ADDRESS: http://www.mr.mnscu.edu (College link) Or direct link: http://www.mr.mnscu.edu/human/human.html
Employee Orientation Human Resources Visit This includes information about the position for which the new employee is hired and the exchange of information for payroll/personnel purposes. Topics such as benefits will be explained at this meeting. Access to an Employee Guidebook is given to the employee, which includes all of the policies and regulations of which employees must be aware (e.g. College’s Sexual Harassment Policy, Drug and Alcohol Policy). Introductory Tour of the College This will be conducted on the first work day, even though a tour may have been given during the interview phase. The tour will be for the purpose of familiarizing the new employee with the building layout and to meet other employees and will be conducted by the employee’s supervisor. Employee Orientation Program will be offered each Fall Semester for a series of presentations on the different departments of the College (i.e. Academic Affairs; Student Services; Enrollment Services, Library, Technology; Continuing Education and Custom Training; Fiscal Services, etc.). This is a great opportunity to meet fellow employees! In addition to the presentations, new employees will be provided with an ―Orientation Packet‖ containing essential information for their new position, such as, computer signon, email address, office number, telephone, etc. Position Descriptions Position descriptions are written for each non-faculty position, and copies are retained by both the supervisor and the employee. A copy retained in the personnel file at the Human Resources Office. The supervisor and the employee should keep the position description updated as necessary. It will be reviewed at least yearly or at the time of any performance reviews.
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Personnel Files and Data Privacy Personnel files are maintained at the Human Resources Office in Virginia. The files are available for inspection by employees or by supervisors. Contents of the personnel file may include: Initial employment data: including resumes, applications, and appointment documents leading to initial employment Historical employment data Transcripts Insurance applications: initial and changes Documents regarding employment status Performance evaluations Disciplinary reports Documents submitted by the employee for addition to the file
It is the employee’s responsibility to inform the Human Resources Office of demographic/ personal information if it changes, such as change of name or address, marital status, birth of children, etc. Data privacy laws protect specific information about employees. Information which is PRIVATE includes: Unemployment insurance documents Medical statements Performance evaluations Memos withholding annual pay increases for performance reasons Original reference check letters W2 forms Insurance coverage forms
Other information is PUBLIC, including: Name Salary Original application form Pension & benefit amounts Expense reimbursements Position descriptions Education and training Work background Salary increase memos Commendations Discipline letters, memos Status of any charges or complaints filed against an employee
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Benefits Employee benefits for eligible employees include medical and dental insurance, retirement benefits (mandatory and optional), paid vacation and sick leave, paid holidays, tuition waivers, and other attractive additions to wages. Eligibility for benefits is generally set through collective bargaining. Employees will find details of benefits available in the appropriate employment contract. Questions regarding eligibility for and information about benefits can be addressed to the Human Resources staff. Employee Assistance Program 1-800-657-3719
The Minnesota State Employee Assistance Program (EAP) was established because State employees and agencies experience distress from time to time. Personal issues sometimes create job performance problems for individuals, supervisors, and work groups. The State, as an employer, wants to provide the means for an employee to get help easily, confidentially, and voluntarily. Since employees are the State’s most important resource, both our State agencies and our employees benefit from the Employee Assistance Program. There are EAP providers in the area that render confidential services to employees in need of counseling or referral to social service agencies. Employees who may wish to access the Program are encouraged to contact the provider directly at 1-800-657-3719. The Human Resources Office can provide further information regarding current area providers or program information. Family and Medical Leave Act (FMLA) The Family and Medical Leave Act (FMLA) went into effect on August 5, 1993. It is a federal law which (broadly stated) provides eligible employees with paid or unpaid leave for up to 12 weeks in a 12-month period for the birth or adoption of a child, for the care of a child, spouse, or parent who has a serious health condition, and for serious illness of an employee. The law was updated in 2009 to include leave up to 24 weeks in order caring for a family member injured while enlisted in the United States military. It also entitles employees to job protection and employer-paid insurance during the period of a qualifying leave. The State has established that the 12-month period coincides with the State’s fiscal year (July to June). Further information can be obtained at the Human Resources Office regarding eligibility and procedures to use FMLA. Wages and Paychecks Payday is every other Friday (bi-weekly) and direct deposit is the State’s mandatory method of issuing wages. There are 26 paychecks in a 12-month period. A listing of pay periods is available from the human resources staff. Hourly staff work hours are submitted through the electronic program eTimesheets. This program can be accessed in the Human Resources section of the Mesabi Range website. Access to this database will be provided by HR at the time of hire. https://webproc.mnscu.edu/etimesheet/?campusid=411 Pay for part-time faculty is issued based on the dates of the work performed and timely submission of information to the Human Resources Office.
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Questions regarding your pay or payroll information can be addressed to the Human Resources Office. Union Membership Eligible employees of Mesabi Range Community & Technical College are represented by the following unions, each with its collective bargaining contract. AFSCME (Local 4001) MAPE (Minnesota Association of Professional Employees) MMA (Middle Management Association) MSCF (Minnesota State College Faculty) (formerly MCCFA and UTCE)
Employees will receive contracts of the appropriate bargaining unit.
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Leave Requests: Sick Leave, Annual (or Personal) Leave, and College Business Leave
Leave from regular duty is requested online through the eTimesheets program. These forms are to be submitted and APPROVED PRIOR to the date of leave (see contracts regarding submission of requests). https://webproc.mnscu.edu/etimesheet/?campusid=411 Regarding sick leave, requests should be submitted in advance of the period of absence when practicable; and when advance notice is not possible, employees shall notify their supervisor by telephone or other means at the earliest convenience. Specific instructions regarding notification of illness should be discussed with the supervisor. College business leave is to be requested and authorized prior to taking it, using the written request form available. Any expenses involved should be noted. Staff Development and Training Mesabi Range Community & Technical College encourages all employees in life-long learning and career development. It is the College’s obligation to balance this philosophy with the expectation that students are our highest priority and the responsibility to maintain a financiallysound institution. Mesabi Range's staff development and training activities include a variety of learning opportunities: Technology Training and Development Faculty Sabbaticals (contractual benefit) Administrative Sabbaticals Tuition Waivers (contractual benefit) Project Release Time Staff Duty Days Conferences Individual Career Planning Retirement Seminars (not individual retirement counseling)
Questions about staff development can be addressed to the Human Resources Office. Statement of Dress At MRCTC, we are very proud of our image as a high-quality educational institution in both the local communities and the larger academic community. Our image is formed, in part by the impression employees make on students and the public. Personal appearance is a factor in creating an impression. Changes in fashion and differences in job assignments make it difficult to create specific guidelines; therefore, we ask that employees help us maintain our positive public image by making clothing choices that are appropriate to their work environment.
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Leave Information College Business Leave: The Employee Guidebook briefly addresses this type of leave, ―College business leave is to be requested and authorized prior to taking it, using the written request form available. Any expenses involved should be noted.‖ The College Business Absence Form states that ―Whenever possible, this request should be submitted at least one week in advance for institutional representation and ten days in advance for staff development.‖ The College Administration will make every effort to review and return requests in the shortest possible time so plans for travel can be made. Special circumstances should be discussed with the supervisor when divergence from the normal procedure may be necessary or time is at issue. Communication between supervisor and employee is the best way for expressing the expectations in a particular department. Conversations regarding the expectations would help to clarify things for all parties. Sick Leave: An employee who calls in to notify the supervisor of illness or has a medical emergency which necessitates leaving work is expected to fill out a request immediately upon returning to work. Doctor appointments and scheduled surgeries (for example)—planned leave-are to be submitted in advance. A reasonable expectation of the definition of ―advanced‖ should be a topic of discussion between supervisors and employees. In some areas of the college where a replacement may need to be found, a longer period of time may be required. Faculty will continue to utilize paper leave requests located on the Mesabi shared drive under Human Resources Forms while staff will utilize the eTimesheets program. Annual Leave: Approval of this type of leave has been mostly ―discretionary‖ on the part of the supervisor. In some departments, it is important that supervisors know well in advance when vacations and time off are planned. The AFSCME contract says four weeks notice should be given, though many supervisors do not require that much notice. The MAPE contract says vacations should be scheduled at a ―time agreeable to the employee insofar as work unit staffing permits.‖ Personal Leave: This type of leave is specific to faculty. The contracts do not address how to administer approval for leave. Advance notice should be given for leave that is planned. The use of personal leave for unforeseen events/emergencies should be called in to the supervisor. These are the current expectations for employees requesting and using paid leave. Specific questions about departmental expectations, supervisory discretion, and contractual differences should be addressed by employees and their supervisors. Forms for requesting leave are available on the Mesabi Range shared drive under Human Resources Forms Questions regarding paid leave usage or accrual can be addressed to Patti Delich or Deb Falkowski in the human resources office. All leave records for Mesabi Range Community & Technical College are kept and maintained in the Provost’s office by the faculty and administrative support person.
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HUMAN RESOURCES AND PAYROLL NUMBERS
HUMAN RESOURCES ISSUES
Labor contract questions and issues; benefits, including insurance issues; leave eligibility; retirement eligibility; Employee Assistance Program; salary schedule placement; changes in rate of pay; training & staff development. YOUR HUMAN RESOURCES STAFF Patti Delich, Director of Human Resources (218) 749-7743 e-mail: p.delich@mr.mnscu.edu Deb Buria-Falkowski, Personnel Aide, Sr (218) 749-7767 e-mail: d.falkowski@mr.mnscu.edu
UNIONS
AFSCME 1-800-652-9791 or (651) 450-4990 MAPE 1-800-652-9721 or (651) 227-6457 (MN Association of Professional Employees) MMA 1-800-642-2373 or (651) 222-3811 (Middle Management Association) MSCF 1-800-652-9073 or (651) 227-9541 (MN State College Faculty) FAX: (651) 227-9541 ================================================
RETIREMENT PLANS
MSRS 1-800-657-5757 or (651) 296-2761 (218) 740-3157 Duluth Office (Minnesota State Retirement Systems) Administers the Health Care Savings Plan www.msrs.state.mn.us PERA 1-800-652-9026 or (651) 296-7460 (Public Employees Retirement Assoc.) TRA 1-800-657-3669 or (651) 296-2409 (Teachers Retirement Association) FAX: (651) 297-5999 www.tra.state.mn.us IRAP 1-800-682-8969 administered by TIAA-CREF http://www.tiaa-cref.org SRP (Supplemental Retirement Plan) administered by TIAA-CREF 1-800-682-8969 http://www.tiaa-cref.org ================================================
FAX : (218) 749-0321 PAYROLL ISSUES
Questions about the paycheck, including back pay and dates of pay; W4 changes; lost checks; all deductions, including savings bonds, Foundation deductions, retirement deductions; duplicate W2s; Contact: Juanita Sistad (218) 262-7224 e-mail: juanitasistad@hibbing.edu
OPTIONAL RETIREMENT PLANS
Tax Sheltered Annuity Program 403(b) TIAA-CREF- 1-800-682-8969
http://www.tiaa-cref.org
FAX: (218) 262-7269
ACCESS YOUR PAYSTUB AT:
……… .. www.state.mn.us/employee
457
Deferred Comp administered by MSRS and ING
Duluth Office: 1-800-657-5757 or (218) 740-3151 www.mndcplan.com Fax: 218-740-3174
HEALTH/DENTAL CARRIERS
Affinity Plus Credit Union (former SCCU) (218) 326-4314 Grand Rapids (218) 722-4004 Duluth www.affinityplus.org
Make Direct Inquiries for Information to These Expert Sources:
-----------------------------------------------------*Union Dues: Call your union *Retirement Annuity: Your retirement fund provider *Supplemental Retirement: TIAA-CREF *Billing/covered services issues for health or dental insurance: insurance carrier Investments (403(b), etc): appropriate advisor/company Tax calculations/advice: accountant Legal Advice: appropriate legal professional
BCBS MN Advantage 1-800-262-0819 State Dental Plan 1-800-553-9536 Blue Plus Dental 1-888-853-7553 Navitus (Prescriptions) 1-866-333-2757 Group Long-term Care from CNA 1-888-653-9600 www.mpel.org Pre-tax Benefits (Eide Bailly Benefits)1-800-300-1672
Eidebailly.com/benefits
Worker’s Compensation - Administered by CorVel: (612) 436-2542 1-866-399-8541 NURSELINE for 24 hr care & advice 1-800-622-9524
(Toll-free)
MN State Employee Assistance Program EAP Counselor call: 651-259-3840 or 1-800-657-3719
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Minnesota State Colleges & Universities Tuition Waiver Benefits for Employees NOTE: This matrix is intended for informational use only and should not be used as a substitute for consulting the applicable collective bargaining agreement/personnel plan, Guideline #PER0003, or the appropriate Office of the Chancellor personnel.
Contract/Plan Applicable Provisions
AFSCME CBA Appendix R Supplemental Agreement for MnSCU, Part 1, Section 7 (page 356)
Employee Eligibility
1) Full-time or Part-time unlimited or seasonal; AND 2) Completed 3 consecutive years of service in a Technical College or in the MnSCU System; AND
Dependent Eligibility
# of semester credits/fees
·Dependents: Not to exceed sixteen (16) credits per year ·Employee: Not to exceed twenty (20) credits per year ·Employee will pay all applicable fees ·Does not apply to doctoral programs ·Not to exceed twenty-four (24) quarter credits per year ·Employees only: Tuition and fees waived (except laboratory & special course fees) ·Dependents only: Tuition waived only, will pay all applicable fees. ·Dependents: Not to exceed sixteen (16) credits per year ·Employee: Not to exceed twenty (20) credits per year ·Employee will pay all applicable fees ·Does not apply to doctoral programs ·Dependents only: Not to exceed sixteen (16) credits per year. Tuition waived only ·Employees only: Not to exceed twenty (20) credits per year. Tuition and fees waived (except laboratory & special course fees)
Credit Year
Where credits can be used
·University employees at any university ·Technical, Community or Co-located college employees at any college. ·Office of the Chancellor employees make a onetime only choice of any MnSCU college or university.
AFSCME
BU 202, 203, 204, 206, 207
·Spouse
Effective date 8/28/07
3) Enroll in credit courses on a "space available" basis 1) Full-time or Part-time unlimited or seasonal; AND
·Dependent Child up to age 25 per insurance definition*
Fall Semester through Summer Semester(s)
MNA
BU 205 Effective date 9-18-06
2005 - 2007 MNA CBA, Appendix L (page 99)
·Spouse
2) Completed 3 consecutive years of service in the state universities; AND
3) Enroll in credit courses on a "space available" basis MAPE CBA Appendix R Supplemental Agreement for MnSCU, Section VII (page 152) 1) Full-time or Part-time unlimited or seasonal, classified & unclassified; AND 2) Completed 3 consecutive years of service in the MnSCU System; AND
·Dependent Child up to age 25 per insurance definition*
Summer Semester(s) through Spring Semester
·To be used at state universities only. ·Please note: Nurses who take advantage of tuition waiver benefits forfeit both their floating holiday and the floating vacation cap.
MAPE
BU 214
·Spouse
Effective date 8/28/07
3) Enroll in credit courses on a "space available" basis 1) Full-time or Part-time unlimited or seasonal, classified & unclassified; AND
·Dependent Child up to age 25 per insurance definition*
Fall Semester through Summer Semester(s)
·University employees at any university ·Technical, Community or Co-located college employees at any college. ·Office of the Chancellor employees make a choice once each contract period of any MnSCU college or university.
MMA
BU 216 Effective date 12/17/2007
MMA CBA Appendix E Supplemental Agreement for MnSCU, Part F, Section 1 (page 85)
·Spouse
2) Completed 3 consecutive years of service in the MnSCU System; AND
3) Enroll in credit courses on a "space available" basis
·Dependent Child up to age 25 per insurance definition*
Fall Semester through Summer Semester(s)
·University employees at any university ·Technical College employees at any Technical or Co-located college; Community College employees at any Community or Colocated college; and Colocated college employees at any college.
·Does not apply to doctoral programs
·Office of the Chancellor employees make a choice once each contract period of any MnSCU college or university.
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Minnesota State Colleges & Universities Tuition Waiver Benefits for Employees NOTE: This matrix is intended for informational use only and should not be used as a substitute for consulting the applicable collective bargaining agreement/personnel plan, Guideline #PER0003, or the appropriate Office of the Chancellor personnel.
Contract/Plan Applicable Provisions
Commissioner's Plan Appendix M (page 134)
Employee Eligibility
Dependent Eligibility
# of semester credits/fees
Credit Year
Where credits can be used
Commissioner's Plan
BU 217 Effective date 12/17/2007
1) Full-time or Part-time unlimited or seasonal, classified & unclassified; AND 2) Completed 3 consecutive years of service in the MnSCU System; AND 3) Enroll in credit courses on a "space available" basis
Tuition Waiver benefits are available pursuant to the employee's corresponding job classification covered by the applicable collective bargaining agreement. Those job classes that are unique to the Commissioner's Plan follow the MAPE collective bargaining agreement.
Classified Managers
BU 220 Effective Date 12/17/2007
Managerial Plan Appendix K (Page 105)
Full-time or Part-time unlimited or seasonal managers have the same tuition waiver benefit as is provided to MnSCU Administrators under the Personnel Plan 1) Administrators employed with a 0.75 FTE or greater appointment. ·Spouse ·Not to exceed twenty-four (24) credits per year ·Employees only: Tuition and fees waived (except laboratory & special course fees) ·Dependents only: Tuition waived only, will pay all applicable fees. Fall Semester through Summer Semester(s) ·Employees only: any of the MnSCU colleges/universities.
MnSCU Administrator's Plan
BU 220
Personnel Plan for MnSCU Administrators Section 1.12, Career Development and Tuition Waiver (page 26)
·Dependent Child up to age 25 per insurance definition*
·Dependents of administrators at a college/university: may use benefits at any institution of the same type as where the employee is employed (college or university) ·Dependents of Office of the Chancellor employees may use benefits as follows: Administrators employed by the university System on 6/30/95 - at any university; Administrators employed by the CC System or TC Board or at a TC on 6/30/95 - at any college; Any Administrator without prior system service may make a one-time choice of any MnSCU college or university. ·University employees at any university
Effective date: 01/10/2006
MSUAASF
BU 211
MSUAASF CBA - Article 15, Section E (page 52)
1) All MSUAASF bargaining unit members; AND 2)Enroll in credit courses on a "space available" basis;
·Spouse
·Not to exceed twenty-seven (27) credits per year. ·Employees only: Tuition and fees waived (except laboratory & special course fees) ·Dependents only: Tuition waived only, will pay all applicable fees.
Fall Semester through Summer Semester(s)
Effective date: 01/10/2006
3) Following death of an ASF employee, Employee's spouse or dependent children may use tuition waiver benefits for the following five (5) years.
·Dependent Children (Biological, Adopted, Stepchild or Legal Ward) up to 25 years of age.
