President’s Council Meeting Minutes
December 12, 2012
Room 108 – President’s Conference Room
Present: Randy Wooten, Mittie Hutchins, Brett Bright, Deborah Sanders, Bart Day, Jeff Bell,
Chasidy Guthrie, Annette Ellis, and April Graham
Special Guest: Nathan Cleveland
Note Taker: Deborah Coleman
Meeting began: 9:00 a.m.
The minutes of the November 28, 2012, President’s Council Meeting were approved
Reviewed calendar events for the upcoming weeks December 12 through December 31.
Nathan Cleveland introduced a new project that he Hubert Staten and Natalie Strahan have
been working on with other TSTC Campuses in the System as part of the TSTC Leadership
Institute. The project was required to reflect TSTC values as well as added value to the TSTC
brand. They are implementing a Mentoring Program. This program will target students who are
on the probationary list and at risk of dropping out. They are asking faculty and staff to consider
being a mentor for these students. January 15 lunch will be provided along with a training
session for those who are interested in becoming a mentor. January 17 the students will be
invited to lunch to meet their mentor. President Wooten encourages all to participate in this
program. This program is strictly voluntary. The purpose of the program is to let students know
that TSTC does care about them and want to see them succeed.
The following COP 2.54 was accepted with changes discussed:
It is the policy of Texas State Technical College Marshall to provide educational benefits for
employees, their spouses and dependents in the form of reduced tuition and fee rates;
scholarships as funds are available; and reasonable release time for employees to pursue
additional formal education, consistent with the efficient operation of the college.
Employees’ Educational Program
1. Employees may not receive college credit for courses within a department in which they
teach. Those who wish to continue their education in that area of study may enroll in
courses at another Texas State Technical College. The alternate college must be
2. Employees must demonstrate satisfactory progress toward the degree being sought.
3. Employees may be granted appropriate release time to continue their formal education.
The request for the use of release time, including documentation demonstrating a clear
benefit to the College, must be approved by the supervisors and President prior to the
employee attending class. Lunch periods are not considered release time provided the
employee does not take time away from his or her work schedule to eat - see HR.2.3.18,
Release Time. Supervisor approved attendance at seminars, conferences, or continuing
education courses during regular working hours does not require release time approval.
4. Benefits-eligible employees of the College are eligible for the TSTC employee tuition and
fee rates as defined in the Schedule of Tuition and Fees and the Schedule of Tuition and
Fee Exemptions and Waivers adopted by the Board of Regents.
5. TSTC may pay the registration fee for a continuing education course, seminar or
conference for an employee, depending on the availability of funds for this purpose.
Such payments are at the discretion of the fund manager.
6. Employee scholarships may be offered by a College or the System Office, as follows.
A. An employee scholarship must clearly benefit Texas State Technical College,
and this benefit must be documented.
B. To be eligible for an employee scholarship, an employee must be eligible for
benefits. Exceptions must be approved by the President.
C. The amount and type of an employee scholarship will be on a case-by-case
D. Employee scholarships may cover the cost of tuition and mandatory fees, books,
tools, and/or supplies for college-level courses.
E. An employee scholarship may be awarded for up to two courses per term, with a
maximum of 16 college credit hours or 40 CEUs per academic year.
F. Administration of employee scholarships will comply with federal and state laws
and regulations. Awarding of scholarships will be carried out without
discrimination and in compliance with College guidelines.
G. Scholarships must be funded through sources other than state Educational and
7. The employee must obtain written approval, using the appropriate form, from the
appropriate supervisor/s before release time or an employee scholarship is granted for
8. Proper records will be kept on release time that is granted for educational purposes and
employee scholarships that are awarded.
9. The President may permit employees to be assigned to alternate schedules, positions,
or duties for a limited time in conjunction with college coursework.
Employee Dependents’ Educational Program Guidelines
1. The sponsoring employee must be a benefits-eligible employee of the College.
2. To be eligible for dependent educational benefits, the employee’s dependent must meet
one of a number of criteria which are essentially the same as the Employees Retirement
System of Texas (ERS) criteria for dependent benefits eligibility. Under these criteria, the
spouse of an employee is also included in the definition.
3. Benefits-eligible dependents are allowed to request employee tuition and fee rates for
semester credit hours which build toward one certificate or degree. The President of the
College may restrict or revoke this privilege at his discretion, including but not limited to
the College’s ability to provide this benefit.
4. The sponsoring employee must complete an “Employee Educational Benefits Program
Dependent Certification” form for each dependent to be granted the employee tuition
and fee rates. Dependent status must be re-certified for each semester for which the
dependent will be enrolled.
