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Board Packet - East Bay Regional Park District

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  • pg 1
									   August 14, 2012

Board Packet
Clerk of the Board
        ALLEN PULIDO
      (510) 544-2020 PH
     (510) 569-1417 FAX


                           MEMO to the BOARD OF DIRECTORS
 East Bay Regional         EAST BAY REGIONAL PARK DISTRICT
      Park District
Board of Directors
      CAROL SEVERIN        The Regular Session of the AUGUST 14, 2012
     President - Ward 3    BOARD MEETING is scheduled to commence at
         JOHN SUTTER       2:00 p.m. at the EBRPD Administration Building,
 Vice-President - Ward 2   2950 Peralta Oaks Court, Oakland, CA.
       AYN WIESKAMP
     Treasurer - Ward 5
   WHITNEY DOTSON
    Secretary - Ward 1
                           Respectfully submitted,
          DOUG SIDEN
              Ward 4
        BEVERLY LANE
                Ward 6
           TED RADKE
               Ward 7      ROBERT E. DOYLE
     ROBERT E. DOYLE       General Manager
       General Manager




           P.O. Box 5381
2950 Peralta Oaks Court
Oakland, CA 94605-0381
    (888) 327-2757 MAIN
     (510) 633-0460 TDD
      (510) 635-5502 FAX
        www.ebparks.org
AGENDA

REGULAR MEETING OF AUGUST 14, 2012
BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT                                                          The Board of Directors of
                                                                                         the East Bay Regional Park
12:30 p.m.         ROLL CALL        (Board Conference Room)                              District will hold a regular
                                                                                         meeting at the District’s
                                                                                         Administration Building, 2950
                   PUBLIC COMMENTS                                                       Peralta Oaks Court, Oakland,
                                                                                         CA, commencing at 12:30 p.m.
                   CLOSED SESSION                                                        for Closed Session and 2:00
                                                                                         p.m. for Open Session, on
     A.      Conference with Labor Negotiator:                                           Tuesday, August 14, 2012.
             Agency Negotiator:        Robert E. Doyle, Dave Collins,                    Agenda for the meeting is
                                       Susan Gonzales                                    listed adjacent. Times for
             Employee Organizations:   AFSCME Local 2428                                 agenda items are approximate
             Unrepresented Employees: Managers and Confidentials                         only and are subject to change
                                                                                         during the meeting. If you wish
     B.      Conference with Legal Counsel:                                              to speak on matters not on the
             1.   Anticipated Litigation:                                                agenda, you may do so under
                                                                                         Public Comments at either the
                  a)    Initiation of Litigation – Subdivision (c) of Gov’t Code
                                                                                         beginning or end of the agenda.
                        Section 54956.9 (2 cases).                                       If you wish to testify on an item
                                                                                         on the agenda, please complete
     C.      Conference with Real Property Negotiator Regarding Price and/or             a speaker’s form and submit it
             Terms of Payment:                                                           to the Clerk of the Board. A
             Agency Negotiator:    Nancy Wenninger, Liz Musbach                          copy of the background
                                                                                         materials concerning these
                                                                                         agenda items, including any
      APN/ADDRESS                    PROPERTY OWNERS                  PARK/TRAIL         material that may have been
            Alameda County                                                               submitted less than 72 hours
                                                                                         before the meeting, is available
085A-4700-002-35; 085A-5000-002-03; William R. Robertson Pleasanton Ridge                for inspection on the District’s
 085A-4850-001 and 096-0120-001-03   (Trustee)            Regional Park                  website      (www.ebparks.org),
                                                                                         the Administrative Building
 Palomares Road, Sunol                                                                   reception desk, and at the
       Contra Costa County                                                               meeting.

                                                                                         Agendas for Board Committee
098-020-025 & 098-020-026                  Joyce L. Trost           Bay Point Regional
                                                                                         Meetings are available to the
                                                                     Shoreline           public upon request. If you wish
                                                                                         to be placed on the mailing list
                                                                                         to receive future agendas for a
2:00 p.m.          OPEN SESSION            (Board Room)                                  specific Board Committee,
                                                                                         please call the Clerk of the
                   PLEDGE OF ALLEGIANCE                                                  Board’s Office at (510) 544-
                                                                                         2020.
                   A.    APPROVAL OF AGENDA                                              District facilities and meetings
                                                                                         comply with the Americans
2:05 p.m.          B.    PUBLIC COMMENTS                                                 with Disabilities Act. If special
                                                                                         accommodations are needed
                                                                                         for you to participate, please
2:15 p.m.          C.    BUSINESS BEFORE THE BOARD                                       contact the Clerk of the Board
                                                                                         as soon as possible, but
                         1.    CONSENT CALENDAR                                          preferably at least three
                               a. Approval of District Check Listing for the Period      working days prior to the
                                                                                         meeting.
                                  of June 11, 2012 through July 1, 2012
                                        (Rubaloff/Doyle) (Resolution) (No Cost)
b.   Approval of the Minutes for the Board Meetings of June 6, 2012 and July 3, 2012
           (Pulido)                                             (No Cost)
c.   Authorization to Amend Existing Concession and Special Use Agreements with
     Concession Maintenance Funds
           (Waluch/O’Connor)             (Resolution)           (No Cost)
d.   Authorization to Amend the 2012 Budget and Enter into a Funding Agreement
     with Oakland Strokes and Accept Funds: Tidewater Boating Center
           (Kassebaum/O’Connor)          (Resolution)           (Budget Change)
e.   Authorization to Purchase Two Ford Pursuit Utility Vehicles
           (McCrystle/O’Connor)          (Resolution)           (Budgeted Funds)
f.   Authorization to Purchase One Mobile Column Vehicle Lift System
           (McCrystle/O’Connor)          (Resolution)           (Budgeted Funds)
g.   Authorization to Amend the 2012 Budget and Accept the Bid to Construct the
     Building Foundation of the McClure Ranch House: Mission Peak Regional
     Preserve
           (Barrington/O’Connor)         (Resolution)           (Budget Change)
h.   Acceptance of Bid for Asphalt Repairs: East Shore Trail/Del Valle Regional Park
           (Segrest/O’Connor)            (Resolution)           (Budgeted Funds)
i.   Authorization to Amend the 2012 Budget and Accept the Bid for Asphalt
     Repairs: Contra Costa Regional Trails
           (Segrest/O’Connor)            (Resolution)           (Budget Change)
j.   Acceptance of Bid for Asphalt Repairs: West Shore Trail/Lake Chabot
     Regional Park
           (Segrest/O’Connor)            (Resolution)           (Budgeted Funds)
k.   Authorization to Amend the 2012 Budget and to Purchase Three Think City
     Electric Vehicles
           (McCrystle/O’Connor)          (Resolution)           (Budget Change)
l.   Authorization to Renew a Sole Source Agreement with Cartêgraph Systems Inc.
     to Maintain the WorkDirector Software for Five Years
           (Collins/Barrington)          (Resolution)           (Budgeted Funds)
m.   Authorization to Accept the Bid for Rocky Ridge Road Landslide Repairs:
     Las Trampas Regional Park
           (Althoff/M. Anderson)         (Resolution)           (Budgeted Funds)
n.   Authorization to Encumber Additional Contingency Funds for Construction of
     Bank Stabilization and Access Improvements: Lake Chabot Regional Park
           (Althoff/M. Anderson)         (Resolution)           (Budgeted Funds)
o.   Authorization to Accept the Bid for Wildcat Creek Restoration at the Tilden
     Park Golf Course: Tilden Regional Park
           (Althoff/M. Anderson)         (Resolution)           (Budgeted Funds)
p.   Authorization to File an Application for Grant Funds through the Alameda
     County Altamont Landfill and Resource Facility Open Space Advisory Committee
     to Acquire Real Property: Pleasanton Ridge Regional Park
           (Wenninger/Collins)           (Resolution)           (No Cost)
q.   Authorization to File an Application for Grant Funds through the San Francisco
     Bay Area Conservancy Program to Acquire Real Property: Pleasanton Ridge
     Regional Park
           (Wenninger/Collins)           (Resolution)           (No Cost)
                 r.    Authorization to File an Application for Grant Funds through the Gordon
                       and Betty Moore Foundation to Acquire Real Property: Pleasanton Ridge
                       Regional Park
                             (Wenninger/Collins)            (Resolution)            (No Cost)
                 s.    Authorization to Appropriate Funds and Award a Consultant Contract for a
                       Feasibility and Preliminary Engineering Study and the Preparation of a CEQA
                       Document for a Spur Trail Connecting Bay Point Wetlands Regional Shoreline to
                       the Delta Shoreline: Great California Delta Trail
                             (Townsend/Wenninger)           (Resolution)            (Budget Change)
                 t.    Authorization to Award the Contract for Fuels Management Services to The
                       Professional Tree Care Company: Sibley Volcanic Regional Preserve - Sibley
                       Triangle (SR002) – Eucalyptus Removal Project
                             (Swanson/T. Anderson)          (Resolution)            (Budgeted Funds)
                 u.    Authorization to Apply for State and Federal Grant Funds for Fishing Pier and
                       Restroom Improvements: Temescal Regional Recreation Area
                            (Rasmussen/Collins)             (Resolution)            (No Cost)
                 v.    Authorization to Apply for Federal Grant Funds for Campground Improvements:
                       Del Valle State Recreation Area
                            (Rasmussen/Collins)             (Resolution)            (No Cost)
                 w.    Authorization to Award a Change Order to Prepare Engineering Design and
                       Construction Documents for the Restoration and Repair of a Section of Wildcat
                       Creek: Tilden Golf Course / Tilden Regional Park
                              (Rasmussen/Collins)           (Resolution)            (Budgeted Funds)
                 x.    Acceptance of the East Bay Regional Park District First Quarter 2012 Unaudited
                       Financial Statements
                             (Spaulding/Collins)            (Resolution)            (No Cost)
                 y.    Authorization for Budgetary Closure of Completed Projects and Related
                       Amendments to the 2012 Budget
                             (Rubaloff/Collins)             (Resolution)            (Budget Change)
                 z.    Approval to Establish the Classification of and the Salary Range for
                       Accounting Manager
                             (Rubaloff/Collins)             (Resolution)            (No Cost)
                 aa.   Authorization to Appropriate Funds and Negotiate a Sole Source Contract to
                       Furnish and Install Fill at the Atlas Road Extension and Access Improvements
                       Project Site: Pt. Pinole Regional Shoreline
                             (Althoff/M. Anderson)          (Resolution)            (Budgeted Funds)

2:40 p.m.   2.   LAND DIVISION

                 a.    Authorization to Enter into a Purchase and Sale Agreement and Transfer
                       Funds for the Acquisition of 1,367.8± Acres of Real Property from
                       William R. Robertson, Trustee of the James D. Robertson Estate Trust dated
                       August 15, 1986: Pleasanton Ridge Regional Park
                             (Musbach/Wenninger)           (Resolution)          (Budget Change)
2:50 p.m.        3.   BOARD AND STAFF REPORTS

                      a.   Actions Taken by Other Jurisdictions Affecting the Park District
                                (Doyle)

3:00 p.m.        4.   GENERAL MANAGER’S COMMENTS

3:20 p.m.        5.   ANNOUNCEMENTS FROM THE CLOSED SESSION

3:25 p.m.        6.   BOARD COMMITTEE REPORTS
                      a.  Executive Committee                       (6-28-2012)       (Severin)
                      b.  Finance Committee                         (6-26-2012)       (Wieskamp)
                      c.  LARPD/EBRPD Liaison Committee             (7-16-2012)       (Wieskamp)

3:35 p.m.        7.   BOARD COMMENTS

3:50 p.m.   D.   PUBLIC COMMENTS

4:00 p.m.   E.   ADJOURNMENT
CONSENT
CALENDAR
                                       AGENDA
                                   REGULAR MEETING
                                  BOARD OF DIRECTORS

                          EAST BAY REGIONAL PARK DISTRICT

                                  Tuesday, August 14, 2012


C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              a.     Approval of District Check Listing for the Period of June 11, 2012
                     Through July 1, 2012                             (Rubaloff/Doyle)

RECOMMENDATION

It is recommended that the Board of Directors approve the Check Listing for the period of
June 11, 2012 through July 1, 2012.

Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check
Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has
also been provided to the Clerk of the Board, and will become a part of the Official District
Records.
                           EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 – 08 –

                                       August 14, 2012


             APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF
                      JUNE 11, 2012 THROUGH JULY 1, 2012

        WHEREAS, District Resolution No. 1992-1-40, adopted by the Board of Directors on
January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer
for review;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby approves the check listing for the period of June 11, 2012
through July 1, 2012;

       Moved by Director                    , seconded by Director              , and adopted
       th
this 14 day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                AGENDA
                            REGULAR MEETING
                           BOARD OF DIRECTORS

                    EAST BAY REGIONAL PARK DISTRICT

                           Tuesday, August 14, 2012


C.   BUSINESS BEFORE THE BOARD

     1.   CONSENT CALENDAR

          b.   Approval of the Minutes for the Board Meetings of June 6, 2012
               and July 3, 2012                                    (Pulido)
Unapproved Minutes
Board Meeting of June 6, 2012


The Board Meeting, which was held on June 6, 2012 at the Big Break Visitor Center at the Delta, 69 Big Break
Road, Oakley, CA was called to order at 5:05 p.m. by Board Vice President John Sutter.

ROLL CALL

Directors Present:          Carol Severin, President
                            John Sutter, Vice President
                            Ayn Wieskamp, Treasurer
                            Whitney Dotson, Secretary
                            Ted Radke
                            Doug Siden
                            Beverly Lane

Directors Absent:           None.

At this time, the Board of Directors met in Closed Session to discuss those items outlined on the Board
Meeting Closed Session Agenda.

The Open Session of the Board Meeting was called to order at 6:00 p.m. by Board President Carol Severin.

Staff Present Included:             Bob Doyle, Dave Collins, Ted Radosevich, Jim O’Connor, Mike Anderson,
                                    Nancy Wenninger, Carol Victor, Rick Parmer, Police Capt. Mark Ruppenthal,
                                    Matt Graul, Fire Chief Ken Blonski, Meadow D’Arcy, Diane Althoff, Shelly Lewis,
                                    Erich Pfuehler, Neal Fujita, Jim Townsend, Deborah Spaulding, Tammy Mueller.

General Manager Doyle expressed his gratitude to staff who worked hard to have the visitor center ready for
today’s meeting.

Each Board member provided a brief introduction at this time.

A.       APPROVAL OF AGENDA

By motion of Director Siden and seconded by Director Radke, the Board voted unanimously to approve the
agenda.

Directors Present:          Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, John Sutter,
                            Ayn Wieskamp.
Directors Absent:           None.

B.       PUBLIC COMMENTS

Andrew Galvan addressed the Board. He spoke about his roots to the Native American community and stated
that in 2003, he approached the Natural and Cultural Resources Committee to ask for a way to protect the
beachfront at Noon’s Point so that the skeletal remains there as well as those observed at Seagull Island are not
damaged or swept away by erosion. He reminded the Board that something still needs to be done and funding
be provided; now that this visitor center is open, the beachfront will be the place where boaters would stop.
Mr. Galvan asked for a response in the near future. He added that he indicated to visitor center staff that he
would be happy to develop programs that acknowledged the Bay Miwok. In response to a question from
                                                             1
Unapproved Minutes
Board Meeting of June 6, 2012


Director Sutter, Mr. Galvan stated that planting vegetation/riprap to cover the beachfront and make it
unattractive for boats will help; it will also stop erosion due to tidal action.

Jakki Kiehl thanked the Board for seeking Native American input in the production of displays at the visitor
center, and suggested that the District honor Bay Miwok in the permanent exhibit. Regarding Brushy Peak,
she stated that there is a new video produced by native people to criticize the Park District on the park.
Although she was against the video because it exposes the area to more visitors, she agrees with its concept
since it illustrates that the site needs to be protected. There is currently no protection to the mortars since
the trail has been built and there are no restrictions for visitors to stay on the trail and no signage in place
showing restrictions for bikers and equestrians.

