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MINUTES OF - Odiham Parish Council

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									MINUTES OF THE MEETING OF ODIHAM PARISH COUNCIL HELD IN THE PARISH ROOM, THE
                          th
BURY, ODIHAM ON MONDAY 24 APRIL 2006 COMMENCING AT 7.30 PM

Present:          Mr Ebert (Chair), Mr Cubbage, Mrs Smith, Mrs Fleming, Mrs Bennett, Mrs Ball and
                  Mrs Hyatt (Clerk)
                  Mr Horton (Vice-Chair) arrived at 8.25pm

Apologies:        Mr Clarke, Mr Knight, Mr Spruce and District Councillor Ken Crookes


PUBLIC SESSION

None


57/06 APPROVAL OF THE FOLLOWING MINUTES
             th
Monday 27 March 2006

Full Council                           Nos. 43/06 – 51/06
Councillor Fleming proposed and Councillor Smith seconded. The Council were all in favour that the
minutes be adopted as an accurate record.

Planning & Development                 Nos. 17/06 - 19/06
Councillor Fleming proposed and Councillor Cubbage seconded. The Council were all in favour that
the minutes be adopted as an accurate record.

Private & Confidential                 No. 02/06
Councillor Cubbage proposed and Councillor Smith seconded. The Council were all in favour that the
minute be adopted as an accurate record.

             th
Monday 10 April 2006

Full Council                           Nos. 52/06 – 56/06
Councillor Ebert proposed and Councillor Smith seconded. The Council were all in favour that the
minutes be adopted as an accurate record.

Traffic and Transport                  No. 06/06
Councillor Ebert proposed and Councillor Smith seconded. The Council were all in favour that the
minute be adopted as an accurate record.

Planning & Development                    Nos. 20/06 – 22/06
Councillor Smith stated that she did not have a personal interest in the planning application for All
Saints Church as she is not on the Church’s electoral role and asked for the minute 21/06 to be
amended.
Councillor Fleming proposed and Councillor Ebert seconded. The Council were all in favour that the
minutes be adopted as an accurate record subject to the amendment.


58/06 TO SELECT FINAL CANDIDATES FOR WEBSITE DESIGN

Councillor Smith introduced this item and then stated that she had a personal interest due to her
friendship with one of those who had submitted a quote.

Some discussion was held about the various quotations. Councillor Fleming asked why some of the
quotes had monthly maintenance charges. The Clerk agreed to find this out when meeting with the
companies involved.




                             Page 1 of 9                7cc5b032-4b91-481a-9a72-3949ea6dc026.doc
Councillor Ebert expressed concern over the instability of the small companies in relation to hosting
the website. Councillor Smith stated that it is easy to change the host so this should not be a problem.

It was agreed that the Clerk would meet with at least 2 more of the companies, having already met
with one, and report back to the Council.

59/06   TO RECEIVE REPORT ON RECRUITMENT OF DEPUTY CLERK

The Clerk introduced this item updating the Councillors on the current vacancy. She stated that there
had so far been 4 applications and these candidates would be interviewed at the beginning of May. It
was suggested that one of the councillors carry out the interviews with the Clerk. Volunteers would be
sought.

60/06 CLERK’S REPORT

A resident who is also a High Street trader has made some suggestions for improving the High Street:
a new bench to replace the one outside The George (he has an artist in mind to design it and would
like to share the cost with OPC), street sculpture which he would pay for if OPC paid for the plinth and
a power-wash of the pavement.

Another resident has some made some requests for the basketball court in the Recreation Ground
whilst thanking OPC for the dog bins and suggesting 2 new litter bins also be installed. He has
suggested resurfacing the courts, providing new basketball nets at one end and a tennis net at the
other.

 A car has been abandoned on the verge in Broad Oak Lane causing problems for the residents. It
                         th
has been there since 13 March. The Police were informed but are unable to do anything since it is
taxed until the end of May - they have contacted the registered owner who claims to have sold the
vehicle. The matter should be dealt with by HDC but so far they have been very reluctant to act.
Councillor Cubbage requested that the Clerk write to HDC.

Chamberlain Gardens – the tenders have been received and will be opened on Tuesday ready for a
display at the APA.