5. The employee tuition and fee rates apply only to semester credit courses offered by
Texas State Technical Colleges and do not apply to courses offered by the TSTC
Corporate College. The employee tuition rates apply to regular state and designated
6. The amount and type of scholarship to be awarded under this program, if any, will be
determined by the College on a case-by-case basis, in compliance with College
guidelines. Scholarships must be funded through sources other than state Educational
and General revenue.
7. To remain eligible under this program, the student must continue to qualify as a
dependent and must meet TSTC’s satisfactory academic progress criteria.
8. Students eligible for both the Employee Dependents’ Educational Program and Dual
Credit waivers may be billed under the alternative that results in the lowest tuition and
9. This program applies to both resident and non-resident eligible dependents; however,
non-resident dependents will be recorded in college records as non-residents as
required by other rules and/or laws.
Priscilla Martinez from Texas Higher Education Coordinating Board is offering TSTC
a $22,500 grant to coordinate East Texas College Readiness Council members to travel to
P-16 Council Institutes in Austin and for the development of a Generation Texas (GenTX)
media plan. A decision must be made by December 18. Becky Spray and Brett Bright will be
consulted for the decision.
Around the Room:
This past weekend attended the SACS Conference. Results for the SACS review will come
to TSTC Marshall in January. Mittie shared the message of William Strickland, the guest
speaker, at SACS. She explained that his message to inner-city youth was of
encouragement through flowers, sunlight, and hope. He explained that if you build prisons
you make prisoners. If you put work into building up inner-city youth, you build a future. He
is working city by city improving the lives of youth.
Submitted a NSF Allied Health Grant for two programs beginning coding and billing and
The skid project should be completed before the holiday break is over.
The concrete pad for the bus stop is being poured today.
At the T-5 meeting held this past week discussion of a new brand for TSTC was discussed. The
group decided on TSTC=Hope and Prosperity. The marketing departments will develop this
concept and get it on the internet soon. The brand will be copyrighted.
Met with Dr, Cary Israel, President of Collin College, in McKinney, TX, Tuesday, December 11,
to discuss program partnership between the colleges.
Meeting Adjourned at 10:00 a.m.
STUDENT SERVICES, December 12, 2012
WORKFORCE DEVELOPMENT (BRYAN MAERTINS)
Assessment Center Web Presence - Tammy Carver and Bryan Maertins met in
November to discuss the outline for the Web page design needed. Student Services,
Ron Case (Webmaster) and Marketing are willing to help with the necessary processes.
Final draft proposal sent to Luminant for training in professional public speaking
Final proposal being drafted for Eltec to conduct customer service and safety
training, which will be funded in part by MEDCO
City of Longview Water Treatment Plant – TSTC is in the process of scheduling
and conducting the next course, Mechanical Basics, in the apprentice sequence.
Professional Truck Driving
MSA Award – Work continues toward implementing an MSA for the Professional
Truck Driving Program.
New corporate sponsorships being sought to help prospective students pay for
Texas Workforce Commission - Skills Development Fund Grants
Skills Development Fund Grant - Westlake Chemical/General Cable Consortium
(June, 2012 – June, 2013)
o Meeting scheduled for January, 2013 to design an MSA award for
o Completion of Outlook course and Basic Machining (taught by
Nathan Cleveland in CIM) with AC/DC Circuits and Drives (taught
by Douglas Clark in IPOET) underway in November
General Cable - The 30-hour Safety in Maintenance course has been
completed. Every trainee will earn a 30-hour OSHA certification with a
Equipment Grant Purchase – The welding machines, leads and running
gear have been purchased, and the equipment has been delivered to the
welding department (value: approx. $10,000).
Rexam Beverage Can Americas – Final edits are being made with the final
proposal submission pending.
TWC Audit Resolution – Final requested documentation by the TWC Audit
Resolution Team is to be provided by Weatherford this week.
Weatherford - The training for the 380 employees with Weatherford through the
SDFgrant with TWC is now complete, and final closeout reporting is underway
GenPak – A meeting has been scheduled for this week between TSTC, GenPak
and TWC to discuss industrial maintenance training through a SDF grant.
Workforce Development has hired a new student worker to aid in the phone call
transfers, corporate training and grant reporting.
Two six-foot TSTC blue and black benches have been purchased, and are
located in front of the north end of the North Building.
The roof of the awning at the south end of the North Building has been replaced
correcting the dripping problem. We would like to express our gratitude to
Deborah Sanders, VP Financial Services for this purchase.
The plan is to have all newly painted barrels (50-gallon drums) placed on the
parking lot of the North Building by 7 January.
