(b) If any application for registration as a contractor is rejected, the registering authority should
record in writing his reasons for denying registration. He should also intimate confidentially his
reasons for denial to any application for registration to his next superior authority.
(c) No appeal will lie against this decision.
5. After registration of a person as contractor a registration card will be issued to him under the seal
and signature of the registering officer in Form III. This card should be referred to in all the
tenders submitted by him and be produced by the contractor, if and when called for by any officer
of the P.W.D. If the original registration card is lost the authority competent to issue the original
registration card may, on request made by the Contractor, after enquiring the bonafides and after
obtaining an indemnity bond executed from the contractor, issue a duplicate registration card after
levying a fine of Rs. 25 from the contractor along with the application for the duplicate card.
6. (a) The registration issued is valid only for two financial years. [GO(P)No.96/PW dated
23/03/1971]. Registration cards are to be renewed every two years. Application for renewal in
the prescribed application form are to be submitted before 1st January together with bank
guarantee solvency certificate. This may, however, be extended up to 31st January, after realising
a fine of Rs. 150 for such late application [GO(P)No.84/97/PWD&T dated 19/08/1997].
Following fees shall be remitted for renewal of registration.
Category (Class) Fees(Rs)
(b) The registering authority can renew the registration or refuse to do so at his discretion
following directions for registration as in para 4. He may refuse renewal for the following
(i) Not being satisfied of the financial stability of the applicant.
(ii) Failure to execute satisfactorily a previous contract.
(iii) Poor quality of works executed..
(iv) Failure to put up schedule of progress of works or works taken up by the applicant
(v) Or any other matter which, in the opinion of the registering authority, is undesirable.
7. A contractor who fails to get his registration renewed for an year can apply afresh the next year
for registration only as a new contractor.
8. The registering authority shall, before 1st March, issue the renewal card or intimate the fact of
having refused the request for renewal.
9. A list of applications for registration and renewal shall be maintained by each registering
authority in Form VII. The reasons for refusal should be clearly specified in the register. The
register will be confidential record in the custody of the registering authority. But it will be open
to inspection by his superior officer and by Audit.
10. In case a, contractor desires to be enlisted simultaneously as a registered contractor for executing
non-electrical works also he may make the required deposit in the appropriate category either for
electrical work or non-electrical works where the deposit is the highest.
11. Application of the Rules.-These rules will not apply for the registration of L.C.C. Societies,
B.S.S. and other workers' bodies which are governed by separate Government Orders and also in
respect of works which are executed under the famine relief and flood relief rules.
1901.6 (b) A confidential report regarding the performance of the contractor shall be obtained from two
officers of public works department not below the rank of Executive Engineer for the renewal of
registration. The report should be based on the quality of work, workmanship, quality of materials used,
timely completion, no. of works executed and other such factors which deserve consideration for renewal
of registration. Renewal of registration should be denied for those contractors who do not have executed
any work in the period during which the registration was in force.
Rules for Registration of Electrical Contractors in the Kerala P. W. D
1. For the purpose of registration, the electrical contractors will be classified into four separate
categories on the basis of their financial resources, professional experience and record as follows:-
(i) A Category-Those who are qualified to tender for works upto any amount.
(ii) B Category-Those who are qualified to tender for works upto Rs. 75,000
(iii) C Category-Those who are qualified to tender for works upto Rs. 30,000
(iv) D Category-Those who are qualified to tender for works upto Rs. 5,000.
2. Enlistment of electrical contractors of all categories will be made by the Superintending Engineer
of the concerned B & R Circle. Application for registration will be made in the prescribed form
and should be supported by a solvency certificate by the Revenue Department or a Bank
Guarantee by a bank approved by Government except in the case of electrical contractors coming
under the 'D' Category. The amounts upto which such certificate or Bank Guarantee should be
insisted will be as follows:
A Category- Rs. 50,000
B Category - Rs. 25,000
C Category - Rs.12,000
D Category-No solvency Certificate or Bank Guarantee.
Note.-The guarantee of the banks approved by Government (Scheduled Banks) under the
Guarantee Scheme will be accepted.
3. In the case of 'D' Category of contractors, the cost of Works for which they can tender can be
fixed as the financial powers vested with the Assistant Engineers of the Electrical Wing as this
category of contractor need not produce any solvency certificate. The last sub para of Rule 4 (a)
(b), Rule 5, Rule 6 (a) and (b), Rule 7, 8 & 9 under Appendix 1 will apply in respect of
registration as electrical contractors in the P. W. D.
4. The contractors should possess a valid contractor's licence issued by the competent authority, viz.,
the Licensing Board under the Chief Electrical Inspector as per the Indian Electricity Rules.