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Minnesota State Colleges & Universities Tuition Waiver Benefits for Employees NOTE: This matrix is intended for informational use only and should not be used as a substitute for consulting the applicable collective bargaining agreement/personnel plan, Guideline #PER0003, or the appropriate Office of the Chancellor personnel.
Contract/Plan Applicable Provisions Employee Eligibility Dependent Eligibility # of semester credits/fees
·Not to exceed thirty (30) credits per year; except for retrenched faculty who may not exceed twenty-four (24) credits per year. [Note limits in #2 under 'Employee Eligibility' column.] May be used for applied doctoral courses starting Fall Semester, 2007.
Credit Year
Where credits can be used
IFO CBA - Article 27, Section G (page 86)
IFO
1) Full-time faculty members and part-time probationary, part-time non-tenure track and part-time tenured faculty. 2) Part-time fixed-term, adjunct and community faculty; however, the number of credits availabe to part-time fixed-term, adjunct and community faculty members shall be equal to the # of credit hours taught within that year.
·Spouse
Fall Semester through Summer Semester(s)
BU 209
·Dependent children (see collective bargaining agreement definition)
·Employees only: Tuition and fees waived (except laboratory & special course fees)
·To be used at state universities only. ·The # of credits available to part-time fixed-term faculty, adjunct and community faculty shall be equal to the number of credits taught by the faculty member within the year. The
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tuition and fee waiver must be used in the period from the first day of fall semester to the day before the succeeding fall semester in which the faculty member is employed. 3)Retrenched faculty and their spouse and children continue to be eligible for tuition waiver benefits within one (1) year following separation. ·Dependents only: Tuition waived only, will pay all applicable fees. ·Faculty member may only use twentyfour (24) credits at any System college and/or university. [Note limits in #3 under 'Employee Eligibility' column] ·Dependents may use a maximum of sixteen (16) of the faculty member's twenty-four (24) credits at any System college.
Effective date: 01/10/2006
MSCF
MSCF CBA - Article 24, Section 3 (page 115)
1) Full-time or Parttime unlimited faculty; OR
·Not to exceed twenty-four (24) credits per year for employees; dependents may not exceed sixteen (16) credits. ·Spouse
Fall Semester through Summer Semester(s)
BU 210
2)Temporary Full-time faculty; OR
·Dependent Children (Biological, Adopted, Stepchild or Legal Ward) up to 25 years of age.
·Employees only: Tuition waived only, will pay all applicable fees.
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[Note limits in #3 under 'Employee Eligibility' column] 3) Eligibility is semester based. Twelve (12) credits or more in Fall = 12 credits for employee & 8 credits for spouse/dependent. Twelve (12) credits in Spring - 12 credits for employee and 8 credits spouse/dependent. Unused credits from Fall shall carry over to Spring & Summer. Unused credits from Spring shall carry over to Summer; AND
Effective date 11/07/2005
4) Enroll in credit courses on a "space available" basis
·Dependents only: Tuition waived only, will pay all applicable fees. May be used for applied doctoral courses starting Fall Semester, 2007.
·Current MSCF faculty and Faculty members who retired after 6/30/95 shall be allowed to audit courses with out paying tuition.
Minnesota State Colleges & Universities Tuition Waiver Benefits for Employees NOTE: This matrix is intended for informational use only and should not be used as a substitute for consulting the applicable collective bargaining agreement/personnel plan, Guideline #PER0003, or the appropriate Office of the Chancellor personnel.
Contract/Plan Applicable Provisions Employee Eligibility
1) Full-time or Part-time unlimited or seasonal; AND MGEC CBA Article 4, Section 6 (page 4) 2) Completed 3 consecutive years of service in the MnSCU System; AND
Dependent Eligibility
The spouse or dependent child(ren) of an employee eligible for the tuition waiver benefit may share in the
# of semester credits/fees
Not to exceed sixteen (16) credits per year Tuition waived only, employee will pay all applicable fees. ·Does not apply to doctoral programs
Credit Year
Where credits can be used
Employees of a state university may have tuition waived at any state university.
MGEC
BU212 Effective date 12/17/2007
Fall Semester through Summer Semester(s)
3) Enroll in credit courses on a "space available" basis
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use of the benefit.
*Insurance Definition of a Dependent Child: An eligible employee's dependent child is a biological child, a legally adopted child, a foster child or a step-child (1) up through age 18 (but not including the 19th birthday), or (2) up through age 24 (but not including the 25th birthday) as long as the child is a full time student at an accredited institution of higher education, or (3) a handicapped child, regardless of age or marital status, who is incapable of self-sustaining employment by reason of mental retardation, mental illness or physical disability.
31
College, State, and System Policies
32
Mesabi Range Community & Technical College Updated August 2009 Title (1) MnSCU Board Policy (Table of Contents) (2) Community Colleges Carry Forward Policies (List) (3) Technical Colleges Carry Forward Policies (List) (4) Minnesota Statutes 2003 (List) (5) MN Statutes – Chapter 43A (Department of Employee Relations) (List) (6) Academics Academic Integrity Policy Academic Forgiveness Policy Admissions Policy Assessment Testing Policy Course Test Out Policy Drop/Add Policy – Academic Year and Summer School Grading Policy Grade Appeal Policy Independent Study Policy Repeating a Course Policy Refunds and Repayments Policy Satisfactory Academic Progress Policy Student Assessment Policy Tuition Policies Tuition and Fee Payments Policy Tuition Waivers Policy Financial Aid Disbursement (7) Administration Acceptable Use of Computers and Information Technology Resources Accounts Receivable Management and Write-Off Procedure Communication Policy Fraudulent or Dishonest Acts Policy Possession or Carry of Firearms Posting on Bulletin Boards Date Adopted, Reviewed, or Updated * Source of Policy MnSCU website MnSCU website MnSCU website State of MN website State of MN website College College College College College College College College College College College College College
Policy Index
April 2005 September September April 2004 September September
2006 2006 2006 2006
October 2005 December 2003 September 2006 May 2003 August 2004 July 2003 July 2000
March 2, 2009 Update November 2003 September 2005 June 2002 June 2003 July 2003
College College College MnSCU MnSCU/College College
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Purchasing Policy and Procedure Travel, Vehicle Policy Vehicle Replacement Policy Weather and Emergency Evacuation Policy (8) Facilities Facilities Usage Policy Parking Policy Tobacco-Free Environment Human Resources Accessing Public Information Affirmative Action (Equal Opportunity Statement) (Entire AA Plan is available in several locations within the College) Americans with Disabilities Act (ADA) Mesabi Range Policy Statement of Compliance Data Practices (Minnesota Government) Table of Contents Notice of Data Practices Access Election Day Activities Employee Right to Know (Act of 1983) Minnesota Statute 5206, included in manual: Definitions Purpose Harmful physical agents Infectious Agents Training Evaluation of Faculty by Provost Evaluation of Staff by Supervisors Family Medical Leave Act Health Privacy (HIPAA) Hiring Procedures HIV/Aids Policy Non-Discrimination in Employment and Education Policy Sexual Harassment and Sexual Violence Policy Zero Tolerance of Workplace Violence (10) Student Services Accessing Public Information ADA Grievance Policy Complaint and Grievance Policy Confidentiality of Students’ Records Policy Crime Awareness and Report/ Campus Security Policy Crisis Plan Housing Crisis Plan (follows Crisis Plan)
July 2000 July 2003 September, 2005 June 2007 Update in progress November 2003 July 2003 July 2003 July 2003 July 1990 July 2003 1974-2002 Updates 2007 Update 1981 1983
State, College College College College College College State and College MnSCU & College College Federal Law M.S. Chapter 1313C College M.S. 204C.04 Federal
(9)
October 2001 August 2002 February 1993 1996 & Jan 2003 Update October 2000 July 2003 January 2003 January 2003 September 2003 July 2003 May 2000 June 2000 December 1999 Sept 2004 for Cal. Yr 2003 June 2009 update December 2003
College College Federal Federal & State College College College; MnScu 1B.1 State and Federal Law College College, MnSCU, State College College College College College College College
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Disability Services Policy Dress Policy Drug and Alcohol Free Campus Policy HIV/Aids Policy Non-discrimination in Employment and Education Policy Parking Policy and Regulations Possession or Carry of Firearms Policy Sexual Harassment and Sexual Violence Policy Student Code of Conduct Policy and Formal Adjudication Process Student Government Policy Student Life Policy Student Right to Know (Informational Letter…not policy) Student Stipends Policy Student Travel Policy Student Use of Equipment Policy Tobacco Free Environment Unsubsidized Loans Policy Use of Computer Network Systems Policy Weather and Emergency Evacuation Policy (Classes cancelled or Campus Closing)
May 2000 July 2003 September 2003 May 2000 January 2003 November 2003 July 2003 July 2003 July 2003 June 2000 May 2000 Yearly June 2000 April 2001 July 2003 July 2003 May 2000 Fall 2001 July 2003
College College College College College College MnSCU, Mn Statute College MnSCU, College College College College College College College College M.S. 4620, College College College College
*Source of Policy: College Policy; MnSCU Policy; Minnesota Statute; Federal Law All College policies are located on the ―Q‖ Drive.
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Mesabi Range Community & Technical College Policy
Weather Emergencies & Evacuation
Approved by Shared Governance – Last revised – October 2007
Purpose: In accordance with MnSCU Policy 4.4 Weather/Emergency Closings (see attached), the following procedure is followed when it becomes necessary to close the College or cancel academic or non-academic activities, or delay the opening of the College due to inclement weather or other emergency conditions. The procedures will also describe working conditions and the compensation status of employees during the time the College is closed. Definitions: Closing the College – Closing the College means to close all operations other than those operations deemed essential to the protection of life and property. Closing the College results in the cancellation of classes and student, faculty, and staff activities, and meetings. All general offices are closed. Delayed Opening: Delayed opening refers to closing of all operations for a designated period of time other than those operations deemed essential to the protection of life and property. Cancellation of Classes and/or Activities: Cancellation of classes (off-campus or on-campus) means to cancel one, several, or all classes, in the absence of officially closing the entire College. Cancellation of non-academic activities refers to cancellation of an event such as athletic events, theatrical productions, concerts, or workshops. Authority: In accordance with MnSCU Policy 4.4, the authority to close the College campus, cancel classes or other activities when a weather or other emergency exists resides with the College Provost or Provost’s designee. However, the Governor’s orders in a particular situation supersedes the authority of the College Provost. Procedure and Notification: Closing or Delayed Opening: The decision to close or delay opening of the College due to weather or other emergency is made by the Provost or the Provost’s designees. Appropriate notification will be made by Human Resources (responsibility: Patti Delich, Director of Human Resources) to Christine McGing (651-297-2720) at the MnSCU Public Affairs Office as the decision is made. In times of weather or other emergency conditions, assessment of conditions shall be the responsibility of the College Provost or Designee of Mesabi Range Community & Technical College and the St. Louis County Sheriff’s Department (749-7534). The Provost or Designee shall contact personnel at the State Patrol District Headquarters (749-9626) regarding the decision to close or delay opening. The Provost shall identify and inform essential personnel who must report to work during times the College is closed or there is a delayed opening due to emergency procedures. In addition, the College will develop procedures for notification of such personnel at these times. The following positions are designated as essential for purposes of closing due to inclement weather or other emergencies: Switchboard Operator Building Maintenance Lead Worker General Repair Worker General Maintenance Worker Residence Hall Manager Assistants to Residence Hall Manager
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Notification of employees on duty and/or students that are on campus at the time the emergency closing is determined: the Provost shall inform employees of the emergency at the time of closing. Students will be notified through appropriate student services and academic offices. Human Resource personnel and the Dean of Students shall be responsible for notifying employees not on duty or students not on campus. Both employees and students will be notified through announcements on the following radio stations: WEVE, USA, WELY, WTBX, and WMFG. Determination of closing or delayed opening shall be made by 5:00 a.m. by the Provost, who will be responsible for contacting news media (WEVE, USA, WELY, WTBX, and WMFG), and television stations WDIO, KBJR, and KDLH regarding closing and/or delayed opening information. SPECIAL NEEDS: Mesabi Range Community & Technical College recognizes the special needs of deaf/ hard of hearing individuals during the notification process of all employees and students due to closing or cancellation. It is the intent of MRCTC to establish an individualized method of notification for each deaf/ hard of hearing individual, employee, and student. In case of an emergency all employees who are deaf or hard of hearing will receive notification, if at work, by the supervisor or designated backup staff. Employees who are deaf or hard of hearing may arrange for notification at home from their supervisor or designee. If an emergency that affects the employee is called, the supervisor or designee may use the Minnesota Relay Service (1-800627-3529) to contact the employee using the TTY. The following procedures will be taken to help insure the safe evacuation of employees and students in weather or other emergency with the potential of injury or loss of life:
Procedure Review Responsibility assigned to: Building and Maintenance Lead Worker and Director of Finance & Facilities Faculty in Charge Building and Maintenance Lead Worker
Evacuation routes planned from each classroom.
Yearly
Individualized evacuation route plan – posted in each classroom. Alarm system review-current alarm system has lights, and sound alarm. System should alert all students / employees with disabilities- sight impaired, deaf/ hard of hearing, and those with mobility impairments. Individualized Plans Personnel assigned responsibilities of assisting with the evacuation of students with disabilities. Sight impaired, deaf/ hard of hearing, and those with mobility impairments. Individualized Plans Personnel assigned responsibilities of assisting with the evacuation of employees with disabilities. Sight impaired, deaf/ hard of hearing, and those with mobility impairments.
Yearly
Yearly
Semester
Dean of Students
Yearly
Director of Human Resources
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Cancellation of Classes and/or Activities: The decision to cancel one, several or all classes (on and off campus) in the absence of closing the College, will be made by the Provost. Special attention will be given to night classes, many of whose students must travel considerable distance. Weather conditions shall be given considerable weight. MANAGEMENT RESPONSIBILITY: Management will inform employees and students of this procedure by the following methods. This procedure will be permanently posted on the College website at mr.mnscu.edu. Each supervisor/administrator shall route a copy of this procedure to each employee and describe the procedure to employees during staff meetings and/or employee departmental briefings. The Director of Human Resources will provide a copy of this procedure to the local representative of each bargaining unit. Copies of this procedure will be provided to appropriate student services offices, residence hall RAs and staff, clubs and organizations. Human Resources shall provide each employee who is designated as ―weather essential‖ with a copy of this procedure. A condensed version of this procedure will be published and will be included in the publications provided to students by Student Services, as well as in the Employee Guidebook. Both publications are included, in their entirety on the College website. WORK RESPONSIBILITIES WHEN THE COLLEGE IS CLOSED OR CLASSES AND NONACADEMIC ACTIVITIES ARE CANCELLED Closing the College: When the College is closed due to an emergency, which threatens the health and safety of individuals, employees not deemed vital to the safe operation of the College may be excused from duty with full pay. With regard to such closure, the following additional guidelines will prevail: When a campus is closed, college employees are excused from work with pay. A campus closure applies to all employees without regard to labor contract. Weather or other emergency essential employees who are not excused from work will be paid at their regular rate of pay. Employees who reported to work and were sent home should not be paid for more than their regular scheduled hours. Employees shall not be enriched through additional compensation, including compensatory time, or increased benefits as a result of an emergency situation. Employees who were required by their appointing authorities to remain at work should not be paid for more than their regular (scheduled) hours or the actual number of hours worked inclusive of any overtime.
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Employees on approved sick or pre-arranged vacation leave shall not have such leave time restored to their balances. Employees on any approved leave with pay shall not be paid for this emergency leave time. Employees who called in, on the day of an emergency, for vacation time, compensatory time or leave without pay will be credited with emergency leave from the point of declaration of the emergency to the end of the scheduled shift, if the appointing authority ceased operations during their regular shift. Employee uniform time reports should indicate the date and number of emergency hours utilized in the remarks section of their uniform time report. An employee’s absence with pay for emergency situations shall not exceed 16 hours during that emergency unless the Provost has authorized a longer period. Cancellation of Classes and/or Activities: When classes are cancelled but the College is not closed, individual faculty shall take personal leave or make appropriate curricular adjustments (for example, scheduling make-up classes, meetings, office hours, or other compensatory activities) as approved by the Dean of Academics. When non-academic activities are cancelled, the activities shall be rescheduled when appropriate and possible. Inclement Weather When the College is Not Closed: Due to personal circumstances during inclement weather, such as place of residence, employees might find it necessary to leave work early even though the College has not been closed. Further, employees might be unable to get to work even though the College is open. In such cases, emergency/personal leave or vacation leave may be granted or, if working conditions permit, the time may be made up, at the discretion of the supervisor.
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EMERGENCY AND BUILDING EVACUATION PROCEDURES The College has developed building evacuation procedures for use in the event of an emergency to ensure the safe exit of all individuals. In addition, the College develops individual plans to ensure the safe evacuation for individuals with disabilities. If you have a disability that would be problematic in an evacuation, please contact the College Administration for accommodation in evacuations at the beginning of the semester. If you live in a Residence Hall please contact the Director of Residence Life.
Procedure Individualized Plans Personnel assigned responsibilities of assisting with the evacuation of students with disabilities. Sight impaired, deaf/ hard of hearing, and those with mobility impairments. Individualized Plans Personnel assigned responsibilities of assisting with the evacuation of employees with disabilities. Sight impaired, deaf/ hard of hearing, and those with mobility impairments. Review Responsibility assigned to: Dean of Students
Semester
Yearly
Director of Human Resources
Emergency Response Procedures Accident or Illness 1. Call 9-1-1 2. Give the following information: Your name Location of situation Any details available regarding accident or illness 3. Do not move sick or injured person(s). 4. Be careful to avoid personal contact with any body fluids such as blood, vomit, or saliva. 5. Stay with the victim and reassure him/her that help is on the way. 6. MRCTC Emergency Response Team Leader will respond and coordinate the necessary emergency response SEVERE WEATHER/TORNADO When severe weather/ tornado is coming, you have only a short amount of time is available to make life-or-death decisions. Advance planning and a quick response are the keys to surviving a severe weather/ tornado.
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Tornado Watch When a tornado watch is announced, this means that tornadoes are expected in, or near, the area. Keep the radio or television set turned to a local station (tune to WEVE, USA, WELY, WTBX, and WMFG) for information and advice from your local government and the weather service. Tornado Warning When a tornado warning is issued, it means that a tornado has actually been sighted, or has been indicated by radar, and this or other tornadoes may strike in the vicinity. Public warning will come over the radio (tune to WEVE, USA, WELY, WTBX, and WMFG). In the event of severe weather/ tornado, the fire alarm will sound off and on several times. DO NOT leave the building. Move away from the perimeter and exterior of the building and go quickly to the lowest level using EMERGENCY EXIT stairwells ONLY.
