January - Bloomington-Normal Alumnae Chapter

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Delta Sigma Theta Sorority, Inc.
Bloomington-Normal Alumnae Chapter
Bloomington Police Department Osborn Room
Saturday, January 10, 2008

Meeting Minutes

Sorors Present (in bold):

Celeste Allen Angela Davenport Jaqui Jones Heather Taylor
Cynthia Ashby Mona Davenport Meta Mickens-Baker Tonjaneeka Thigpen
Zonya Autmon Cheryl Fluker Jaja Moore-Johnson Debra Thomas
Kathy Banks Tasha Ford-McCarter Monica Overton Kristal Thomas
Brigette O. Beasley Monica Gillespie Angela Parker Nancy Tolson
Rose Buchanon Quanisha Hawkins Jennifer Shaw Tonya Lee Webb
Ursula Crooks Marnita Horton Rhonda Smith Valerie Winters
Janice Croom Cheryl Jackson Corsandra Stallworth Cavell Walcott
Consuelo Etascha Johnson Takesha Stokes- Doriane Woods
Cunningham Justine Johnson Dorsey

Visiting Sorors:
n/a

I. Ritualistic Opening – meeting was called to order by Soror Etascha at 9:45 a.m. – quorum

II. Adoption of Agenda – Soror Cynthia moved to adopt the agenda; Soror Angela D. seconded; 18 (yes) – 0
(no)

III. Ritual and Ceremonies Committee (Soror Angela/Heather)

 Chapter Properties – Updating the list of properties – several items are missing because of them being
loaned out and not being returned. Due to this, the chapter has had to repurchase properties. From now
on, all sorors will need to sign out any property for use. Recommendation: Starting 1/1/09, all sorors
must sign property out and back in. If the property is lost, damaged, or not returned, the soror who
signed the property out will be ultimately responsible and need to replace it.
 We will be singing songs after the Jan. and Feb. chapter meetings to prepare for Membership Intake and
Gospel Brunch
 60 second soror salutation

IV. Approval of Minutes –
 December 2008 minutes – Soror Debra moved to adopt the minutes with the following corrections; Soror
Monica G. seconded; 21 (yes) – 0 (no)
 Under the “Political and International Awareness and Involvement”, the word “chapter” is misspelled.
Under “Announcements”, is ISU is hosting “An Evening with Martin and Langston” not a Martin Luther
King dinner
 Under “December Birthdays” – Soror Tonya’s name needs to be added

V. Communications (National/Regional/State/Local) (Soror Etascha)
 National
 Our National President, Soror Cynthia Butler-McIntyre sent a letter about the first initiative of Project
ART) Actively Redefining Together) supporting the new T.D. Jakes film, “Not Easily Broken”.
 There will be an inauguration commemoration at the sorority’s National Headquarters, Monday, 1/19
from 10 a.m. to 4 p.m. Sorors, friends, and family are invited. Our National President, past National
Presidents, Executive Board Members, and Corporate Officers will be there. Tours and vendors will
be available.

 Regional
 Our Regional Director and Regional Representative, Sorors Matthews and Endalkatchew, sent a
holiday greeting to the chapter

 State
 Don’t forget to register for Statewide Founders befoe 2/1. The maximum amount of sorors is 500; the
last communication indicated 222 had registered. You must send a money order or certified check for
the registration to be complete.
 A soror interning with the Chicago Bulls send information about a NPHC Greek outing and fellowship
opportunity at a Bulls game. The flyer was blurred- asked that she email dates and costs.