There is currently a consultation under way on proposals to extend the Mayor of London’s rail powers
beyond the London boundary, closing date 31 May. HDC is sending a response and asks for any
comments to be sent to Jane Attwood (jane.attwood@Hart.gov.uk) by May 7. The consultation
document can be viewed at
http://www.dft.gov.uk/stellent/groups/dft_railways/documents/page/dft_railways_611308.pdf.
                                                                               rd
The South East Plan has been published for consultation – until 5pm June 23 . It can be viewed at
http://www.southeast-ra.gov.uk/southeastplan/. There is an online form which can be filled in and
returned. The current timetable is for Government approval of a final SEP in early 2008 following and
Examination in Public.

Accounts and Audit (Amendment) (England) Regulations 2006. SI 2006 No: 564. These amendments
came about following proposals by the Audit Commission in their consultation of Dec 2004. Most
changes are minor but Reg 11 accelerates the timetable for approval and publication of the statement
of accounts by 3 months over 3 years. For accounts for year to 31 March 2009, approval must be
complete by June 30th.

The Local Channel now has a link to the OPC website which can be viewed at:
http://www.thelocalchannel.co.uk/odiham.

The Community Halls for Rural People information hub has been set up to raise awareness on
available funding and advice sources for village halls and other community buildings. More
information is available at www.defra.gov.uk/rural/communities/halls or from 0845 933 5577.




                            Page 2 of 9                  7cc5b032-4b91-481a-9a72-3949ea6dc026.doc
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The Hampshire Council for Voluntary Youth Services is holding a conference on May 13 at
Chandlers Ford. The keynote speaker will be John Coughlan, Director of Childrens’ Service, HCC.
More information is available from office@hcyvs.plus.net or www.hcyvs.plus.com/conference.pdf
OFCOM has published the final report to its review of the telecoms Universal Service Obligation. A
few points of note are: where a local phone box is to be removed, the parish council will be consulted
but no longer has the power to veto, the consultation period will be extended from 42 to 90 days. BT
has more freedom in making a call box cashless if it is subject to repeated vandalism.

The Hampshire and Isle of Wight Local Government Association, which represents the 15 local
authorities, HAPTC, the Police Authority and Hampshire Fire and Rescue, is writing to David Milliband
MP regarding the white paper on Local Government reorganisation - urging him to maintain the
existing structure.

The Big Lottery Fund has launched a new Well-Being programme with £165million to help
communities build healthier lifestyles. It focuses on 3 areas: mental health, physical health and
healthy eating.

The National Sports Foundation will match donations from the private sector to invest in local
community sports projects. £3.4m is available over the next 2 financial years.

HCC are carrying out a ’Parish Path Poll’ to find out more about who uses countryside paths and why.
                                                                       th
They hope that parish councils will survey a path/paths on Sunday 18 June and send the results back
to HCC. If the council is interested, we must contact the officer at HCC.

From HAPTC

The new Association website was launched on 12 April www.haptc.org. It is to be the platform for an
Electronic Parish Library.

The Clerk receives a weekly information update from the Director of HAPTC. Some of the information
received is included in the monthly Clerk’s report. If you would like to view the weekly updates please
let me know.

A copy of the NALC CE’s report to the National Council of NALC has been forwarded by HAPTC as it
should be on interest to all councillors. A copy is attached.

From Hart District Council

HDC is acting upon the request for a dog bin at the east side of Palace Gate. They are expecting
some new bins soon and are currently trying to ascertain who owns the land as one bin has been
earmarked for Palace Gate. HDC currently have no dog warden but are still providing a service
regarding strays, issues of barking dogs and problems of dog fouling. Currently all cases relating to
dangerous dogs are being dealt with by the Police.

Because of complaints/problems relating to refuse collection, HDC have sent round the schedule of
collections for 2006 (as published on the website). This will be placed on notice boards this week.

The Clerk has been contacted by one of the Street Care Officers following the complaint sent in
February offering a meeting to discuss the litter and sweeping schedules for Odiham. She also acted
upon the specific issues of litter and leaves in Stoney Alley and The Bury.

Meetings and Courses – further details available from the Clerk

26 April – Annual Parish Assembly
25 April – HDC Scrutiny Committee
26 April – HDC Special Planning
27 April – HDC Full Council
6 May – CPRE Hampshire AGM – Sparsholt College
7 June – Community Networking Lunch Forum RAF Odiham
14 July – Hart Road Safety Council

                            Page 3 of 9                  7cc5b032-4b91-481a-9a72-3949ea6dc026.doc
Publications Received
Guide for Burial Ground Managers
New Books – Local Council Finance, Parish Councillor’s Guide, Local Council Clerk’s Guide
CPRE Hampshire Newsletter – Spring/Summer 2006
South East Water - Sustainable Development Report 2005 and Drought update
South East Rural Towns Partnership Newsletter – March 2006
Hampshire Fare – directory of producers of local food, drink and crafts.
Crime Reduction News – March 2006
Fleet and Odiham Bus and Train Travel Guide

Prior to giving her report the Clerk invited Councillor Ebert to give a brief report of the recent HDAPC
meeting. He had circulated a written report previously.