MOVE TO LOWEST LEVEL Go to an inner hallway or a smaller inner room without windows, such as a bathroom or closet. Vacate any exterior rooms and close the doors to those rooms. If there is enough time go to designated tornado safety zone. Get away from windows. Take shelter under stairwells and tables, if possible. Avoid places with wide-span roofs such as auditoriums, cafeterias or large hallways. Go to the center of the room. Stay away from corners because they tend to attract debris. Sit down Cover your head. Make every effort to remain calm and encourage those around you to do likewise. If you have a mobility impairment and you have not pre-arranged an evacuation plan go to a room (closet or bathroom) on an interior wall with out windows and cover your head. Try to let someone know where you will be.
FIRE DRILLS Minnesota State Law requires a number of fire drills periodically, and these drills need your most serious cooperation and consideration. Fire drills will be conducted periodically in all Campus buildings. Notices will be posted. If a fire alarm sounds, all residents must leave the building via the nearest exit. A student not complying with the evacuation procedure is subject to disciplinary sanctions.
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IN A FIRE EMERGENCY Familiarize yourself with your evacuation route. Maps of each floor's exits are provided. Please familiarize yourself with the location of all emergency and regular exits. If you have a mobility disability you need to pre-arrange an individual evacuation plan. FIRE
If fire/smoke is seen: Pull the fire alarm. Never risk your personal safety. Immediately evacuate via the nearest exit. If there is time, contact the Emergency Response Team Leader 780-0446 DO NOT USE ELEVATORS Remain calm and act quickly. Report any individual with a disability person who was unable to exit to a member of Emergency Response Team If you have a mobility impairment and you have not pre-arranged an evacuation plan, please wait at the top of the stairs of the closest exit in the space that does not block the stairs. Move a safe distance away from the building and out of the way of fire department personnel. Remain outside until you are told to return by the staff.
REMEMBER: STOP DROP ROLL PRECAUTIONS 1. The glass fire extinguisher boxes are made to shatter completely, and serious lacerations can result. If these boxes have to be used in an emergency, make sure you are protected from the glass before you break it. 2. If you think there is a fire in the hallway, feel the door before you open it. 3. If the door does not feel hot, open it slightly, holding your head away and brace the door with your foot. 4. Put your hand across the opening to test the heat of the air. 5. If the door is hot and the hallway unsafe, plug any opening or cracks through which smoke may enter using wet towels, sheets, blankets, etc. Close your room door and windows.
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6. Wear protective clothing such as a coat and shoes. If in Residence Hall carry a damp towel for use in hallways. 7. Walk in an orderly manner to the nearest exit. 8. If caught in heavy smoke, take short breaths. Breathe through your nose, stay low, and crawl if necessary. There will be less smoke near the floor. 9. If smoke does enter the room you are in, open the window for ventilation; break the window if you have to. 10. Do not jump. 11. Make your presence known. 12. Wait for rescue. VIOLATION OF FIRE SAFETY RULES PUTS OTHERS’ LIVES IN JEOPARDY. TAMPERING WITH FIRE ALARMS OR FIRE EQUIPMENT CAN RESULT IN FINES AND POSSIBLE INCARCERATION ACCORDING TO MINNESOTA STATE LAWS. BOMB THREAT If a member of the College Community receives a bomb threat, the person taking the call should take it seriously. If there is time, call MRCTC Emergency Response Team Leader @780-0446 Evacuation Team Leader on Duty will respond and coordinate the necessary emergency response and will notify the appropriate administrator. If you see a suspicious package; 1. DO NOT MOVE OR TOUCH anything suspicious. 2. Be careful to notice any unusual package - DO NOT OPEN the following: Packages with wires, foils, oily stains Cut and paste labels Makes a sloshing noise Resistance when beginning to open Has a strange odor Unusual shapes or bulges in combination with the above.
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Call Emergency Response Team Leader @ 780-0446 3. Give the following information: Your name Location of situation
4. Emergency Response Team Leader will respond and coordinate the necessary emergency response and will notify the appropriate administrator. 5. Evacuate. POWER FAILURE / THIS IS WHAT YOU SHOULD DO: 1. Remain calm- stay where you are. 2. Await instructions from Security and/or Maintenance personnel. 3. If instructed to evacuate, use designated emergency exits ONLY. EMERGENCY PHONE NUMBERS: Emergency Response Team Leader Tina Royer Housing Provost Cell Home David Dailey Dean of Students Cell Home Jean Bailey Dean of Academics Cell Home Tony Bartovich Director of Facilities Cell Home Maintenance 749-7757 744-7464 EV 749-7730 VA 780-6381 744-1519 749-7772 EV 744-7459 VA 780-7334 390-7522 744-7475 EV 749-7710 VA 780-0453 741-5214 744-7522 EV 780-1757 744-2231 780-0446 9-1-1 744-4011 744-4875 748-7510 748-7520
Greg Lamppa
Immediate Help (Fire, Police, Rescue Squad) Eveleth Police Department Eveleth Fire Department Virginia Police Department Virginia Fire Department
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1B.1 Nondiscrimination in Employment and Education Opportunity
Last Revised: 6/21/06
MnSCU Board Policy
Part 1. Policy Statement. Minnesota State Colleges and Universities is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, or sexual orientation. In addition, discrimination in employment based on membership or activity in a local commission as defined by law is prohibited. Harassment on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, or sexual orientation is prohibited. Harassment may occur in a variety of relationships, including faculty and student, supervisor and employee, student and student, staff and student, employee and employee, and other relationships with persons having business at, or visiting the educational or working environment. This policy is directed at verbal or physical conduct that constitutes discrimination /harassment under state and federal law and is not directed at the content of speech. In cases in which verbal statements and other forms of expression are involved, Minnesota State Colleges and Universities will give due consideration to an individual’s constitutionally protected right to free speech and academic freedom. However, discrimination and harassment are not within the protections of academic freedom or free speech. The system office, colleges, and universities shall maintain and encourage full freedom, within the law, of expression, inquiry, teaching and research. Academic freedom comes with a responsibility that all members of our education community benefit from it without intimidation, exploitation or coercion. This policy shall apply to all individuals affiliated with Minnesota State Colleges and Universities, including but not limited to, its students, employees, applicants, volunteers, agents, and Board of Trustees, and is intended to protect the rights and privacy of both the complainant and respondent and other involved individuals, as well as to prevent retaliation or reprisal. Individuals who violate this policy shall be subject to disciplinary or other corrective action. This policy supersedes all existing system, college, and university non-discrimination policies. Part 2. Definitions. Subpart A. Consensual Relationship. A sexual or romantic relationship between two persons who voluntarily enter into such a relationship. Employees who are members of the same household should also refer to the Board of Trustees Nepotism policy 4.10. Subpart B. Discrimination. Discrimination is defined as conduct that is directed at an individual because of his or her protected class and that subjects the individual to different treatment by agents or employees so as to interfere with or limit the ability of the individual to participate in, or benefit from, the services, activities, or privileges provided by the system or
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colleges and universities or otherwise adversely affects the individual's employment or education. Subpart C. Discriminatory harassment. Discriminatory harassment is defined as verbal or physical conduct that is directed at an individual because of his or her protected class, and that is sufficiently severe, pervasive, or persistent so as to have the purpose or effect of creating a hostile work or educational environment. As required by law, Minnesota State Colleges and Universities has further defined sexual harassment as a form of sexual discrimination which is prohibited by state and federal law. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct, and other verbal or physical conduct of a sexual nature when: 1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or education, evaluation of a student's academic performance, or term or condition of participation in student activities or in other events or activities sanctioned by the college or university; or 2. Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions or other decisions about participation in student activities or other events or activities sanctioned by the college or university; or 3. Such conduct has the purpose and effect of threatening an individual's employment; interfering with an individual's work or academic performance; or creating an intimidating, hostile, or offensive work or educational environment. Subpart D. Employee. Minnesota State Colleges and Universities personnel include all faculty, staff, administrators, teaching assistants, graduate assistants, residence directors and student employees. Subpart E. Protected Class. Protected class for the purpose of this policy means that discrimination and harassment in employment and education are prohibited on the basis of: race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance or sexual orientation. In addition, membership or activity in a local human rights commission is a protected class in employment. Subpart F. Retaliation. Retaliation includes, but is not limited to, intentionally engaging in any form of intimidation, reprisal or harassment against an individual because he or she made a complaint under this policy or assisted or participated in any manner in an investigation, or process under this policy, regardless of whether a claim of discrimination or harassment is substantiated; or associated with a person or group of persons who are disabled or are of a different race, color, creed, religion, sexual orientation or national origin. Retaliation may occur whether or not there is a power or authority differential between the individuals involved. Subpart G. Sexual harassment and violence as sexual abuse. Under certain circumstances, sexual harassment or violence may constitute sexual abuse according to Minnesota law. In such situations, the system office and colleges and universities shall comply with the reporting requirements in Minnesota Statutes Section 626.556 (reporting of maltreatment of minors) and Minnesota Statutes Section 626.557 (Vulnerable Adult Protection Act). Nothing in this policy will prohibit the system office or any college or university from taking
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immediate action to protect victims of alleged sexual abuse. Minnesota State Colleges and Universities 1B.3 Sexual Violence Policy addresses sexual violence. Subpart H. Student. ―Student‖ means an individual who is: 1. admitted, enrolled, registered to take or is taking one or more courses, classes, or seminars, credit or noncredit, at any System college or university; or 2. between terms of a continuing course of study at the college or university, such as summer break between spring and fall academic terms; or 3. expelled or suspended from enrollment as a student at the college or university, during the pendency of any adjudication of the student disciplinary action. Part 3. Consensual Relationships. An employee of Minnesota State Colleges and Universities shall not enter into a consensual relationship with a student or an employee over whom he or she exercises direct or otherwise significant academic, administrative, supervisory, evaluative, counseling, or extracurricular authority or influence. In the event a relationship already exists, each college and university and system office shall develop a procedure to reassign evaluative authority as may be possible to avoid violations of this policy. This prohibition does not limit the right of an employee to make a recommendation on personnel matters concerning a family or household member where the right to make recommendations on such personnel matters is explicitly provided for in the applicable collective bargaining agreement or compensation plan. Part 4. Retaliation. Retaliation as defined in this policy is prohibited in the system office, colleges and universities. Any individual subject to this policy who intentionally engages in retaliation shall be subject to disciplinary or other corrective action as appropriate. The chancellor shall establish procedures to implement this policy. The nondiscrimination in employment and education opportunity policy and procedures of colleges and universities shall comply with Policy 1B.1 and Procedure 1B.1.1. MnSCU Board Policy
Section C - Code of Conduct & Ethics 1C.2 Fraudulent or Other Dishonest Acts
Part 1. Purpose. MnSCU is committed to creating an environment where fraudulent and other dishonest acts are not tolerated. All MnSCU employees are responsible for complying with the State Code of Ethics (Minnesota Statutes Section 43A.38), other state statutes and board policies that govern their conduct, and ensuring that all resources entrusted to them are used ethically, prudently, and for their designated purpose. In addition, to ensure that MnSCU resources are used appropriately, managers and supervisors are responsible for educating employees about proper conduct, creating an environment that deters dishonesty and maintaining internal controls that provide reasonable assurance of achieving management objectives, and detecting dishonest acts. Furthermore, managers and supervisors must be cognizant of the risks and exposures inherent in their area of responsibility and be aware of symptoms of fraudulent or dishonest acts, should they occur. This policy establishes responsibilities for investigating potential incidents of fraud or other dishonest acts, taking remedial actions, and reporting evidence to the Legislative Auditor and other appropriate authorities.
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Part 2. Applicability. This policy applies to all MnSCU trustees and, employees, including faculty (full-time, adjunct and part-time faculty), administrative staff, and student employees. It also requires employees to report the actions of other parties that may result in financial losses or possible criminal conduct affecting MnSCU resources or information. These other parties include (1) students; (2) contractors and vendors; (3) organizations affiliated with MnSCU, including foundations governed by MnSCU policy 8.3; and (4) any other person or organization that uses MnSCU resources or information, with or without authorization. This policy does not apply to destruction or misappropriation of personal or private property. Those matters shall be reported to appropriate college, university, or Office of the Chancellor officials and to law enforcement officials when appropriate. Also, substantiated violations involving personal or private property are subject to personnel action or discipline under the student conduct code. This policy does not apply to allegations of academic misconduct. Those matters shall be referred to appropriate college or university officials. This policy also does not apply to allegations of discrimination or harassment. Those matters are governed by MnSCU policy 1.B.1. Part 3. Definitions. Subpart A. Dishonest act. A dishonest act generally involves a deliberate act or failure to act with the intention of obtaining an unauthorized benefit, destruction of property or otherwise fraudulent behavior. Dishonest acts include, but are not limited to: Theft or misappropriation of funds, long distance telephone services, supplies, property, computer software, intellectual property, or other resources; Forgery or alteration of documents; Bribery or attempted bribery; Unauthorized use of records or access to information systems, including unauthorized sharing of computer security clearances; Unauthorized alteration, manipulation, or destruction of computer files and data; Falsification of reports to management or external agencies; Conflicts of interest that pursue a personal benefit or advantage while compromising the public interest; Improper handling or reporting of financial transactions; Authorizing or receiving compensation for goods not received or services not performed; Authorizing or receiving compensation for hours not worked; Incurring obligations in excess of appropriation authority, and Willful violation of laws, regulations or policies, or contractual obligations when conducting MnSCU business.
Subpart B. Fraud Inquiry. A fraud inquiry is the initial process for examining complaints, allegations, and other possible evidence of dishonest acts. The objective of a fraud inquiry is to determine whether sufficient evidence exists to warrant a fraud investigation.
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Subpart C. Fraud Investigation. A fraud investigation is the process of collecting and examining evidence to determine whether a dishonest act involving possible criminal action or significant financial loss has occurred. Part 4. Responsibilities. Subpart A. Compliance. Dishonest acts are prohibited pursuant to this policy and applicable law. Employees found to have committed a dishonest act as defined by this policy shall be subject to sanctions, restitution and other remedies as deemed appropriate by MnSCU officials. Subpart B. Employee reporting of suspected fraudulent or other dishonest acts. An employee with a reasonable basis for believing fraudulent or other dishonest acts have occurred has a responsibility to report the suspected act in a timely manner. Reports should be made to the employee's immediate supervisor or manager, unless the employee suspects that the supervisor or manager has participated in or condoned the act. In that case, the employee should report the matter to the next highest level of supervision or management or directly to the college, university, or Office of the Chancellor Director of Human Resources. Employees are encouraged to report matters through their designated college, university or Office of the Chancellor channels, but may report any matters directly to the MnSCU Office of Internal Auditing. This policy shall not prohibit prompt notification to appropriate authorities when an immediate threat to personal safety exists or other circumstances justify such notice. Upon discovering evidence of possible fraudulent or dishonest acts, employees should not confront individuals suspected of wrongdoing or initiate fraud investigations on their own because such actions may compromise any ensuing investigation. Employees shall not make statements or disclosures knowing they are false or in reckless disregard of the truth. Subpart C. Conducting a fraud inquiry. Presidents, the Chancellor, or the Executive Director of Internal Auditing shall be responsible for conducting fraud inquiries to determine whether evidence of fraudulent or other dishonest acts is substantiated and merits a fraud investigation or other remedy. Presidents or the Chancellor may seek the assistance of the Office of Internal Auditing in conducting fraud inquiries. If a fraud inquiry reveals evidence of possible criminal action or significant financial loss, then a fraud investigation shall be conducted pursuant to Part 4, Subpart D of this policy. If a fraud inquiry does not reveal evidence of possible criminal actions or significant financial loss related to a dishonest act, but substantiates a violation of state or federal law, MnSCU or college or university policies, or other applicable requirements, the matter shall be referred to the appropriate campus or Office of the Chancellor official for further action. Any incident that reveals possible employee misconduct may be subject to a personnel investigation by the college, university, or Office of the Chancellor, as appropriate, and subject to personnel action in accordance with the provisions of the applicable collective bargaining agreement or other personnel plan. Subpart D. Conducting a fraud investigation. If it is determined under Part 4, Subpart C that a fraud inquiry merits a fraud investigation, the president or Chancellor shall report the matter to the Office of Internal Auditing. The president or Chancellor shall consult with the Executive Director of Internal Auditing to determine responsibilities for conducting the fraud investigation. The MnSCU General Counsel, the Legislative Auditor, or other administrative officials also shall be consulted, as appropriate and when required by this policy. Part 5. Remedial Actions. If a fraud investigation substantiates that a violation has occurred, the following remedial actions against or by MnSCU employees shall be taken as appropriate:
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Subpart A. Recovery of Losses. Appropriate action will be taken to recover assets lost as a result of an act of dishonesty. Full recovery will constitute the value of benefits gained by an employee or beneficiary other than MnSCU or the documented loss, whichever is larger, and, if appropriate, the cost of investigation, recovery, or other costs. For misuse of long-distance telephone services, recoveries must include the fair market value of the service, taxes, and interest. All reasonable means, consistent with state law, will be sought to recover losses, including voluntary repayments, withholding from salary and wages, insurance proceeds when applicable, and legal action when necessary. Significant financial losses shall be reported to the Vice Chancellor - Chief Financial Officer. Dishonest acts that result in significant loss or damage to electronic information or information systems shall be reported to the MnSCU Chief Information Officer. The MnSCU General Counsel shall determine whether the evidence available and the cost of recovery justify legal action to recover losses. Subpart B. Referral to Law Enforcement. A college, university or Office of the Chancellor shall consult with the MnSCU General Counsel prior to disclosing private or confidential data on employees to law enforcement authorities pursuant to Minnesota Statutes section 13.43, subd. 15. Subpart C. Internal Control Deficiencies. The Office of Internal Auditing shall consider whether evidence of possible fraudulent or other dishonest acts reveals areas or practices in college, university, or system internal controls needing modification. The Office of Internal Auditing shall recommend corrective actions to the president or chancellor, as appropriate, and the Vice Chancellor - Chief Financial Officer. Internal Auditing shall follow-up on its recommendations and report progress to the board of trustees consistent with procedures for audit follow-up. Subpart D. Employee Disciplinary Actions. Employees found to have participated in fraudulent or other dishonest acts, or any employee who hinders a fraud inquiry or investigation by making a false or misleading statement, or any employee who has knowledge of a dishonest act, but fails to report it according to this policy shall be subject to disciplinary action. The appropriate campus official or Vice Chancellor for Human Resources shall determine whether employee disciplinary action is warranted. The provisions of collective bargaining agreements shall be observed for any employee disciplinary proceedings. Part 6. Data Practices. Fraud inquiry or investigation data must be handled in accordance with the Minnesota Government Data Practices Act and other applicable law. Part 7. Whistleblower Protection. Employees who report suspected fraudulent or other dishonest acts pursuant to Minnesota Statutes Section 181.932 shall be protected from retaliation. The identity of information sources shall be protected when required by Minnesota Statutes Section 181.932 or Minnesota Statutes Section 13.392. Part 8. Other Policies. This policy shall not be construed to limit the ability to enforce any other applicable policy or law not incorporated under this policy or to limit the remedies available for violations that occur. Part 9. Reporting to the Board of Trustees and the Legislative Auditor. The Executive Director of Internal Auditing shall notify the Board of Trustees of any significant violations of
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law or board policies, as required by board policy 1D, or any material departures from this policy. The Executive Director of Internal Auditing is responsible for reporting evidence to the Office of the Legislative Auditor as required by Minnesota Statutes Sections 10.47, 43A.39, and 609.456, Subdivision 2 and, if federal funds are involved, to the responsible federal authority. Employees who have reported evidence according to the provisions of this policy will have fulfilled their statutory reporting obligations for reporting to the Office of the Legislative Auditor. Date of Implementation: 6/19/02 Date of Adoption: 6/19/02
Suspected theft or other wrong doing by employees of the State of Minnesota (Mesabi Range Community & Technical College) should be reported to the following individuals: Tony Bartovich – Director of Finance and Facilities Eveleth Campus Patricia Delich – Director of Human Resources Virginia Campus 749-7743 744-7522
Chapter 5 – Administration 5.21 Possession or Carry of Firearms
Part 1. Purpose and Scope. The purpose of this policy is to establish restrictions on possession or carry of firearms applicable to the Minnesota State Colleges and Universities System, in accordance with the Minnesota Citizens' Personal Protection Act of 2003, Minnesota Statutes section 624.714, and other applicable law. Part 2. Definitions Subpart A. Employee. "Employee" means any individual employed by Minnesota State Colleges and Universities, its colleges and universities and the Office of the Chancellor, including student employees. Subpart B. Firearm. "Firearm" means a gun, whether loaded or unloaded, that discharges shot or a projectile by means of an explosive, a gas or compressed air. Subpart C. Pistol. "Pistol" means a weapon as defined in Minnesota Statutes section 624.712, subd. 2.