 Local
 None

VI. Chapter Reports
Officers
i. President (Soror Etascha)
 In appreciation of our participation in the Town Hall Meetings in conjunction with the West Side
Revitalization project. Our chapter received 6 tickets to Ailey II at the Center for Performing Arts that
will take place January 30th. Felicia Shaw, with the State Farm Bank, donated the tickets.
 Attended the Sigma Gamma Rho New Year’s celebration – all NHPC presidents were given a ticket.
 Today is the Martin Luther King Dinner – Sorors planning to attend: Etascha, Cheryl, Doriane,
Takesha, Meta
 Due to changes in the Theta Delta Advisory Team the State Coordinator suggested that Theta Delta
align their Membership Intake Program (dates, times and locations) with BNAC’s so that advisory
team members with roles on BNAC’s Minerva Circle would be in attendance during their process.
This was discussed in Exec Board and at the time Theta Delta had not received approval from the RD
to proceed based on a calendar in alignment with ours. Their calendar is approved. However,
definitive plans are still up in the air due to location constraints. Recommendation - the location be
able to accommodate both chapters in two different rooms.

ii. Vice President (Soror Angela P.)
 No Report

iii. Financial Secretary/Treasurer (Soror Doriane)
 The ending balances per the chapter books are as follows:
o Community Account: $ 10, 763.05
o Operating Account: $ 1,556.94
o Scholarship Account: $ 7,916.12
 All accounts are now on the same billing cycle.
 Please be mindful of voucher due dates. In order for you to receive money, it has to go through 3
people. We will not longer attempt to rush and get you money ASAP. We will adhere to our
schedule, which means that funds are mailed or handed to you by the end of the following week.
 Two sorors have donated their Good Neighbor Grants to the chapter. Thanks!

iv. Recording Secretary (Soror Ursula)
 Thanks for sending reports in advance.

Corresponding Secretary (Soror Valerie)
 Letter from Drucilla Foundation, supporting brain research – donations in the amounts of $100, $500,
or $100 – indicates the chapter has donated in the past. So far $65,000 have been donated.
 Invitation from the Chicago Alumnae Chapter’s Founders Day celebration on 1/24 at the Hyatt
Regency Ballroom. Starts at 10 a.m., lunch at 11:30 a.m. Attire is red – no pants. Cost - $65.
 Thank you card from BNAC President, Soror Etascha, for the gift card
 New Year’s greeting card from Soror Tracye Bradley, IL State Coordinator
 Holiday greeting card from National Headquarters
 Check from the Coliseum

VII. Standing Committees

 Delta Academy (Soror Kristal)
 Last session – 12/20 – Kwanzaa celebration at the Bloomington Public Library was very
successful. The girls practiced Swahili and walked through the Kwanzaa set-up and ceremony.
Sorors Janice, Janelle Farakhan, and dedicated Delta Academy volunteer, Kristal Shelvin
provided African inspired clothing and wraps for the girls to wear. One of the Delta GEMS led
the prayer and all the girls made pillows to coordinate with the blankets made during the 2008
program. Thanks to all volunteers who helped at the event and behind the scenes.
 Next session – Sat. 1/24.

 Delta G.E.M.S. (Sorors Consuelo and Tonjaneka)
 Last session – 12/20 – participated in the Kwanzaa Celebration with the Delta Gems at the
Bloomington Public Library with Delta Academy.
 See Delta Academy notes.

 Economic Development (Soror Kathy)
 No Report

 Physical and Mental Health (Sorors Monica O. and Tonya)
 Extra copies of the 11/08 newsletter are available

 Political and International Awareness and Involvement (Soror Janice)
 I Promise to Vote” pledge cards received – Midwest Region submitted 14,101 exceeding the
object of 10,000 4,101over cards
 Midwest Missile – Articles due 11/30. Soror Janice is writing an article on BNAC voter
registration and mobilization efforts – will include “I Promise to Vote” activities.
 Delta Days at the Nation’s Capital – 2/28-3/3, 2009. New hotel – Gaylord National Hotel in MD –
room rates TBD. Registration is $150, but not open yet. Let Janice know if interested. Janice
Recommends we help Mona go instead of paying for Janice to help save money since they are
only requesting one member per chaper
 Delta Days at the Nation’s Capital, Sat. 2/28-3/3, 2009. Hotel – Gaylord National Harbor, 201
Waterfront St., National Harbor, MD 20745. Registration Costs – Alumnae $150; Collegiate
$100; Collegiate Forum $30; on-site registration for Alumnae and Collegiate - $200
 Soror Mona will represent BNAC at Delta Days in the Nation’s Capital. Let her know if you plan
to attend.