C.       BUSINESS BEFORE THE BOARD

         1.        CONSENT CALENDAR

By motion of Director Radke and seconded by Director Dotson, the Board voted unanimously to adopt the
Consent Calendar:

Directors Present:          Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, John Sutter,
                            Ayn Wieskamp.
Directors Absent:           None.

Director Lane, on behalf of President Severin, announced that a revised version of item C-1-k has been
submitted by staff.

C-1-a.             Approval of District Check Listing for the Period of April 23, 2012 through May 6, 2012
                   Resolution No. 2012 - 06 - 129                      (attached)

C-1-b.             Approval of the Minutes for the Board meetings of April 3 and April 17, 2012

C-1-c.             Authorization to Negotiate with Various Property Owners
                   Resolution No. 2012 - 06 - 130                   (attached)

C-1-d.             Authorization to Transfer Funds for Land Acquisition Department Projects
                   Resolution No. 2012 - 06 - 131                     (attached)

C-1-e.             Authorization to Amend the Contract for Services with Callander Associates to Include Final
                   Design Services Required for the TIGER II-Funded Santa Rita Road to Dublin BART Segment:
                   Iron Horse Regional Trail
                   Resolution No. 2012 - 06 - 132                    (attached)

C-1-f.             Authorization to Amend the Contract for Services with Nolte Vertical Five for Final Design and
                   Bid Support Required for the TIGER II-Funded Martinez Intermodal to Crockett Segment:
                   San Francisco Bay Trail
                   Resolution No. 2012 - 06 - 133                   (attached)



                                                           2
Unapproved Minutes
Board Meeting of June 6, 2012


C-1-g.             Authorization to Amend the Contract for Services with URS Corporation for Final Design,
                   California Public Utilities Commission and Union Pacific Railroad Approval and Bid Support
                   Services Required for the TIGER II-Funded Pinole Shores to Bayfront Park Segment:
                   San Francisco Bay Trail
                   Resolution No. 2012 - 06 - 134                     (attached)

C-1-h.             Authorization to Accept the Renewal of Existing Insurance Programs
                   Resolution No. 2012 - 06 - 135                     (attached)

C-1-i.             Authorization to Enter into a Contract for Workers’ Compensation Claims Administration
                   with Athens Administrators
                   Resolution No. 2012 - 06 - 136                   (attached)

C-1-j.             Authorization to Augment the Construction Contingency for Landslide    Repair at
                   Bollinger Canyon Road: Las Trampas Regional Wilderness
                   Resolution No. 2012 - 06 - 137                  (attached)

C-1-k.             Authorization to Transfer and Appropriate Funding and to Accept the Bid for Construction of
                   Bank Stabilization and Access Improvements: Lake Chabot Regional Park
                   Resolution No. 2012 - 06 - 138                    (attached)

Diane Althoff, Chief of Design, explained that a revision was made to show that $200,000 will be coming from
the Regional Parks Foundation.

C-1-l.             Authorization to Encumber Funds for the Purchase of Replacement Survey Equipment
                   Resolution No. 2012 - 06 - 139                   (attached)

C-1-m.             Approval of Sanitary Sewer Management Plans in Accordance with State Water Resources
                   Control Board Order 2006-003-DWQ Statewide General Waste Discharge Requirements for
                   Sanitary Sewer Systems: Anthony Chabot, Coyote Hills, Del Valle and Garin Regional Parks
                   Resolution No. 2012 - 06 - 140                   (attached)

In response to a question from Director Siden, Mike Anderson, AGM for Planning/Stewardship & Development,
stated that at this time, he is not aware that any future funding needs will result from development of these
plans.

C-1-n.             Approval of Payment to Department of Water Resources for Dam Safety Program Assessment:
                   Lake Anza and Lake Temescal
                   Resolution No. 2012 - 06 - 141                 (attached)

C-1-p.             Authorization to Contract for Youth Employment Services with Student Conservation
                   Association
                   Resolution No. 2012 - 06 - 142                  (attached)

C-1-q.             Resolution to Support Pending State Legislation AB 1916 (Buchanan) - Authorizes Save Mount
                   Diablo to Enter into an MOU with State Parks to Restore the Beacon Atop of Mt. Diablo
                   Resolution No. 2012 - 06 - 143                     (attached)

                                                          3
Unapproved Minutes
Board Meeting of June 6, 2012
C-1-r.             Resolution to Support Pending Federal Legislation H.R. 1594 (Bishop) – Open Space Preservation
                   Promotion Act
                   Resolution No. 2012 - 06 - 144                     (attached)

C-1-s.             Resolution to Support Alameda County Transportation Commission’s Transportation
                   Expenditure Plan (TEP)
                   Resolution No. 2012 - 06 - 145                 (attached)

C-1-t.             Approval of a Memorandum of Understanding Regarding Use of Next Era Mitigation Funds in
                   Connection with an Agreement to Repower Wind Turbines in the Altamont Pass Wind
                   Resources Area
                   Resolution No. 2012 - 06 - 146                (attached)

In response to a question from Director Sutter, Asst. District Counsel Carol Victor stated that the agreement
will provide funds to pay for the associated management costs.

C-1-o.             Authorization for Budgetary Closure of Completed Projects and Related Amendments
                   to the 2012 Budget

Director Sutter expressed his concerns regarding the reallocation of $2,368,696 from Eastshore State Park to
Breuner Marsh. Dave Collins, AGM for Finance and Management Services, clarified that the funds listed in the
material have already been appropriated by the Board in 2008 and item C-1-o is just the clean-up of the
Measure AA allocation to match the budget expenditures. Director Sutter made a motion to withhold the
consideration of item C-1-o until such time that staff has had an opportunity to discuss this item with members
of the Environmental Roundtable.

By motion of Director Sutter and seconded by Director Siden, the Board voted unanimously to postpone the
discussion and vote on item C-1-o to a future meeting.

Directors Present:          Beverly Lane, Ted Radke, Carol Severin, Doug Siden, John Sutter, Ayn Wieskamp.
Directors Absent:           Whitney Dotson (recused due to proximity of residence to Breuner Marsh)

         2.        FINANCE AND MANAGEMENT SERVICES

C-2-a.             PUBLIC HEARING:
                   Approval of Engineer's Report for Fiscal Year 2012/13, Adopt Resolution
                   Confirming Diagram and Assessment, Order Maintenance, Improvements and
                   Levy Annual Assessment for East Contra Costa County Landscaping and
                   Lighting Assessment District No. 1;
                   Resolution No. 2012 - 06 - 147                     (attached)

By motion of Director Lane and seconded by Director Radke, the Board voted unanimously to adopt the
resolution regarding the ECCC LLD:

Directors Present:          Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, John Sutter,
                            Ayn Wieskamp.
Directors Absent:           None.


                                                           4
Unapproved Minutes
Board Meeting of June 6, 2012
                   Adopt Resolution Regarding Protests
                   Resolution No. 2012 - 06 - 148                     (attached)

By motion of Director Radke and seconded by Director Sutter, the Board voted unanimously to adopt the
resolution regarding protests:

Directors Present:          Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, John Sutter,
                            Ayn Wieskamp.
Directors Absent:           None.

Dave Collins, AGM for Finance and Management Services, provided a brief background and explanation on this
annual process. Mr. Collins stated that the expected assessment revenue for this fiscal year is $687,442 for
operations and maintenance purposes and capital construction, and that the annual rate per single family unit is
$19.70.

In response to a question from Director Lane, Mr. Collins confirmed that rate charged does not include an
inflation factor and is fixed.

Director Sutter mentioned that at some point in the future the District should consider going back to the
voters for a rate adjustment to account for the District’s additional expenditures due to numerous acquisitions
in the area not covered by the original measure and rate calculation.

The Public Hearing was opened by President Severin at this time.

Jakki Kiehl stated that she did not see any funds from this source allocated to cultural resource protection; she
also asked if funds could be used to finance Andy Galvan’s suggestion presented earlier in today’s meeting.

Dave Collins explained that this is not a new funding source and have already been allocated in the budget
process. He also clarified the definition of an LLD, and that it is specifically to be used for maintenance of
facilities.

There being no one else to address the Board, the Public Hearing was closed.

C-2-b.             Resolution Of The Board Of Directors Of The East Bay Regional Park District
                   Authorizing Issuance Of Not To Exceed $25,000,000 Initial Principal Amount Of
                   2012 Promissory Notes, Authorizing And Directing Execution Of A Related
                   Indenture Of Trust, And Authorizing Other Official Actions Related Thereto
                   Resolution No. 2012 - 06 - 149                    (attached)

By motion of Director Sutter and seconded by Director          Siden, the Board voted unanimously to approve
item C-2-b:

Directors Present:          Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, John Sutter,
                            Ayn Wieskamp.
Directors Absent:           None.

Dave Collins provided a presentation on this item, stating that as discussed in previous Board meetings and
workshops, the District has a serious need to bring current its aging facilities and staff work-sites. The plan
developed listed the renovation and/or replacement of 19 facilities (Exhibit A of the staff report). The funding
                                                           5
Unapproved Minutes
Board Meeting of June 6, 2012
for these facilities would be coming from the General Fund, Measure WW (where authorized), and the issuance
of these Notes.

Board members commented that this is a good move for the District to upgrade its aging facilities, considering
the current favorable interest rates. In response to a question from Director Siden, Mr. Collins stated that the
bonds will be issued all at the same time, not phased; however, it will not have to be spent all at once. He also
clarified that since the District is retiring its old debt, the debt service for that old debt will be used to pay off
this new debt. Therefore, there will be no new impact or burden on the General Fund.

Director Wieskamp reminded staff to consider long-term energy conservation initiatives and solar installation in
its project list.

General Manager Doyle commented that the projects and amounts listed on the exhibit may change; the
numbers cited are not fixed as no specific studies have been made yet.

Mr. Collins added that staff will be coming back to the Board for approval of additional documents as part of the
regular bond issuance process.

         3.        BOARD AND STAFF REPORTS

                   a.       Actions Taken by Other Jurisdictions Affecting the Park District

GM Doyle discussed those items listed on the staff report.

         4.        GENERAL MANAGER’S COMMENTS

There were no staff presentations at the meeting; however, GM Doyle spoke briefly about highlights of
activities listed on the report from Operations Division.

In response to a question from Director Wieskamp, Rick Parmer, Chief of Interpretive and Recreation Services,
explained that the Building Blocks Collaborative is an Alameda County organization working on health and park
issues that the District is part of.

         5.        ANNOUNCEMENTS FROM THE CLOSED SESSION

There was no announcement from the Closed Session.

         6.        BOARD COMMITTEE REPORTS

                   a.       Operations Committee         (4-25-12)      (Siden)

         7.        BOARD COMMENTS

1) Director Lane reported on meetings attended. Director Lane
     Expressed her appreciation to staff in their work in getting the facility ready for today’s meeting;
     Introduced Sandy Meyers, Brentwood Parks and Recreation Commissioner, who invited the District
       Board to have its next meeting at the newly renovated Brentwood City Hall;
     Attended the Board and Committee meetings, workshops, as well as the field trip to Garin;
     Attended Jeff Wilson’s retirement event at Port Costa and the Volunteer Recognition at Cull Canyon;
                                                             6
Unapproved Minutes
Board Meeting of June 6, 2012
        Attended the memorial service for the late County Supervisor Gayle Uilkema;
        Will attend the Walnut Creek Watershed meeting as a member of Friends of San Ramon Creek;
        Reported an initiative between the members of the Alameda and Contra Costa County Mayors
         Conferences for a fitness competition next year which will be folded into a Tracks to Trails event
         sponsored by BART and the Park District;
        Commented that there is a need for a new permanent Cultural/Resources staff person since there are
         so many things going on in the District, and asked that this be made part of the 2013 Budget process.

2) Director Sutter reported on meetings attended. Director Sutter
     Provided additional comments to Director Lane’s statement on cultural resources, stating that in his
       opinion, the most difficult issue is getting a prompt response on archeological opinions. He stated that
       another option might be to expand the list of consultants to get the needed opinions from;
     Extended thanks to staff and especially to Director Radke who “carried the ball” over Big Break for so
       many years;
     Attended the Special Kids Fishing Derby at Lake Temescal and suggested that others attend;
     Attended the Capital Trails Workshop and the Board field trip to Garin;
     Attended the Oakland Rotary Club meeting;
     Commented that the District needs an updated user count for its parks and suggested that this
       determination be included in the economic study update recommended by the Executive Committee.

3) Director Siden reported on meetings attended. Director Siden
     Attended the CA Special Districts Legislative Days conference in Sacramento from May 16 – 17;
     On May 17, attended the Operations Committee meeting, Deborah William’s retirement event, and a
       reception for Alameda County Supervisor Nate Miley;
     Attended the Legislative Committee meeting on May 18 and the Volunteer Appreciation picnic on
       May 23 at Cull Canyon;
     On May 24, attended the East Bay EDA Economic Forecast event in Pleasanton, and in the afternoon
       went to Nancy Brownfield’s memorial at Lake Chabot;
     On May 30, attended the Operations Appreciation Breakfast at the Brazil Room and the Capital Trails
       workshop at Peralta Oaks;
     Will attend the Concerts at the Cove at Crown Beach, stating that the Alameda Rotary had provided
       funds to replace the West Alameda Business Association’s sponsorship;
     Will attend the Sandcastle contest at Crown Beach;
     Indicated his agreement with Director Lane’s recommendation to hire a full time cultural resources staff.

4) Director Radke reported on meetings attended. Director Radke
     Expressed his appreciation to the Board and District staff for continuing to work on Big Break for so
       many years, and eventually constructing the visitor center;
     Attended the regularly scheduled Board and committee meetings;
     Will be attending the Land Session next week;
     Thanked Nino Pompei from Pompei Nursery in Brentwood for lending the plants for today’s event.

5) Director Wieskamp reported on meetings attended. Director Wieskamp
     Attended the opening of Washington Hospital’s new building, wherein she met with and thanked
       CEO Nancy Farber and their Public Affairs staff for their HPHP participation in Quarry Lakes event;
     Attended meetings of the Executive Committee, Finance Committee and PAC;
     Attended the Board field trip to Garin/Meyers Garden;
     Was at Brushy Peak for a filming appointment;

                                                        7
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Board Meeting of June 6, 2012
        Attended a ceremony to honor Citizen of the Year Dave Smith, former mayor, at the Newark Campus
         of Ohlone College;
        Will be attending the Pleasanton Liaison Committee meeting and Pleasanton Ridge Public Meeting;
        Mentioned that staff should continue to conduct oral histories, as well as indicated her support for
         having a Cultural Resources staff person.

6) Director Dotson reported on meetings attended. Director Dotson
     Attended meetings of the full Board (regular and workshop), Natural/Cultural Resources Committee,
       Richmond RDA Oversight Committee, Legislative Committee, Finance Committee;
     Participated in an interview by Doug McConnell on the Richmond Shoreline;
     Participated in a Bay Trail hike around Shipyard 3 in Richmond after the Rosie the Riveter Center
       Dedication;
     Attended the Board field trip to Garin/Meyers Garden;
     Attended the Berkeley ceremony for the YES Project.

7) Director Severin reported on meetings attended. Director Severin
     Attended the Board field trip to Garin/Meyers Estate;
     Attended the Regional Park Foundation Board meeting;
     Attended meetings of the Operations and Executive Committees;
     Attended the Capital Trails Workshop;
     Attended the Volunteer Recognition event at Cull Canyon;
     Participated as a judge at a District-sponsored art contest for young individuals.

D.       PUBLIC COMMENTS

There were no Public Comments at this time.

E.       ADJOURNMENT

The meeting was adjourned at 7:55 p.m.