MnSCU Board Policy
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Subpart D. Student. "Student" means an individual who is: 1. 2. 3. registered to take or is taking one or more courses, classes, or seminars, credit or noncredit, at any System college or university; or between terms of a continuing course of study at the college or university, such as summer break between spring and fall academic terms; or expelled or suspended from enrollment as a student at the college or university, during the endency of any adjudication of the student disciplinary action.
Subpart E. System property. "System property" means the facilities and land owned, leased, or under the primary control of Minnesota State Colleges and Universities, its Board of Trustees, Office of the Chancellor, colleges, and universities. Subpart F. Visitor. "Visitor" means any person who is on System property, but does not include (1) an employee of the Minnesota State Colleges and Universities acting in the course and scope of their employment; or (2) a student, when that student is on System property. Part 3. General. No person is permitted to carry or possess a firearm on System property except as provided in this policy. Subpart A. Employees. 1. Prohibition. Employees are prohibited from possessing or carrying a firearm while acting in the course and scope of their employment, either on or off System property, regardless of whether the employee has a permit to carry a firearm, except as otherwise provided in this policy. Licensed peace officers. Subpart 3.A.1. does not apply to employees who are licensed peace officers under Minnesota Statutes section 626.84, subd.1(c), when assigned by the college or university to public safety duties. Employee reporting responsibility. An employee with a reasonable basis for believing an individual is in possession of or carrying a firearm in violation of this policy has a responsibility to report the suspected act in a timely manner, unless doing so would subject the employee or others to physical harm. Reports should be made to the official designated in the applicable policy of the college, university or Office of the Chancellor. This policy shall not prohibit prompt notification to appropriate law enforcement authorities when an immediate threat to personal safety exists. Employees shall not make reports of a suspected violation knowing they are false or in reckless disregard of the truth.
2. 3.
Subpart B. Students. 1. 2. Prohibition. Students are prohibited from possessing or carrying a firearm while on System property, regardless of whether the student has a permit to carry a firearm, except as otherwise provided in this policy. Licensed peace officers. This policy does not apply to students who are licensed peace officers under Minnesota Statutes section 626.84, subd.1(c).
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Subpart C. Visitors. 1. 2. Prohibition. Visitors are prohibited from possessing or carrying a firearm while on System property, except as otherwise provided in this policy. Licensed peace officers. This policy does not apply to visitors who are licensed peace officers under Minnesota Statutes section 626.84, subd.1(c).
Part 4. Exceptions. Subpart A. Parking areas. This policy does not prohibit the lawful possession or carry of firearms in a parking area or parking facility. Subpart B. Authorized uses. This policy does not prohibit: 1. Lawful possession or carry related to an academic use or use at a campus shooting range, such as law enforcement programs, approved in writing by the college or university president; or 2. Transport of an unloaded firearm directly between a parking area or parking facility and the location authorized for its use, or transport of an unloaded firearm directly between a parking area or parking facility and a storage facility provided by the college or university. 3. Possession or carry of a pistol by a visitor who has a lawful permit to carry a pistol pursuant to Minnesota Statutes section 624.714, subd. 1a. Nothing in this policy requires a college or university to provide storage facilities for employees' or students' weapons. Part 5. Storage in State Vehicles Prohibited. No vehicle owned, leased, or otherwise under the control of the System shall be used to store or carry a firearm, except as authorized for purposes under part 4.B.1. Part 6. Violations. Violations of this policy by students or employees are misconduct subject to discipline, up to and including expulsion or termination. Part 7. Referral to Law Enforcement. Minnesota State Colleges and Universities may refer suspected violations of law to appropriate law enforcement authorities, and provide access to investigative or other data as permitted by law. Part 8. College and University Policies. Colleges, universities, and the Office of the Chancellor shall adopt policies and procedures consistent with this policy. Part 9. Effect. In the event any other System, college, university or Office of the Chancellor policy or procedure is found to be in conflict with this policy, the terms of this policy shall govern.
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Zero Tolerance of Workplace Violence
September 2003
Mesabi Range Community & Technical College Policy
It is the policy of Mesabi Range Community & Technical College to promote and maintain a workplace free from violence, threats of violence, harassment, intimidation and other disruptive behavior. Violence and threats of violence in our workplace will not be tolerated; all reports of violent behavior will be taken seriously and will be dealt with appropriately. Mesabi Range Community & Technical College will work to provide a safe workplace for employees and visitors to the workplace. Each employee and everyone with whom we come into contact in our work will be treated with courtesy and respect. MRCTC will: Actively work to prevent and eliminate acts of work-related violence. Respond promptly, positively and aggressively to deal with threats or acts of violence, including timely involvement of law enforcement agencies when appropriate. Treat seriously incidents of work-related threats or acts of violence, promptly investigate reports of such actions, and take action as necessary to appropriately address each incident. Take strong disciplinary action, up to and including discharge from employment, against employees who are involved in the commission of work-related threats or acts of violence. Support criminal prosecution of those who threaten or commit work-place violence against College employees, or against visitors to our work environment. Provide information and training for employees to foster a work environment that is safe, respectful, and responsive to threats or acts of violence.
Mesabi Range Community & Technical College prohibits the possession of firearms and other dangerous weapons in the workplace.
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1C.0.1 Employee Code of Conduct
System Procedure 1C.0.1 contains the Code of Conduct for Employees of Minnesota State Colleges and Universities. The Code of Conduct is based on statutes and system policies affecting system employees. Employees have a duty to avoid conflicts of interest. Employees and supervisors should consult the Code of Conduct and the appropriate statute or policy when an ethics issue arises. The following questions and answers cover topics that are frequently raised by employees and supervisors. These are intended as illustrations; each actual situation may include facts or circumstances that affect the analysis of how the ethics rules apply. Employees or supervisors with ethics-related questions should direct them to their human resources office. I. BOOKS, COURSE MATERIALS 1. Accepting free class materials. Q. I received a free textbook [or software or other course materials] from a publisher to review for possible use in one of my courses and am not required to return the textbook to
MnSCU Board Procedure
the publisher. May I accept the textbook?
A. Yes, you may accept the textbook (or software or other course materials). Instructors "may accept free samples of textbooks and related teaching materials' as provided under Minnesota Statutes section 15.43. However, employees are not allowed to sell such materials for personal gain; see question 2, below.
Q. Am I permitted to sell the free textbook sent to me by the publisher and keep the proceeds from the sale?
A. No. System Procedure 1 C.01 , Part 3, Subpart B.2 prohibits such sales by an employee. Free course materials are provided by publishers as a way of informing faculty members about available resources, rather than to foster the sale of such materials for individual gain. Minnesota Statutes section 43A.38, subdivision 5(c) prohibits using one's position "to secure benefits, privileges, exemptions or advantages for the employee or the employee's immediate family or an organization with which the employee is associated which are different from those available to the general public." In addition, publishers generally provide textbooks and other classroom materials with the understanding that they are not to be sold by the recipient. If a faculty member receives such materials and has no further use for them, the faculty member is encouraged to give the materials to the college or university either for further use or other proper disposition.
2. Selling textbooks supplied by publisher.
Q. I have developed a textbook and software specifically tailored to the needs of a class I teach. May I assign these as required materials for my class?
A. Yes, if there is a legitimate pedagogical reason for the textbook or software.
3. Assigning self-authored class materials.
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Minnesota Statutes section 15.43, subd. 2 provides that: "Textbooks, software,
and other course materials authored by an employee of the Minnesota state Colleges and Universities ... may be used as required course material."
Two year college faculty instructors wishing to use self-authored or created materials must follow the procedure outlined in the MSCF bargaining agreement: "Teaching materials authored by a faculty member of the state's education systems including the University of Minnesota may be used as a required course
material only upon receipt of written approval from the dean to whom the faculty member, making such requests, reports. This requirement applies only to materials that would result in a profit for the faculty member." 2005-7 MSCF
Bargaining Agreement, Article 23, Section 1 (p. 122). 4. Assigning self-published class materials.
Q. I have authored a textbook for one of the courses I teach and have self-published it. May I assign my self-published textbook in courses I teach?
A. Faculty may be able to require use of their self-authored textbooks or other course materials (see question above), however, state law does not provide a similar exemption for self-published materials. In order to require use of selfpublished course materials, the instructor must request permission from the college or university. The college or university must determine whether the charge for such materials is permissible under Minnesota Statutes section 43A.38, subd. 5-7.
Q. Our college operates its own bookstore on campus. One of our faculty members has authored and published her own texts for use in her class, and use of the textbook has been approved by her dean. May the bookstore sell the faculty member's textbook?
A. Under the circumstances described, there is not a conflict of interest that would prohibit the bookstore from selling the textbook authored by the faculty member. The college should determine that: 1. The bookstore is applying its usual business analysis to whether the item should be sold by the bookstore--e.g., likelihood of sale, ability to attract interest of people to come in to the bookstore, that the product is consistent with the types of products sold by the bookstore, etc., and the decision is not based simply on the fact that the author is a faculty member. 2. The faculty member/author is not involved in running the bookstore and making the kinds of business decisions noted above or otherwise able to directly influence the decision-making process. 3. The sale is subject to terms consistent with other comparable items. For example, if the bookstore gets a 5% cut on book sales, the bookstore would expect a similar return on sales of faculty-authored books. In this case, the college benefits its students by making available the approved text, and also from its ability to sell and make a profit from the product, which helps fund college activities or reduces other costs for students.
5. Bookstore sale of faculty textbook.
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II. DOOR PRIZES 1. Conference door prizes.
Q. I attended a conference as part of my job with the college. At the conference, door prizes were given and I won a nice gift, valued at around $100. May I keep this door prize?
A. More information is needed to answer this question. The fact that the employee is attending the conference or event through state paid or authorized funding is not the sole factor in deciding whether a door prize can be accepted. Of course, it is assumed that the employee and supervisor have determined that the conference/event has value to the employee without regard to the possibility of door prize drawings. Factors to be considered in determining whether a door prize may be retained include, but are not limited to, whether: 1. The employee or immediate family member has any connections with the organization that supplied the prize; 2. The employee or any immediate family member has or anticipates having any contracting, regulatory, or other authority or control over relationship between the college, university, or system, and the donor organization or hosting organization; 3. The employee was involved in planning the event and/or obtaining the items to be used as door prizes; 4. The conference/event was open to other individuals, not just MnSCU or State of Minnesota employees; and 5. The door prize was awarded on a random basis. 6. The door prize is of more than nominal value. Any questions about whether a door prize may be accepted should be referred to the human resources office. III. CONFLICTS OF INTEREST – OUTSIDE EMPLOYMENT 1. Outside employment – general information
Q. I am considering employment outside my employment with the college, university, or system office. May I accept such employment?
A. You may accept outside employment if: 1. The work will not interfere with your responsibilities as a system employee or interfere with your independence of your judgment in the exercise of official duties; 2. You do not use your system position to obtain the outside employment, secure benefits, privileges, exemptions or other advantages for yourself or your immediate family or an organization with which you are associated which are different than those available to the general public; 3. You do not use system resources in furtherance of such outside employment; 4. Acceptance of the outside employment will not affect your independence of judgment in the exercise of your official duties; 5. The outside employment is not in conflict with the interests of the college, university, or Office of the Chancellor; and 6. If you are an administrator, you have received advance approval of the
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outside employment. 7. Your outside employment does not violate the provisions of your employee plan or collective bargaining agreement. Minnesota Statutes section 43A.38, subd. 5(b), (c). "When an employee believes the potential for a conflict of interest exists, it is the employee's duty to avoid the situation." Minnesota statues section 43A.38.subd.6. 2. Outside employment – private college or university
Q. I am a faculty member in a highly specialized field. I have been asked by another institution to teach one course per semester in this field, similar to courses I teach at my current institution. Accepting this employment would not interfere with my regular teaching duties at my current institution. May I accept this outside employment?
A. Whether you may accept this outside employment while serving at your current institution must be decided by your current institution. It is up to your institution's administration to decide whether the outside teaching opportunity creates competition with its own operations which it does not wish to allow. 3. Outside employment – system college or university
Q. I am a faculty member at a system university. Another system institution has offered me the opportunity to teach one of my specialty courses in the evening, outside of my normal duty hours. May I accept this employment with another system institution?
A. As in the answer to the prior question, it is up to your institution's administration to decide whether this teaching opportunity creates competition with its own operations which it does not wish to allow. 4. Outside employment – consulting work by nonadministrative university faculty
Q. I am a university professor and have the opportunity to provide consulting services for a fee in my area of expertise to a private business in my community. May I agree to provide these consulting services?
A. University instructional faculty covered by the Inter Faculty Organization bargaining agreement may accept outside employment subject to the limitations in the Code of Conduct (including conflict of interest provisions), and the Inter Faculty Organization bargaining agreement. Under that agreement, a faculty member may not engage in "consulting, employment or other activities which require the faculty member's absence from the campus for more than an average of one full duty day per week in any academic year." IFO Agreement, Article 27, Section C., Subd. 1e. Further, faculty members engaging in private practice are not to use official stationery or the address of the university, its buildings or departments, or the Office of the Chancellor. A faculty member serving as a regular paid consultant or staff member of a Minnesota state agency must have "an appropriate leave of absence and deduction of pay at the university." 5. Adjunct faculty member
Q. I am an adjunct faculty member at a system institution and occasionally teach classes at another institution. Does the Code of Conduct apply to me?
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A. Yes, the Code of Conduct applies to all employees, including those who are part time or intermittent. Independent contractors are not employees and are not subject to the Code of Ethics for Employees in the Executive Branch, Minnesota Statutes section 43A.38. However, independent contractors may be subject to other parts of the Code of Conduct, such as Board Policy 5.22 and System Procedure 5.221., Acceptable Use of Electronic Resources. Consult with your campus Human Resources Office if you have questions about your employment status. As with other employees, the college or university may determine whether an employee's outside employment would compete with the college or university, and may determine whether it is acceptable for an employee to hold another position that might be in competition with the college or university. 6. Expert witness
Q. I am a faculty member with expertise in a specialized area. I am occasionally contacted by attorneys asking me to serve as an expert witness for their client in a litigation matter. May I accept this employment?
A. Employees may accept outside employment that does not conflict with their college or university employment. (See above discussion.) In this instance, if your college/university determines that acceptance of this employment does not conflict with your employment responsibilities, you may accept the employment. However, you must be clear with the attorney and others that your testimony represents only your views and you are not appearing in an official capacity as a college/university employee. Further, your outside work must be on your own (non-work) time, unless otherwise provided for in your bargaining agreement. E.g., IFO faculty may "accept remuneration and expense reimbursement from an outside source for outside consulting, employment, or other activities performed on duty days, if such activities are in accordance with Inter Faculty Organization Master Agreement Article 27, Section C." 7. Self-employment
Q. I am a faculty member at a community college and teach accounting. I am considering starting a tax preparation service as a part-time business. May I own and operate a private consulting service or other business while employed by a college, university or Office of the Chancellor?
A. As a general matter, System employees are not prohibited by law from owning or operating a business outside their System employment. However, state law prohibits system employees from engaging in activities that conflict with their system employment or are in competition with their college, university, or Office of the Chancellor. The college must evaluate whether this activity is in competition with the college, including whether the college is engaged in tax return preparation services or has plans to engage in this activity in the future. The college determines that the faculty member's outside business does not create conflicts with his college employment, the faculty member may establish his business as long as the faculty member: 1. Fulfills his employment responsibilities with the college 2. Does not use his college position or the college name to advance his tax
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preparation service, such as including them in advertising or trying to influence students, employees, or others to use his business; and 3. Does not conduct any of his business from the college or on college time, or use college electronic resources or other college resources to run any aspect of his business. 8. Speaker fees
Q. I am a college administrator and have been invited to speak at a national conference offered by an industry group related to my field of expertise. The conference organizers have offered to pay me a stipend of $500 for the speech. May I accept this stipend?
A. You may accept the stipend if: your participation in the conference is not part of your current responsibilities; you take personal leave time (for example, annual leave) for time used during normal office hours; and this outside employment has been approved by your institution's administration. If done on business time, the stipend should be paid over to your college. IV. CONFLICTS OF INTEREST – STUDENT RELATIONSHIPS 1. Doing business with students – general information
Q. As a faculty member, may I enter into a business relationship with one or more of my students?
A. Generally, no. System employees must avoid a business relationship that would create the potential to influence their relationship with a student either in the student role or as a customer of the outside job/business. Under state law, system employees may not use their positions to gain any advantage not available to members of the public. Therefore, the faculty member must avoid any business relationship with a student over whom she or he exercises direct or otherwise significant academic, administrative, supervisory, evaluative, counseling, or extracurricular authority or influence. Minnesota Statutes section 43A.38, Subd. 5(c). 2. Doing business with students – example
Q. I work with farmers in our college's farm business management program. In my personal capacity I also raise and sell livestock apart from my college employment and am looking for a business partner to assist in his livestock operation. May I enter into such a business relationship with one of my farm management program students?