5. The Electrical contractors taking up works under A Category under these rules should have an
office capable of submitting bills regularly or works done provided for in the contract. This office
should have sufficient technical personnel for submitting tenders in an intelligent manner and for
supervision of works.
6. The contractor desiring enlistment in the 'A' category should have executed at least 5 works
individually costing more than Rs. 25,000 satisfactorily. Those who desire to enlist as contractors
in the 'B' category, should have executed at least five works individually costing more than Rs.
10,000 satisfactorily and those enlisting in 'C' category at least five works individually costing
more than Rs. 2,500.
7. Any contractor who desires to be enlisted simultaneously in any category in electrical works also
may make the required deposit in the appropriate category either for non-electrical works or for
electrical works where the deposit is highest.
2001. BIDS (TENDERS) AND ARRANGEMENT OF CONTRACTS
Works in the public works department are executed by any one of the following methods.
i) Departmentally: This method is adopted in case where no contractor is available or where for other
reasons, it is found more suitable
ii) Piece work contract: Under this method the Piece-worker merely agrees to execute specific items of
work at specific rates without reference to total quantity or time.
iii) By item rate contract: In this contract the total approximate quantities of the respective items of work
and the time of completion are specified and the contractual obligations cover the rate the approximate
quantities involved and the time of completion. In the case of Item Rate Tenders, only quoted rate of each
item shall be considered. Any tender containing percentage rates quoted shall be liable to rejection. Rates
quoted shall be accurately filled-in, so that there is no discrepancy in the rates written in figures and
words. However, if a discrepancy is found, the rates written in words will prevail. The item rate contract
shall be followed for the works costing Rs. 2 crores and above.
iv) Lump sum contract: Here the total cost of the completed works as per drawings and specifications
and the time of completion form the essence of the contract. In adopting this contract the drawings and
specifications must be full and complete in order to prevent claims arising for variations due to any
ambiguity in them. Cases may, however, arise where some modifications to the designs or specifications
are found necessary due to site conditions or other reasons. The bidder shall assess and evaluate &
convince himself that the amount quoted by him is adequate. The department will not entertain any extra
claim for such modification within the scope of the work, during execution. This method shall be adopted
only in unavoidable circumstances where the situation warrants.
v) Percentage rate contract: In this type of contract the departmental rates for the different items of
work in an estimate are published and the contractor quotes his rate at a percentage above, or below or at
par the estimate rates so published. Only a single percentage applicable to all the items is quoted and this
percentage rate is applicable to extra items, if any, are found necessary during construction. Other
conditions of contract are similar to those applicable to schedule contracts.
A modification of this type of contract is when, instead of estimate rates for a work, the schedule of rates
is published and the contractor is asked to quote a percentage above, below or at par, the schedule of rates
so published. Since neither the total quantity of work nor the time is specified, this modified form of
percentage rate contract can be applied to piecework contracts only.
The most appropriate form of contract shall be decided upon in individual cases before inviting
tenders. The authority competent to accord technical sanction to the estimate is the authority,
which will decide whether the work is done departmentally or through contract. In the latter case,
the authority will also decide upon the form of contract.
2002. Performance Based Maintenance Contract
A Performance Based Maintenance Contract (PBMC) is a lump sum contract of all ordinary maintenance
activities (Standard Jobs) in which the contractor is paid a set monthly/quarterly premium irrespective of
the amount of work required to keep the road or building safe and defect-free. It becomes the contractors
responsibility, without separate direction from PWD, to keep the road condition to a specified standard
and period and he may incur some financial penalty if he fails to achieve this standard. Part of the contract
requirement is use of specialized equipment specifically for road maintenance, and there are limited
provisional works for larger repairs/resurfacings. This system shall be adopted only for major works on
roads/Buildings, which satisfy minimum standards as per norms. The road or buildings to be included in
this contract shall be decided by the Chief Engineer. The contract shall be valid for minimum period of
three years beyond the defects liability period. If necessary an initial rehabilitation work shall be done
before arranging PBMC.
2003. Bidding of works
Before bids are invited for a work there should be
A) Administrative Sanction for the work
B) Technical Sanction for the work
C) 100% possession of hindrance free land. However, in the case of road projects bids can be
invited with prior permission of Govt. provided 60% of land required is available and balance can be
made available during the course of construction.
The arrangement of works shall normally be made through bids (tenders) for works having
administrative and technical sanctions with proportionate provisions of funds in the Budget for the year.
The bidding of works shall be resorted to only after getting possession of the required land free of
If there is a time lag of one year between the date of preparation of the estimate and the date of
tender of a work, it is necessary to verify whether any changes have occurred necessitating modification
to the provisions in the estimate. If the modifications required are only minor the officer competent to
enter into contract may invite tenders on the basis of the sanctioned estimate. Otherwise the estimate shall
be recast and tenders invited on that basis.