Post title: Administrative Officer
Department: ESSPIN Programme, State Office
Responsible to: State Administrator
Purpose: To support the administration of the ESSPIN Programme in Kano State.
Created/updated: Nov 2012
Job Profile The Education Sector Support Programme in Nigeria (ESSPIN) is a six‐year
UK government funded programme designed to provide strategic technical
assistance to support education reform at Federal level in up to 6 Lead
States. The ESSPIN State Administrative Officer will provide administrative
and logistical support to the State Team Leader, other members of the
State Technical Team, and both long and short term consultants working in
• Assist the State Administrator in maintaining the office filing system, for both electronic and hard
copies; also provide assistance to the State Communications Officer and members of the State
Technical Team in maintaining records of relevant programme activities and documentations within
• Work with the State Technical Specialists in maintaining a communication network with key
stakeholders within the State whilst ensuring that regular contact and information is passed about
developing issues between the State and Abuja via email and telephone;
• Assist with the development of a list of preferred providers of accommodation and training facilities
across the State with cost guidelines;
• Take responsibility for all logistic arrangements for both long and short term technical specialists
working on the programme at State levels;
• Assist the Technical Team in preparing budgets for training events where directly sponsored by the
programme and preparing and disbursing the necessary subsistence and transportation budget and
• Assist the finance officer by providing relevant financial information to inform the production cash
flow forecasts etc as relates to state based workshops and other relevant programme activities;
• Provide logistical and IT support to the State Technical Teams during workshops and seminars;
• Perform basic office IT troubleshooting functions
• Task manages the day to day work of the Office Assistant
• Work closely with all immediate colleagues and relevant Government staff within the
• Establish good and considerate working relationships with all staff in the organisation,
demonstrating respect for their own roles and responsibilities.
Note: This job description reflects the present requirements of the post. As duties and
responsibilities change and develop the job description will be reviewed and be subject to
amendment in consultation with the post holder.
Extent of authority
Reports to the State Administrator and supports the activities of the State Technical Team.
Special relationships and contacts
Establish and maintain good working relationships with all ESSPIN programme staff in the State and maintain
a close working relationship with the Abuja based Consultancy Officer within the HR and Consultancy team.
Proactive approach to dealing with Technical Specialist’ logistical and training needs
Excellent organisational skills
Proven communication skills
Excellent IT skills and confidence/proficiency in all Microsoft packages (2003/2007) especially
Microsoft Power Point
Attention to detail and accuracy
Ability to work under pressure and solve problems whilst retaining the support of colleagues and
technical specialists alike
Proven IT troubleshooting abilities
An interest in the technical work taking place under the programme.
Willingness to be flexible and prepared to contribute to the company in other duties as required.
Required academic/professional qualifications, training and experience
Preferably educated to first degree level
Relevant professional qualification in administration/office skills/ICT
Previous experience in providing administrative support to a programme team highly desirable
Previous experience in relating with ministries and relevant government parastatals in the course if
working with a programme would be an added advantage
Previous experience of working within a multi‐national team highly desirable.
High standard of spoken and written English is essential
Fluent spoken and written Hausa is highly desirable