Respectfully submitted:

______________________
Allen Pulido
Clerk of the Board

Attachments: Resolutions
             Board Committee Minutes
             Visitor’s Log




                                                        8
Unapproved Minutes
Board Meeting of July 3, 2012


The Board Meeting, which was held on July 3, 2012 at the EBRPD Administrative Building, 2950 Peralta Oaks
Court, Oakland CA 94605 was called to order at 12:30 p.m. by Board President Carol Severin.

ROLL CALL

Directors Present:              Carol Severin, President
                                Ayn Wieskamp, Treasurer
                                Whitney Dotson, Secretary
                                Ted Radke
                                Doug Siden
                                Beverly Lane

Directors Absent:               John Sutter, Vice President.

At this time, the Board of Directors met in Closed Session to discuss those items outlined on the Board
Meeting Closed Session Agenda.

The Open Session of the Board Meeting was called to order at 2:00 p.m. by Board President Carol Severin.

Staff Present Included:                Bob Doyle, Ted Radosevich, Carol Victor, Police Chief Tim Anderson,
                                       Jim O’Connor, Diane Althoff, Mimi Waluch, Emily Hopkins, Carol Johnson,
                                       Cinde Rubaloff, Liz Musbach, Nancy Wenninger, Erich Pfuehler, Jeff Rasmussen,
                                       Dave Collins, Brad Olson, Suzanne Lusk.

A.       APPROVAL OF AGENDA

By motion of Director Lane and seconded by Director Dotson, the Board voted to unanimously to approve
the agenda.

Directors Present:              Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Ayn Wieskamp.
Directors Absent:               John Sutter.

B.       PUBLIC COMMENTS

Josh Peixoto addressed the Board and asked that the grazing leasing process be clarified. He attended a
meeting wherein he was the only grazer out of 10 possible attendees present; to his surprise, he found out later
that another grazer was awarded the contract. AGM of Operations Jim O’Connor stated he will meet with
Mr. Peixoto.

Bruce Beyaert, Chair of Trails for Richmond Action Committee (TRAC) provided the Board with the most
recent report on the Richmond Bay Trail and the new Ferry Point Loop/Shipyard 3 Trail Guide, the re-printing
of which was funded by the District.

C.       BUSINESS BEFORE THE BOARD

         1.        CONSENT CALENDAR


                                                                1
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Board Meeting of July 3, 2012


By motion of Director Lane and seconded by Director Radke, the Board voted unanimously to adopt the
Consent Calendar:

Directors Present:              Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, John Sutter,
                                Ayn Wieskamp.
Directors Absent:               None.

C-1-a.             Approval of District Check Listing for the Period of May 7 - 27, 2012
                   Resolution No. 2012 - 07 - 150                      (attached)

C-1-b.             Approval of the Minutes for the Board Meeting of May 1 and May 15, 2012

C-1-c.             Authorization to Negotiate with Various Property Owners
                   Resolution No. 2012 - 07 - 151                   (attached)

C-1-d.             Acceptance of Grant of Recreational Trail and Emergency Vehicle and Maintenance Access
                   Easement and Local Trail Improvements from Bailey Ranch Owners’ Association:
                   Garin Regional Park
                   Resolution No. 2012 - 07 - 152                    (attached)

Director Lane pointed out that the staff report does not specify the length of trail easement and suggested that
the resolution be revised to include that information.

C-1-e.             Authorization to Renew the Communication License Agreement with the
                   Northern Area California Repeater User Group: Mission Peak Regional Preserve
                   Resolution No. 2012 - 07 - 153                  (attached)

C-1-f.             Authorization to Renew a Special Use Agreement with Golden State Model
                   Railroad Museum: Miller-Knox Regional Shoreline
                   Resolution No. 2012 - 07 - 154                  (attached)

In response to a question from Director Lane, Revenue Manager Mimi Waluch stated that the museum is only
open from April to December as there is no club member participation from January to March.

C-1-g.             Resolution to Oppose Pending Federal Legislation H.R. 1837 (Nunes) –
                   Sacramento-San Joaquin Valley Water Reliability Act
                   Resolution No. 2012 - 07 - 155                    (attached)

C-1-h.             Resolution to Support Pending State Legislation AB 2443 (Williams) –   Vessel Fee
                   for Quagga and Zebra Mussel Infestation Prevention, Local Grant Program and
                   Statewide Support
                   Resolution No. 2012 - 07 - 156                     (attached)

C-1-i.             Resolution to Support Pending State Legislation SB 1078 (Evans) –
                   Innovation Teams to Generate Revenue for State Parks
                   Resolution No. 2012 - 07 - 157                     (attached)


                                                               2
Unapproved Minutes
Board Meeting of July 3, 2012


C-1-j.             Resolution to Support Pending State Legislation AB 1589 (Huffman) –
                   California State Parks Stewardship Act
                   Resolution No. 2012 - 07 - 158                     (attached)

C-1-k.             Resolution to Support Universal Health Care Coverage
                   Resolution No. 2012 - 07 - 159                   (attached)

Director Siden pointed out that a speaker from a prior meeting requested the Board to support Universal
Health Care.

C-1-l.             Authorization to Apply to the Center for Disease Control for Federal Funds from the
                   Community Transformation Grant for the Healthy Parks Healthy People Initiative
                   Resolution No. 2012 - 07 - 160                    (attached)

C-1-m.             Authorization to Apply for Federal Grant Funds for Fishing Pier Improvements:
                   Point Pinole Regional Shoreline
                   Resolution No. 2012 - 07 - 161                    (attached)

C-1-n.             Authorization to Encumber Funds for the Purchase of a Replacement Wide
                   Format Printer System
                   Resolution No. 2012 - 07 - 162                   (attached)

C-1-o.             Authorization to Transfer Budget and Reconcile Three Design and Construction
                   Projects
                   Resolution No. 2012 - 07 - 163                   (attached)

C-1-p.             Authorization to Purchase One Ford F750 Cab Chassis
                   Resolution No. 2012 - 07 - 164                 (attached)

         2.        LAND DIVISION

C-2-a.             PUBLIC HEARING
                   Certification of an Environmental Impact Report, Adoption of the Mitigation
                   Monitoring and Reporting Program, and Approval of the Breuner Marsh
                   Restoration and Public Access Project: Point Pinole Regional Shoreline
                   Resolution No. 2012 - 07 - 165                      (attached)

By motion of Director Radke and seconded by Director Siden, the Board voted unanimously to approve
item C-2-a:

Directors Present:              Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Ayn Wieskamp.
Directors Absent:               John Sutter, Whitney Dotson (recused)

Brad Olson, Environmental Programs Manager, provided a brief presentation on this project located in the City
of Richmond, describing its general goals, the process followed by staff to arrive at this point in the project and
the timelines for future action.


                                                               3
Unapproved Minutes
Board Meeting of July 3, 2012


Project funding was enumerated as follows:

Phase 1
    Measure WW            $        600,000
    Measure CC                     400,000
    Castro Cove                  1,000,000
    US Fish & Wildlife Service   1,000,000
    Contra Costa County          1,250,000
            Total Phase1 $        4,250,000

Phase 2
    EPA                  $        1,000,000
    WCB                           1,000,000
    LWCF                           200,000
    Bay Trail                       200,000
    Remainder                     1,450,000
            Total Phase 2 $        3,750,000

The Public Hearing was opened by President Severin at this time.

Bruce Beyaert, Chair of TRAC, expressed the group’s support for the project, stating that they thought that the
EIR was excellent. They also commended the work done by EBRPD staff.

George Condon, representing Murray Parkway Partners (owner of an adjacent property), stated that while they
support the project, the EIR does not adequately address access from Goodrick Ave. It is their belief that the
primary access will be via Goodrick Ave. and not through Parchester Village as stated by District staff. Mr.
Condon asked that the EIR not be approved and that the District devote some time in planning to make
Goodrick Ave. safe for public access.

Lee Huo, San Francisco Bay Trail Project, conveyed the group’s support for the project and urged Board
approval of the EIR. He stated that Bay Trail Project staff have also worked on this project for over 10 years.

Bryan Grunwald, representing the Carr Family, property owner, stated that he has met with Mr. Olson and
believed that the concerns he expressed regarding the EIR will be addressed during the construction phase.
Their additional concerns have to do with the need for a turnaround at the gate along Goodrich Road since it is
very narrow. Although he was informed that this issue will be taken up with the City of Richmond, they would
rather see it included as part of the project. In addition, Mr. Grunwald stated that they are also concerned with
access to their property, given that there is a permitting process in the works for a bridge.

Charles McKinley, Attorney for the Department of Interior, addressed the Board on behalf of the federal
trustees, namely, the Department of Interior, Fish and Wildlife Service, NOAA, and the CA Department of Fish
and Game, stated that they appreciate the work that has gone into the design of the project and EIR. They will
be relying on this EIR at the federal level for their NEPA analysis. Mr. McKinley added that this opportunity to
collaborate with the District and contribute funds was made possible by the settlements received from recent
oil spill incidents.



                                                       4
Unapproved Minutes
Board Meeting of July 3, 2012
Mark Welther, Executive Director, Golden Gate Audubon Society, stated that Breuner Marsh, as part of the
North Richmond Shoreline, is a valuable national Audubon-certified important bird area. He expressed their
strong support for the project and the EIR.

The Public Hearing was closed by President Severin at this time.

Brad Olson provided the following responses to the comments received:
    Goodrick Ave. – this is an existing public road and is under the City of Richmond’s jurisdiction. An
      assessment conducted showed an expected use of about 50 to 60 people per day, or a 24-car per typical
      day average; the parking, designed for 27 cars, will accommodate this use.
    Turnaround – the District will have a turnaround incorporated in the design and will work with the City
      of Richmond. This turnaround will also allow for continued access to the Carr property.
    Crossing of Rheem Creek – the Flood Control District asked staff to look at various possibilities, and
      was interested in having EBRPD take over the control and maintenance of the creek. It was also
      mentioned that the District currently has a substandard bridge within the area of the creek; replacing
      this would improve creek conditions.

Mr. Olson stated that one of the important considerations of the EIR is that it not speculate on the needs of
future developments or permits.

Director Lane suggested that staff consider designing the layout of the proposed benches to promote more
interaction among users (not be too linear).

C-2-b.             Authorization to Purchase Fee Interest in Real Property from Vineyard Estates
                   Development Company, LLC and Transfer Funds: Del Valle to Shadow Cliffs
                   Regional Trail
                   Resolution No. 2012 - 07 - 166                     (attached)

By motion of Director Wieskamp and seconded by Director Lane , the Board voted unanimously to approve
item C-2-b:

Directors Present:              Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Ayn Wieskamp.
Directors Absent:               John Sutter.

Nancy Wenninger, AGM for Land Division, provided a brief presentation on this item, stating that the 1.077 +
acre property, a remnant piece from a previous subdivision that will help complete the segment of the Del Valle
to Shadow Cliffs Regional Trail, will be purchased for $10,000 in partnership with the City of Livermore.

Director Wieskamp stated that the Vallecitos Avenue is a very busy area and having a signalized crossing is a
welcome addition.

C-2-c:             Authorization to Enter into an Option, Purchase and Sale Agreement and to Transfer Funds
                   for the Acquisition in Partnership with the East Contra Costa County Habitat Conservancy
                   of 134.98± Acres of Real Property from Save Mount Diablo:
                   Black Diamond Mines Regional Preserve
                   Resolution No. 2012 - 07 - 167                      (attached)

By motion of Director Radke and seconded by Director Wieskamp, the Board voted unanimously to approve
item C-2-c:
                                                              5
Unapproved Minutes
Board Meeting of July 3, 2012


Directors Present:              Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Ayn Wieskamp.
Directors Absent:               John Sutter.

Nancy Wenninger, AGM for Land Division, provided a presentation showing photos of the land and related
structures, the purchase of which will be in partnership with the East Contra Costa County Habitat
Conservancy. Ms. Wenninger stated that this is property, composed of two separate parcels, strategically
located at the intersection of Kirker Pass Road and Nortonville Road. An initial option payment of 10% of the
$863,900 price will be made by the District using Measure WW funds, with the balance to be requested via
California Wildlife Conservancy, State, Federal Section 6 funds and grants from the US Fish and Wildlife Service.

Seth Adams of Save Mount Diablo (SMD) gave a brief history of the Thomas property, stating that it is a critical
property since it is the gateway to Nortonville Canyon. At the bottom of Kirker Pass, it is the westernmost
extension of the San Joaquin Valley. It also has a significant 10-acre section of Kirker Creek. Mr. Adams
mentioned that the Save Mount Diablo Board approved payment of their highest bid for the property and were
willing to lose over $500,000 in its acquisition to benefit the public, given its strategic location.

John Kopchik of the East Contra Costa County Habitat Conservancy stated that their Board’s action on this
item will be forthcoming later in the month, and expressed appreciation of their partnership with EBRPD and
SMD.

         3.        FINANCE AND MANAGEMENT SERVICES

C-3-a.             PUBLIC HEARING
                   Approval of Engineer's Report for Fiscal Year 2012/13, Adopt Resolution Confirming Diagram
                   and Assessment, Order Maintenance, Improvements and Levy Annual Assessment for
                   Alameda County/Contra Costa County Regional Trails Landscaping and Lighting Assessment
                   District No. 1, including ZB-1 (Five Canyons), ZB-2 (Dublin Hills), ZB-3 (Walpert Ridge),
                   ZB-4 (San Ramon Hills), ZB-5 (Stone Valley), and ZB-6 (Sibley Volcanic)
                   Resolution No. 2012 - 07 - 168                     (attached)

By motion of Director Siden and seconded by Director Wieskamp, the Board voted unanimously to approve
the above-stated resolution:

Directors Present:              Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Ayn Wieskamp.
Directors Absent:               John Sutter.

                   Adopt Resolution Overruling Protests
                   Resolution No. 2012 - 07 - 169                        (attached)

By motion of Director Radke and seconded by Director Dotson, the Board voted unanimously to approve the
above resolution:

Directors Present:              Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Ayn Wieskamp.
Directors Absent:               John Sutter.

Dave Collins, AGM for Finance and Management Services, gave a presentation on this item, stating that this is
the yearly assessment process for the subject areas established in 1993. Revenues resulting from this latest
assessment are expected to amount to $4,368,703 and will be realized in the 2012 and 2013 District budgets.
                                                              6
Unapproved Minutes
Board Meeting of July 3, 2012


Mr. Collins added that the assessments of $5.44 per parcel and $2.72 per unit for multi-unit parcels remain
unchanged.

In response to a question from Director Siden, Tim Seufert, Project Director from NBS, stated that this
assessment is fixed and is not affected by changes in property values.

President Severin opened the Public Hearing; there being no one to address the Board, the Public Hearing was
subsequently closed.

C-3-b.             PUBLIC HEARING
                   Approval of the Measure CC 2012/13 Tax Report and Proposed Measure CC
                   Budget Revenues and Expenditures for 2013
                   Resolution No. 2012 - 07 - 170                 (attached)

By motion of Director Lane and seconded by Director Siden, the Board voted unanimously to approve
item C-3-b:

Directors Present:              Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Ayn Wieskamp.
Directors Absent:               John Sutter.

C-3-c.             Acceptance of the 2011 Comprehensive Annual Financial Report, Statement on Auditing
                   Standards (SAS) 114 Auditor’s Communications with Those Charged with Governance
                   dated May 13, 2012, and Independent Accountant’s Report on Agreed Upon Procedures
                   Applied to Appropriations Limit Calculation Report
                   Resolution No. 2012 - 07 - 171                     (attached)

By motion of Director Lane and seconded by Director Wieskamp , the Board voted unanimously to approve
item C-3-c:

Directors Present:              Whitney Dotson, Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Ayn Wieskamp.
Directors Absent:               John Sutter.

Dave Collins, AGM for Finance and Management Services, gave a presentation on this item, stating that this is
the yearly report for Measure CC parcel tax approved by the voters in Zone 1in 2004, and is estimated to
amount to $3,235,389 for fiscal year 2012/2013. Mr. Collins also stated that the proposed appropriations for
the 2013 Budget has been submitted with the staff report amounting to $3,483,152.