Visited with Juan Leal and Rudy Marks with TSTC Harlingen in November about:
o Skills for Small Business Grant opportunities. We discussed:
- Opportunities using I-CAR (International Collision Auto Repair)
o Forklift training
o Conducting a Professional Truck Driving course at the Harlingen Campus
o TSTC Marshall instructor certification
o TSTC instructor orientation
TECHNICAL OPERATIONS (WILSON JONES)
Lineman (Curt Curtis):
Adam C Balmain, fall 2012 graduate, has accepted employment with Bowie Cass
Blake Hill, fall 2012 graduate, has been offered employment with Panola Harrison
Instrumentation (Jimmie Wilson, Alesha O’Steen, and Douglas Clark):
ELPT 1311-Basic Electrical Theory: Continued with Friday workshop - all students
participating in the workshop passed the class. Most students felt they would not have
passed the class if it weren’t for the workshops.
ELPT 1351-Electrical Machines: A lab was implemented that required the student to
draw a schematic and then wire transformers to their drawing. This produced a
reduction in hookup mistakes and an increase in hookup understanding.
ELPT 1351-Electrical Machines: Replacement transformers were ordered to repair lab
stations. This increased the lab stations from 4 to 5 and improved student learning and
ELPT 2331-AC/DC Drives: The lab was organized to better facilitate use of the
Hampden Training Stations. The labs are taking less time to complete.
ELPT 2331-AC/DC Drives: Repairs were made to some lab equipment. The instructor
worked with students to draw a schematic for switch boxes that were then used to
develop new labs. Response was great and two new labs were developed.
ELPT 1341-Motor Control: Selector switches on the circuit hook-up training boards have
been changed so the selector switches have contacts that match and function uniformly.
The students will have more practice in using their ohm meters to locate the correct sets
of contacts for the circuits to be wired.
Process Operations (Curt Curtis):
Jerry Ray, fall 2012 graduate, has accepted employment with Eastman Chemical
Winfred E Byrd, fall 2012 graduate, has accepted employment with Gulf Pacific
Biomedical (Hector De La Rosa and Nick Cram):
Felicia Pruitt, summer 2012 graduate, has entered the workforce with Davita Dialysis
in Longview, TX. Her position title is: BMET 1.
Charles Coats, fall 2012 graduate, has been hired by Crest in Texarkana, TX,
working in St. Michael’s Hospital.
Electronics (Alesha O’Steen):
SACS Compliance Notebooks: Alesha continues to work with faculty on their updates
of narrative of progressive changes.
New Programs Update (Wilson Jones):
Work continues on aviation and petroleum technology degrees.
We are moving the process operations lab and classroom from room 317 to room
Work will begin this week to accommodate the server and necessary cabling for
network access to room 329.
The outside door to room 317 is being modified to accommodate the new Hands-On
Operations Training Skid.
DESIGN, MANUFACTURING AND TRANSPORTATION (WAYNE DILLON)
CAD students completed the Autodesk Inventor 3D course in grand style. Lots of
talent in Mr. Fuller's classes this past semester. Some students are scheduling
interviews with area employers and hopefully will land new jobs, launching
successful careers in CAD.
Dual Credit – Michelle Ates
Registering dual credit students for spring 2013
Cataloged donated books for the library collection
Met with Library council to help faculty with learning needs.
Worked to develop new mentor program for the TSTC Leadership Institute
Helped IT Club secure games for the IT Gaming Tournament
Helped organize and lead the Orientation Information Meeting
Developed a way to survey students on Library satisfaction
Renewed contracts for databases and all Library systems
Reviewed/updated magazine selections
Completed National Library Survey
Given 20 Pearson VUE tests since our last update
Coordinator for Student Learning – Wendy Neimeyer
Enrolled Continuing Education students in “WELD 2047 50BA” and completed
Enrolled Continuing Education students in “WLDG 2051 50BA” and completed
Enrolled Continuing Education students in “DFTG 1025 50BA” and completed
Enrolled Continuing Education students in “WLDG 2043 50BA” and completed
Enrolled Continuing Education students in “TPTRT 2023 50A4 and completed
Attended CLARA meeting on Friday, December 7, 2012 at Mountain View
College in Dallas, Texas.
No data submitted for the following programs: DET, Welding, Learning Success/Developmental
Education, General Academics, IT Studies, Network Administration, and Desktop Support
Student Services, 2012
Admissions & Record – Pat Robbins
Processing substitution of credits for students.
Processed major changes.
Set up Fall 2012 graduation and rehearsal.
Delivered checks to graduation participants.
Processing Credit Awards and Assessments.
Recorded grades for corporate college.
Processed transcript requests and mailed.
Helped to test students.
Writing out transfer credits from college transcripts and recording.
Entered Corporate College Applications
Working with prospective students and parents.
Cleaned rooms at Julius Scott Sr Chapel and graduation.
Returned all graduation materials to campus after graduation.
Admissions - Terrie Wiley
Process Transcript request.
Entering in Bacterial Meningitis Vaccinations.
Entering admission application.
Entering transcript into colleague.
Process change of address.
Check bounces emails.
