Change of Name
Copy of Circular letter No. 14195-4 GS-61/42457, dated the 28th November, 1961 from the Chief
Secretary to Government Punjab, to all Heads of Departments etc., etc.
Subject :—Deletion of religion, caste, etc. from all Government records.
I am directed to address you on the subject noted above and to inform you that the question
of omitting from all Government records including application forms of Punjab Public Service Commission,
Subordinate Services Selection Board and Employment Exchanges as also of Schools, Colleges and
Institutions technical and non-technical gradation lists, etc. any mention about religion, namely Hindu,
Sikh, Christian, Muslim etc. as also of caste/sub-caste has been considered by Government. In the
interests of national integration it has been decided that all entries relating to religion caste or sub-
caste should be omitted from all Government records with effect from 1st January, 1962. In Order,
however, to ensure that no complications arise at a latter stage in the case of persons having the same
name in the cadre of the same service, the practice of adding figures 1, 2, 3, and so on against their
names should be introduced.
2. Exceptions (1) In the case of persons belonging to Scheduled Castes/Scheduled Tribes and
other Backward Classes, it will however, be necessary to mention their castes in the application forms
for the reason that they are entitled to certain specified privileges in matters of recruitment to Government
service and for admission into schools and colleges. This practice will of course continue till such time
as such reservation are allowed to members of these caste and classes.
3. Where a caste of sub-caste is part of the regular name of a person and he or his family calls
himself by this, it may of course be included as his name or part of it.
4. As these instructions will come into operation with effect from 1st January, 1962, I am to
request you to make arrangements to ensure that in gradation list to be published for the next year and
in all other records, applications forms etc. the use of religion, caste and sub caste is omitted except
where it is necessary in the case of scheduled castes etc.
5. The receipt of this letter should be acknowledged.
Copy of Circular letter No. 10839-4GS-62/26792, dated the 20th August, 1962 from Sardar Gyan
Singh Kahlon, ICS, Chief Secretary to Government Punjab, to all Heads of Departments etc., etc.
Subject :—Deletion of religion, caste, etc., from all Government records.
I am directed to invite a reference to Punjab Government Circular letter No. 14195-4GS-61/
42457, dated the 28th November, 1961, on the subject noted above and to say that in partial modification
of the instructions contained therein it has been decided to delete Exception (1) appearing in para 2. In
the case of persons belonging to Scheduled Castes/ Scheduled Tribes and other Backward Classes,
where special reservations have been made according to the Constitution of India in matters of
recruitment to Government service and for admission into Schools and Colleges, however, they may be
asked to give special certificate along with applications.
Compendium of Instructions — Miscellaneous Matters—Vol. IX
Copy of Circular letter No. 16670-7GS-62/3024, dated the 25th January, 1963, from Sh. Saroop
Krishan, I.C.S., Financial Commissioner Planning and, Additional Chief Secretary to
Government, Punjab, to all Heads of Departments, etc., etc.
Subject :—Use of the term “Government Servant”-’instructions regarding.
I am directed to address you on the subject noted above and to say that the question
regarding the desirability of the use of the term “Government Servant” in official correspondence has
been consid6-ed by the Government and it bas been decided that this term is not in consonance with
a democratic social pattern and should, as for as practicable, be substituted . by the term “Government
employee” in all official correspondence.
2. It has also been decided to discourage the use of terms like “master” and “servant” which
should as for as possible be replaced by the terms “employer” and “employee” in official correspondence,
3. It is requested that the above instructions may be brought to the notice of all concerned for
4. The receipt of this letter may please be acknowledged.
Change of Name
No. 19016/1/87-Estt. (A)
Government of India
Ministry of Personnel, Public Grievances & Pensions.
Department of Personnel & Training
New Delhi-1, dated the 12th March, 1987
Subject :— Change of name by Government employees- Procedure for.
The Ministry of Home Affairs O.M. No. 60/274-48/Estts., dated 3rd November, 1948 as
amended vide O.M.No. 87/52-Estt., dated 24th March, 1952 lays down the procedure for a change of
name by Government employees. The Government recently had the occasion to review these instructions
in the light of experience in certain cases. It was found that the instructions are incomplete in so far as
they do not cover certain situations. It has, therefore, been decided to adopt the following procedure
in supersession of all previous orders on the subject :—
I. All cases of addition/deletion or change in name/surname :
(i) A Government employee wishing to adopt a new name or to effect any
modification in his/her existing name may do so, formally by a deed changing
his/her name. The sample deed form is enclosed.
(ii) The execution of the deed should be followed by publication of the change in
a prominent local newspaper as well as in the Gazette of India at the Government
employee’s own expense.
II. Addition/change in surname only, on account of marriage/remarriage of a female
The following requirements may be meant for this purpose ;
(i) If the Government employees desires a change she should give a formal
intimation to her appointing authority of her marriage and request for a change
in her surname.
(ii) Particulars of the husband may be given for making necessary entries in the
III. Deletion of surname or reversion to malden name on divorce/separation or death of
the husband of female Government employee.
Change may be permitted if a female Govt. employee gives :
(i) an intimation to the appointing authority regarding change in marital status ;
(ii) a normal request for reversion to her maiden name.
Note :— There is no prescribed form for item II & III.