President Severin opened the Public Hearing; there being no one to address the Board, the Public Hearing was
subsequently closed.

Director Radke suggested that staff track any monies received as matching funds to Measure CC.

         4.        BOARD AND STAFF REPORTS

                   a.           Actions Taken by Other Jurisdictions Affecting the Park District

GM Doyle discussed those items listed on the staff report.

                                                                 7
Unapproved Minutes
Board Meeting of July 3, 2012
         5.        GENERAL MANAGER’S COMMENTS

District Counsel Ted Radosevich provided a brief overview and update of the District’s ADA Self-Evaluation
and Transition Plan.

         6.        ANNOUNCEMENTS FROM THE CLOSED SESSION

President Severin announced that the Board voted 7 – 0 to settle the CEQA lawsuit filed by Jack Balch:

                   Approval of Settlement Agreement with Jack W. Balch and Christopher George Regarding
                   CEQA Litigation Relation to Vargas Plateau Regional Park
                   Resolution No. 2012 - 07 - 172                    (attached)

         7.        BOARD COMMITTEE REPORTS

                   a.           Executive Committee                    (5-24-2012)     (Severin)
                   b.           Finance Committee                      (5-22-2012)     (Wieskamp)
                   c.           Natural/Cultural Resources Committee   (5-16-2012)     (Lane)
                   d.           Operations Committee                   (5-17-2012)     (Siden)

         8.        BOARD COMMENTS

1) Director Radke reported on meetings attended. Director Wieskamp
     Attended all the regularly scheduled Board and Board Committee meetings;
     Attended the Land Session workshop;
     With Director Lane, met with members of the Antioch Unified School District Board and toured their
       property near Black Diamond;
     Attended the June PAC meeting.

2) Director Siden reported on meetings attended. Director Siden
     Attended the Board’s Land Session workshop;
     Working with other parties in support of the San Leandro Creek Greenway;
     Attended the EB EDA Executive Committee meeting at the Dublin City Hall;
     Attended meetings of the Operations, Legislative, MLK Rally Committee and the Alameda County
       Mayors Conference in Pleasanton;
     Attended the June HASPA meeting on behalf of Director Severin;
     With Director Sutter, attended a boat tour of the Bay through ABAG;
     Attended Richard Valle’s swearing-in ceremony as new Alameda County Supervisor;
     Attended an EB-EDA sponsored presentation on the BART extension in Oakland;
     Attended the Oakland Chamber of Commerce’s 107th Annual event;
     Attended the EBMUD Liaison meeting last week in lieu of Director Sutter;
     Attended the West Alameda Business Association mixer in Alameda;
     Will be attending July 4 parade in Alameda and will also be hosting the ACSDA meeting to be held in the
       District’s Board room;
     Spoke about Alameda’s Concerts at the Cove and Sandcastle contest.

Director Lane reported on meetings attended. Director Lane
    Attended the Healthy Parks Healthy People event at Quarry Lakes;
    Visited Sycamore Valley and toured Iron Horse Trail;
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Unapproved Minutes
Board Meeting of July 3, 2012
        Went to the Presidio to attend the anniversary of the Anza dedication;
        Attended the EBMUD Liaison Committee meeting;
        With the Friends of San Ramon Creek, conducted a water conservation event;
        Will be attending the Walnut Creek Watershed Council meeting;
        Will be doing a helicopter ride with San Ramon Council member Philip O’Loane;
        Will be attending Danville’s 4th of July parade;
        Had a conversation with Assy. Joan Buchanan’s aide to thank her for the letter on Tesla;
        Complimented Public Safety and Public Affairs staff for the etiquette write-up on the Loop Trail
         brochures;
        Suggested reviewing standards for District Entry signs.

Director Dotson reported on meetings attended. Director Dotson
    Attended the Land Session workshop;
    Attended the Legislative and Finance Committee meetings;
    With Recreation staff, toured the Breuner Marsh with a group of children;
    Attended the EBMUD Liaison Committee meeting.

Director Wieskamp reported on meetings attended. Director Wieskamp
    Attended the Pleasanton Liaison Committee meeting;
    Attended the Pleasanton Ridge public meeting;
    Attended the Alameda County Mayors Conference in Pleasanton and the Healthy Parks Healthy People
       event at Quarry Lakes;
    Attended the Land Session workshop as well as the Finance Committee meeting;
    Attended the Livermore State of the City luncheon;
    Will be presenting to the Pleasanton Rotary Club with Recreation Manager Anne Kassebaum.

Director Severin reported on meetings attended. Director Severin
    Reported on her attendance to the Special Park Districts Forum in Minnesota;
    Attended the Helathy Parks, Healthy People event at Quarry Lakes;
    Attended the regularly scheduled Board, Board Committee and Liaison meetings.

D.       PUBLIC COMMENTS

There were no public comments at this time.

E.       ADJOURNMENT

The meeting was adjourned by President Severin at 5:20 p.m.

Respectfully submitted:

______________________
Allen Pulido
Clerk of the Board

Attachments: Resolutions
             Visitor Log


                                                     9
                                             AGENDA
                                         REGULAR MEETING
                                        BOARD OF DIRECTORS

                                EAST BAY REGIONAL PARK DISTRICT

                                        Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               c.      Authorization to Amend Existing Concession and Special Use Agreements With
                       Concession Maintenance Funds                           (Waluch/O’Connor)

RECOMMENDATION

The General Manager and the Board Operations Committee (by unanimous vote at their July 19, 2012
meeting) recommend that the Board of Directors authorize the amendment of existing Concession
and Special Use Agreements that have a Concession Maintenance Fund (CMF) by including a standard
administrative procedures guideline for the use and processing of the CMF.

REVENUE/COST

There is no cost or increase in revenue to the District as a result of this action.

BACKGROUND

Of the 20 District Concession Agreements and 8 District Special Use Agreements that include use of
District-owned facilities and equipment, there are currently 14 Concession Agreements and one
Special Use Agreement that have a provision for the private operators to contribute to a fund for
major maintenance, replacement, or addition of District-owned assets. These funds are extremely
helpful in maintaining the integrity of District assets on an annual basis rather than enduring major
remodeling or replacement at the end of a contract term, and are collected monthly on a percentage
of gross receipts and accounted for in separate concessionaire maintenance designated funds (CMF
accounts) per site agreement.

Staff is proposing to amend the current agreements with CMF accounts to include a procedures
guideline for use of these funds. This guideline will ensure consistency in the processing and use of
these maintenance funds and elevate the level of consistent maintenance to District assets. The
Concession Maintenance Fund Guidelines is attached to this report as Exhibit A. All future agreements
that include outside use of District assets will require the set-up of a CMF account and will also be
guided by the Concession Maintenance Fund Guidelines.

The agreements that will be amended to include a guideline to standardize the administrative
procedures for the use and processing of the CMF are listed below.

                                                     1
   #    Park Location            Concession/Special Use
   1.   Anthony Chabot           Chabot Gun Club and Range
   2.   Anthony Chabot           Skyline Equestrian Stables
   3.   Anthony Chabot           Anthony Chabot Equestrian Stables
   4.   Contra Loma              Contra Loma Beach Food Concession
   5.   Crown Beach              Boardsports Lessons and Equipment Rental
   6.   Del Valle                Del Valle Marina Store, Camp Store, and Food Concession
   7.   Lake Chabot              Lake Chabot Marina Store and Food Concession
   8.   Las Trampas              Las Trampas Equestrian Stables
   9.   Las Trampas              Little Hills Picnic and Wedding Concession
  10.   Martin Luther King Jr.   Tidewater Boating Center
  11.   Point Isabel             Dog Wash and Food Concession
  12.   Redwood                  Piedmont Equestrian Stables
  13.   Shadow Cliffs            Shadow Cliffs Marina Store and Beach Food Concession
  14.   Tilden                   Redwood Valley Railway Corp
  15.   Tilden                   Tilden Merry-Go-Round

ALTERNATIVES

None are recommended.




                                      2
                                          Exhibit A

                CONCESSION MAINTENANCE FUND GUIDELINES

1.   No projects may begin or equipment purchased without following these procedures.

2.   Operations Administration and Revenue Manager, Unit Manager, and Park Supervisor will
     meet annually with Concessionaire to determine annual equipment purchases and projects
     on the Concession Maintenance Fund Schedule (“CMF Schedule”). A blank schedule may
     be obtained from the Park Supervisor and is located at: P:\Operations\Park
     Operations\CMF Schedule (blank).xlsx

3.   The CMF Schedule must adhere to the specific maintenance fund categories as the CMF list
     on the District Concession Agreement.

4.   Park Supervisor will forward the CMF Schedule to the Unit Manager, Chief of Park
     Operations, Operations Administration and Revenue Manager, Chief of Maintenance &
     Skilled Trades Department, and for projects (not equipment purchases) the Chief of Design
     for their review and comments. The CMF Schedule may be routed by the Senior Office
     Assistant.

5.   The CMF Schedule will be finalized after comments from all reviewers are noted and
     approved. A final copy will be sent to the Park Supervisor and the Revenue Manager. If the
     CMF Schedule is not approved, the Concessionaire may not proceed with purchases or
     projects. After the CMF Schedule is approved, the Concessionaire may proceed following
     the next steps.

6.   Concessionaire coordinates with the Park Supervisor to schedule projects and equipment
     purchases. Standards for site furniture (fencing, gates, bollards, etc.), for small structures
     and for concession buildings are determined by the Design Department. The Design
     Department also determines the color scheme and paint specifications and provides this
     information to the Concessionaire to implement. District facility colors are generally
     site/building specific.

7.   When a project is completed, Concessionaire requests reimbursement by submitting
     receipts with proof of payment to the Park Supervisor. Park Supervisor will verify that
     equipment is received and/or the project is complete and signoff on the CMF Schedule.

8.   Park Supervisor will forward documents to the unit Senior Office Assistant. The Senior
     Office Assistant will ensure that all receipts are submitted for the project along with proof
     of Concessionaire’s payment of receipts, and forward documents with a summary sheet to
     the Revenue Manager to process payment.
         Alternate option: Park Supervisor will process work contract and Purchase Order of a pre-
         approved project. The Revenue Manager will approve funding availability and coding for
         District reimbursement directly to the vendor instead of to the Concessionaire.

9.   Completed projects are noted on the CMF Schedule. Incomplete projects at year end may
     be rolled over to the following year if all parties agree.
                              EAST BAY REGIONAL PARK DISTRICT

                                  RESOLUTION NO.: 2012 – 08 -

                                          August 14, 2012


                 AUTHORIZATION TO AMEND EXISTING CONCESSION AND
            SPECIAL USE AGREEMENTS WITH CONCESSION MAINTENANCE FUNDS

       WHEREAS, the General Manager and the Board Operations Committee (by unanimous vote)
have recommended amending existing revenue agreements with maintenance fund accounts to
incorporate a standard administrative procedures guidelines; and

       WHEREAS, the Concession Maintenance Fund Guidelines will outline the procedures for use of
concessionaire maintenance funds, ensure consistency in the processing and use of these funds, and
protect park resources;

       NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional
Park District hereby authorizes amending existing revenue agreements with maintenance accounts to
incorporate the Concession Maintenance Fund Guidelines; and

       BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on
behalf of the District and in its name, to execute and deliver such documents and to do such acts as
may be deemed necessary or appropriate to accomplish the intentions of the resolution.

       Moved by Director                   , seconded by Director                    , and adopted
       th
this 14 day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                          AGENDA
                                      REGULAR MEETING
                                     BOARD OF DIRECTORS

                             EAST BAY REGIONAL PARK DISTRICT

                                     Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               d.      Authorization to Amend the 2012 Budget and Enter into a Funding
                       Agreement with Oakland Strokes and Accept Funds: Tidewater
                       Boating Center                          (Kassebaum/O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize entering into a
funding agreement and accepting $120,000 in funding from Oakland Strokes and amending the
2012 budget to create a new recreation project for outreach.

REVENUE/COST

This action proposes the acceptance of $120,000 in funding from Oakland Strokes. Acceptance
of these funds, over a 4-year timeframe, will allow the Park District to accept a grant from the
Department of Boating and Waterways to complete the dock extension at this facility. It will
also allow the Park District to expand outdoor recreation programs to under-resourced
audiences.

PROPOSED APPROPRIATION
     OTA-Fund-Recreation Department-Tidewater-Other Revenue/
     Recreation Program Outreach Project
     336-5227-752-3899/572500 GLPP                                            $120,000

       OTA Fund-Recreation Department-Tidewater-Services/
       Recreation Program Outreach Project
       336-5227-752-6191/572500 GLPP-300                                      $120,000

BACKGROUND

Under the terms of the Park District’s lease agreement with Oakland Strokes, they were to
contribute $120,000 to complete a dock extension at the Tidewater Boating Center. Due to a
higher cost estimate than originally anticipated, the $120,000 would not be sufficient to complete the
facility. The Park District has received a grant from the Department of Boating and Waterways to
pay for the dock extension. In exchange for the Park District completing the dock with the grant
funds, Oakland Strokes will pay the Park District $120,000 in four installments. The $120,000 can be
used at the District’s sole discretion and can help pay for the District’s outdoor recreation programs
for under-resourced audiences.

ALTERNATIVES

No alternatives are recommended.
                          EAST BAY REGIONAL PARK DISTRICT

                              RESOLUTION NO.: 2012 – 08 -

                                      August 14, 2012

           AUTHORIZATION TO AMEND THE 2012 BUDGET AND ENTER INTO A
           FUNDING AGREEMENT WITH OAKLAND STROKES AND ACCEPT FUNDS:
                        TIDEWATER BOATING CENTER

       WHEREAS, the Park District is the owner of the Tidewater Boating Center, an aquatic
center in Oakland, California; and

       WHEREAS, the Park District and Oakland Strokes, Inc. entered into a Lease Agreement
dated January 23, 2008, whereby Oakland Strokes leases a portion of Tidewater for its
operations; and

       WHEREAS, Oakland Strokes had planned and raised funds specifically designated for
construction of an additional dock facility at Tidewater; and

       WHEREAS, the Park District has been successful in obtaining grant funds from the
California Department of Boating and Waterways for the construction of the dock facility; and

       WHEREAS, in consideration of the Park District constructing the new dock, Oakland
Strokes agrees to contribute $120,000 to the Park District;

        NOW, THERFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby approves entering into a funding agreement with Oakland
Strokes, and accepting and appropriating $120,000 from Oakland Strokes into the new Other
Than Assets Project # 336-5227-752-6191/ 572500 GLPP as indicated on the attached Budget
Change form; and

       BE IT FURTHER RESOLVED, that the Chief Financial Officer or Budget Manager is
hereby authorized to amend the current year’s budget, without further Board action, upon
receipt of an executed grant contract from the Grants Manager. The budget amendment will
include an increase in budgeted revenue and a corresponding increase in appropriation for the
amount stipulated in the funding agreement.

      Moved by Director                       , seconded by Director                    , and
               th
adopted this 14 day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                            EAST BAY REGIONAL PARK DISTRICT
                                 BUDGET CHANGE FORM


       NEW APPROPRIATIONS                                                 BUDGET TRANSFERS
X From New Revenues                                             Between Projects
                                                                From Another Department

      DECREASE BUDGET
                                            AMOUNT            INCREASE BUDGET ACCOUNT                          AMOUNT
         ACCOUNT
                                                             Account Name: EXPENSE: OTA-
                                                             Recreation Department-Tidewater-
                                                             Services-Recreation Outreach Project-
                                                             Revenue


                                                             Account #: 336-5227-752-3899/
                                                             572500 GLPP-601                                  $     120,000
                                                             Account Name: EXPENSE: OTA-
                                                             Recreation Department-Tidewater-
                                                             Services-Recreation Outreach Project-
                                                             Expense



                                                             Account #: 336-5227-752-6191/                    $     120,000
                                                             572500GLPP-372
                             As Approved at the Board of Directors Meeting on:                                    07-17-2012
                                                                                          Date:


REASON FOR BUDGET CHANGE ENTRY:
As being presented at the Board of Directors meeting on August 14, 2012 the General Manager recommends
that the Board of Directors authorize appropriation of $120,000 grant funding from Oakland Strokes to be
received over the next four years, beginning in 2012. Funding will be used to pay for recreation programs for
under-resourced audiences.