Councillor Fleming commented on the NALC chairman’s report which was circulated with the Clerk’s
report prior to the meeting. She asked the Clerk to find out form HAPTC if there is or will be a
consultation on the possibility of a unitary authority.


61/06 PAYMENT OF ACCOUNTS



                                                                                                Sports
                                                Cheque    General    Planning &      Amenity    Centre   Traffic &   Events &
Date        Detail                              No.       Account    Development     Areas      Trust    Transport   Community   VAT        Total




24-Apr-06   HAPTC Affiliation Fee                 2773     495.00                                                                             495.00

24-Apr-06   HAPTC re LC Review subs               2774      37.80                                                                               37.80

24-Apr-06   Winchfield Landscape Services         2775                                929.08    240.25                            204.63     1,373.96

24-Apr-06   British Telecom re 01252 621451       2776      49.77                                                                    8.71       58.48

24-Apr-06   HDC Rates - PR & Tennis Courts        2777                                221.50     78.01                                        299.51

24-Apr-06   HCC - Lighting 2005-06                2778                                                    4,206.63                736.16     4,942.79

24-Apr-06   WC Beach - land reg 2005-06           2779    1,091.19                                                                185.71     1,276.90

24-Apr-06   AV Gosling - war mem mow 05-06        2780                                 45.80                                         8.02       53.82

24-Apr-06   Mrs R Clasby - Parish Room            2781                                 50.00                                                    50.00

24-Apr-06   Salary - Mrs J Hyatt                  2782    1,265.51                                                                           1,265.51

24-Apr-06   Inland Revenue                        2783     476.54                                                                             476.54

24-Apr-06   Expenses Mrs C Edwards                2784      57.38                                                                               57.38

24-Apr-06   HAPTC re Clerks Update                2785        5.00                                                                                  5.00

24-Apr-06   SLCC Regional Conference              2786      40.00                                                                               40.00

24-Apr-06   Petty Cash                            2787     100.00                                                                             100.00

24-Apr-06   TOPS - Chapel Cottage roof            2788                                290.00                                       50.75      340.75

24-Apr-06   Zurich Insurance Company              2789    4,659.65                                                                           4,659.65

24-Apr-06   SLCC Hants Conference October         2790      15.00                                                                               15.00

24-Apr-06   SLCC Membership 06/07                 2791     108.00                                                                             108.00



            Total Current Month                           8,400.84          0.00     1,536.38   318.26    4,206.63        0.00   1,193.98   15,656.09



            Total C/fwd                                   8,400.84          0.00     1,536.38   318.26    4,206.63        0.00   1,193.98   15,656.09




Councillor Fleming proposed payment of the accounts. Councillor Cubbage seconded and all were in
favour.



                                            Page 4 of 9                            7cc5b032-4b91-481a-9a72-3949ea6dc026.doc
62/06   CURRENT ISSUES FOR INCLUSION AT NEXT MEETING

The Chairman asked the Council if there were any issues to be included on the next agenda. The
following items were raised:

   -       Website
   -       Proposal for new bench in High Street
   -       Update on BMX track
   -       King John’s Castle
   -       S137 Grants
   -       Report on resolution for HAPTC AGM
   -       Letter to HCC about Queens Road toucan Crossing


There being no further business the meeting closed at 8.34pm




Signed ……………………………                            Date …………………….




                          Page 5 of 9                7cc5b032-4b91-481a-9a72-3949ea6dc026.doc
MINUTES OF THE MEETING OF THE AMENITY AREAS COMMITTEE HELD IN THE PARISH
                                    TH
ROOM, THE BURY, ODIHAM ON MONDAY 24 APRIL 2006 COMMENCING AT 8:35PM

Present:        Mrs Bennett (Chair), Mrs Fleming, Mrs Smith, Mr Ebert, Mrs Ball, Mr Horton, and
                Mrs Hyatt (Clerk)

Apologies:      Mr Spruce

Also present:   Mr Cubbage

06/06   RESOLUTION TO APPOINT ELECTRICIAN FOR PARISH ROOM WORK

Councillor Bennett introduced the item stating that she had sought quotes for the work to install 2
heaters and replace the lighting in the Parish Room. Of the 4 companies approached, 2 had sent
quotations and 2 had decided not to quote. The two quotes were very similar and Councillor Bennett
proposed accepting the quotation from Keens who had carried out the urgent safety work a few
months ago.