Entering Course Schedule Changes.
Processed Substitute of Credit.
Dailey customer service.
Sending out Missing Documents letters.
Helped to set up for graduation.
Jan 3 Orientation Spreadsheet/TSI Plans
Misssed Orientation Postcards
Printing Mass Mailout of Benny Prospect System
Accuplacer Reminder Cards for Jan 3 Orientation
Corrected errors for Fall 2012 and Spring 201
Thank you to Special Health Resources
Women In Technology
Plans for Spring 2013
Career Planning and Placement – Benji Cantu
Completed placement information for the Fall 2012 Graduates. Initial placement data
reports 71% placement for the graduates. Report reflects data collected from the graduates
during the Exit Survey and some data collected from the faculty.
Will be traveling to TSTC West Texas this week from Tuesday - Thursday to have a meeting
with Career Service Council members. Items of discussion will be CSO updates and new
services that will be added to our account, webinar with Simplicity about their Career Service
Manager software (very similar to CSO) to see what they offer that maybe we can see if CSO
can also offer to us, campus tour, and ideas to better track graduates with the new funding
model taking effect.
Participated in graduation practice and handed out some Career Service t-shirts to the grads.
Encouraged those still looking for a job to come by the Career Service Office or contact me
for job search assistance.
Attended the CAD and Welding Advisory Committee meeting last Wednesday. Presented
Placement Data for both programs for the past 2 semesters and for Academic Year 2010-
Mrkt & Comm – Baily Briggs
Taglines – Writing taglines for the TSTC System
Program Brochures – Designing program specific brochures
Graduation – Attended graduation and filmed the ceremony
Press Release – Re-releasing a presser regarding the JET grant
Video – Created a video for Wayne’s new can crusher
Santa – Helped take pictures of Santa
Eagle Eye – Completed the December edition of the Eagle Eye Newsletter; Working on the
Regent Report – Completed the end of month report for Regent Northcutt; Working on the
Encore – Working with Encore to launch an Internet advertising campaign
Texas Monthly – Completed article for Texas Monthly College Guide special publication,
and working on the ad design
Chamber Ambassador – Attended a ribbon cutting at Healing Hands of Hope on Monday,
and will be attending a ribbon cutting at Deborah’s Boutique at 10am on Thursday.
Residence Life and Student Activities – Hubert Staten
Continuing to perform general maintenance and repairs in the housing area.
Continuing to inspect and repair vacated apartments.
Processing fall 2012 move outs, returning residents and new residents.
Developing a 3 on 3 basketball schedule for interested teams
Final checks are being performed on spring 2013 housing contracts
Provisions are being made for residents approved to stay during the winter break
Cleaning, securing and adjusting thermostats in all apartments
(Marshall Christian Academy Varsity
Girls) will continue to practice during the break (girls) in the Activity Center.
Special Projects – Jessica Ford
Pictures with Santa - Mr. & Mrs. Claus were on campus on Wednesday, December 5th from
2PM-4PM. I took and printed photos of him with several children of Students, Faculty and
Staff in the visitor entry of the South Building.
Shred Day – Working with Marty Cypert to denerate a list of all documents within the
Student Services Department that can be shredded.
Taglines – creating a variety of possible taglines for the system website.
Working to gather information on specific programs with TSTC Marshall that could be used
to advertise to women.
Student Services – Annette Ellis
Met with the Director of Recruiting on:
o updating the recruiting plans –
utilizing the sample recruiting plan and other avenue submitted to the
Director in September
o Access to the leave request system
Created new user in the PMT system (old Benny System)
Continued to meet with prospective walk-ins and answered questions on the phone
Worked with students in regards to complaint issues
Processing student on disciplinary matter.
Worked with Enrollment Specialist in testing to print the cards for prospects students
entered in the PMT system.
Worked with the student worker and the Switchboard operator to process the card for
Complete the grading process for the two classes that I taught this semester
Recruiting – Holly Cantu
Updated the recruiting schedule
Hosted various tours for prospective students and family members
Followed up with contacts made by the different representatives during TACRAO week
Scheduled campus tours and senior presentations
Went back to review the current recruiting plan to add or delete new recruitment methods
Collaborate with the other recruiting representatives about their TACRAO week
Entering lead cards from TACRAO in the PMT system
Week of December 10-14
Youth Fair @ Texas Workforce Solutions in Longview
Panning to work with the Enrollment Specialist in testing to learn how to print the cards for
prospective students entered in the PMT system
Switchboard – Vikki Myers
Handed out admission papers to prospective walk-ins
Entered the students’ information on the lead cards
Student worker entered lead cards
Student Services – Marty Cypert
Travel requests and vouchers
Felon letters mailed - Image Now
Mailing letters to potential housing residents – Benny system
Preparing for the BIG Shred