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					Alex Pearce                    a.pearce@greatbarr.bham.sch.uk   EMBRACING INNOVATION
Learning Gateway & ICT Manager www.sharepointblogs.com/ajp                IN LEARNING
SharePoint Server MVP          Mob: 07740 347 860
Direct Access
   • Windows Server 2008 R2
   • Windows 7
   • Access all application as logged
   on to the network
   • Maps network when               Internet                                    Intranet

     logging on
   • IP6                      DirectAccess
                                  client
                                                                DirectAccess
                                                                   server         Corporate resources



                                                                               Internal traffic
                                                                               Internet traffic

                                             Internet servers
SharePoint 2010
 •Microsoft SharePoint Server 2010
 •Windows Server 2008 and above
 • SQL 2005/2008 x64
 • x64 only
 • Integrated Fast Search
 • No more Grove – SharePoint Workspace 2010
 • PerformancePoint now in 2010
SharePoint Governance
    for Education
                    EduGeek
                 Conference 2009
            What is Governance?


Governance:
    government; exercise of authority;
    control. A method or system of
    government or management
                                  dictionary.com
 Information Architecture – Stakeholders


• Who is going to use your SharePoint
Portal?
• What do they want to achieve?
• What information do they already
have, use and where is it stored?
Information Architecture – Structure of Site


• What are your top level sites?
• Where will each department have their
collaboration site and where will they be
able to interact with their pupils?
• Do you want parents to see the
curriculum area of the portal?
• Where will sites such as ‘after school
clubs’ and ‘gifted and talented’ go?
Information Architecture – Structure of Site
Information Architecture – Structure of Site
Information Architecture – Structure of Site
Information Architecture – Types of Sites


• Do you use the ‘out of the box’
templates?
• Do you create a set of templates for
staff to use?
• Publishing or Collaboration sites?
         Management - Staffing


• Which members of staff can add and
edit information across the whole portal?
• Which members of staff can create and
edit their own department sites?
• Who can contribute information to each
of these departments?
           Management - Roles


• Whose role is it to contribute
information to the staff, pupil and parent
site?
• How often do they update this
information?
            Design - Branding


• Do you have a brand guideline?
• How will a user recognise it’s your
portal?
Design – Branding
Design – Branding
Design – Branding
Design – Branding
           Design - Branding


• Do you have a brand guideline?
• How will a user recognise it’s your
portal?
• Are you going to create a new master
page?
• Are you going to allow each
department to have their own branding?
         Design – Site Templates


• What templates do you need?
• What should be included in a site
template?
• How many webpart zones are you
going to have?
• What is the default layout?
• Are you going to allow a blank site
template to be created?
• What quotas will each site have?
Design – Site Templates
  Infrastructure – Server Infrastructure


• What is the best topology for your
requirements?
Infrastructure – Server Infrastructure
Infrastructure – Server Infrastructure
  Infrastructure – Server Infrastructure


• What is the best topology for your
requirements?
• Are you going to run your servers in a
virtualised environment?
• Which servers are going to be x64?
• Are you going to use SQL mirroring or
clustering?
  Infrastructure – Server Configuration


• Which server is your SMTP server,
search server, excel services etc..?
• What are your Alternative Accessing
Mapping (AAM)?
• Are you going to have different IIS
sites for internal and external access?
• How many content databases are you
going to have?
• SSP/My Sites
        Infrastructure – Security


• Do you need anonymous access?
• SSL?
• How are you going to secure access to
the site from the internet?
• Are you within the guidelines of the
new data security from BETCA?
• Do you need access to all sites?
               Integration


• What other applications can you
integrate into your SharePoint portal?
• Does your MIS supplier offer webparts?
• Can you use BI or PerformancePoint to
show pupil behaviour?
• InfoPath, Excel Services, Groove,
Remote Apps, OCS/CWA, Exchange,
Media Steaming, Podcasting for
SharePoint, SLK, Moodle.....
           Going Live - Testing


• How many users can access the site at
the same time?
• Can secure or sensitive information be
seen by anyone?
• Can a student see staff information?
• Can staff only add data where they are
allowed to?
• How long does a document take to
upload?
• How are you going to monitor usage?
         Going Live - Evaluation


• Does it work?
• Does the site meet expectations?
• Are all stakeholders happy?
• Can staff do what they want?
• Do you have the permissions correct?
• Can you access the same information
external to the school?
         Day to Day Operations


• Does anything appear in the IIS log,
Application log or SharePoint logs?
• How do you know if a user can’t access
the site?
• Does your load balancing work?
• How are you going to back up your
site?
• Do restores work?
• What is your Disaster Recovery plan?
                 Education


• How are you going to educate staff?
• How are you going to educate pupils?
• Who are going to be your difficult staff
and who are going to be your
champions?
• How are you going to support the
difficult staff?
• What training are you going to provide
throughout the academic year?
• How about new staff?
            Taxonomy and Tagging


• What is your taxonomy?
       Definition:
       A taxonomy is a structured way of
       ordering words, labels, tags for a website
•   What are your meta tags?
•   Are you going to meta tag documents?
•   Are you going to index these tags?
•   Are staff going to tag?
There’s a lot more
than this....
SharePoint Governance
    for Education

Q&A
www.learninggatewayconference.co.uk
Time   Building the Learning Gateway                    User Adoption
0900   Welcome and what is Microsoft Learning Gateway
0930   Keynote session with Steve Beswick, Director of Education at Microsoft UK
       Session                  Speaker                 Session                  Speaker
       Maintaining your
                                                        SharePoint Governance
1015   SharePoint               Steve Smith                                      Alex Pearce
                                                        for Education
       Environment
1115   Break, Networking & Meet the Sponsors
       Unified Communication                             Driving User Adoption
1135   for the Learning      Nathan Winters              and Parental            TBA
       Gateway                                           Engagement
1235   Lunch, Networking & Meet the Sponsors
       Site Structure and                                The use of SLK as an E-
1330                         Andrew Woodward                                     Richard Willis
       Templates                                         Learning tool
                                                         BECTA Data Security
1430   Branding your Portal     TBA                                              TBA
                                                         Guidelines
1530   Break, Networking & Meet the Sponsors
       Other Components you                              My Sites - How to use
1550                         TBA                                                 Richard Willis
       can use                                           or not
1650   Ask the experts Q & A    Panel                    Ask the experts Q & A   Panel
1720   Closing Address
1730   Official End of Conference. Informal Networking after.
Alex Pearce                    a.pearce@greatbarr.bham.sch.uk   EMBRACING INNOVATION
Learning Gateway & ICT Manager www.sharepointblogs.com/ajp                IN LEARNING
SharePoint Server MVP          Mob: 07740 347 860

				
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posted:2/14/2013
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