Councillor Ebert proposed the resolution, Councillor Horton seconded and all were in favour.

07/06   RESOLUTION TO PURCHASE 3 NEW LITTERBINS

Councillor Bennett explained that new bins were needed in the recreation ground near the dog bins
and one more was needed in Chamberlain Gardens. These were available from the supplier used
previously.

Councillor Ebert proposed buying 3 new bins and Councillor Horton seconded the proposal. All were
in favour.

08/06   TO RECEIVE REPORT ON CURRENT POSITION OF CHAPEL COTTAGE LETTING

Councillor Bennett reported that she had approached two local agents about letting the property and of
them one had shown interest. This agent had suggested several ways to make the cottage more
marketable, all issues which should be dealt with urgently to secure a new tenant. As a result,
Councillor Bennett had undertaken some cleaning and requested a volunteer to help remove some
large items of rubbish. Both Councillors Cubbage and Ball offered to help.

Councillor Bennett stated that the roof had been repaired and the next step was to redecorate some of
the rooms where necessary. She stated that two quotes had been received for the repainting of the
walls and ceilings, a third company had not submitted a quote. She proposed accepting the quotation
of the decorator who was available almost immediately and who was also the cheaper of the two
quotes.

On the advice of the agent some work is required outside the cottage to clear weeds and remove
some of the flower beds. The grounds maintenance contractor could be asked to do some of this. The
large rear garden should be fenced off particularly as it contains an old pond which could be
hazardous. Councillor Bennett suggested, in view of the dangers that someone is sought to do this
work without delay.

Councillor Fleming proposed and Councillor Ball seconded that the remedial work be carried out as
suggested. All were in favour of the proposal.

Councillor Fleming thanked Councillor Bennett for all her hard work in making the cottage more
marketable. Councillor Ball raised the idea of a working party to do some of the weed clearance work
and the councillors agreed to organise this via email.

There being no further business the meeting closed at 9.20pm


signed ……………………………                              Date …………………….

                            Page 6 of 9                7cc5b032-4b91-481a-9a72-3949ea6dc026.doc
MINUTES OF THE MEETING OF THE TRAFFIC AND TRANSPORT COMMITTEE HELD IN THE
                                           TH
PARISH ROOM, THE BURY, ODIHAM ON MONDAY 10 APRIL 2006 COMMENCING AT 9:21PM

Present:        Mr Horton (Chair), Mr Ebert, Mrs Fleming, Mrs Smith, Mr Cubbage, Mrs Bennett and
                Mrs Hyatt (Clerk)

Apologies:      Mr Clarke

Also present:   Mrs Ball


07/06   TO RECEIVE A REPORT ON CLOSURE OF PERMISSIVE FOOTPATH THROUGH FIELD
        ADJACENT TO DUNLEYS HILL

Councillor Horton introduced this item and stated that the closure of the path is a real loss of amenity.
He proposed that the Clerk be asked to write to the landowner to ask what his plans were for the field
and whether the path would be reopened in the future. Councillor Fleming seconded the proposal and
all were in favour.

08/06 TO RECEIVE REPORT ON PARKING PROBLEMS IN WEST ST/WESTERN LANE AND
      LAUREL CLOSE

Western Lane - Councillor Horton reported that he had received a complaint about cars parking
outside the school making turning out to Buffins Road difficult. He proposed asking HCC what could
be done. Councillor Ebert expressed his surprise at the complaint since the parked vehicles act to
enforce the 30mph limit. He stated that he was not convinced there was a problem and other
councillors agreed. Councillor Cubbage suggested monitoring the situation for a while before taking
any action.

Laurel Close – Councillor Horton reported that there had been complaints about congestion caused by
vehicles for the football club. He suggested writing to the club to ask if they would show consideration
for the residents. Councillor Ebert proposed this, Councillor Cubbage seconded and all were in
favour.