                                       As approved by the Board of Directors on                      August 14th, 2012
                                                  Board of Directors Resolution                 No. 2012-08-
      Posted By:                                                                               Date:




T:\BOARDCLK\BOARD MATERIAL\2012\13 - Aug 14\C-1-d BUDGET CHANGE FORM Oakland Strokes Grant-Recreation proj 572500.docx
                                          AGENDA
                                      REGULAR MEETING
                                     BOARD OF DIRECTORS

                             EAST BAY REGIONAL PARK DISTRICT

                                     Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               e.     Authorization to Purchase Two Ford Pursuit Utility Vehicles
                                                        (McCrystle/O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the purchase of two
Ford Pursuit Utility vehicles from Folsom Lake Ford of Folsom, California, at a total cost of
$65,934.

REVENUE/COST

For the purposes of replacing fleet vehicles, funds have been allocated in the District’s 2012
Budget, Account 101-5933-000-7505 (Rolling Stock >$25K).

PROPOSED ENCUMBRANCE:
          Base Price                                                        $       60,892
          Fees & Delivery                                                               18
          Sales Tax                                                                  5,024
          Total Encumbrance                                                 $       65,934

BACKGROUND

The new Ford Pursuit Utility vehicles, designed for police use, will replace District Police vehicles
#202 and #243 which are being retired due to high mileage and declining condition.

The new Ford Pursuit Utility vehicles are available for purchase directly from Folsom Lake Ford
by means of 2011-2012 pricing established by the State of California, General Services
Procurement Division, Contract #1-12-23-14. The pricing is the result of a competitive bid
process and open to all state governmental entities and educational institutions. Public agencies
electing to use this method of vehicle acquisition avoid the administrative costs of seeking formal
bids.

ALTERNATIVES
For this purchase, staff has determined that there is no significant advantage in formally seeking
other bids; therefore, none are recommended.
                           EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 – 08 -

                                       August 14, 2012

       AUTHORIZATION TO PURCHASE TWO FORD PURSUIT UTILITY VEHICLES


              WHEREAS, District Police vehicles #202 and #243 are being retired due to high
mileage and declining condition;

        WHEREAS, the District has included funding in its 2012 Budget for the purchase of new
rolling stock; and

        WHEREAS, Folsom Lake Ford of Folsom, California is a recognized vendor offering
suitable vehicles based on the results of competitive pricing through the City of Sacramento,
California;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the purchase of two police vehicles for a total cost of
$65,934, with said sum to be encumbered from the 2012 budget, Account 101-5933-000-7505;
and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

      Moved by Director                         , seconded by Director                    , and
adopted this 14th day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012


C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               f.      Authorization to Purchase One Mobile Column Vehicle Lift System
                                                                    (McCrystle/O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the purchase of one
Mobile Column Vehicle Lift System consisting of a set of four (4) mobile column lifts from Snap-
on Industrial of Chicago, Illinois, at a total cost of $46,766. This set of four mobile column lifts
will provide the South County Equipment Shop with an additional vehicle lift system.

REVENUE/COST

For the specific purpose of constructing the new South County Equipment Shop, funds have
been allocated in the District’s Budget, project account 333-5931-765-7020-120300-321
(Capital Project Construct South County Equipment Shop).

PROPOSED ENCUMBRANCE:
          Base Price                                                         $        41,262
          Sales Tax                                                                    3,404
          Freight                                                                      2,100
          Total Encumbrance                                                  $        46,766

BACKGROUND

After reviewing vehicle maintenance and repair procedures at the South County Equipment
Shop, staff is requesting an additional vehicle lift system capable of lifting greater than 12,000
pounds. The lift systems in the South County Equipment Shop do not have the capacity to lift
vehicles that are heavier than a standard full sized pick-up, approximately 12,000 pounds. This
new lift system will provide staff with the capability of lifting a total of 72,000 pounds, making it
possible to lift the District’s largest vehicles and equipment in order to service them safely and
efficiently. Currently, the heavier equipment are either serviced on the ground or raised with a
floor jack and rested on jackstands to about 18 inches off the ground. This new lift system is
completely portable and will be transferred to the new South County Equipment Shop once it


                                                 1
is constructed and operational. This new set of four (4) mobile column lifts will be purchased
directly from Snap-on Industrial by means of pricing established by the State of California,
General Services Procurement Division, CMAS Contract #4-01-51-0001D. Pricing is the result
of a competitive bid process and open to all state government entities and educational
institutions. Public agencies electing to use this method of vehicle acquisition avoid the
administrative cost of seeking formal bids.

ALTERNATIVES

For this purchase, staff has determined that there is no significant advantage in formally seeking
other bids; therefore, none are recommended.




                                                2
                            EAST BAY REGIONAL PARK DISTRICT

                                RESOLUTION NO.: 2012 – 08 -

                                         August 14, 2012

    AUTHORIZATION TO PURCHASE ONE MOBILE COLUMN VEHICLE LIFT SYSTEM


       WHEREAS, the District has included funding in its 2012 Budget for the construction of
the new South County Equipment Shop; and

        WHEREAS, additional lift capacity is needed to safely and efficiently service the District’s
larger and heavier equipment; and

        WHEREAS, Snap-on Industrial of Chicago, Illinois, is a recognized vendor offering
suitable equipment based on the results of competitive pricing through the State of California,
Department of General Services, Procurement Division;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the purchase of one Mobile Column Vehicle Lift
System for a total cost of $46,766, with said sum to be encumbered from the 2012 budget,
project account 333-5931-765-7020-120300-321; and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

      Moved by Director                         , seconded by Director                        , and
adopted this 14th day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

              Authorization to Amend the 2012 Budget and Accept the Bid to
               g.
              Construct the Building Foundation of the McClure Ranch House:
              Mission Peak Regional Preserve             (Barrington/O’Connor)
RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the amendment of the
2012 Budget to transfer funds budgeted to the Maintenance Department to a new capital project
account to construct a new foundation for the McClure Ranch House at Mission Peak Regional
Preserve. It is further recommended that the Board accept the bid of Romkon, Inc. of San
Francisco, California, for the construction of a foundation, drainage system, and improvements for
the project.

REVENUE/COST

The Board of Directors have authorized funds in the 2012 Budget for the purpose of making
repairs to existing structures under the Major Maintenance program. It is proposed that some of
these funds be transferred to a new Capital Project, #151100, Foundation Construction, Mission
Peak Regional Preserve, McClure Ranch House, as follows:

SOURCE OF FUNDS:
     Beginning Balance, Major Maintenance (101-5915-000-6444)              $      468,947

       Expenditures to Date                                                       209,878
            Total Available Funds:                                         $      259,069
       Proposed Amount for Transfer to
       Account #333-5910-114-7021-151100DS10-372                           $      190,000

PROPOSED ENCUMBRANCE:
          Romkon, Inc. Base Bid Price                                      $      159,275
          Contingency                                                              30,725
          Total Encumbrance                                                $      190,000

BACKGROUND

The wooden McClure Ranch House residence building was built in the mid-1800s near the summit
of Mission Peak in Mission Peak Regional Preserve. The building was constructed with the walls


                                                1
bearing directly onto the ground surface, without a proper foundation system. The District intends
to rehabilitate the structure by leveling the building, installing a foundation and drainage system, and
improving accessibility features. The new foundation and drainage system will help to preserve this
historical building that is currently being utilized as a park security residence.

The Notice to Bidders was published on Tuesday, July 3, 2012 in the Oakland Tribune and the
Contra Costa Times. Nine (9) firms purchased Bid Documents and four (4) firms submitted a bid
on Tuesday, July 17, 2012.

               Name Of Bidder                                        Total Base Bid
Romkon, Inc.                                           $159,275.00
JFC Construction                                       $164,740.00
HM Construction                                        $199,376.00
Engineered Soil Repairs, Inc.                          $199,841.00

Staff’s cost estimate for this project was $175,000.

The bid submitted by Romkon, Inc. of San Francisco, California, met the specifications and
conditions of the project; therefore, Romkon, Inc. is the lowest responsible bidder.

ALTERNATIVES

None are recommended.




                                                   2
                           EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 – 08 -

                                       August 14, 2012

    AUTHORIZATION TO AMEND THE 2012 BUDGET AND ACCEPT THE BID TO
   CONSTRUCT THE BUILDING FOUNDATION OF THE MCCLURE RANCH HOUSE:
                    MISSION PEAK REGIONAL PRESERVE

        WHEREAS, the East Bay Regional Park District has included funding in its 2012 Budget
for the purpose of maintaining and preserving the District’s infrastructure; and

       WHEREAS, the existing foundation system at the McClure Ranch House, Mission Peak
Regional Preserve is in need of replacement; and

      WHEREAS, since the final cost of this project is expected to exceed $100,000, a Capital
Account needs to be established to comply with Finance Department tracking; and

      WHEREAS, funds are available in the Maintenance Department’s Major Maintenance
account; and

       WHEREAS, requests for bids for construction of a foundation, drainage system, and
improvements at Mission Peak McClure Ranch House were solicited and received from four firms,
of which Romkon, Inc. of San Francisco, California, was the lowest responsible bidder;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the amendment of the 2012 Budget per the attached
Budget Change form to transfer of $190,000 from Maintenance Department - Major Maintenance ,
Account 101-5915-000-6444 to Construct Building Foundation, Mission Peak McClure Ranch
House, Account333-5910-114-7020-151100, and authorizes the award of contract for services to
Romkon, Inc. of San Francisco, California, for a total not to exceed $190,000, to be encumbered
from Account 333-5910-114-7020-151100; and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed,
on behalf of the District and in its name, to execute and deliver such documents and to do such
acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.

      Moved by Director                          , seconded by Director                , and
adopted this 14th day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSENT:
ABSTAIN:
                                      EAST BAY REGIONAL PARK DISTRICT
                                           BUDGET CHANGE FORM

               NEW APPROPRIATIONS                                          BUDGET TRANSFERS
   New Appropriation                                        X Between Funds
   From New Revenues                                        X Between Projects
   DECREASE BUDGET ACCOUNT                     AMOUNT          INCREASE BUDGET ACCOUNT                     AMOUNT
Account Name: Expense: General Fund-                       Account Name: Capital Fund-
Major Maintenance-District Wide-                           Maintenance Administration-Mission
Maintenance Agreements                                     Peak Regional Preserve-Work in
                                                           Progress-McClure Residence Project




                                                          Account: 333-5910-114-7020 /
Account: 101-5915-000-6444                 $      190,000 151100 DS10-009                              $      190,000
                                          TRANSFERS BETWEEN FUNDS
Account Name: TRANSFER OUT:                           Account Name: TRANSFER IN: Capital
General Fund-Non Departmental-District                Fund-Non Departmental-Tilden-Transfer
Wide-Transfer Out                                     In/Rebuild Tilden Corp Yard Project-
                                                      District Funds




                                                          Account: 333-9110-000-3980 /
Account: 101-9110-000-9980    $                   190,000 151100 DS10-601                              $      190,000
REASON FOR BUDGET CHANGE ENTRY

As being presented at the Board of Directors meeting on August 14th, 2012 the General Manager recommends that
the Board of Directors authorize the transfer and the transfer and appropriation of $190,000 General Fund funding to a
new capital project 151100 to construct a new foundation for the McClure Ranch House at Mission Peak Regional
Preserve. The services budget for Major Maintenance will be reduced to fund the transfer.

                                               As approved at the Board of Directors Meeting on date:     8/14/2012
                                                               Board of Directors Resolution Number: 2012-8-
Posted By:                                                                    Posted date:
Signature:




  T:\BOARDCLK\BOARD MATERIAL\2012\13 - Aug 14\C-1-g BUDGET CHANGE FORM McClure Ranch House #151100
                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              h.      Acceptance of Bid for Asphalt Repairs: East Shore Trail/Del Valle
                      Regional Park                                (Segrest/O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors accepts the bid from Fanfa Inc.
of San Leandro, California, for asphalt repairs for the East Shore Trail at Del Valle Regional
Park.

REVENUE/COST

Funds have been included in the District’s 2012 Budget for the purpose of maintaining and
preserving the District’s network of asphalt paved roads, regional trails, and parking areas.
Account 336-5940-203-6444-520700-372 (District-Wide Paved Roads and Trails).

PROPOSED ENCUMBRANCE:

              Fanfa, Inc. Base Bid Price                                $        36,869
              Contingency                                                        20,000
              Total Encumbrance                                         $        56,869

BACKGROUND

The Board of Directors and staff are committed to preserving and maintaining the District’s
existing infrastructure. An important component of this infrastructure is the District’s network
of paved roads, trails, and parking lots. This project will repair failed asphalt on the trail
between concession and south restroom on Del Valle East Shore Trail. The East Shore Trail in
this section is currently an average PCI 25 and will increase to PCI 100 after repairs are
completed. This project is included in the on-going District-Wide Pavement Maintenance and
Preservation Program (PMPP).

The Notice to Bidders was published on Wednesday, June 20, 2012, in the Oakland Tribune
and the Contra Costa Times. Seven firms purchased Bid Documents and five firms submitted a
bid on Tuesday, July10, 2012 as follows:

                                               1
                     PLANHOLDER                               BASE BID
      Fanfa Inc.
      San Lorenzo, CA                                           $36,869
      Silicon Valley Paving
      San Jose, CA                                              $41,400
      G&S Paving
      Oakley, CA                                                $46,905
      DRT Grading & Paving Inc.
      Sunol, CA                                                 $48,930
      Grade Tech Inc
      San Ramon, CA                                             $57,800

Staff’s cost estimate for this project was $33,000.

The bid submitted by Fanfa Inc. of San Lorenzo, California, met the specifications and conditions
for the project; therefore, Fanfa Inc. is the lowest responsible bidder.

ALTERNATIVES

None are recommended.




                                                 2
                           EAST BAY REGIONAL PARK DISTRICT

                                 RESOLUTION NO.: 2012-8-

                                        August 14, 2012


                      ACCEPTANCE OF BID FOR ASPHALT REPAIRS:
                     EAST SHORE TRAIL/DEL VALLE REGIONAL PARK


      WHEREAS, the District has included funding in its 2012 Budget for the purpose of
managing, maintaining, and preserving the District’s pavement infrastructure; and

       WHEREAS, the asphalt repairs are included in the ongoing District-wide Pavement
Maintenance and Preservation Program (PMPP); and

        WHEREAS, requests for bids for asphalt repairs at Del Valle were solicited and received
from five firms, of which Fanfa Inc. of San Lorenzo, California, was the lowest responsible
bidder;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the award of contract for services to, Fanfa Inc. of San
Lorenzo, California, for a total not to exceed $56,869 to be encumbered from Account 336-
5940-203-6444-520700-372 (District-Wide Paved Roads and Trails); and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

      Moved by Director                       , seconded by Director                        , and
               th
adopted this 14 day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                       AGENDA
                                   REGULAR MEETING
                                  BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                  Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              i.     Authorization to Amend the 2012 Budget and Accept the Bid for Asphalt
                     Repairs: Contra Costa Regional Trails           (Segrest/ O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the amendment of
the 2012 Budget for the purpose of asphalt repairs to 2.3 miles of the Contra Costa Canal
Trail/Contra Costa Regional Trails, from Heather Farms to Citrus Avenue. It is further
recommended that the Board accept the bid from R&M Paving Contractors, Inc. of Milpitas
California to undertake this project.