A. In your role as a farm business advisor you are in a position to be able to exert significant influence over program advisees (regardless of whether you intend to do so). In this instance, even with the best intentions, your personal investment has the potential to influence your advice to your farm business management student for your own personal benefit rather than the sole benefit of your student, or to be perceived as such, and you must avoid the situation. 3. Romantic relationships with students
Q. I team teach an evening graduate course geared toward secondary teachers wishing to complete a master's degree. All of the students are mature adults. The other instructor in the course is interested in asking one of our students for a dinner date following class some night. Is that permissible?
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A. An instructor is not allowed to enter into a sexual or romantic relationship with a student in his or her class even if the instructor views the relationship as consensual (defined as "A sexual or romantic relationship between two persons who voluntarily enter into such a relationship."). Board policy 1 B.1, Part 3 states that system employees are prohibited from entering into a consensual relationship with "a student or an employee over whom he or she exercises direct or otherwise significant academic, administrative, supervisory, evaluative, counseling, or extracurricular authority or influence." IV. GIFTS/COMPENSATION FROM OUTSIDE SOURCES 1. Definition of "nominal"
Q. How is "nominal" defined for purposes of the "gift ban" under Minnesota Statues section 43A.38, subd.2(a)?
A. The statute does not provide a definition of "nominal." One dictionary definition of "nominal" includes the description of "being so small, slight or negligible as scarcely to be entitled to the name." Webster's Third New International Dictionary Unabridged. Another measure is that something with little or no market value would be considered nominal. Under Minnesota Statutes section 1 OA071 , public officials are prohibited from receiving a trinket or memento costing more than $5; while System employees other than the Chancellor are not subject to that law, this provides another useful barometer for determining when something is of nominal value. One purpose of the statute is to prohibit employees from receiving gifts from outside sources that may influence, or be perceived as influencing, their decision-making responsibilities on behalf of their employer. If in doubt, an employee should check with their supervisor or HR director to determine if a gift is considered to be of nominal value. 2. Free golf, tickets, etc.
Q. In the course of my work as a college employee, I work with the local country club to plan an annual college foundation golf tournament/fundraiser. The country club has offered me 18 free holes of golfing because of my working relationship with staff there. May I use the free round of golf?
A. You may not accept the free golf for your personal use. This is because the free golf is of greater than nominal value, it was offered to you because of the work you do in your college position, and you are in a position of influence in determining whether the country club will host the event again. See Minnesota Statutes section 43A.38, subd. 2, 5. However, the college is not prohibited from accepting the free holes of golf and may be able to use the free golf in conjunction with the college foundation golf tournament. 3. Free flight for study abroad program
Q. I am leading a college/university trip abroad to study art history. The number of students participating qualifies the group for a free flight. May I use the free ticket for my spouse or child to accompany me on the trip?
A. Generally, no. The ticket should be used to defray the expenses associated
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with the trip that would otherwise be paid by the college or other funding source-e.g., for the instructor. The instructor must request authorization from the president to use the free ticket for airfare since it constitutes reimbursement of travel from an outside source. An exception may apply if the family member also is employed by your college/university and has work-related duties for the trip, or is performing authorized volunteer responsibilities in accordance with System Procedure 4.00.1. 4. Gifts to supervisor, co-workers
Q. Am I prohibited from giving a Christmas or birthday gift to my boss, the staff that I supervise, or co-workers?
A. The primary intent of the gift prohibition is to ensure that employees are not inappropriately influenced by outside parties in doing business on behalf of the state. Accordingly, a seasonal, holiday, birthday or similar gift to a supervisor or supervisee will not be regarded as a violation of the gift prohibition unless such gifts are excessive and are designed to gain a particular advantage for the giver with his or her supervisor or employees. Of course, employees or supervisors may not require other employees to participate in a gift-giving exchange, and supervisors may not use the receipt or absence of such a gift in making employment decisions. 5. Free meal from local officials
Q. As part of my job duties at the university, I meet frequently with local officials. May I accept a meal provided by the city manager or other city officials with whom I am meeting?
A. As a general rule, employees who are conducting business on behalf of the college, university or office of the chancellor are not allowed to accept meals from an outside source for activities related to the employee's duties. Certain exceptions apply. In this instance, the employee must request approval in advance from the president or chancellor to accept the meal. The president or chancellor must determine whether acceptance of the meal should be authorized as part of the work assignment. 6. Complimentary hotel stay
Q. I arrange conferences and meals for various events sponsored by my college at hotels and resorts. One of the resorts I work with has offered me a free week-end stay. May I accept this?
A. Acceptance of the free week-end stay under these circumstances would be a violation of the gifts and compensation provisions of the ethics statute. Under the ethics statute, an employee is not allowed to accept gifts of more than nominal value from a vendor when that employee participates in decisions to award business to the vendor. 7. Employee recognition gifts
Q. May a college/university provide gifts or awards to its employees for employee recognition, incentives to participate in surveys or other activities, etc.?
A. Several factors must be evaluated to determine whether gifts or awards to
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employees are appropriate. 1. Approved length of service awards are permitted. 2. Other awards or gifts are subject to Board Policy 5.20 and System Procedure 5.20.1. Gifts or awards donated to the college or university by other sources (for example, the college or university foundation) may be given by the college or university to its employees as awards, gifts or incentives, provided that the gift or award does not violate the terms of the bargaining agreement or personnel plan applicable to the employee. 8. Travel paid by vendor
Q. I just received a vendor invitation to a February training seminar about their new product line. The vendor is offering to pay all travel and accommodation expenses for three employees; the product is of a type we use regularly. May I accept this travel? If so, what approval process must I go through? Does it matter where the seminar is held?
A. Acceptance of travel and meals from an outside source must be approved in advance and in writing by the college or university president, or the chancellor. Approval request forms are available from your chief human resources officer. There are a number of factors that a president or the chancellor would consider in deciding whether to grant advance approval of this travel reimbursement. The overarching concern is whether the proposed "free" travel is - or would be perceived to be - interfering with the independence of purchasing decisions. Critical considerations would include: whether the campus has already purchased the product, or is it considering such a purchase; the extent to which the individuals attending the seminar may have influence over any future purchasing decision; and a close review of the entire agenda. The location of such a seminar (especially in February!) may well be a factor in determining whether the seminar is primarily of a technical benefit to the college, university or Office of the Chancellor, or an improper personal benefit to the employees. 9. Participation in professional organization
Q. I am a registrar and have long been involved in my national professional organization, which I think has been a great benefit to my school over the years. This year I am the president of the organization, which means several trips out-of·town for committee work and the annual conference. The organization pays for my travel expenses since I am an officer. May I accept travel reimbursement from the organization?
A. Participation in professional organizations is often an important way for employees to stay up to date on developments in their field, influence national policy discussions, and network with their professional counterparts. Such activities benefit the system, and help the employee grow professionally, As these activities, at least in part, appear to be on behalf of your school, and perhaps even during your regularly scheduled work hours, the Code of Conduct does have application. This includes obtaining prior approval from your president for any travel expenses that are reimbursed by the organization or any other third party. Additionally, you may need to decline special meals, excursions or other "more
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than nominal" benefits that are selectively offered to officers by third party vendors. Are these benefits that are - or would appear to the public to be calculated to influence your judgment about purchases or recommendations? Is the third party vendor attempting to use your prestige and position for its own promotion? Consult with your supervisor or chief human resources officer if you have questions about accepting benefits not available to regular members. V. NEPOTISM 1. Hiring relatives
Q. My department hires extra help each summer to perform needed work. My son would like this work and is qualified to do the job. May I hire him for one of these positions?
A. Your son may apply for the position and may be hired if he is the best qualified applicant. However, under the nepotism policy and procedure (4.1 0 and 4.10.1), hiring and related decisions must be shifted to another supervisor so that candidates know that they are being fairly considered for the position. The ethics statute prohibits using one's position to get a benefit not available to the general public, and you should have no role in the hiring decision or making salary, promotion, or other employment-related decisions for your son if he is hired. Posting the position and using an open hiring process also furthers the System's commitment to equal employment opportunity. VI. SOLICITATIONS 1. Electronic solicitation
Q. May I use college/university/system e-mail to solicit purchases of my child's school fundraiser?
A. No. System Procedure 5.22.1, Part 4, Subpart b.6. This provision prohibits use of system electronic resources for "fund-raising, private business, or commercial activity, unless it is related to the mission of the System or its colleges and universities. Mission related activities are determined by the college, university, or Office of the Chancellor, and include activities of authorized campus or System-sponsored organizations. Further, under this provision, "Users must not engage in inappropriate uses, including: ... f. 'spamming' through widespread dissemination of unsolicited and unauthorized e-mail messages." 2. Soliciting from friends
Q. May I share my child's school/choir/scout group/etc. fundraiser brochure with my coworkers in the office?
A. Sharing fund raising brochures or similar activities is not treated as a violation of state non- solicitation rules between employees who associate with each other on a regular basis and are not using their employment positions to try to influence another employee to contribute money or purchase a fund raising product. Employees are prohibited from using their positions to obtain contributions or sell fund raising products. Good co-worker relations depend on employees using appropriate judgment in sharing such opportunities with their work associates and not unfairly using their personal relationships to extract donations or sales.
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VII. USE OF POSITION, PUBLIC RESOURCES 1. Using college/university equipment
Q. The college I work for has tables and chairs that are used occasionally for seminars and other large meetings. I'm having a graduation open house at my home next month for one of my children and would like to borrow a few tables and some of the chairs. I know this equipment is not being used at the college during that time. May I borrow the tables and chairs as long as I return them in good condition?
A. No, employees may not borrow college or university-owned equipment even if it is not being used at that time by the college or university and even if the equipment is returned in good condition. Public resources may be used only for public purposes. Further, employees may not use their employment with the college or university (or Office of the Chancellor) to obtain a benefit not available to the general public. If the college or university rents out equipment to the general public during times that the equipment is not being used by the college (see System Procedure 7.6.1, Competition with Private Sector), an employee may rent the equipment on the same terms as members of the public. 2. Frequent flyer miles
Q. I frequently travel in my position with the university. I often put in extra hours on these trips, and I have earned enough frequent flyer miles to get a free trip to Hawaii. May I use the frequent flyer miles I've earned through my job to take a trip to Hawaii with my family?
A. No. Frequent flyer miles earned through your job-related travel may not be used for personal purposes. This is true even if your air travel was paid by an outside source (such as a nonprofit association or the federal government). Instead, the frequent flyer miles you've earned through business travel should be used to pay for future business trips. See Minnesota Statutes section 15.435. 3. Raising funds for outside organizations
Q. My supervisor is actively involved with a community organization that raises funds for good causes. She has made it clear to my co-workers and me that she expects each of us to buy tickets to the organization's annual community fundraising event. I cannot afford to buy the tickets, and do not really like the community organization. What can I do?
A. The supervisor is not allowed to use her position to require her employees to support her organization. Regardless of their position, employees may not use their position to get a personal advantage for themselves, their family or an organization in which they are involved. You should contact your Human Resources director to explain the situation and the Human Resources director must take appropriate steps to ensure that the supervisor stops this activity, and that the supervisor does not retaliate against employees for bringing the issue forward. Or you may file a confidential report with the System's Office of Internal Auditing or the Minnesota Office of the Legislative Auditor. 4. Receiving awards
Q. As part of my position with the university I belong to a national association for professionals in my field. Because of work I have done in my field, the association intends to honor me with a plaque. May I accept the plaque, which will cost about $50.00 to
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make?
A. Yes, you may accept the plaque. The ethics statute has certain exceptions to the gift ban, and acceptance of a plaque recognizing an individual's contribution in their field is allowed. 5. Discounts for government employees
Q. Am I allowed to take advantage of a special discount offered by a local business to "government employees"?
A. Generally, yes. The Department of Employee Relations PERSL #1332 states that "Special discounts or offers made generically to 'government employees' are generally not a violation of the Code of Ethics prohibition on gifts. Employees may generally take advantage of these offers, unless a conflict of interest is involved in that the work responsibilities of the state employee directly concern the private business that is making the offer.' Further detail is provided in DOER PERSL #1332, available at: http://www.mmb.state.mn.us/doc/persl/1332.pdf. 6. Personal use of business cell phone
Q. Because my position frequently requires me to be away from my office, my college provides me with a cellular phone. May I use my business cell phone for personal calls during the ''free call" periods under the plan or if I reimburse the college for the personal calls I've made?
A. Employees of system colleges, universities, and the Office of the Chancellor generally are not allowed to use their business cell phones for personal calls, whether or not the cell phone plan provides "free" minutes or the employee reimburses for the cost of calls made. System Procedure 5.22.1, Acceptable Use of Computers and Information Technology Resources, at Part 4, Subpart B.1.d prohibits such use unless it is specifically authorized by System or State policy or procedure.
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Academic Affairs
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Academic Affairs
Contact: Dr. Jean Bailey, Dean of Academic Affairs 749-7710 (Virginia Campus) or 744-7475 (Eveleth Campus)
Academic Integrity
Mesabi Range College expects all students and faculty to uphold the highest standards of academic integrity, and acts of academic dishonesty will not be tolerated. Academic dishonesty includes, but is not limited to, the following examples of student misconduct: Misrepresenting his/her work Violating the academic rights of another student Cheating on assignments or exams; using material during a test not authorized by the instructor Submitting papers or assignments written by another person (student, commercial agency, etc.) Copying from another student’s paper Stealing, buying or selling copies, or conveying test items or answer sheets Plagiarizing on papers and other assignments Consenting to have one’s work used by another student as her/his own Falsely reporting information or actions in clinical or classroom laboratories Depriving other students of necessary course material by stealing books, periodical or other materials from the library, AV Center, labs, etc. Submitting the same paper, or substantially similar papers, to meet the requirements of more than one course without approval of instructors concerned Interfering in a harmful way with another student’s work; for example, sabotaging another student’s lab work or entering or deleting data in another student’s computer work Unlawfully duplicating copyright materials
In all cases, a student found guilty of academic dishonesty will receive a minimum of ―F‖ on the project, test, or paper involved and may receive a grade of ―F‖ for the course. Depending on circumstances, a more severe penalty may be recommended by faculty including suspension from the college. Appropriate consequences recommended by faculty beyond the grade of ―F‖ will be determined in each case by the Dean of Academic Affairs and the Dean of Student Affairs.
Professional Standards for Mesabi Range Community & Technical College Faculty
It is expected that Mesabi Range College faculty will uphold the following tools and practices to support student learning: 1. Develop Curriculum Be responsible for developing and maintaining the department curriculum. Revise curriculum to reflect changing procedures and trends.
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2. Deliver Curriculum Promote a positive educational environment by adhering to scheduled class meeting times and dates and returning assignments and evaluations in a timely manner. 3. Assess Student Learning Develop a system for assessing student effort, performance, and learning with appropriate feedback. Maintain student records to ensure grades reflect learning accomplishments. Participate in college-wide assessment projects.
4. Support Learning Environment Promote a campus-wide, positive educational environment. Promote and adhere to applicable national, state, MnSCU, and Mesabi Range College policies, procedures, and standards. Manage department budgets.
5. Remain Current in Areas of Expertise and Teaching.
Full-time unlimited faculty will write a Professional Development Plan to identify activities and strategies to be used by the faculty member to maintain currency in the faculty member’s credential field and in teaching and learning skills.
Additionally, professional development and service to the college are core components of a faculty member’s work assignment. As time allows, Mesabi Range College faculty are encouraged to: Continue educational activities and involvement in professional organizations. Participate in faculty meetings and workshops. Serve on appropriate college committees and/or participate in public relations activities and events that may enhance the department and/or college. Be open to accepting or participating in additional college activities that will enhance or honor students and the college; i.e. graduation, advisory committees, academic advising, recruitment efforts, etc.
Scheduling of Courses
The scheduling of courses is a process that involves the faculty of both MRCTC campuses, the counselors/advisors, and the Dean of Academic Affairs. All have input as to what courses are necessary to fulfill the mission of the college and the goals of our students. Throughout the fall semester, the Director of Instructional Studies (Scheduler) meets with all the parties of both campuses to determine what courses the faculty, counselors, and Dean would like to offer for the summer session and the following academic year. The faculty are asked at that time to plot what courses they would like to teach for the entire year according to semester, days of the week, and time of day. Some courses and their days/times are standard and deviate little from one semester to the next. Others are offered traditionally at night or during one semester as opposed to the other, etc. Since there are more summer course offerings on the Virginia Campus, the scheduler gathers input from
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the Virginia faculty late in the fall semester to plan the summer schedule. Usually, the Eveleth Campus has only a few courses offered in the summer. That input comes after the collaboration of the Dean with Eveleth faculty and according to the proposed needs of Eveleth students and/or new programs. Tentative schedules for each semester, including summer sessions, are distributed on both campuses. Feedback from all areas is solicited, and then adjustments are made to the schedule and a final form emerges. Feedback on tentative schedules, including the appropriateness of the room assignment, not only is very important, but also is time sensitive. Once students are registered for a class, changes are severely limited.
General Information
Course Syllabi and Outlines Each instructor is required to have a syllabus on file in the Administrative Office for each course he/she is teaching no later than one week after the beginning of the term. Syllabi are revised at the discretion of the faculty member and should be given to students within one week of the first class meeting. The purpose of a course outline at Mesabi Range College is to serve as the official document to share with other colleges and universities or inquiring students.
Writing A Course Outline
Course outlines must be approved through the curriculum approval process. A current course outline must be on file in the Academic Affairs Office. There is one outline per approved course. The outline contains the following information: Heading Information – the college name, course outline. Course Information – the department prefix, the number of the course, the full title of the course, the number of credits, semester offered, etc. Course Description – a summary of the material covered within the course, and the lecture/lab breakdown (this description should be comparable to the description found in the college catalog). Include any prerequisites for the course. Course Objectives/Competencies – give the instructional objectives describing what skill/competencies the student will gain by taking this course. Summary Outline (Optional) – a detailed outline of the course content. course is likely to transfer, an outline would be required. If this
Department approval signature, as well as the date of approval, is required for the outline. For further information on outlines as differentiated from syllabi go to: http://www.curriculum.cc.ca.us/Curriculum/SampleOutlines/SampleOutlinesMain.htm
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MESABI RANGE COMMUNITY & TECHNICAL COLLEGE
Course Outline
Course Title: Semester Course Prefix and Number: Old Quarter Course Prefix and Number: Number of Credits: Semester(s) Offered: Class Size: Negotiated by AASC on: (date) Submitted By: Approval Date: Revision Date:
Number of Lecture Credits: Number of Lab Credits: Number of Lab Hours: Number of Studio/Demonstration/Internship Credits:
Course Purpose Code: 0 – Developmental Courses 1 – Non-transferable 2 – Technical course related to career programs 3 – College course which has the primary goal of applying certain concepts (e.g. vocal ensemble) 4 – Other college course not considered a part of MNTC (e.g. computer science, health, physical education) 5 – Course which is intended to fulfill the Minnesota Transfer Curriculum (MNTC) requirements or intended for transfer. 9 – Continuing Education/Customized Training specialized credit course (not occurring in 0-5) Catalog Description:
Prerequisites and/or recommended entry skills/knowledge: Course Prerequisite(s): Reading Prerequisite: Composition Prerequisite: Mathematics Prerequisite: Career Programs and Transfer Majors Accessing this Course:
Minnesota Transfer Curriculum Goal(s) partially met by this course if applicable: (Notes: No more than two goals may be met by any one course. Curriculum Committee review and the Chief Academic Officer’s approval are required.) 0. None 6. The Humanities and Fine Arts 1. Communications 7. Human Diversity 2. Critical Thinking 8. Global Perspectives 3. Natural Sciences 9. Ethical and Civic Responsibility 4. Mathematical/Logical Reasoning 10. People and the Environment 5. History and the Social and Behavioral Sciences
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Learning Outcomes: (including any relevant competencies listed in the Minnesota Transfer Curriculum) Upon completion of this course, the student will be able to:
Student Assessment Methods:
Use of Instructional Technology: (includes software, interactive video and other instructional technologies):
Outline or Statement of Major Course Content:
Additional Special Information: (special fees, directives on hazardous materials, etc.)