09/06   TO SELECT REPRESENTATIVE TO ATTEND MEETINGS REGARDING A287 LAY-BY

The Clerk introduced this item stating that there is going to be a meeting organised by Dogmersfield
PC to discuss the issues relating to the lay-by. Councillor Cubbage had already been involved in
emails on the issues so agreed to be the representative.

There being no further business the meeting closed at 9.34pm




Signed ……………………………                                Date …………………….




                            Page 7 of 9                  7cc5b032-4b91-481a-9a72-3949ea6dc026.doc
MINUTES OF THE MEETING OF THE PLANNING AND DEVELOPMENT COMMITTEE HELD IN
                                                        TH
THE PARISH ROOM, THE BURY, ODIHAM ON MONDAY 10 APRIL 2006 COMMENCING AT
9:35PM
Present:    Mrs Fleming (Chair), Mr Cubbage, Mr Horton, Mrs Smith, Mrs Bennett, Mr Ebert,
            Mrs Ball and Mrs Hyatt (Clerk)

Apologies:     Mr Clarke (Vice Chair), Mr Spruce,



23/06   PREVIOUS PLANNING APPLICATIONS

Plan Ref:      06/00325/FUL
Decision:      Grant Permission
Proposal:      Erection of a two storey bay to the west elevation of existing dwelling.
Location:      Cedar Tree House The Street North Warnborough Hook
               Hampshire RG29 1BD

Plan Ref:      06/00327/LBC
Decision:      Grant Permission
Proposal:      Demolition of part of the west elevation and erection of a two storey bay
Location:      Cedar Tree House The Street North Warnborough Hook
               Hampshire RG29 1BD


Plan Ref:      06/00452/FUL
Decision:      Grant Permission
Proposal:      Erection of a single storey rear extension with habitable accommodation in roof space
               following demolition of existing single storey extension. Formation of two front bay
               windows
Location:      Varnwood Rye Common Odiham Hook RG29 1HU

Plan Ref:      06/00514/FUL
Decision:      Grant Permission
Proposal:      Construction of an entrance porch
Location:      New House King Street Odiham Hook RG29 1NF

Plan Ref:      06/00360/FUL
Decision:      Grant Permission
Proposal:      Alterations and extensions to existing dwelling
Location:      Walnut Tree Cottage The Street North Warnborough Hook RG29 1BN

Plan Ref:      06/00361/LBC
Decision:      Grant Permission
Proposal:      Alterations and extensions to existing dwelling
Location:      Walnut Tree Cottage The Street North Warnborough Hook RG29 1BN


24/06   CURRENT PLANNING APPLICATIONS

Case No:       EMWH/06/00773/FUL
Location:      Rose Cottage Poland Lane Odiham, Hook RG29 1JJ
Description:   Erection of a two storey extension, garage and relocation of access to dwelling.


No objection




                          Page 8 of 9                   7cc5b032-4b91-481a-9a72-3949ea6dc026.doc
25/06   PLANNING CORRESPONDENCE

The Clerk has received notification of the following enforcement cases:

 Case No:         06/00099/CONDS           Received:   06-Apr        Complainant:        STAFF
 Address:         Reservoir Site Hillside Odiham Hook
 Complaint        Non compliance with condition 4 of application 03/01191/FUL. Lighting has been
                  installed around the reservoir. The car park appears to have extended outside the
                  application site and rubbish is laying around in various places around reservoir.

Case No:          06/00107/CONDS           Received:   12-Apr        Complainant:        PARISH
 Address:         Cedar Tree House The Street North Warnborough Hook
                                                             th
 Complaint        Bewley contractors were on site on Sunday 9 April which is in breach of conditions

The Clerk has received notification of the following tree application:

Ref No:           9617563       File: ENO203                      Application Type: CA
Site Name:        The White House 36 High Street Odiham
Proposal:                To prune Copper Beech and Hornbeam trees located behind the property.

The Clerk stated that she had received notification of the hearing into the enforcement case at Down
Farm. This had been circulated to the committee prior to the meeting.

The Clerk also stated that she had received a pre-application consultation plan regarding an
application for work at the building housing Peter Goddard’s firm in the High Street. Councillor
Fleming asked the Clerk to write to the project manager thanking him for the opportunity to comment
prior to the application but stating that it is currently the Council’s policy not to comment until the
formal application is received.

There being no further business the meeting closed at 9:46pm




Signed ……………………………                                 Date …………………….




                             Page 9 of 9                  7cc5b032-4b91-481a-9a72-3949ea6dc026.doc

								
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