 Scholarship & Education (Soror Cynthia)
 MAPS
 Last session – Tues. 1/6 – led by Pam Moore and John Eliot – subject was the voting and
political process
 Next session – 2/3 at Mt. Pisgah – subject is public speaking – James Joyner presenter

 Scholarships
 Please encourage high school seniors to complete scholarship applications – DST BNAC and
all other organizations offering money for college

 Hope for the Future
 No Report
 Jewel Award
 Submit recommendations by 1/31/09

 Community Award
 Submit recommendations by 1/31/09

 ACE Coordinator (Soror Etascha )
 No Report

 Founders’ Day (Sorors Jaja and Heather)
 Sent email to community sorors to determine who will attend Statewide Founders’ Day
 Rooms are reserved under Soror Jaja’s name
 If interested in attending Statewide Founder’s Day, register as soon as possible – the maximum
number of sorors who can attend is 500

 Fundraising
 Fundraising Dollars raised for this fiscal year - $826.38
 Delta Coin Drop – If you haven’t received a bank for the Delta Coin Drop, please let Soror
Takesha know. Reminders will be sent via the yahoo group each month. If you have money to
drop off, see a member of the Fundraising Committee after the meeting.
 US Cellular Coliseum – April 10 will be the next date to volunteer. We need 5-7 volunteers from
5-10 p.m. Reminders will be sent via the yahoo group. 1/17 volunteer opportunity cancelled due
to lack of participation.
 E-Scrip Card – We have an opportunity to sign up Delta Academy and Delta GEMS for this
program at Schunck’s and Macy’s. Program details – cards will be distributed to sorors and other
people who shop at these days. DST BNAC will receive a percentage of the purchases to
support Delta Academy and Delta GEMS. Current activity – our application is submitted and
working to get documentation on of our 501 C 7 status.
 Joint Fundraiser with Omega Psi Phi and Tony Jones – Considering partnering with Omega Psi
Phi for a fundraiser – a Pre-Valentine’s Day party “Bring Back the Love” on Fri. 2/13 – will also
serve as a Gospel Brunch marketing effort. Tony Jones will dee-jay for free. Information to come
via email through yahoo group.
 Gospel Brunch on 3/7 at the Parke Hotel and Suites – Sorors have received tickets to sell –
asking everyone to sell at least 8 tickets - Prices are $35 for Adults, $20 for Youth, free for
children 5 and under. Event will start at 10:13 a.m. Goal is to sell a minimum of 200 tickets to
make a profit. No ticket sales at the door. Attire for Sorors – all red.
 Additional Updates:
 MC – WXRJ radio personality – Clarence J
 Confirmed talent – Mt. Pisgah Praise Dancers, JAM, IYC, Tereva Parham, George Tyson
 Talent pending – Spoken Word artist and Anointed Expressions
 Flyer posted on TheMixOnline
 Ad in the MLK luncheon program booklet
 Six booths available outside the conference room – so far DST BNAC, Physical and Mental
Health Committee, State Farm Bank (will solicit), Vendor (will solicit) and Artist table
 Splash page to promote Gospel Brunch will launch 1/9 – people will be able to place ticket
orders online. The Fundraising Committee will follow-up to collect money and distribute
tickets for the orders placed. The URL will be on Gospel Brunch posters and online
calendars – includes WEEK and The Pantagraph
 Soror Janice will have flyers and handbills for sorors to distribute next week.
 Presidents of the Pan-Hellenic organizations will receive free tickets and asked to encourage
their members to attend.
 Each table can seat 8 people.
 Keep a record of tickets sold to children – report back to Fundraising Committee
 Booster seats and high chairs are available – let the Fundraising Committee know if needed
 Chapter members are asked to participate in a processional at the beginning of the brunch
and sing 2 simple songs. Would like to practice after chapter meeting for approximately 20
minutes.
 Next Fundraising Committee meeting – 1/27 – Bank of IL Community Room from 6:30-7:30

 Membership Services (Soror Angela P.)
 Jan. birthdays – Soror Valerie
 Alpha Bowl – Fri, 1/23 starting at 9:06. Tickets are available for bowlers and non-bowlers. See
Soror Kathy and watch for emails with information.