Transfer Information: (Please list colleges/majors that accept this course in transfer.)
Approvals:
Representative Signatures Date
Body
Curriculum Committee Faculty Association Academic Affairs Standards Committee Chief Academic Officer Distribution: Copies: Revised: Original – Administrative Office Curriculum Committee Chair, AASC Chair, Transfer Specialist, Originating Faculty Member, Scheduler, Records May 2009
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Writing A Course Syllabus
According to MnSCU Board Draft Policy 3.22, Course Syllabi: Each college and university shall establish institutional procedure which assures that each student enrolled in a course shall be provided a course syllabus within a maximum of one week from the first class meeting. When courses are offered in condensed format, the timeframe for distribution of the syllabus shall be adjusted accordingly. The purpose of a course syllabus at Mesabi Range College is to communicate to students what the course is about, why the course is taught, what information will be taught, and what is required of students to complete the course with a passing grade. The syllabus contains the following items: College Information – List the college name, instructional site, and address. Instructor Information – List your full name, office number, office phone number, office hours, and, if you want to add them, fax/email address and home phone number. Course Information – List the semester and year, course prefix and number, full title of the course, any prerequisite for the course, and times/hours per week the course will meet. Course Description – Summarize the material covered in the course and the lecture/lab breakdown (comparable to course description in college catalog). Course Focus – Give the purpose of the course or technical program requirement and if and how the course relates to the transfer curriculum. Textbooks and Material – List the textbook(s) and other materials or supplies students need for the course. Course Objectives/Competencies – List the instructional objectives describing what skills/competencies the student will gain by taking this course. Assessment of Student Academic Achievement – Please include the following statement on all syllabus:
Mesabi Range Community & Technical College is committed to the continuous improvement of student academic achievement. The College is engaged in the assessment of its academic programs and courses to assure that student learning is not only occurring but also improving. Further, classroom assessment by individual instructors discovers what is working in the particular classroom to facilitate learning. At each of these levels of academic achievement – classroom, course and program – you, the student, will be asked to participate to enable the college to improve its product, which is your learning and training. Assessment is a means to evaluate the learning and training process and is separate from the grading process. Your participation will be solicited and appreciated.
Student Requirements – Articulate expectation of students, including assignments, outside work or activities, class participation, safety expectations, attendance (what students should do if they are absent), etc. o Assignment information can include the conditions, value, and timing as determined by the instructor.
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Academic Integrity – Include an appropriate statement that explains the Mesabi Range College Academic Ethics (Example: MRCTC expects all students to uphold the highest standards of academic integrity and acts of dishonesty will not be tolerated. See Student Handbook for Academic Ethics Policy.) Course Evaluation - Describe how student achievement is assessed (measured) in the class. Also include how grades are assigned (straight percentage or curve). Disabilities – Please include the following statement:
Mesabi Range Community & Technical College is an Equal Opportunity Educator and Equal Opportunity Employer. If you have a disability, either permanent or temporary, I encourage you to notify the Disability Services Office to see if you are eligible for accommodations. In order to receive services that are available under the Americans with Disabilities Act, you must notify the Disability Services Office and produce documentation related to the disability.
Support Services – Indicate that instructional support accommodations are available for students with special needs.
services
and/or
Emergency Procedures – Provide general instructions regarding emergency (procedures may include who to call or where to go). Affirmative Action – Please include the following statement:
Mesabi Range Community & Technical College is committed to promoting equal educational and employment opportunities without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, reliance on public assistance, or organizational membership
Mandatory Reporting (Optional statement) – ―Minnesota law requires all educators to immediately report instances or actual or suspected sexual abuse, physical abuse, or neglect of individuals under the ages of 18 to the local police, county sheriff, or social services agency.‖
A current course syllabus must be on file in the Academic Affairs office. Please provide Mary Gorman with a copy of your course syllabus at the start of each semester.
The University of Michigan offers information on syllabus construction at http://www.crlt.umich.edu/gsis/P2_1.html. Student Evaluation/Assignments: Class related exams and assignments will be graded and/or assessed in an appropriate manner and returned to the student in a reasonable length of time. In those cases where an instructor deems it necessary, the instructor may retain the exam or assignment after student review. When exams are not returned to students, it is recommended policy to retain them intact for a minimum of one year beyond the term the grade was given. Final Exams/Schedules: Each faculty member is expected to conduct some form of student evaluation during the regular final exam time period. Final examinations are held according to a schedule that is issued by the administration. All students must take scheduled final examinations. Any circumstances that require a special examination arrangement other than the exam specifically scheduled must be arranged by a petition to the Dean of Academic Affairs prior to the tenth day before the end of the semester. Only under extreme circumstances will students be allowed to change final exam dates.
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Student Attendance Policy: Regular attendance in all classes and labs/shops is expected. All instructors hold students responsible for the work of their courses but may differ in their treatment of absences. The student must be informed of the attendance policy of the individual instructor. The attendance policy should be included with the course syllabus. A student who must be absent or is ill should notify his/her instructor and make specific arrangements to complete the work missed. Students missing class will be identified and reported to the advising staff using the Retention Intervention Plan form. Student Discipline: The Code of Conduct is outlined in the Student Handbook. Violations must be dealt with following established procedures. Suspensions and dismissal from a course or the college is determined by the Dean of Students and/or Dean of Academic Affairs, with procedure for appeals followed as outlined in the Student Handbook. Confidentiality of Student Records: The Minnesota Data Practices Act and Sections 438-440 of the Federal General Education Provisions Act list as private student data, not accessible to the public, ―academic information including transcripts, grades, and test results.‖ Papers carrying grades or test results identified by students’ names are to be hand returned to students. Posting of grades or test results must also guard student privacy. Student records kept in the Records Office are considered confidential information. Records Office data are available only upon approved request. See the advising staff for further details. Clerical Assistance to Faculty: Clerical assistance for faculty is provided by Mary Gorman, located in the Provost’s reception area on the Virginia campus. Mary’s phone extension is 749– 7768. Reporting Absences: Faculty should call in as soon as possible if they are going to be absent. Call one of these people: EVELETH CAMPUS: Rosanne Omersa (744-7506); Jean Bailey (744-7475) VIRGINIA CAMPUS: Mary Gorman (749-7768); Abigail Deloria (749-7786); Jean Bailey (749-7710) Guidelines for Securing a Substitute Instructor: Substitute instructors should be sought when an instructor of record is unable to meet assigned courses for more than one calendar week (five day period). When an instructor of record misses class for less than a calendar week (five (5) or fewer days), class time must be accounted for either through out-of-class assignments or madeup class time. Use the guidelines to request a substitute instructor: 1. Notify or get permission from the Academic Dean to be gone for more than one week. 2. Email list of qualified substitute instructors to the Academic Dean. (Make sure all substitutes have resumes on file in Human Resources.) 3. Work with Academic Dean to communicate assignments and expectations to substitute instructor. Posting of Office Hours: Faculty members are to maintain office hours for consultation with students. Faculty office hours are to be posted on or near office doors at the beginning of each term.
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Faculty Shared Governance Council: This group is composed of faculty and administration to exchange views, review policy, and provide faculty an opportunity to make recommendations on personnel, student affairs, facilities, fiscal matters, and general matters. Meetings are held on a regular basis. A printed schedule may be requested from the executive assistant. Academic Affairs and Standards Council: The purpose of AASC is to provide direction in academic affairs including course outlines, award requirements, academic standards, course and program components, and the inventory of course and program offerings. This council is composed of two-thirds faculty members and one-third administrators and/or other staff. A faculty member serves as chair of the Council. The MSCF contract provides additional guidance regarding structure and process of AASC. Guidelines for Securing a College Lab Assistant (CLA): CLAs may be requested for laboratory courses with maximum student enrollment. The nature and purpose for employing a CLA is a follows:
Under limited supervision, performs technical work within a college laboratory; monitors and assists students in carrying out laboratory experiments and assignments; oversees daily activities of the laboratory; performs related work as required. Positions in this class are optionalized according to the specific academic program for which the lab exists. This classification has limited input in the classroom instruction process and is primarily responsible for maintaining equipment and materials needed by students in a lab situation and assisting students in its use, rather than developing and presenting learning experiences.
Use the following guidelines to request a CLA: 1. Notify the Academic Dean of your need for a CLA. Be sure to indicate course and preferred hours per week for CLA assignment. 2. Email list of qualified CLAs to Academic Dean. 3. Academic Dean will determine feasibility and funding source for position. 4. Work with Academic Dean to coordinate work schedule and work assignments.
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Fiscal Affairs
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Fiscal Affairs
Contact: Tony Bartovich, Director of Finance and Facilities 744-7522 Purchase Orders/Instructional and Activity Budgets On March 1, the College's Fiscal Operations Department will distribute non-personnel budget materials to all staff members responsible for budgets in the previous year. These forms are to be completed with each item listed and prioritized and returned to fiscal operations by April 1 for the next fiscal year. The fiscal year runs from July 1 through June 30. When the campus receives notification of the funding allocation for the following year, the Administration will consult faculty and staff to determine the budget prior to July 1. Funded items may then be ordered at any time during the school year on Non-Personnel Requisition (NPR) forms which are available in the Business Office at each campus. The NPR must be filled out by indicating the cost center items requested, signed by the staff member, approved by the appropriate supervisors, and sent to the Business Office for signature. See the Mesabi Range Purchasing Policy at the end of this section. It is imperative that no employee obligate the College through purchases of goods or services without authorization from the Business Office. Authorization is made when the Non-Personnel Requisition form has been signed by the Business Office. Violations of this policy may obligate the individual staff member for the cost of the goods or services purchased. State statute 16A.15 Subd.3 and MnSCU Policy 15.14.5 Purchasing do not permit any staff member to obligate the College through the purchase of goods or services without prior authorization. A deliberate violation of this statute can result in an employee’s termination. When shipments arrive, items will be routed to the person making the request. A Receiving Report must be completed or the packing list from the shipment is sent to the Business Office. All equipment requires an asset sticker, supplied by the Business Office, for State identification.
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Mesabi Range Community & Technical College
Purchasing Policy
PURCHASING POLICY
$ -0- to $1,500 One quote or bid required. Quote may be a telephone quote. If a purchase will be made over the counter using a Field Purchase Order (small PO), the telephone quote or bid is not required. Field Purchase Orders should not exceed $300 unless a Non-Personnel Requisition is approved prior to purchase. One quote or bid in writing required (faxed quote or bid is acceptable). It is advisable to request a minimum of two quotes or bids. Quote(s) or bid(s) must be attached to the Non-Personnel Requisition that is submitted to the Business Office. Two quotes or bids in writing required (faxed quotes or bids are acceptable). It is advisable to try to obtain more than two bids if there are available vendors. Quotes or bids must be attached to the Non-Personnel Requisition that is submitted to the Business Office. Consult the Business Office for assistance in requesting bids.
$1,501 to $5,000
$ 5,001 to $10,000
Over $10,000
If an item is available on State Contract, bids are not required. The contract number must be indicated on the Non-Personnel Requisition. State Contracts are available over the Internet. The address is http://www.mmd.admin.state.mn.us/mn06000.htm. Please contact the Business Office for the access code for your campus. Non-Personnel Requisitions without a contract number or quote(s) or bid(s) attached will be returned to the requestor. Purchasing forms are available in the Business Office at each campus. CONFIRMING PURCHASE ORDER NUMBER PROCEDURE A Requisition for Purchase must be completed and approved by the Provost or Designee. The Business Office confirms that there is a sufficient funding in the cost center(s) to cover the order. A confirming number is then requested from Purchasing. The requisition is forwarded to Purchasing to generate the actual purchase order. The Eveleth campus sends these through the courier mail which may cause a delay of a day or two in generating the purchase order. Also, if the vendor is not in the State vendor system, a delay in generating the purchase order can occur. The requester can then telephone or fax the order to the vendor. Non-Personnel Requisitions without a contract number or quote(s) or bid(s) attached will be returned to the requestor. The Provost is to sign all orders of $500 or more. Purchasing forms are available in the Business Office at each campus.
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Office Supplies and Equipment Office supplies and equipment are for instructional and other college-related purposes. Except under extraordinary approved circumstances, they are not to be used for personal purposes. 1. Off-Campus Use Subject to Minnesota Statutes 609.52, no state owned equipment shall be removed from a college campus, except when the equipment is to be used by an employee of the college in his/her assigned duties. Prior authorization in writing by a College administrator is required for equipment to be taken off the campus for any reason. Staff members are required to notify the Business Office at the appropriate campus about equipment removal, the State I.D. number, and duration of removal. 2. Checking Out Supplies Office supplies may be obtained from the bookstore coordinator on the Virginia Campus or through the front desk on the Eveleth Campus. Check on your individual campus for the appropriate contact person. Travel Requests Detailed regulations and procedures on official travel are in MnSCU System Policy Number 5.19.3 Travel Management, and are also addressed in contract language. The following information will summarize the more frequently asked questions concerning travel. College/District vehicles are available for Campus/College business only. (See: Use of State Vehicles). When a State-owned vehicle is not available and an employee is required to use the employee’s auto to conduct authorized state business, the employee will be reimbursed at his/her bargaining unit rate. When a State-owned vehicle is offered and declined, the employee will be reimbursed for authorized mileage at a rate of seven cents per mile less than the current Federal IRS mileage rate. Forms must be completed prior to employee travel. Campus Business Absence Forms can be found on the ―Q‖ drive under ―Business Office Forms.‖ Employee Business Expense Reimbursements Change – Tax Implications The Internal Revenue Service (IRS) requires employee business expenses to be submitted for reimbursement within 60 days after the expense is incurred or the trip ends. If not submitted within 60 days, the reimbursement becomes taxable for federal, state, FICA and Medicare; and withholding tax must be taken. Expenses groups with an end date of 7/1/05 and later are subject to this requirement. The first business expense reimbursements that will be taxable, if expense reports are submitted more than 60 days after the trip end date, will occur at the end of August (7/1 plus 60 days). It is important that all employees take care to submit expenses for reimbursements before the 60day period is over. Not doing so is an additional cost to both the employee and the agency. (The agency must match the FICA and Medicare tax paid by employees.)
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If your reimbursement does become taxable, you will see the following on your pay stub: The description and amount of the expenses for which you are being reimbursed will display as usual. An item will display in the earnings section of the pay stub with the description Tax Adj BE. The amount will be the total expenses that are taxable due to the expense report being submitted more that 60 days after the trip end date. This is a non-paid item. It indicates to you that the taxable gross amounts on this check were increased by this amount and withholding calculations included this amount.
Employees who enter business expenses in Employee Self Service are also subject to the 60-day requirement. If a reimbursement is taxable, a row will display on the Other Expenses page after your agency payroll or accounting staff completes their approval process. The earn code on this row will be BTX and the amount will be the total of all expenses that are taxable. If you have any questions about this information, please contact your agency payroll or accounting staff. To find out whom to contact, look for the link at the bottom of the State of Minnesota Employee Self Service home page. Use of State Vehicles Employees are asked to use a College vehicle, if available, for College business travel rather than a personal vehicle. Reservations for use of College vehicles on College business are made through the completion of a Campus Business Absence Form. These forms are available at the main office on the Eveleth and Virginia campuses or on the ―Q‖ drive. Completed forms are to be submitted to your Supervisor and the Provost for approval. After they are signed they are submitted to Mary Gorman or Rosanne Omersa. They will provide you with a copy which will indicate whether a college vehicle is available for your use. Preference for the use of vehicles will be determined as follows: 1. Requests involving the transportation of students; 2. Requests involving a number of employees; and 3. Requests involving a greater distance. All other requests will be based on a ―first come‖ basis. If a college vehicle is not available for your use, you will be reimbursed for the use of your personal vehicle at the current Federal IRS mileage rate. Fleet Safety Program The Minnesota State Colleges & Universities Fleet Safety Program, in conjunction with the State of Minnesota, requires that all employees driving on College business submit a Motor Vehicle Use Agreement and annually complete the Motor Vehicle Record Check process. College employees are expected to be familiar with the State of Minnesota’s policy for Drivers’ License and Record Checks, which can be found online at: http://www.finance.mnscu.edu/facilities/insurance-riskmgmt/docs/DriverLicense_checks.pdf. The following information explains more about the Minnesota State Colleges & Universities Fleet Safety Program.