REVENUE/COST

Funds have been included in the District’s 2012 Budget for the purpose of maintaining and
preserving the District’s network of asphalt paved roads, regional trails, and parking areas.
There are three (3) funding sources for this project: project #520700 (District-Wide Paved
Roads and Trails); #508000 (Measure J); and #147600 (Trail Improvements, Contra Costa
Canal Trail). It is proposed that these funds be transferred to a new Capital Project, #509200,
as follows:

SOURCE OF FUNDS:
           Project No. 520700                                            $     192,626
           Project No. 508000                                                  100,480
           Project No. 147600                                                   50,799
                  Total Available Funds                                  $     343,905

PROPOSED TRANSFER:
          Beginning Balance, Project No. 509200                          $            0
          Transfer Amount                                                       343,905
                 Total Amount Available After Transfer                   $      343,905




                                              1
PROPOSED ENCUMBRANCE:
          R&M Paving Contractors, Inc. Base Bid Price                       $      298,905
          Contingency                                                               45,000
                Total Encumbrance                                           $      343,905

BACKGROUND

The Board of Directors and staff are committed to preserving and maintaining the District’s
existing infrastructure. An important component of this infrastructure is the District’s network
of paved roads, trails, and parking lots. This project will repair asphalt to 2.3 miles of trail on
the Contra Costa Canal Trail from Heather Farms to Citrus Avenue in Walnut Creek. Three
sections of trail will be repaired: Heather Farms to Bancroft Ave. (PCI 32); Bancroft Ave. to
Oak Grove Rd. (PCI 20); and Oak Grove Rd. to Citrus Ave. (PCI 18) will be funded by Measure
J. The PCIs will increase to 100 after repairs are completed. This project is included in the on-
going District-wide Pavement Maintenance and Preservation Program (PMPP).

The Notice to Bidders was published on Thursday, June 21, 2012, in the Oakland Tribune and
the Contra Costa Times. Seven firms purchased Bid Documents and four firms submitted a bid
on Tuesday, July 12, 2012, as follows:

               PLANHOLDER                              BASE BID TOTAL
      R&M Paving Contractors, Inc.
      Milpitas, CA                                        $298,905
      DRT
      Sunol, CA                                           $356,395
      G&S Paving
      Oakley, CA                                          $368,002
      American Asphalt
                                                          $438,877
      Hayward, CA

Staff’s cost estimate for this project was $300,000.

The bid submitted by R&M Paving Contractors, Inc., California, met the specifications and
conditions for the project; therefore, R&M Paving Contractors, Inc. is the lowest responsible
bidder.

ALTERNATIVES

None are recommended.




                                                2
                          EAST BAY REGIONAL PARK DISTRICT

                                RESOLUTION NO.: 2010-8-

                                       August 14, 2012

       AUTHORIZATION TO AMEND THE 2012 BUDGET AND ACCEPT THE BID FOR
               ASPHALT REPAIRS: CONTRA COSTA REGIONAL TRAILS

      WHEREAS, the District has included funding in its 2012 Budget for the purpose of
managing, maintaining, and preserving the District’s pavement infrastructure; and

       WHEREAS, the asphalt repairs on the Contra Costa Canal Trail (Heather Farms to
Citrus) are included in the ongoing District-wide Pavement Maintenance and Preservation
Program (PMPP); and

      WHEREAS, since the final cost of this project is expected to exceed $100,000, a Capital
Account needs to be established to comply with Finance Department tracking; and

       WHEREAS, funds are available in the project accounts 520700 (District-wide Paved
Roads and Trails), #508000 (Measure J), and #147600 (Trail Improvements, Contra Costa
Canal Trail); and

        WHEREAS, requests for bids for asphalt repairs on the Contra Costa Canal Trail were
solicited and received from four firms, of which R&M Paving Contractors, Inc. of Milpitas
California, was the lowest responsible bidder;

        NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the amendment of the 2012 Budget per the attached
Budget Change form as well as the award of contract for services to R&M Paving Inc. of
Milpitas, California, for a total cost not to exceed $343,905.

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

      Moved by Director                       , seconded by Director                     , and
               th
adopted this 14 day of August, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               j.     Acceptance of Bid for Asphalt Repairs: West Shore Trail/Lake Chabot
                      Regional Park                                   (Segrest/O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors accept the bid from Grade
Tech Inc. of San Ramon, California, for asphalt repairs of the West Shore Trail at Lake Chabot
Regional Park.

REVENUE/COST

Funds have been included in the District’s 2012 Budget for the purpose of maintaining and
preserving the District’s network of asphalt-paved roads, regional trails, and parking areas,
Account 336-5940-216-6444-520700-372 (District-Wide Paved Roads and Trails) as of (August
1 ) the account had $$$$ remaining and available ……..////was established with $800,000.


PROPOSED ENCUMBRANCE:
     Grade Tech Inc. Base Bid Price                                         $      68,700
     Contingency                                                                   20,000
     Total Encumbrance                                                      $      88,700

BACKGROUND

The Board of Directors and staff are committed to preserving and maintaining the District’s
existing infrastructure. An important component of this infrastructure is the District’s network
of paved roads, trails, and parking lots. This project will repair failed asphalt on the paved West
Shore Trail in Lake Chabot. The trail has an average current PCI of 19 which will increase to
PCI 100 after repairs are completed. This project is included in the ongoing District-Wide
Pavement Maintenance and Preservation Program.

The Notice to Bidders was published on June 7, 2012, in the Oakland Tribune and the Contra
Costa Times. Five firms purchased Bid Documents and two firms submitted a bid on Tuesday,
July 10, 2012 as follows:

                                                1
                   PLANHOLDER                                 BASE BID
      Grade Tech Inc.
      San Ramon, CA                                             $68,700
      American Asphalt and Resurfacing Co. Inc.
      Hayward, CA                                               $78,242

Staff’s cost estimate for this project was $63,000.

The bid submitted by Grade Tech Inc. San Ramon California, met the specifications and
conditions for the project; therefore, Grade Tech Inc. is the lowest responsible bidder.

ALTERNATIVES

None are recommended.




                                                 2
                          EAST BAY REGIONAL PARK DISTRICT

                              RESOLUTION NO.: 2012 – 08 -

                                       August 14, 2012

                     ACCEPTANCE OF BID FOR ASPHALT REPAIRS:
                   WEST SHORE TRAIL/LAKE CHABOT REGIONA PARK


      WHEREAS, the District has included funding in its 2012 Budget for the purpose of
managing, maintaining, and preserving the District’s pavement infrastructure; and

       WHEREAS, the asphalt repairs at Lake Chabot West Shore Trail are included in the
ongoing District-wide Pavement Maintenance and Preservation Program; and

        WHEREAS, requests for bids for asphalt repairs at Lake Chabot West Shore Trail were
solicited and received from two firms, of which Grade Tech of San Ramon, California, Inc. was
the lowest bidder;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the award of contract for services to Grade Tech Inc.
of San Ramon, California, for a total not to exceed $88,700 to be encumbered from account
336-5940-216-6444-52700-372; and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

      Moved by Director                       , seconded by Director                     , and
               th
adopted this 14 day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              k.      Authorization to Amend the 2012 Budget and to Purchase Three Think
                      City Electric Vehicles                   (McCrystle/O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the amendment of
the 2012 budget and the purchase of three (3) Think City electric vehicles from Think North
America of Elkhart, Indiana, at a total cost of $72,440.

REVENUE/COST

For the purposes of replacing fleet vehicles, funds have been allocated in the District’s 2012
Budget, Accounts 101-5933-000-5375 (Rolling Stock <$25K) and 336-5161-162-3299-506100-
380 (SFPUC Mitigation fund). The base price per vehicle is $22,300.

PROPOSED ENCUMBRANCE:
          Base Price (for three vehicles)                                 $       66,900
          Fees & Delivery                                                             21
          Sales Tax                                                                5,519
          Total Encumbrance                                               $       72,440

Following this purchase, the District will receive a total of $7,500 in State rebates. It is
proposed that the 2012 Budget be amended and these rebate funds, when received, be
appropriated to Account 101-5933-000-5375 Rolling Stock, <$25,000 to fund the purchase and
installation of three charging stations.

BACKGROUND

The new Think City’s all-electric powered vehicles will be additions to the fleet as a pilot
program to test electric vehicles at three locations: Administrative Office at Peralta Oaks,
Crown Memorial State Beach and Shadow Cliffs Regional Recreation Area. The vehicle at
Shadow Cliffs will be assigned to Sunol Interpretive staff and the two remaining vehicles will be
pool vehicles for staff use. Once vehicle capabilities and limitations have been evaluated, these


                                               1
vehicles may replace existing fleet vehicles or be transferred to different departments. These
vehicles are street-legal and designed to safely travel at freeway speeds.

The new Think City vehicles are available for purchase directly from Think North America, Inc.
through Mission Valley Ford of San Jose, California by means of discount pricing established by
Breathe California of the Bay Area. Breathe California is a member of The Green Team along
with Clean Cities Silicon Valley and Electronic Transportation Development Center. The
original price per vehicle was $39,000. The discounted price under the Breathe California
program is $22,300 per vehicle. This reduced pricing is the result of a recommendation by The
Green Team to lower the price for a limited edition of 150 vehicles made available to
stakeholders of The Green Team, of which the District is a stakeholder. This is considered a
sole source purchase directly from the manufacturer. Each vehicle is also eligible for a $2,500
State rebate. These rebate funds will be used toward the purchase and installation of charging
stations at each location where the vehicle will be assigned.

ALTERNATIVES

For this purchase, staff has determined that there is no significant advantage in formally seeking
other bids; therefore, none are recommended.




                                                2
                           EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 – 08 -

                                        August 14, 2012

         AUTHORIZATION TO AMEND THE 2012 BUDGET AND TO PURCHASE
                    THREE THINK CITY ELECTRIC VEHICLES

        WHEREAS, the District has included funding in its 2012 Budget for the purchase of new
rolling stock; and

      WHEREAS, the use of electric vehicles where appropriate will help the District in its
commitment to energy conservation;

        WHEREAS, Think North America of Elkhart, Indiana, is a recognized vendor offering
suitable vehicles based on the results of pricing established by Breathe California of the Bay
Area; and

      WHEREAS, this purchase will entitle the District to receive State rebate funds in the
amount of $7,500, which will be appropriated to Account 101-5933-000-5375 (Rolling Stock
<$25K) for the purchase and installation of three charging stations;

        NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the purchase of three Think City electric vehicles for a
total cost of $72,440, with said sum to be encumbered from the 2012 Budget, Account 101-
5933-000-5375 (Rolling Stock <$25K) and 336-5161-162-3299-506100-380 (SFPUC Mitigation
fund); and

         BE IT FURTHER RESOLVED, that State rebate funds in the amount of $7,500 will be
appropriated to Account 101-5933-000-5375 (Rolling Stock <$25K) for the purchase and
installation of three charging stations per the attached Budget Change form; and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

      Moved by Director                       , seconded by Director                       , and
               th
adopted this 14 day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                     EAST BAY REGIONAL PARK DISTRICT
                                          BUDGET CHANGE FORM

            NEW APPROPRIATIONS                                              BUDGET TRANSFERS
X New Appropriation                                           Between Fund Sources
X From New Revenues                                           Between Funds and Projects
  DECREASE BUDGET ACCOUNT                    AMOUNT           INCREASE BUDGET ACCOUNT                  AMOUNT
                                                          Account Name: Expense: General Fund-
                                                          Maintenance New/Replaced Autos-
                                                          District Wide-Rolling Stock




                                                          Account: 101-5933-000-5375             $              7,500
                                                          Account Name: Revenue: General Fund-
                                                          Non Departmental-District Wide-General
                                                          Account Receivable




                                                           Account: 101-9110-000-1240                $        7,500
REASON FOR BUDGET CHANGE ENTRY
As being presented at the Board of Directors meeting on August 14, 2012 the General Manager recommends that the
Board of Directors authorize amending the 2012 budget to increase the expense by net of the cost minus the rebate of
Maintenance Department General Fund of $7,500 that will be received from the State's rebate program for the
purchase of three electric vehicles from Think North America of Elkhart.


                                             As approved at the Board of Directors Meeting on date: 8/14/2012
                                                             Board of Directors Resolution Number: 2012-8-
Posted By:                                                                  Posted date:
Signature:




  T:\BOARDCLK\BOARD MATERIAL\2012\13 - Aug 14\C-1-k BUDGET CHANGE FORM Purchase Electric
  Vehicles
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012


C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               l.     Authorization to Renew a Sole Source Agreement with Cartêgraph
                      Systems Inc. to Maintain the WorkDirector Software for Five Years
                                                                (Collins/Barrington)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the renewal of a sole
source contract with Cartêgraph Systems for the annual licensing and maintenance of the
Maintenance Department’s WorkDirector Software program for a period of up to five years,
on an annual basis, at the District’s option.

REVENUE/COST

The total cost for the maintenance for 2012-2013 is $29,444.38. Funds are approved and
available in the 2012-2013 Maintenance Department Budget, Account 101-5910-000-6443 for
this purpose. Funds for future annual maintenance, including possible inflationary increases, will
be proposed during the normal budget process.

BACKGROUND

Cartêgraph Systems, Inc. of Dubuque, Iowa, provides public works software to track work
requests and associated maintenance activities on work orders. In 2009, via Resolution # 2009-
4-081, the Board of Directors approved the purchase of Cartêgraph’s VersaView software to
track inventory and repairs to District structures. This software consists of a single, centralized
system that all Maintenance staff share and provides accurate work order costing, linking of the
database to the Finance Department, supports paperless processes and reporting, budgeting
information for future planning, tracking overall performance, and increases productivity of the
District’s maintenance programs.

This system has proven to be both very useful and productive as a management tool. Annual
licensing and maintenance expenses for the years 2010 and 2011 were below $25,000 and
therefore authorized administratively. Recent cost increases have resulted in the maintenance
contract exceeding the $25,000 administrative approval limit; therefore, staff is bringing this
matter to the Board and requesting authorization to continue the sole-source maintenance of
this software for the next five years, to be reviewed and renewed annually. District Counsel
has reviewed and approved of this sole source designation.

ALTERNATIVES

No alternative is recommended.
                           EAST BAY REGIONAL PARK DISTRICT

                              RESOLUTION NO.: 2012 – 08 -

                                       August 14, 2012


  AUTHORIZATION TO RENEW A SOLE SOURCE AGREEMENT WITH CARTEGRAPH
    SYSTEMS INC. TO MAINTAIN WORKDIRECTOR SOFTWARE FOR FIVE YEARS

        WHEREAS, the East Bay Regional Park District’s Maintenance Department uses
Cartêgraph Systems, Inc.’s VersaView software to maintain data on work requests and
associated maintenance activity; and

       WHEREAS, there is an annual maintenance fee of $29,444.38 for 2012-2013, budgeted
and available in the Maintenance Department budget, Account 101-5910-000-6443, and which is
expected to be subject to annual inflationary increases each year; and

       WHEREAS, District Counsel has reviewed and approved the sole source agreement;
and

        WHEREAS, staff wishes to renew the agreement for a total of five years, on an annual
basis at the District’s option;

        NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes renewing the sole source software licensing and
maintenance agreement with Cartêgraph Systems Inc. for not more than five years, on a year-
to-year basis at a not to exceed cost of $29,500 for the 2012-13 year, with such amount
subject to adjustment for inflation in future years; and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

       Moved by Director                            , seconded by Director                   ,
and adopted this 14th day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSENT:
ABSTAIN:
                                       AGENDA
                                   REGULAR MEETING
                                  BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                  Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              m.     Authorization to Accept the Bid for Rocky Ridge Road Landslide Repairs:
                     Las Trampas Regional Park                        (Althoff/M. Anderson)


RECOMMENDATION

The General Manager recommends that the Board of Directors accept the bid of Applied
Water Resources, Santa Clara, CA in the amount of $168,663 and set aside a construction
contingency in the amount of $42,170 for a total of $210,833 for Rocky Ridge Road landslide
repairs at Las Trampas Regional Park.

