POST TITLE: Management Accounts Assistant
DEPARTMENT: Finance & Economic Reform Directorate
LOCATION: Initially London House, Middleton.
GRADE OF POST: Band 4
HOURS OF WORK: 37.5 (flexi-time system in operation)
RESPONSIBLE TO: Assistant Management Accountant
NUMBER OF STAFF SUPERVISED: No staff management responsibility
The postholder is part of the Finance and Economic Reform Directorate and reports to the
Assistant Management Accountant
The post will be responsible for the financial monitoring of budgets in respect of Public
Health and Estates and will support the monitoring of a number of smaller budgets
associated with secondary care. Budget areas include, acute commissioning, high cost
drugs and patient treatment requests approved by the Treatment Advisory Group (TAG)
and the role will ensure the prompt authorisation of appropriate invoices in accordance
with PCT policies and procedures.
A key fuction of the role will be the upload of secondary care files into the SLAM database
to facilitate the reporting of secondary care activity.
The postholder will be expected to provide adhoc support to the Secondary Care Finance
Team. Delegated tasks will be closely monitored and supervised and all work of this
nature will remain the responsibility of the originator.
To support the assistant management accountant in the preparation and monitoring
of budgets which will include production of monthly budget statements and ad hoc
information for budget holders within agreed timescales.
To communicate with appropriate budget holders all aspects of budget
management including reporting of variances and dealing with budget queries in a
timely and professional maner including the provision on a regular basis information
to support the forecasting of expenditure to the year end.
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For the relevant budgets maintan the Oracle general ledger to support the
production of financial reports. Maintenance will include data input to support both
budget and actual expenditure adjustments and the use of enquires to support
Use appropriate systems to maintain a record of invoices that will:-
- Facilitate the status of invoices received.
- Allow the accurate calculation of month end and year end accruals to
be included in budget statements.
- Serve as a record to allow analysis of invoices received to aid
financial projections and inform future commissioning plans.
Use PCT computerised systems, Exeter and CDS (SUS) to verify key information to
confirm PCT liability for the charges raised.
Develop and maintain a working knowledge of PbR and related tariffs to ensure that
all the charges are appropriate.
Be familiar with Department of Health guidance to confirm PCT responsibility for
individual patient charges.
Calculate and input to the PCT’s financial ledger system month end accruals for
Provide assistance with the preparation of annual accounts for the PCT, in
particular support the agreement of balance process.
Support and participate in team working within the PCTs, including working within
other areas of the Directorate as required in the light of operational needs and to
facilitate the career development of the postholder.
Participate in PCT programmes of in-service training.
To have a detailed knowledge of Microsoft Office packages, including the use of complex
spreadsheets. To regularly design, create new and update existing spreadsheets.
Attention to detail and advanced keyboard skills are required to support data entry.
To extract data from the Oracle general ledger and manipulate through long periods of
data analysis to produce appropriate reports.
The above list of duties and responsibilities is not intended to be fully comprehensive and
may be amended to take account of changing circumstances or requirements. Any
changes will be subject to discussion with the postholder.
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The PCT operates a No Smoking Policy.
Although the base for the post is currently London House, Middleton, the post holder may
be expected, from time to time, to work from other sites across Heywood and Middleton
and Rochdale, particularly the PCT Headquarters in the centre of Rochdale.
HEALTH & SAFETY AT WORK
As an employee of Heywood, Middleton and Rochdale PCT the postholder has a duty
under the Health & Safety at Work Act 1974 to:-
Take reasonable care of the health and safety of themselves and all other persons who
may be affected by their acts ir omissions at work.
Co-operate with their employer to ensure compliance with Health & Safety legislation and
health and safety policies of Heywood, Middleton and Rochdale PCT.
All employees are required to observe Health & Safety regulations and to report any
hazardous situations immediately.
Managers have a duty to inform employees of risks within their environment. Once
informed, employees have a responsibility to take reasonable care to evaluate and control
those risks. If an individual employee becomes aware of other risks in their working
environment, they should inform their manager immediately so that appropriate action can
Employees have access to confidential information relating to the business of the Primary
Care Trusts and patients in Practices. Due consideration must be given to the way such
information is used. Any breach of such confidentiality is considered a serious disciplinary
offence, liable to dismissal and/or prosecution under any currently statutory legislation,
e.g. The Data Protection Act.
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Prepared by :- Adrian Clarkson
Associate Director of Finance
Associate Director of Finance
Heywood, Middleton and Rochdale PCT
Review Date April 2013
Agreed by Postholder :-
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