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Minnesota State Colleges & Universities
Vehicle Fleet Safety Program
A safety and insurance (risk management) program. Program was promulgated by the Risk Management Division of the Department of Administration last summer. Parameters have been discussed at MnSCU-wide meetings of Chief Finance and Facilities Officers, Chief Academic and Student Affairs Officers, Chief HR Officers, IFO M&C, MCFA M&C, and both student organizations general meetings. Other state agencies have discussed with their AFSGMB and MAPE employees. A MnSCU Technical Advisory Committee has been established with broad representation from colleges and universities; OOC Labor Relations and Department of Administration, Risk Management staff are ad hoc members. The charge of the committee is to guide the implementation and manage operational issues. The major provisions and implementation timeline: a) Require Motor Vehicle Use Agreement for all drivers b) Annual Motor Vehicle Record Check for those driving on MnSCU business c) Affects state owned, leased, or rented vehicles; and use of private vehicles
Summer/Fall 2008 – begin requesting Vehicle Use Permits of all students that have been identified as potential drivers and verify eligibility status. January 1, 2009 – begin requesting Vehicle Use Permits of staff that have been identified as drivers; conduct checks of Motor Vehicle Records (MVRs). July 1, 2009 – begin requesting Vehicle Use Permits of faculty that have been identified as drivers; conduct checks of MVRs. Staff is currently meeting with HR and IT to standardize and streamline the process of filling out the VUA and checking MVRs. d) Behind the Wheel training for High Occupancy Van drivers e) Behind the Wheel training for towing trailers. Development of this training is continuing. It may not be available for roll-out to students until Spring Semester 2009. Staff and faculty would then be next in line for training. f) No one under the age of 21 may drive out of state on MnSCU business g) No towing by vans permitted These last two points (f. and g.) are still under discussion with the Department of Administration. While MnSCU will eliminate as much of these activities as possible, until practical and affordable alternatives can be determined, these practices may continue with careful consideration. May 27, 2008
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Minnesota State Colleges & Universities
Vehicle Fleet Safety Program Frequently Asked Questions
Office of the Chancellor Risk Management Division April 2009 Keswic Joiner Keswic.joiner@so.mnscu.edu; 651 297-4686 1. Who is subject to the new vehicle fleet safety procedures? Anyone who operates state owned/leased vehicles. The program is part of a risk management initiative for all state agencies. 2. Do the procedures apply if I use my personal vehicle for university business? The procedures do not apply to use of a personal vehicle, however anyone driving on college or university business should first look to use a state owned vehicle. If one’s not available they should consider obtaining a vehicle from Enterprise Car Rental prior to deciding to use their personal vehicle. The reason for this is if a personal vehicle is used for college/university business, the personal insurance policy will provide primary coverage in the event a crash occurs. MnSCU’s insurance policy will then provide excess liability coverage, if necessary. 3. What is considered to college or university ―business‖? In general, college or university business means activities where you are participating on behalf of or representing the college or university in some official capacity. 4. Is driving to campus to attend class considered college or university ―business‖? No. Like employees driving from home to work in the morning, students are independently responsible to show up for class wherever it is located. 5. Are internships considered college/university business? No. Internships are elective off-campus classes and therefore are not considered college/ university business. Internship students are not required to complete a vehicle use agreement unless they are using a college/university owned vehicle. 6. Where can I get more information about the Vehicle Fleet Safety Program? Minnesota State Colleges and Universities personnel may contact: Keswic Joiner, Risk Management Director or refer to the State Risk Management webpage, http://mainserver.state.mn.us/risk/ for additional information.
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Minnesota State Colleges & Universities
Vehicle Use Consent Form
Original Agreement or Update to Existing Agreement
The information you are being asked to provide will be used by Minnesota State Colleges & Universities personnel to determine your qualification to drive vehicles on college/university business or activities. You are not required by law to provide this information but if you do not do so you will not be approved to drive vehicles on college/university business or activities. The information on this form will be accessible to your supervisor, state risk management and other system personnel who need the information for their assigned work. Your Driver's License Number will be used to obtain a Motor Vehicle Record Report from the Department of Motor Vehicles for each state where you have held a driver's license in the past five years. The completed form shall be returned to the individual designated on your campus. Be advised that processing and approval may take 7 to 10 working days. Vehicles may not be driven until you are notified of approval.
College/University: _________________________ Campus: _________________ Department/Division: _________________ Dept Contact: ___________________ Drivers Name: Last: ______________ First: ____________ Middle: ___________ Driver's E-mail: _____________________________ Status: Staff/Faculty Age: Younger than 18 Student 18 to 20 Other (specify) ____________________ 21 or over Issued by the State of ___________
Drivers License Number: ________________
Date of Birth: _____________________________ Driver's License Expiration Date: _____________ Drivers License Class: Years of US or Canada Driving Experience: Less than 2 yrs 2 to 5 yrs More than 5 yrs _______
Insurance Carrier:__________________________ Renewal Date: ____________
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Driver’s Responsibilities:
Driver agrees to: 1. Maintain an active, valid/appropriate drivers’ license. 2. Be familiar with the State’s and MNSCU’s Drivers’ License and Record Check policy and procedure. 3. Notify the supervisor no later than the beginning of your next shift after losing your driver’s license through suspension, revocation, cancellation, disqualification or expiration. 4. Abstain from driving a state owned, rented/leased vehicle if you do not have an active, valid/appropriate driver’s license. 5. Observe all posted speed limits and operate the vehicle in accordance with applicable laws and state regulations. 6. Maintain liability insurance on your own vehicle if you use it for work purposes. 7. Cell phone use while operating a vehicle is not recommended. If the driver has to use the a cell phone, they are encouraged to pull the vehicle completely off the road and come to a complete stop in a parking area or other safe place before placing or accepting a call. I acknowledge that I have read and understand the contents of the Fleet Safety Policy and Guidelines for the Minnesota State Colleges and Universities, including the Drivers Responsibilities noted above, and agree to abide by such policies and guidelines. I AUTHORIZE THE MINNESOTA STATE COLLEGES AND UNIVERSITIES TO OBTAIN MY MOTOR VEHICLE RECORD (MVR) FROM ANY STATE WHERE I HAVE HELD A DRIVER’S LICENSE IN THE LAST 5 YEARS. I ALSO UNDERSTAND THAT MY MVR WILL BE OBTAINED AND REVIEWED ANNUALLY IN CONJUNCTION WITH THIS VEHICLE USE CONSENT FORM. I agree to update this Consent Form in the event of a change to any of the data supplied above. I also agree to inform my supervisor and the MnSCU Risk Management department in the event of any negative change in the status of my driving record, such as at fault accidents, major violations, multiple minor violations or license revocation, restriction or suspension. I understand that any negative change in the status of my driving record may result in the revocation of the privilege of driving on college/university business and activities.
Applicant's Signature Date
Dept Contact Signature (as applicable)
Date
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Minnesota State Colleges & Universities
Fleet Safety Program Eligible/Ineligible Driving Record (as developed by Dept of Admin)
Eligible Rating: a. No more than 2 Minor Violations in the last three years; b. No more than 1 At-Fault Accident in the last three years. Conditional Rating: a. No more than 3 Minor Violations in the last three years; b. No more than 1 Major Violation in the last 5 years; c. No more than 2 At-Fault Accidents in the last three years; d. Any combination of Minor Violations, Major Violations and At Fault Accidents in the last three years totaling more than 3 occurrences. Ineligible Rating: a. More than 1 Major Violation in the last five years; b. 4 or more Minor Violations in the last three years; c. 3 or more At-Fault Accidents in the last three years; d. Any combination of Minor Violations, Major Violations and At Fault Accidents in the last three years totaling more than 4 occurrences. Definitions: a. At-Fault Accident: Any accident where the driver is cited with a violation or negligently contributes to the incident or any single vehicle accident where the cause is not equipment related. b. The term "Major Violation" shall include any of the following: Driving under the influence of alcohol and/or drugs Failure to stop/report an accident Reckless driving Driving while impaired Making a false accident report Homicide, manslaughter or assault arising out of the use of a vehicle Driving while license is suspended or revoked Careless driving Attempting to elude a peace officer c. The terms "Minor Violation" shall include any moving violation other than a Major Violation noted above, however not including: Motor vehicle equipment, load or size requirement violations Improper/failure to display license plates (if valid license exists) Failure to sign or display registration (if valid registration exists) Failure to have drivers license in possession (if valid license exists)
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Bookstore The MRCTC bookstore has been established to supply students with texts, paper, supplies, and equipment. Books and materials to be ordered by the bookstore must be submitted to the bookstore manager by October 29, 2009, for the Spring 2010 semester and April 19, 2010, for the Fall 2010 semester. Access Fees All full-time employees will be charged $60 annually for access fees. The charge for part-time employees will be prorated based on their percentage of full-time status, not to exceed $30 per Fall and Spring semester or $60 annually. Annually indicates a fiscal year (July 1-June 30). These fees are used to make improvements and pay for upkeep of the College’s parking lots, sidewalks, and entries. Employees will be billed by the College Business Office. Unpaid accounts will be turned over to Minnesota College Enterprises (a Division of the Minnesota State Department of Revenue) for collection. The following parking regulations are strictly enforced. Parking is not allowed in or on the following: Posted areas Painted areas Road/Drive side of painted area Roadways or drives Day care areas Entryways Grass Curbs Islands Sidewalks Levels of
Only one warning will be given before fines and immobilization will be enforced. enforcement include: 1st Violation - $25 2nd Violation - $50 3rd and consecutive violations - $100
Your cooperation is expected and appreciated. Telephones Telephones shall only be used for College business. Personal long distance calls shall not be placed using college-assigned telephone access ID numbers. Copies of telephone charges to every employee’s ID number will be placed in each employee mailbox monthly. Each employee will be required to initial or sign and date the bill copy verifying that all calls are business-related. These signed bill copies must be returned to the business office.
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Cell Phones Cell phones that are provided by the College shall be used for business purposes only. Per Code of Conduct, System Procedure 1C.0.1: ―Subpart D. Use of state property. All system property is also state property. With limited exceptions, state property is not to be used for personal or private use except as specifically authorized (such as limited personal use of computers-see System Procedure 5.22.1). State long distance service, business cell phones, or frequent flyer miles earned through state-authorized travel for state- related purposes may not be used for personal or private purposes‖ (emphasis added.)
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Student Services
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Student Services
Contact: David Dailey, Dean of Students at 749-7772. Bookstore The bookstores maintain books and supplies required to complete course work at Mesabi Range Community & Technical College. New and used books, imprinted clothing, and computer software plus a wide variety of miscellaneous items are available to meet school and personal needs. No book returns will be accepted after the fifth day of the semester. Books must be in new condition and in their original wrapping. Books that have the shrink-wrap removed may not be returned. VISA and MasterCard are accepted. Bulletin Boards Students wishing to post information on bulletin boards must receive approval from the Student Services Office. College and community informational items are posted on the bulletin boards. Students should check them periodically for current information. Business Office Tuition and fees due the College are paid at the Business Office. Checks should be made payable to Mesabi Range Community & Technical College. All financial aid is issued through this office. Career Center All students are encouraged to use the services of the Career Center. Many two and four-year college catalogs are available, as well as information on transfer requirements, academic planning, career exploration, and job search techniques. Information on current job and internship opportunities is available as well. Visit with an academic advisor to access career materials and services. Child Care (Virginia Campus - 6:30 a.m. - 5:30 p.m.) Y Wee Care is a state licensed childcare center open to the public and caring for children in the age range of 33 months through kindergarten. Children enjoy learning activities, music and movement, literature, art, gardening, and outdoor play. Social skills and YMCA core values (caring, honesty, respect & responsibility) are emphasized. Y Wee Care is a cooperative between the college and Mesabi Family YMCA. For more information, call 749-7777, or stop in. Computer Labs and Services Mesabi Range Community & Technical College provides state-of-the-art computer facilities, both for classroom instruction and student applications. The computer labs offer a broad spectrum of current software for student use as well as full Internet access and E-mail capabilities. Frequent upgrades to both computer software and hardware assure the student the latest in innovative technology.
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Counseling/Advising Services Counseling and advising is an integral part of student success at Mesabi Range Community & Technical College. All students have the opportunity to discuss educational, personal, and career interests and goals with counselors or advisors. Other advising services include assistance with course selection, transfer, study skills, goal setting and motivation. Other counseling services include assistance with personal issues, time management, depression, chemical use and abuse, or any other issues, which are barriers to student success. Counselors/advisors are available by appointment or on a drop-in basis. They are located in Student Services. Disability Services Mesabi Range Community and Technical College has a strong commitment to providing equal access for students with disabilities, and fully complies with the Americans with Disabilities Act, as well as Section 504 of the Rehabilitation Act. It is our policy to provide accessible programs, Services, activities and reasonable accommodations for all students with disabilities. Each campus provides Services to people with disabilities through which reasonable accommodations are coordinated. Program staff will work with each student individually to ensure they receive equal opportunity to pursue their education. It is the responsibility of the student to seek available assistance and to make their needs known. How to Get Disability Services: 1. Request accommodations from the Disability Services staff 2. New students should make an appointment with Disability Services staff to talk about individual needs. 3. Provide documentation of your disability from an appropriate source. 4. Request accommodations each term and work with Disability Services staff in implementing accommodations. 5. Communicate and keep the Disability Services staff informed of your progress and report any Services needs. All information including the names of students receiving Services is confidential. This means that no one has the right to, nor has access to, your Disability Services file. No personal disability related information will be shared with anyone unless you give specific consent for it to be shared. If you have any questions regarding Disability Services or reasonable accommodations, contact the Disability Services Office on your campus.
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E-mail Address The college provides free e-mail accounts to students. Students should contact the technology staff to receive training and an e-mail account. Identification is required to receive an e-mail account and training. Equity Services An increasing number of students are seeking training and jobs in fields that have been considered non-traditional for their gender. An Equity Coordinator on the Eveleth campus assists these students so that they succeed in college as well as in the workforce. Equity services for students include: personal contact with and written communication from the Equity Coordinator; information about and referral to community resources; a statewide non-traditional student conference; assistance with job applications and resumes; opportunities to speak to high school students about non-traditional careers; mentoring program; names of contacts and introductions for obtaining work.
The Equity Coordinator works with instructional and support staff to coordinate services, make referrals, and in any other way meet the needs of every individual student enrolled in a nontraditional technical program. In working to ensure that the Eveleth Campus environment is free from harassment and violence, the Equity Coordinator also conducts classroom presentations and staff in-services on the College’s sexual harassment and sexual violence policies. The Equity Coordinator also works closely with special grants that provide information to, and support activities for, single parents, displaced homemakers, and single pregnant women who attend Mesabi Range Community & Technical College. Financial Aid The primary function of the Financial Aid Office is to assist students in obtaining financial assistance in the form of grants, scholarships, loans, and student employment in order to ensure their ability to access education. Financial aid is available to full and part-time students. Additional information on financial aid availability can be found in the Financial Aid and College Costs section of this handbook. Food Service A cafeteria service for snacks, breakfasts, and lunches is available on the Eveleth and Virginia campuses for the convenience and enjoyment of students, staff, and guests during the academic year. Food service is not available during the summer months. Vending machines are also available.
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Housing The opportunity for residential life is available in the Alpine Village Housing complex, which is located on the Virginia campus. Students are encouraged to take advantage of on-campus living. For further information concerning housing, contact the Enrollment Services Office or the Residence Hall Director. ID Cards Students may obtain an official college ID card from the Student Life Office. These cards may be used for admittance to the computer labs, athletic events, library, and other campus activities. Insurance Student insurance is available at special rates on an optional basis to all full-time students. Students interested in obtaining information about this plan may pick up a brochure and an application from the Records Office on the Eveleth campus or from the Business Office on the Virginia campus. Learning Center Mesabi Range Community & Technical College’s Learning Centers offer many services to assist students with the challenges of college. Help is offered for improving study habits, test-taking skills, and time management. Trained tutors are available at no expense to students to assist with specific subject areas. Computers are also available for student use. Library Mesabi Range Community & Technical College’s library is a vital part of the instructional program. Books, periodicals, government documents, programmed materials, and audiovisual materials are available for student and staff use on both the Virginia and Eveleth campuses. Reference services are supplemented by the MINITEX document delivery Program that is linked with the University of Minnesota’s extensive library collection. The Library also participates in MnSCU/PALS , which provides on-line computer access and a collection of from a consortium of 125 libraries within the State of Minnesota. Lockers Students may obtain lockers on the Virginia campus on a space-available basis. Students must supply their own locks. Contact the Business Office for more information. Eveleth campus’ lockers are distributed by program instructors. Minority Services The college provides advisement, support, activities, and advocacy to meet the needs of students of color. Services and activities designed to improve cultural awareness and diversity are offered throughout the year.
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Parking Regulations Parking regulations are strictly enforced. Parking is not allowed in or on the following: Posted Areas, Painted Areas, Road/Drive Side of Painted Areas, Roadways or Drives, Day Care Areas, Entryways, Grass, Curbs, Islands, Sidewalks. Vehicles that are in violation of parking restrictions will be subject to towing. Written documentation must be submitted to the Maintenance Department requesting extended parking times, if needed, for extenuating circumstances. Lost and Found Lost and found items can be turned in or retrieved from the student services office. Placement Services The college has developed a placement service to aid occupational graduates in finding full-time positions. Registrants will be aided in obtaining employment upon graduation from technical programs and upon reactivation of their files in later job placements. Services offered include job search and resume writing assistance, mock interviews, distribution of available job opportunities and more. Questions regarding placement may be directed to the Director of Placement who is located in the Learning Center on the Eveleth campus. Records Office The Records Office maintains student academic records and grade reports. Students may obtain transcripts and check on registration through this office. Students are encouraged to utilize their personal PIN number to access services on-line, such as, checking their grades. Student Support Services (SSS) The Student Support Services (SSS) Program, a TRIO Program, provides eligible students with a variety of services, including academic, career, and personal support services, free tutoring, support groups, and cultural activities. Participants in the SSS Program are eligible to receive free credits by enrolling in a variety of courses and workshops. Program participants must meet eligibility criteria and must apply for acceptance into the Program by contacting a staff member in the SSS Program on the Virginia campus, located in the Student Services suite. Transcripts Students may obtain their college transcripts by completing a Transcript Request Form in the Records Office. The form is also accessible on-line at the Mesabi Range College website. Students/graduates will be charged $3.00 per unofficial transcript, $5.00 per official transcript, and $8.00 per faxed transcript. Faxed transcripts are considered to be unofficial for business/educational purposes.
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Vehicle Use College vehicles may be used for transportation to college-sponsored activities or sanctioned college organization activities. The insurance carrier of the State of Minnesota covers students who are driving a vehicle, with proper approval, for bodily injury and property damage. All passengers in state-owned vehicles must wear seatbelts. No smoking is allowed in state vehicles. Please refer to the Student Travel Policy for additional information. Veterans Information Information regarding services and financial aid for veterans can be obtained from the Records Office. Veterans need to fill out the Veterans Administration Form 22-1990 upon being accepted to the college to ensure sufficient time to process advanced payment claims through the local Veterans Affairs office.