REVENUE/COST

Under the provisions of the Stafford Act and the Federal Emergency Services Administration
(FEMA) Guidelines, the actual costs of federal emergency repair projects are fully reimbursable
provided they are constructed in accordance with the FEMA approved scope of work. The
proposed project award is therefore based on expected FEMA reimbursement of 100% of
project costs.

EXISTING SOURCE OF FUNDS
      Current Approved Project Budget
      Rocky Ridge Road: Las Trampas
            Project No. 544900                                           $ 378,378
            Less Expenditures and Encumbrances to Date                     105,920
                                       FUNDS AVAILABLE                   $ 272,458

PROPOSED USE OF FUNDS
     Proposed Construction Contract Base Bid                             $ 168,663
     Construction Contingency                                               42,170
           Construction Subtotal                                         $ 210,833
           Environmental Monitoring                                         10,000
           Construction Testing                                             10,000
     Construction Administration, Inspection and Testing                    31,625
                                 CONSTRUCTION TOTAL                      $ 262,458


                                              1
BACKGROUND

On February 3, 2006, a federal state of emergency was declared due to the damage caused by
severe winter storms in multiple California counties, including Contra Costa County. Alameda
County was added to the list of designated counties with an emergency declaration date of
February 23, 2006. These declarations invoked the public assistance program of the office of
Federal Emergency Management Administration (FEMA) to aid eligible participants such as the
Park District with disaster recovery for both immediate emergency response on smaller
cleanup projects as well as larger projects that exceed a threshold of $57,600 (for Fiscal Year
2006). FEMA performed the initial site inspection with staff, specified the preliminary scope of
work and determined the budget estimate for each of these projects.

Storm damage projects that required more extensive engineering analysis and design were
assigned to the Design and Construction Department for detailed scoping, construction
estimating, design development, bid document preparation, bidding and construction. A few of
these projects have been on hold the past six (6) years pending final FEMA authorization. In
the case of the landslide and slope repairs along Rocky Ridge Road, the extent of the damage
was greater than the FEMA response team initially scoped and estimated. The proposed,
additional repairs required further FEMA review and approval. This project also required a
separate Section 7 consultation with the U.S. Fish and Wildlife Service. The Service just
approved the project this year.

This project would effect the repair of the landslide and stabilize the damaged slopes along the
edges of Rocky Ridge Road, in a location approximately .5 miles easterly of the entrance gate.
Work would include demolition, clearing and grubbing, earthwork, drainage work, rock slope
protection, road repair and repaving, erosion control measures and hydroseeding.

A formal Notice to Bidders for this project was published on Thursday, June 28, 2012, in the
newspaper the District uses for this purpose. Notices were also posted at thirteen (13)
builder’s exchanges and on E-bid Board. Ten (10) firms submitted responsible bids on
Monday, July 9, 2012. The Basis for determination of low bid on this project is the aggregate
amount of the bidder’s Base Bid.


                   NAME OF BIDDER                                   TOTAL BASE BID
 Applied Water Resources, Santa Clara, CA                              $168,663.00
 LML Enterprises, Inc., Livermore, CA                                  $194,167.29
 W. R. Forde Associates, Richmond, CA                                  $196,000.00
 Niles Freeman Excavating, Clements, CA                                $219,020.00
 Haskell & Haskell Engineering & Construction
                                                                       $219,911.00
 Service, Inc., Knights Ferrry, CA
 Thunder Mountain Enterprises, Inc., Sacramento, CA                    $238,565.00
 Glissman Excavating, Sacramento, CA                                   $240,335.00
 J.A. Gonsalves & Son, Napa, CA                                        $241,700.00

                                               2
                  NAME OF BIDDER                  TOTAL BASE BID
Engineered Soil Repairs, Inc., Walnut Creek, CA     $257,228.00
Fanfa, Inc., San Lorenzo, CA                        $275,000.00
District Estimate for Base Bid: $198,000

ALTERNATIVES

None are recommended.




                                             3
                           EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 - 08 -

                                       August 14, 2012

             AUTHORIZATION TO ACCEPT THE BID FOR ROCKY RIDGE ROAD
                  LANDSLIDE REPAIRS: LAS TRAMPAS REGIONAL PARK


       WHEREAS, the East Bay Regional Park District desires to continue to protect and
preserve Rocky Ridge Road as access to Bollinger Gate trailhead staging area and for
maintenance access to the park and communications facilities; and

       WHEREAS, a landslide, slope erosion and pavement damage occurred during a major
storm event in 2005-6 and required repair work was found to be eligible for disaster recovery
funds under the public assistance program of the Federal Emergency Management
Administration (FEMA); and

       WHEREAS, per the provisions of the Stafford Act and the FEMA Guidelines, the actual
costs of federal emergency repair projects are fully reimbursable provided all work is
performed in accordance with the FEMA approved scope of work; and

      WHEREAS, there are funds available in Project No. 544900 (Rocky Ridge Road: Las
Trampas) for this work; and

       WHEREAS, this project would repair, reconstruct and stabilize the landslide and
damaged slopes and repair the road, and provide erosion control; and

       WHEREAS, the District advertised for bids for landslide repairs along Rocky Ridge Road
and received ten (10) responsible bids; and

          WHEREAS, Applied Water Resources, Santa Clara, CA, was the lowest responsible
bidder;

        NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby accepts the bid of Applied Water Resources, Santa Clara, CA in
the amount of $168,663, and sets aside $42,170 for construction contingency and $51,625 for
biological monitoring, construction administration, inspection and testing; and

        BE IT FURTHER RESOLVED that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.
      Moved by Director                       , seconded by Director   , and
approved this 14th day of September, 2012, the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              n.     Authorization to Encumber Additional Contingency Funds for Construction of
                     Bank Stabilization and Access Improvements: Lake Chabot Regional Park
                                                                          (Althoff/M. Anderson)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the encumbrance of
additional construction contingency funds in the amount of $50,000 for the bank stabilization and
access improvements project at Lake Chabot Regional Park.

REVENUE/COST

EXISTING SOURCE OF FUNDS
      Current Approved Project Budget
      Bank Stabilization & Access Improvements: Lake Chabot
             Project No. 151000                                       $ 677,900
             Expenditures and Encumbrances to Date                      531,133
                                                                      $ 146,767

PROPOSED CONSTRUCTION CONTINGENCY AUGMENTATION
     Existing Construction Contingency in Project No. 151000 for
             Bank Stabilization & Access Improvements: Lake Chabot    $  65,000
     Proposed Encumbrance of Additional Contingency Funds                50,000
                                          TOTAL CONTINGENCY           $ 115,000

BACKGROUND

The Board of Directors of the East Bay Regional Park District authorized the award of a
construction contract with Grade Tech, Inc., Castro Valley, CA at the regularly scheduled Board
meeting of June 6, 2012. The awarded contract amount was $415,000. The authorized
construction contingency was $65,000, approximately 16 percent of the contract value. This
second, proposed augmentation of $50,000 would raise the total contingency amount to $115,000,
approximately 28 percent of the contract value.

Work under the original contract scope includes earthwork, storm drain work and installation of
rock riprap as required to stabilize and protect the eroding bank. During the design development
phase, staff engaged the services of a geotechnical engineering consultant who performed soils

                                                1
testing and advised on the depth of the toe trench. However, once the lake level was lowered and
heavy equipment was mobilized to begin slope stabilization work the contractor encountered soft,
unconsolidated material at the toe of slope. This condition requires that a deeper keyway be
excavated to stabilize the bank. The change order price is $51,500. Other pending changes include
extending the irrigation system to irrigate tree mitigation plantings and additional asphalt concrete
paving work.

Based on current change order estimates of $60,000, staff anticipates that the overall contract
amount will increase to approximately $475,000. Less than 10 percent of the original scope of
contract work is completed to date. The additional $50,000 in contingency funds would be set aside
for unforeseen conditions during the balance of the contract work.

ALTERNATIVES

None are recommended.




                                                  2
                            EAST BAY REGIONAL PARK DISTRICT

                                 RESOLUTION NO.: 2012 - 08 -

                                        August 14, 2012

        AUTHORIZATION TO ENCUMBER ADDITIONAL CONTINGENCY FUNDS FOR
       THE CONSTRUCTION OF BANK STABILIZATION AND ACCESS IMPROVEMENTS:
                         LAKE CHABOT REGIONAL PARK


       WHEREAS, the East Bay Regional Park District Board of Directors authorized the award of
a construction contract with Grade Tech, Inc., Castro Valley, CA for bank stabilization and access
improvements at Lake Chabot Regional Park at the regularly scheduled Board meeting of June 6,
2012; and

      WHEREAS, work being performed under this project includes earthwork, storm drain
work and installation of rock riprap as required to reconstruct and stabilize the damaged bank;
and

        WHEREAS, during the course of construction soft, unconsolidated material was discovered
at the toe of slope requiring a deeper keyway to be excavated to stabilize the bank; and

      WHEREAS, there are funds available in Project No. 151000 (Bank Stabilization & Access
Improvements: Lake Chabot) to augment the contingency; and

        NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the encumbrance of additional construction contingency
funds in the amount of $50,000 for a total contingency of $115,000; and

      BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed,
on behalf of the District and in its name, to execute and deliver such documents and such acts as
may be deemed necessary or appropriate to accomplish the intentions of this resolution.

       Moved by                  , seconded by Director               , and adopted this 14th day
of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                       AGENDA
                                   REGULAR MEETING
                                  BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                  Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              o.     Authorization to Accept the Bid for Wildcat Creek Restoration at the
                     Tilden Park Golf Course: Tilden Regional Park (Althoff/M. Anderson)

RECOMMENDATION

The General Manager recommends that the Board of Directors accept the bid of Hanford
ARC, Sonoma, CA in the amount of $317,159 and set aside a construction contingency in the
amount of $63,432 for a total of $380,591 for the Wildcat Creek restoration project at Tilden
Park Golf Course in Tilden Regional Park.

REVENUE/COST

Under the provisions of the Stafford Act and the Federal Emergency Services Administration
(FEMA) Guidelines, the actual costs of federal emergency repair projects are fully reimbursable
provided they are constructed in accordance with the FEMA approved scope of work. The
proposed project award is therefore based on expected FEMA reimbursement of 100% of
project costs.

EXISTING SOURCE OF FUNDS
      Current Approved Project Budget
      FEMA Golf Course Repairs: Tilden
            Project No. 547400                                           $ 780,000
            Less Expenditures and Encumbrances to Date                     237,521
                                       FUNDS AVAILABLE                   $ 542,479

PROPOSED USE OF FUNDS
     Proposed Construction Contract Base Bid                             $ 317,159
     Construction Contingency                                               63,432
           Construction Subtotal                                         $ 380,591
           Consultant Services/Biological Monitoring *                     113,828
           Construction Testing                                              5,000
           Construction Administration and Inspection                       43,060
                                 CONSTRUCTION TOTAL                      $ 542,479



                                               1
*   Request to amend the consultant scope and fee for Restoration Design Group, Inc.,
    services is to be considered under a separate action agenda at this Board meeting.

BACKGROUND

On February 3, 2006, a federal state of emergency was declared due to the damage caused by
severe winter storms in multiple California counties, including Contra Costa County. Alameda
County was added to the list of designated counties with an emergency declaration date of
February 23, 2006. These declarations invoked the public assistance program of the office of
Federal Emergency Management Administration (FEMA) to aid eligible participants such as the
Park District with disaster recovery for both immediate emergency response on smaller
cleanup projects as well as larger projects that exceed a threshold of $57,600 (for Fiscal Year
2006). FEMA performed the initial site inspection with staff, specified the preliminary scope of
work and determined the budget estimate for each of these projects.

Storm damage projects that required more extensive engineering analysis and design were
assigned to the Design and Construction Department for detailed scoping, construction
estimating, design development, bid document preparation, bidding and construction. A few of
these projects have been on hold the past six (6) years pending final FEMA authorization. In
the case of the landslide and slope repairs along Rocky Ridge Road, the extent of the damage
was greater than the FEMA response team initially scoped and estimated. The proposed,
additional repairs required further FEMA review and approval. This project also required a
separate Section 7 consultation with the U.S. Fish and Wildlife Service. The Service just
approved the project this year.

This project would effect the repair of the storm damaged stream area through use of rock
step pool construction, soil bioengineering methods and revegetation. Work would include
storm water management and environmental protection, sediment basin restoration,
rebuilding of the creek channel and floodplain, provision and placement of rock, provision and
installation of bioengineering materials such as erosion control blanket, wattle, straw, live
cuttings and seed mix, revegetation and irrigation. A separate action on this Board agenda
proposes an amendment to the consultant contract with Restoration Design Group, Inc., to
perform additional biological monitoring and reporting as required by FEMA grant conditions.
Budget for the project includes funding for the amended contract scope and fee and for
oversight by Stewardship staff.

A formal Notice to Bidders for this project was published on Thursday, June 21, 2012, in the
newspaper the District uses for this purpose. Notices were also posted at thirteen (13)
builder’s exchanges and on E-bid Board. Four (4) firms submitted responsible bids on
Thursday, July 26, 2012. The Basis for determination of low bid on this project is the
aggregate amount of the bidder’s Base Bid.




                                               2
                  NAME OF BIDDER               TOTAL BASE BID
Hanford ARC, Sonoma, CA                          $317,159
Glissman Excavating, Sacramento, CA               $327,068
Applied Water Resources, Santa Clara, CA          $365,950
W. R. Forde, Richmond, CA                         $454,000
District Estimate for Base Bid: $325,000

ALTERNATIVES

None are recommended.




                                           3
                          EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 - 08 -

                                       August 14, 2012

    AUTHORIZATION TO ACCEPT THE BID FOR WILDCAT CREEK RESTORATION
         AT THE TILDEN PARK GOLF COURSE: TILDEN REGIONAL PARK


       WHEREAS, the East Bay Regional Park District desires to restore stream habitat and
creek stability along the storm damaged reach of Wildcat Creek in the vicinity of Tilden Park
Golf Course at Tilden Regional Park; and

       WHEREAS, erosion and sedimentation damaged the stream habitat during a major
storm event in 2005-6 and required repair work was found to be eligible for disaster recovery
funds under the public assistance program of the Federal Emergency Management
Administration (FEMA); and

       WHEREAS, per the provisions of the Stafford Act and the FEMA Guidelines, the actual
costs of federal emergency repair projects are fully reimbursable provided all work is
performed in accordance with the FEMA approved scope of work; and

       WHEREAS, there are funds available in Project No. 547400 (FEMA Golf Course
Repairs: Tilden) for this work; and

        WHEREAS, this project would restore the damaged reach of stream through use of
rock step pool construction, soil bioengineering methods and revegetation; and

      WHEREAS, the District advertised for bids for Wildcat Creek restoration at the Tilden
Park Golf Course and received four (4) responsible bids; and

       WHEREAS, Hanford ARC, Sonoma, CA, was the lowest responsible bidder;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby accepts the bid of Hanford ARC, Sonoma, CA in the amount of
$317,159, and sets aside $63,432 for construction contingency and $161,888 for biological
monitoring and reporting, construction administration, inspection and testing; and

        BE IT FURTHER RESOLVED that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.
      Moved by Director                       , seconded by Director   , and
approved this 14th day of September, 2012, the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               p.      Authorization to File an Application for Grant Funds through the Alameda
                       County Altamont Landfill and Resource Facility Open Space Advisory
                       Committee to Acquire Real Property: Pleasanton Ridge Regional Park
                                                                            (Wenninger/Collins)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize an application for grant
funds through the Alameda County Altamont Landfill and Resource Facility Open Space Advisory
Committee to acquire the 1367.8± acre Robertson property for resource protection and the
expansion of Pleasanton Ridge Regional Park.

REVENUE/COST

The East Bay Regional Park District will request $1,000,000 from the Alameda County Altamont
Landfill and Resource Facility Open Space Fund, to be matched by grants from the San Francisco
Bay Area Conservancy Program, the Gordon & Betty Moore Foundation and Measure WW funds
to complete the acquisition.

