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MINUTES OF THE MEETING OF THE GLASGOW AND WEST OF

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					      MINUTES OF THE MEETING OF THE GLASGOW AND WEST OF
            SCOTLAND PROPERTY MANAGEMENT FORUM
               HELD ON THURSDAY 26TH MARCH 2009
            AT THE OFFICES OF SFHA, PEGASUS HOUSE,
               375 WEST GEORGE STREET, GLASGOW


Present:

Alison           Trafalgar HA             alison.leabody@trafalgarha.co.uk
Leabody
Eric             Dalmuir Park HA          eric.porterfield@dpha.org.uk
Porterfield
David Davies     Govanhill HA             ddavies@govanhillha.org
Michael          Reidvale HA              m.mcmenamin@reidvale.org.uk
McMenamin
Tim Holmes       Govan HA                 tim.holmes@govanha.org.uk
Douglas          Bridgewater HA           douglasr@bridgewaterha.org.uk
Robertson
Louise Percy     Cordale HA               louisepercy@cordalehousing.org.uk
Martin Percy     Charing Cross HA         martin@cxha.org.uk
Hugh Brown       Elderpark HA             hughbrown@elderpark.org
Mike Trant       Dumfries & Galloway      mike.trant@dghp.org.uk
                 Housing Partnership
Peter            Home Scotland            peter.campbell@homegroup.org.uk
Campbell
Annie Bell       TPMC                     annieb@tpmc.uk.com
Stuart           Rutherglen &             sfreeland@randcha.co.uk
Freeland         Cambuslang HA
William          West of Scotland HA      whalleran@westscot.co.uk
Halleran


Item One – Introduction/Apologies

Apologies were received from George Gall and Tommy Gray.

Eric Porterfield agreed to chair the meeting in the absence of the Chair and Vice
Chair.


Item Two – Minute of Previous Meeting – 26 February 2009

The minute of the meeting on 26 February 2009 was approved as a true record;
Proposed by Douglas Robertson and seconded by Peter Campbell.



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Item Three – Matters Arising

EPCs - Mike Trant advised that the points difference between 2002 and 2005
SAP ratings is only 1 or 2 points so would only really be a big issue if properties
were scoring 49 with 2002 ratings and would therefore score 51 with 2005.

Tim Holmes stated that he is putting energy efficient light bulbs in voids to help
increase the rating. Most utility companies would supply energy efficient light
bulbs free of charge.

Sound Insulation – Michael McMenamin advised that he has spoken to David
Barbour who was going to forward information to Eric Porterfield. As discussed
at last month’s meeting, this issue will be progressed when David Price returns
from holiday for April’s meeting.


Item Four – SFHA Report

No report this month as David Price is on holiday.


Item Five – Operational Issues/Technical Queries – Discussion

Tim Holmes asked if any member present had experience with the council
demolishing a building, through statutory notice, adjacent to a building owned by
the housing association. The council have told Govan HA that if there is any
damage done to the building owned by Govan then repair/cost etc is not the
council’s responsibility. No-one from the forum had any direct experience with
this issue.

David Davies advised that Govanhill HA are currently demolishing an old school
and were carrying out an asbestos survey. The company doing the survey have
informed them that the asbestos regulations are changing in April 2009 and, at
the moment, the control of asbestos regulations apply to common areas but from
April 2009, RSLs will have a duty of care when contractors are going into a
property. Mike Trant replied that there is no legal requirement on associations to
hold records at present but when the new regulations come into effect, when
contractors are carrying out work inside properties, we have a duty to advise
them when asbestos is present.

Eric Porterfield added that one of his tenants who has occupied a property for
over 2 years has contacted environmental health because there is artex in the
house and, as a result Eric is getting it sampled.

It was noted that some housing associations get checks done in voids where
artex is present.



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Tim Holmes stated that during a recent kitchen contract carried out by Govan
HA, the contractor refused to go in because there was artex. However, Govan
had sampled it previously and so could provide the contractor with the results.
Govan have now written to all contractors advising them that all their employees
should be ‘asbestos aware’ and if they see anything they suspect is asbestos,
they should stop work and contact the housing association.

Tim Holmes commented that in one of Govan’s new build contracts with secure
by design properties, in situations where tenants have lost keys or the police
require access and entry has to be forced to the property, because of the
complicated locking systems, replacing the doors is costing around £1000. If any
RSL knows of a cheaper alternative could they email Tim at Govan HA.

Michael McMenamin referred those present to an article in ‘Inside Housing’ on
neglecting trees, relating in particular to limbs falling from trees and injuring or
killing people (corporate manslaughter). He stated that Reidvale have instructed
a tree surgeon to inspect all their trees once a year and to advise of any work
required.

Eric referred to an email received from Tricia Thompson from Calvay HA asking if
anyone from the forum or from SFHA had attended the presentation on public
utilities on 18th March 2009.

Two organisations present had attended and both did not find the event
particularly useful as all each utility group did was go over their own complaints
procedure. Alison advised that she would pass this information on to Tricia.

Eric advised that he contacted N Power asking for the meter to be reset in a void
property where the debt is over £1000. N Power are asking for a copy of the
tenancy agreement and have said that this is required if the debt is over a certain
amount.


Item Six – Health and Safety (Construction & Technical Issues)

It was noted that an email had been sent from David Stewart of SFHA asking for
information on systems that RSLs have in place for cleaning water systems and
managing legionella.

Eric asked members how they felt the current system for sending technical
queries was working. Mike Trant stated that he would usually respond to a query
if it was something that he could deal with straight away. It was generally felt that
co-ordination of technical queries and responses is again something that we
could discuss with David Price on his return.




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Eric referred to the recent health and safety updates issued by EVH and noted
that in Section 8, legislation, it refers to CE markings on PPE. This would cover
roof anchors.


Item Seven – Training Update

No update


Item Eight – Correspondence

None


Item Nine – AOCB

Alison advised that Fiona from SFHA is asking forum members for their preferred
choice of location for the conference this year. The 2 options are St Andrews or
Crieff. Those present agreed that Crieff was the preferred option.

The next meeting of the Property Management Forum will be on Thursday 30 th
April 2009 at 10.00am.




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