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Student Life
Student Life Mesabi Range Community & Technical College provides a student life program that enhances the opportunities for students to become involved in meaningful activities, and that complements the academic programs and services of the college. Student Life is funded through the student activity fee. Students are encouraged to take advantage of the activities provided. The mission of MRCTC’s Student Life program is to promote and establish programs that enhance student life and contribute to an improved spirit of understanding and cooperation among the members of the community. The principal purpose of the student life program is to meet the needs of the students through educational, cultural, and social experiences designed to enrich the higher education experience. Student activities provide opportunities for student growth through extracurricular activities. By becoming involved in activities such as academic-related events, cultural diversity programs, health and fitness programs, campus clubs, and student government, students will share in the ownership of such programs and experience a positive connection to Mesabi Range Community & Technical College. Students are encouraged to take advantage of the activities provided. Although these activities provide many avenues for student growth, the decision to participate is based on personal desire. Student Life is funded through the student activity fee. Athletics (Intercollegiate) Mesabi Range Community & Technical College’s Norse compete in a variety of intercollegiate sports. Men’s activities include football, basketball, and baseball. Women’s activities include volleyball, basketball, and softball. Mesabi Range Community & Technical College is a member of the Minnesota Community College Athletic Association, Minnesota Community College Women’s Athletic Association and Region XIII of the National Junior College Athletic Association (NJCAA). The Athletic Department encourages students to report for tryouts. In order for students to qualify for participation in athletic activities the following requirements must be fulfilled: 1. 2. 3. 4. Entering freshmen enrolling for their first term must be high school graduates or the equivalent and carry at least twelve (12) hours of college academic work. For a second year of eligibility, students must have passed 24 credits with a GPA of 2.0 or better during their enrollment as full-time students prior to their competition. All athletes (in any sport) must have passed an adequate physical examination given by a physician prior to their competition for each collegiate year in which they compete. Before any student may participate in any NJCAA certified sport, proof of health insurance coverage must be provided.
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5.
Rules are subject to revision. Please check with the Athletic Department for the most up-to-date information.
Mesabi Range Community & Technical College is committed to full compliance with Title IX of the Educational Amendments, which assures equitable treatment for men and women involved in gender specific athletic programs. A complete copy of the College’s Gender Equity in Athletics Report may be obtained from the Student Services Office or from the Athletic Director. Athletics (Intramurals) An active program of intramural competition is carried on at Mesabi Range Community & Technical College. Watch for information posters and sign-up sheets. Activities offered include volleyball, basketball, football, hockey, and softball. Clubs and Organizations Student activities are an important part of college life. All students are encouraged to participate in student government and organized clubs and organizations. Clubs and organizations at Mesabi Range Community & Technical College are open to all students. Students interested in starting new clubs should contact their Student Senate President. Club offerings at Mesabi Range Community & Technical College include the following: • • • • • • • ISA (Instrumentation Society of America) Nursing Club Constitution Club Human Services Club Multi Cultural Club Danceline Club Phi Theta Kappa (Honor Society) Math and Science Club Theater Club Career Program Clubs Eveleth Student Senate Virginia Student Senate Student Life student student student and the
Mesabi Range Community & Technical College encourages the development of organizations. The Student Senate has jurisdiction over matters relating to organizations. The complete policy that includes procedures to establish a organization, the privileges and responsibilities of college approved organizations, governing regulations may be found in the MnSCU Policy Manual. Fitness Center
Mesabi Range Community & Technical College, Virginia campus has a Fitness Center designed to fit the needs of a wide range of users. Aerobic equipment, weight equipment, and free weights are available for student and staff use. The Center is staffed with student monitors and all students are welcome to utilize the facilities during scheduled hours.
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Scheduling Student Activities and Facilities All activity program events scheduled by the Student Life Committee, a club or an organization shall be approved by the Student Life Coordinator. Recognized clubs and organizations may request financial assistance for approved activities from the Student Life Committee. Use of college facilities for recognized college organizations may be scheduled through the Administrative Assistant at the Eveleth campus and the Faculty Secretary at the Virginia campus. Please see them for a Use of Facilities Request form. Speakers and programs for the college, other than those arranged by instructors or organizations, are the sole responsibility of the committee officially established for this purpose, and require no further approval. The sponsorship of a speaker does not imply approval or endorsement of the views expressed, either by the sponsor or by the college. It is understood that this policy refers to ―invited‖ speakers and is not intended to limit the right of free speech for members of the college community. No individual or group shall be allowed to appear on campus for the purpose of the promotion or sale of any commercial product under this policy. Student Life Committee and Budget Mesabi Range Community & Technical College has an active Student Life Committee, which meets bi-weekly throughout the academic year. The functions of the Student Life Committee are to develop and monitor all budgets for all activities funded by the student activities fee. The Committee annually recommends to the Provost the amount of the student activity fee for the ensuing year, the recommended budget for activities and the policies and procedures for administering the Student Life budget. To ensure a strong student voice, the majority of the voting committee members are students. Student Senate Mesabi Range Community & Technical College has an officially recognized Student Senate, which serves as the official representative body of the students. The campus’ Student Senate consists of elected officers and representatives and meet weekly or bi-weekly. The Mesabi Range campus student governments meet together regularly with administration to forward concerns and generate input into the college’s decision-making process. The Student Senate has the exclusive right to recommend the chartering of clubs and organizations for approval by the Provosts. The Student Senate is a member of Minnesota State Colleges Student Association (MSCSA) and all credit-bearing students pay a membership fee of 31 cents/credit to MSCSA. Student leaders have the opportunity to participate in lobbying efforts with MnSCU’s Board of Trustees, the Legislature and other agencies affecting higher education.
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Information Technology Services
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Technology Services
Call the staff listed below for technical or software problems with your computer or network access. See your supervisor if you have questions or issues regarding your technical needs or training. Eveleth Campus Jim Boyd Jim Boyd Virginia Campus Tom Pratt Dan Kugel Shelly McCauley Jugovich Office Cell Cell Cell Office Cell 744-7516 780-3443 780-4829 780-8063 748-2416 780-0636
Services Provided to Faculty and Staff by the Technology Department:
Campus email account MRCTC uses GroupWise as our email server. Every faculty and staff member has an account. There are 2 ways to access your email: at your desk, using the GroupWise client or off of our website, using GroupWise web access at https://gwmail.mr.mnscu.edu. Username: First 6 letters of your last name + first 2 of your first name Password: Please contact Tom Pratt for your initial password. To change it: Open GroupWise, click on Tools, then Options. Double click Security. Type in your old password and then type your new one and you new one again. Please use a strong password. http://strongpasswordgenerator.com/ Novell Network Account Your Novell account is used for access to the MRCTC network. All Mesabi Range students, faculty, and staff, have access to network storage. Faculty and staff use this account to log into their office computers. Every faculty and staff member has his/her own personal space on the files servers. It is called the I:\ Drive. The I:\ Drive and other shared drives, can be accessed from the computer at your desk, any computer on campus and off of our website, using NetStorage. Username: first 6 letters of your last name + first 2 of your first name. Password: defaulted to your last name. Please note: you will be prompted to change your password. It is your responsibility to change your password. Please change your password to a strong password.
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Accessing Your files from a Web Browser with NetStorage All files stored on the server (your I: Drive, the Mesabi Q: Drive and any other shared drives) can be accessed from any computer through a web browser. http://files.mr.mnscu.edu/NetStorage/ If you click on this link, your web browser will ask you to login. Use your usual login name and password as if you were logging into your computer at your desk. All of your files are in the first folder called Home@MRCTC. The Drive--I@your_username does not work. Click in the box in front of the file you want to download to your computer and click File | Download. Save it to your desktop or wherever you want on your home computer. You MUST UPLOAD the file from your home computer back to NetStorage (click File | Upload | select your file - just like attaching something to an email message) or it will not be here at school when you get here. It will still be on your home computer. Using the Mesabi Drive (also called the Q: Drive) Windows XP users: Click Start and then click My Computer. Windows 2000 users: Double click My Computer on your desktop There will be an icon that says, "Mesabi on 'Mrv8\Data\Shared' (Q:)" This is the shared drive. This is where you can share files with all of campus. For example, you can access the budget forms by double clicking Forms, then double clicking Business Office. You must move the file to either your I: Drive or your computer in order to use the file, because you cannot make changes to it when it is in the shared drive. Accessing your ―I‖ Drive or Shared Folders Windows XP users: Click Start and then click My Computer. Windows 2000 users: Double click My Computer on your desktop There will be an icon that says, "Mesabi on 'Mrv8\Data\Shared' (I:)" This is the shared drive. This is where you can share files with all of campus. Logging into Student Lab Computers You can login to ANY computer on campus and access your email and all of the files you have saved in your I: drive or the Mesabi Drive Username: .your_username.staff.mr Password: the password you use to get into your computer The first period in the username is VITAL! Click OK. In the next login screen, leave student as the username, DO NOT add a password and click OK.
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Logging into Classroom Computers Username: Instructor Password: (leave empty) A screen will pop up, click OK. Documentation will be available in the classroom. D2L Online Classroom Support Our online classroom program is Desire2Learn. You can use D2L in your course even if it is not online – your course can be web enhanced. Dr. Bonnie Edwards – Online Faculty Coordinator (748--2434) Dr. Edwards supports instructors by providing you with one-on-one D2L training and mentoring (from course concept, through development, and throughout delivery of the course) focusing on the pedagogy involved in successful distance teaching and learning. Tom Pratt – Online Technical Support (780-4829) Tom supports faculty, staff and students with technical issues, such as: opening a quiz at a particular date, your content is not showing up as expected, the final grades are not available to students. Technology Resources for Faculty and Staff http://www.mr.mnscu.edu/technology Click on Faculty and Staff Resources.
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Mesabi Range Community & Technical College Policy
Acceptable Use of Computers and Information Technology Resources
Adopted by Shared Governance Committee on 12/20/05
The following is a summary of the college’s policy for the Acceptable Use of Computers and Information Technology Resources. Employees are responsible for being familiar with
the entire policy published online.
http://www.mesabirange.edu/technology/Acceptable_Use_Policy.pdf. Mesabi Range Community & Technical College has adopted Minnesota State Colleges and Universities’ Acceptable Use of Computers and Information Technology Resources, as stated in the MnSCU Board of Directors Policy and System Procedures (Board Policies Chapter 5 – Administration, 5.22 & 5.22.1). To review the complete policy and procedure, please click on the links below. Policy: http://www.mnscu.edu/board/policy/522.html Procedure: http://www.mnscu.edu/board/procedure/522p1.html Part 8 of the MnSCU System Procedure requires that Mesabi Range Community & Technical College adopts the following methods for the local implementation of the Board Policy and Procedure: Part 8. College and University Policies and Procedures. Colleges and universities and the Office of the Chancellor, must adopt policies and procedures consistent with Policy 5.22 and this procedure: a. Report possible illegal activities to the Dean of Students, Provost or the Director of Technology b. Mesabi Range Community & Technical College will implement state and System security policies, procedures, standards and guidelines which will protect the integrity of System information technology and its users’ accounts. c. Mesabi Range Community & Technical College will ensure that government data in electronic format is handled in accordance with its classification under the Minnesota Government Data Practices Act, Family Education Rights and Privacy Act, and other applicable law or policies. d. If users and others have questions, concerns or problems regarding the use of System Information Technology or concerning intended or unintended interruptions of service please contact: Shelly McCauley-Jugovich Director of Technology Virginia Campus - Room L164 Phone: 218-748-2416 Email: s.mccauley@mr.mnscu.edu
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e. Any requests to use the trademarks or logos of the college, university or Minnesota State Colleges and Universities should be directed to the Public Information Officer: Brenda Kochevar Public Information Director Virginia Campus - Room S135 Phone: 218-749-0314 Email: b.kochevar@mr.mnscu.edu f. The Acceptable Use of Computers and Information Technology Resources policy and procedures and other applicable information technology policies and procedures can be found by the following means: 1. Links to the policy and procedure on the active desktop on all student computers on both campuses. 2. Links to the policy and procedure on the campus website. 3. References to the links to the policy and procedure in the student handbook and the employee guide book. 4. Copies of the policy and procedure will be located in the open labs on both campuses. 5. Reference to the links to the policy and procedure will be in orientation materials for students and new employees. 6. All users will electronically sign the policy and procedure before their account is activated. g. The Director of Technology, with the help of the Technology Committee, will make decisions regarding approved hardware or software use. h. Attaching devices (physically wired, wireless or by any other means) to the campus network is not permitted unless the user has the express permission from the Director of Technology and has filled out the appropriate forms. i. Any device connected to the campus network must have updated anti-virus software. j. Policy updates will be published online. http://www.mesabirange.edu/technology/Acceptable_Use_Policy.pdf.
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Additional Services
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Additional Services
Incoming and Outgoing Mail: Eveleth: The Administration Office distributes incoming mail and processes outgoing mail. Virginia: The Bookstore processes and distributes incoming mail. The instructional support staff processes outgoing mail. Keys: The Building Maintenance Foreman at each college is responsible for key issuance, security, and records. Keys to assigned desks and files are assigned to users. In most cases, individual door keys are assigned based on obvious or demonstrated need for access. Keys are checked out and attested to by each employee at the beginning of the service period. The transaction is noted on the Key Record. Keys must be returned during interruptions in employee service. No college employee is authorized to furnish or lend a key to a non-employee or student. Maintenance Staff Maintenance staff is available on all campuses and can be contacted at the following numbers: MRCTC—Virginia: Telephone: 780-0446 or 780-5089 Cell Phone: 780-5089 or 780-0446 (daytime) 749-0333 (evening) or 780-2701 MRCTC—Eveleth: Telephone: 744-7478 Cell Phone: 780-0635 Campus Security Service: Contact: Greg Lamppa, Maintenance Lead 780-0446 A Campus Security Service is available on the MRCTC campuses by calling 780-0446 or 7805089 (daytime) or 749-0333 (evening) on the Virginia Campus or 780-0635 on the Eveleth Campus. Public Information Team Contact: Brenda Kochevar 749-0314
Responsibilities include the publication of the College catalog, view books, brochures, and business cards; and the placement of advertising and press releases. For more information, or a complete list of deadlines and publication dates, you may contact Brenda Kochevar at b.kochevar@mr.mnscu.edu. Employee Newsletter A newsletter is published monthly beginning in the fall and continuing through the end of the school year. For more information, please contact JoJo Scott at j.scott@mr.mnscu.edu.
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Continuing Education/Custom Training
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Continuing Education/Customized Training Division
Staff
Roxanne Richards r.richards@mr.mnscu.edu Colleen Gerzin c.gerzin@mr.mnscu.edu Laura Korpi l.korpi@mr.mnscu.edu Jeffrey Mayer j.mayer@mr.mnscu.edu Steve Flaherty s.flaherty@mr.mnscu.edu Debbie Jacobson d.jacobson@mr.mnscu.edu Shari Christenson s.christenson@mr.mnscu.edu Director of Continuing Education/Customized Training Customized Training Director Business & Industry EMS Director Safety and Health Director Fire Program Manager CE/CT Clerical Support CE/CT Clerical Support 749-0316 749-7716 749-0324 749-0320 749-7770 749-7731 749-7761
Mission
The purpose of the Continuing Education/Customized Training Department is to provide credit and non-credit classes and workshops on and off campus for personal enrichment, professional advancement, retraining, and upgrading of skills, as well as providing cultural forums and lifelong learning opportunity for all citizens. The goals of the Continuing Education/Customized Training Department are to provide: Opportunities for personal and professional growth Cultural enrichment opportunities Enhancement and expansion of the skills and knowledge of the current workforce Education/training for ongoing licensure and/or certification A well-informed citizenry Educational solutions to societal and global issues Expanded use of college facilities and community resources Lifelong learning Improved productivity for business and industry Leadership and cooperation in long-range community planning
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The Continuing Education Division of the CE/CT Department provides lifelong learning opportunities and services for community members of northeastern Minnesota. Programming is based on community resources and needs. The department encourages involvement from community members and works in cooperation with social services, public health, community action groups, and public education to best meet the educational need of the communities it serves. The Customized Training (Business and Industry) division of the CE/CT Department supports business and industry through contracted services. Training topics may range from technical skills to leadership development. Customized workshops and seminars are arranged at convenient times on campus or at the worksite to meet the diverse training needs of clients in business and industry. The Fire Program offers a variety of courses, including structural and wildland firefighting, and rescue courses. Structural fire fighting classes begin with the basic course, also known as Firefighter I. Firefighter II (advanced fire fighting), is also offered through this department. Both courses offer classroom and hands-on firefighter training, including live fire evolutions. Customized fire training courses are often developed to meet the needs of individual firefighters, fire departments, and/or for business and industrial fire brigades. Mesabi Range College also offers numerous wildland fire training courses including entry-level courses, Basic Wildland Firefighting Training and Introduction to Wildland Fire Behavior along with advanced level wildland fire courses. Wildland firefighters from all over the country attend Mesabi’s wildland fire training courses. A large number of Emergency Medical Service (EMS) courses and programs are offered at Mesabi Range Community & Technical College. Basic and advanced courses include: CPR/First Aid, First Responder, Emergency Medical Technician, Paramedic, and Continuing Education. Complete programs, refresher programs and customized programs are available to suit individual/group needs. The mission of the Safety and Health Program is to provide quality training and consulting services to business and industry in the areas of Safety and Health to include: MSHA, OSHA, HAZMAT mandated requirements and Industrial Rescue. The Mesabi Range District’s quality services are established on an individual basis, tailored to fit each company’s safety and health needs. Outreach: Mesabi Range sponsors courses at a variety of off-campus locations to provide greater accessibility for both traditional and non-traditional students. Credit and non-credit courses and workshops may be offered on campus, in public buildings or local businesses. These courses support degree programs as well as personal and professional development for the residents of the numerous communities in northeastern Minnesota.
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Organizational Chart
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Mesabi Range Community & Technical College Organizational Chart – August 2009
Northeast Higher Education District President, Dr. Sue Collins
Human Resources Representative Personnel Aide Senior Office Supervisor Personnel Aide Payroll Clerk
Director of Human Resources
Patricia Delich
PROVOST Dr. Tina Royer
Executive Assistant
Roxanne Richards
Director of Finance & Facilities Dean of Student Affairs Dean of Academic Affairs
Director of Continuing Education & Customized Training
Upward Bound Director Administrative Assistant Advisors
Tony Bartovich
Business Office Accounting Officer Accounts Receivable Accounts Clerk Senior Bookstore Manager, Virginia Manager, Eveleth Food Service Coordination
David Dailey
Dr. Jean Bailey
Virginia Campus Faculty Faculty Support Specialist/College Switchboard Concurrent Enrollment/ALI Coordinator Librarian Library Technician
Customized Training Business & Industry Program Director EMS Program Director Safety & Health Program Director Fire Training Program Manager Support Specialist Continuing Education Support Specialist
Clerical Services/ Reception Eveleth Student Services
Information Technology MIS Supervisor/ Director of IT IT Specialists
Administrative Assistant; Counseling Faculty; Disabilities; Advisors; Student Activities; Housing; Athletics; Student Senate Advisors
OCLC Library Technician
Physical Plant Supervisor
Maintenance Staff Eveleth and Virginia General Maintenance Workers General Repair Workers Electrician
MnSCU Program Supervisor/Director of Financial Aid/Registrar; Records Clerks; Financial Aid Personnel
Financial Aid and Records
Eveleth Campus Faculty College Lab Assistants
Career eFolio Minnesota Program Manager Program Specialist Coordinators
Enrollment Services and Public Information
Director; Enrollment Services Assistant; Recruitment Personnel
Director of Instructional Services
Director; Administrative Assistant; Advisors; Counselors
TRiO Student Support Services
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