 Minerva Circle (Soror Angela P.)
 Rush was Tues. 1/6. 13 women attended; 12 disks distributed.
 Membership Intake calendar sent via email
 Depending on number of Pyramids, may need to reduce meeting space to save money.
 If writing letters for candidates, it’s ok to ask about potential contributions to sorority, etc. Sorors
are vouching for that individual so you need to be comfortable.
 Minerva Circle must stay committed to the entire Membership Intake process. We will have
rehearsals for Pyramid Induction, etc.

 Audit (Soror Kathy)
 No Report

 Finance (Sorors Doriane and Marnita)
 Last Finance Committee meeting – 1/5.
 Recommendation – move $500 from the Membership Services budget to Minerva Circle budget
to accommodate current expenses for Membership Intake – i.e. Rush materials. This is a
temporary solution until how many candidates we’ll have for Membership Intake. Will need to
vote on this today and vote on final Membership Intake budget afterwards.
 Membership Intake cost breakdown: National Initiation $525, Chapter Initiation $250, Chapter
dues for 2008-09 $200, Chapter dues for 2009-10 $200 – total $1,175 per candidate.
 The chapter is able to use $383.28 per each candidate for Membership Intake costs – this is the
prorated amount for this fiscal year’s dues and $25 initiation fee.
 Physical and Mental Health Committee won’t be receiving anticipated $2000 grant – committee
budget adjusted to reflect this.
 Thanks to all committee chairpersons for being good stewards of the chapter’s finances!

 Nominating (Soror Mona )
 Criteria for open positions was emailed to chapter members. Please review the guidelines and
consider running for a leadership position. Nomination forms will be emailed to interested sorors
today.
 Positions available for 2009-2011 term
 Treasurer – 2 years - Criteria: Must be financial for 2008-2010 fiscal years, familiar with fiscal
budgetary records, have attended at least 1 Regional Conference and/or National Convention
 Chair, Nominating Committee and Member, Nominating Committee – 1 year – Criteria: Must
be financial 2008-2010 fiscal years, familiar with Chapter Policies and Procedures, served on
a chapter committee
 Alternate Delegate: Must be financial members for 2008-2010 fiscal years, available to travel
from Thurs., 7/8/09 through Sun., 7/12/09
 Timeline
 1/10/09 – Receive application
 2/1409 by midnight - deadline to receive application
 3/3/09 – Receive notification of candidacy
 3/21/09 – Ability to run from the floor – applications due by midnight 3/21
 4/11/09 - Elections
 Rules of Order/Policies and Procedures (Soror Takesha)
 No Report

 Journalist (Soror Janice)
 No Report

VIII. Old Business
 None

IX. New Business
 DST BNAC Founders’ Day 2009
 Rededication ceremony proposed after 2/14 chapter meeting – best date due to multiple
upcoming chapter activities – i.e. Membership Intake
 Chapter goal – “Make the chapter more visible and effective: - may be a small chapter but we
need to come together for all sorors
 Soror Heather moved to conduct a rededication ceremony on 2/14; Soror Cheryl seconded;
14 (yes) – motion carries
 Will need to rehearse – will be announced
 2009 budget adjustments
 Soror Doriane moved to transfer $500 from the Membership Services budget to the Minerva
Circle budget; Soror Cynthia seconded; 16 (yes) motion carries
 Physical and Mental Health committee budget reduced because grant wasn’t received

X. Announcements & Recognitions
 If you received a membership sticker for this year, make sure you initial Soror Etascha’s sheet
 Soror Meta is asking for sorors to sign her petition to support her run for Unit 5 school board
 Issues to be promoted by DST BNAC – Home foreclosures, Education Funding, and pulling troops
out of Iraq

XI. Adjournment/Ritualistic Closing – Soror Kristal moved to adjourn the meeting at 11:02; Soror Meta
seconded; 20 (yes)

Please visit the following websites on a regular basis:
National: www.deltasigmatheta.org
Regional: www.dstmidwestregion.org
Chapter: www.dstbloomington-normal.org

Respectfully submitted by Soror Ursula Crooks