BACKGROUND

In 1999 a settlement agreement was entered into by various environmental groups and Alameda
County (County) regarding the increased traffic in the I-580 corridor due to the expansion of the
Altamont landfill facility. The parties to the lawsuit, Alameda County, Waste Management of
Alameda County (WMAC), the cities of Livermore and Pleasanton and various environmental
groups, agreed that the County would charge WMAC fees totaling $1.25 per ton of waste disposed
at the landfill. WMAC is required to pass the fees on to its franchisors and other jurisdictions that
use the landfill. Of those fees, $0.75 per ton must be spent on acquisition of open space, either by
purchasing the land or obtaining conservation easements over it.

On April 19, 2005 by its Resolution No. 2005-4-63, the Board of Directors authorized staff to
begin negotiations to acquire the subject property. The Robertson property represents a rare
opportunity to acquire and protect a large, contiguous landscape with mostly intact and diverse
plant and wildlife communities. The property also contains important habitat for protected species

                                                       1
such as the California tiger salamander, California red-legged frog and Alameda whipsnake.
Together with 7,500 acres already protected in adjacent Pleasanton Ridge Regional Park and more
than 6,000 acres at EBRPD’s nearby Garin/Dry Creek and Vargas Plateau parks, the Robertson
property can become part of a significant preserve being assembled in Niles Canyon around the
East Bay’s largest watershed, Alameda Creek. According to the Upland Habitat Goals Project,
acquisition and permanent protection of the Robertson property is essential to regional
conservation goals. Because of the site’s significant biological resources, as well as wildlife
corridors, public access opportunities and strategic location, this acquisition is a high priority for
the Park District.

ALTERNATIVES

No alternatives are recommended.




                                                       2
                            EAST BAY REGIONAL PARK DISTRICT

                                 RESOLUTION NO.: 2012 – 08 -

                                         August 14, 2012

   AUTHORIZATION TO FILE AN APPLICATION FOR GRANT FUNDS THROUGH THE
   ALAMEDA COUNTY ALTAMONT LANDFILL AND RESOURCE FACILITY OPEN SPACE
             ADVISORY COMMITTEE TO ACQUIRE REAL PROPERTY:
                   PLEASANTON RIDGE REGIONAL PARK

       WHEREAS, in 1999 a settlement agreement was entered into by various environmental
groups and Alameda County (County) regarding the increased traffic in the I-580 corridor due to
the expansion of the Altamont landfill facility; and

        WHEREAS, the parties to the lawsuit, Alameda County, Waste Management of Alameda
County (WMAC), the cities of Livermore and Pleasanton and various environmental groups, agreed
that the County would charge WMAC fees totaling $1.25 per ton of waste disposed at the landfill;
and

        WHEREAS, WMAC is required to pass on to its franchisors and other jurisdictions that use
the landfill a portion of this fee to be spent on acquisition of open space, either by purchasing the
land or obtaining conservation easements over it; and

       WHEREAS, the Park District has an opportunity to acquire the 1,367.8± acre Robertson
property to expand the adjacent Pleasanton Ridge Regional Park; and

       WHEREAS, acquisition of this property will aid in important resource protection goals by
protecting endangered species habitat, extending wildlife corridors, and providing new public access
opportunities;

       NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay
Regional Park District hereby:

     1. Approves the filing of an application to the Alameda County Altamont Landfill and
        Resource Facility Open Space Advisory Committee for grant assistance in the
        amount of $1,000,000 for the above project; and

     2. Authorizes and directs the General Manager, on behalf of the District and in its
        name, to execute and deliver such documents and to do such acts as may be deemed
        necessary or appropriate to accomplish the intentions of the above resolution; and

     3. Authorizes the CFO/Controller to establish a capital project grant budget in CIP
        232200 upon receipt of an executed contract with a budget appropriation equal to
        the value stipulated in the contract.


                                                       1
      Moved by Director                   , seconded by Director   , and
               th
adopted this 14 day of August 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:




                                                 2
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                     Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               q.      Authorization to File an Application for Grant Funds through the San
                       Francisco Bay Area Conservancy Program to Acquire Real Property:
                       Pleasanton Ridge Regional Park                    (Wenninger/Collins)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize an application for grant
funds through San Francisco Bay Area Conservancy Program to acquire the 1,367.8± acre
Robertson property for resource protection and the expansion of Pleasanton Ridge Regional Park.

REVENUE/COST

The East Bay Regional Park District will request $1,000,000 from the San Francisco Bay Area
Conservancy Program to be matched by a combination of other funds to complete the acquisition
of the Robertson property.

BACKGROUND

The San Francisco Bay Area Conservancy Program was established in 1998 to address the natural
resource and recreational goals of the nine-county Bay Area in a coordinated and comprehensive
way. The program’s goals are to protect, restore and enhance natural habitats throughout the
nine-county area; improve public access and related facilities to and around the bay, its surrounding
hills, and the coast; and promote projects that provide open space that is accessible to urban
populations for recreational and educational purposes.

The Park District has an opportunity to purchase a significant portion of real property to preserve
diverse upland habitat at Pleasanton Ridge Regional Park. The 1,367.8± acre Robertson property
contains oak woodland, an oak-bay riparian corridor, mixed chaparral, grasslands, creeks, ponds,
seeps and springs. This type of habitat provides critical habitat for Alameda whipsnake, California
tiger salamander, and California red-legged frog. Other species supported by the property’s rich
habitat may include mountain lion, bobcat, deer, golden eagle and other raptors. This additional
acreage will also provide opportunities for recreational trails along Sunol Ridge up to Sunol Peak,
an important habitat linkage to publicly-owned property and a protected wildlife corridor in this
highly urbanized region.

                                                 1
Acquisition of this property will aid in important resource protection goals by protecting
endangered species habitat, extending wildlife corridors, and expanding Pleasanton Ridge Regional
Park.

ALTERNATIVES

No alternatives are recommended.




                                               2
                             EAST BAY REGIONAL PARK DISTRICT

                                RESOLUTION NO.: 2012 – 08 -

                                         August 14, 2012

  AUTHORIZATION TO FILE AN APPLICATION FOR GRANT FUNDS THROUGH THE
SAN FRANCISCO BAY AREA CONSERVANCY PROGRAM TO ACQUIRE REAL PROPERTY:
                   PLEASANTON RIDGE REGIONAL PARK

       WHEREAS, the San Francisco Bay Area Conservancy Program was established in 1998 to
address the natural resource and recreational goals of the nine-county Bay Area in a coordinated
and comprehensive way; and

        WHEREAS, the program’s goals are to protect, restore and enhance natural habitats
throughout the nine-county area; improve public access and related facilities to and around the bay,
its surrounding hills, and the coast; and promote projects that provide open space that is accessible
to urban populations for recreational and educational purposes; and

       WHEREAS, the Park District has an opportunity to purchase the 1,367.8± acre Robertson
property adjacent to Pleasanton Ridge Regional Park; and

       WHEREAS, acquisition of this property will provide public recreational trail access and aid in
important resource protection goals by protecting endangered species habitat, extending wildlife
corridors, and expanding Pleasanton Ridge Regional Park;

       NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional
Park District hereby:

   1. Approves the filing of an application to San Francisco Bay Area Conservancy Program
      for grant assistance in the amount of $1,000,000 for the above project; and

   2. Authorizes and directs the General Manager, on behalf of the District and in its name, to
      execute and deliver such documents and to do such acts as may be deemed necessary
      or appropriate to accomplish the intentions of the above resolution; and

   3. Authorizes the Chief Financial Officer/Controller to establish a capital project grant
      budget in CIP232200 upon receipt of an executed contract with a budget appropriation
      equal to the value stipulated in the contract.

      Moved by Director                    , seconded by Director                                 and
               th
adopted this 14 day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               r.     Authorization to File an Application for Grant Funds through the Gordon and
                      Betty Moore Foundation to Acquire Real Property: Pleasanton Ridge
                      Regional Park                                         (Wenninger/Collins)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize an application for grant
funds through the Gordon and Betty Moore Foundation to acquire the 1,367.8± acre Robertson
property for resource protection and the expansion of Pleasanton Ridge Regional Park.

REVENUE/COST

The East Bay Regional Park District will request $1,000,000 from the Gordon and Betty Moore
Foundation to be matched by a combination of other funds to complete the acquisition of the
Robertson property.

BACKGROUND

On April 19, 2005 by its Resolution No. 2005-4-63, the Board of Directors authorized staff to begin
negotiations to acquire the subject property. Staff has successfully negotiated an agreement to
purchase the property with escrow to close by December 21, 2012.

The Gordon and Betty Moore Foundation invests in partnerships to achieve significant, lasting and
measurable results in environmental conservation in the San Francisco Bay Area and around the
world. Previous Park District grants from the Moore Foundation include aid to purchase the Souza I
property at Vasco Caves, Souza III at Byron Vernal Pools, and the Owen Ranch at Pleasanton Ridge.
In addition, the Moore Foundation has assisted with several acquisitions in partnership with the East
Contra Costa County Habitat Conservancy at Black Diamond Mines.

Acquisition of the Robertson property will meet important resource protection goals by protecting
endangered species habitat, extending wildlife corridors and expanding Pleasanton Ridge Regional
Park.

ALTERNATIVES

No alternatives are recommended.
                            EAST BAY REGIONAL PARK DISTRICT

                                RESOLUTION NO.: 2012 – 08 -

                                        August 14, 2012

     AUTHORIZATION TO FILE AN APPLICATION FOR GRANT FUNDS THROUGH
   THE GORDON AND BETTY MOORE FOUNDATION TO ACQUIRE REAL PROPERTY:
                    PLEASANTON RIDGE REGIONAL PARK

         WHEREAS, the Gordon and Betty Moore Foundation invests in partnerships to achieve
significant, lasting and measurable results in environmental conservation in the San Francisco Bay
Area and around the world; and

       WHEREAS, the Park District has an opportunity to acquire the 1,367.8± acre Robertson
property which contains valuable wildlife habitat adjacent to Pleasanton Ridge Regional Park; and

        WHEREAS, acquisition of the Robertson property supports the Foundation’s conservation
goals and the District’s Master Plan by protecting endangered species habitat, extending wildlife
corridors and expanding Pleasanton Ridge Regional Park;

       NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay
Regional Park District hereby:

   1.    Approves the filing of an application to the Gordon and Betty Moore Foundation for
         grant assistance in the amount of $1,000,000 for the above project; and

   2.    Authorizes and directs the General Manager, on behalf of the District and in its
         name, to execute and deliver such documents and to do such acts as may be deemed
         necessary or appropriate to accomplish the intentions of the above resolution; and

   3.    Authorizes the CFO/Controller to establish a capital project grant budget in
         CIP232200 upon receipt of an executed contract with a budget appropriation equal
         to the value stipulated in the contract.

      Moved by Director                     , seconded by Director                            and
               th
adopted this 14 day of August, 2012 by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               s.      Authorization to Appropriate Funds and Award a Consultant Contract
                       for a Feasibility and Preliminary Engineering Study and the Preparation of
                       a CEQA Document for a Spur Trail Connecting Bay Point Wetlands
                       Regional Shoreline to the Delta Shoreline: Great California Delta Trail
                                                                         (Townsend/Wenninger)

RECOMMENDATION

The General Manager recommends that the Board of Directors appropriate funds and award a
consultant contract to Questa Engineering for a feasibility and preliminary engineering study and
the preparation of a CEQA document for the Great California Delta Spur Trail adjacent to Bay
Point Wetlands Regional Shoreline in Bay Point.

REVENUE/COST

On April 3, 2012, the Board of Directors authorized the acceptance of up to $100,000 in Port
Chicago Mitigation Funds from Contra Costa County for the development of the Great
California Delta Trail and for a trail feasibility study (Resolution 2012-4-080). In negotiating this
cooperative agreement, the County subsequently agreed to a stipulated amount of $108,420.
This action proposes the appropriation and transfer of $108,420 from Contra Costa County to
CIP 509300. Further, this action proposes awarding a consultant contract for $90,420 to
Questa Engineering to complete the study and CEQA document, and budgeting $18,000 for
staff time to manage the consultant contract.

APPROPRIATE/TRANSER FROM:
     Contra Costa County (Port Chicago Mitigation Fund) (GL21)                       $108,420
                                       Total                                         $108,420

TRANSER TO:
      Delta Spur Trail Study (CIP 509300)
           Consultant Contract                                                       $ 90,420
           Staff Time                                                                  18,000
                                        Total                                        $108,420
BACKGROUND

In 2006 Governor Arnold Schwarzenegger signed Senate Bill 1556 (Torlakson) supporting the
establishment of the Great California Delta Trail. The vision for the trail is to link the San
Francisco Bay Trail and planned Sacramento River trails in Yolo and Sacramento counties to
present and future trails throughout the Delta. Contra Costa County (County) designated the
District as lead agency for the expenditure of $2,350,000 from its Port Chicago Road Closure
Mitigation funds towards planning and construction of the Delta Trail and Delta Trail spur trails
within the County. On April 3, 2012, the Board of Directors authorized the acceptance of up
to $100,000 in funding from the County (Resolution 2012-4-080). Subsequently, the County
agreed to provide $108,420 for the project.

For many years, the residents of Bay Point have accessed the Delta shoreline adjacent to Bay
Point Wetlands via an informal “spur trail” located on the adjacent McAvoy Harbor property.
The existing informal trail crosses land subject to tidal inundation and flooding and is often
impassable. The Trost family, owners of the property, has offered to donate a trail easement if
the District will design and construct the trail.

The District proposes to conduct a study to determine the most feasible and cost effective way
to develop formal year-round access to the shoreline in an environmentally sensitive manner.
Several consultants submitted proposals for this effort and after review of the proposals and
interviews Questa Engineering was selected to complete this work. The study will identify a
preferred alignment for the spur trail and develop preliminary engineering and design concepts.
The study will also identify potential environmental issues, complete a CEQA document for the
project and develop preliminary cost estimates for trail development.

ALTERNATIVES

No alternatives are recommended.




                                               2
                          EAST BAY REGIONAL PARK DISTRICT

                              RESOLUTION NO.: 2012 – 08 -

                                      August 14, 2012

    AUTHORIZATION TO APPROPRIATE FUNDS AND AWARD A CONSULTANT
 CONTRACT FOR A FEASIBLILTY AND PRELIMINARY ENGINEERING STUDY AND THE
PREPARATION OF A CEQA DOCUMENT FOR A SPUR TRAIL CONNECTING BAY POINT
         WETLANDS REGIONAL SHORELINE TO THE DELTA SHORELINE:
                     GREAT CALIFORNIA DELTA TRAIL

        WHEREAS, the vision for Great California Delta Trail was established by Senate Bill
1556, signed by Governor Arnold Schwarzenegger in 2006; and

        WHEREAS, Contra Costa County (County) has designated the District as lead agency
for the expenditure of $2,350,000 allocated from the Port Chicago Highway Mitigation Fund for
the planning and construction of the Delta Trail within the County; and

         WHEREAS, for many years, the residents of Bay Point have accessed the shoreline via
an informal trail across the adjacent McAvoy Harbor property that is often impassable due to
tidal inundation and flooding; and

        WHEREAS, the District proposes to conduct a feasibility and preliminary engineering
study and complete a CEQA document to develop a year-round, environmentally sensitive trail
to the shoreline at that location; and

       WHEREAS, the District issued a request for proposals, and several consultants
submitted proposals; after review of these proposals and interviews, Questa Engineering was
selected to complete the work;

       NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay
Regional Park District hereby:

   1.     Appropriates $108,420 secured from the County via a Cooperative Funding
          Agreement to CIP 509300, awards a consultant contract to Questa Engineering to
          complete the feasibility and preliminary engineering study and a CEQA document for
          the project at a cost not to exceed $90,420, and budgets $18,000 for staff time to
          manage the consultant contract per the attached Budget Change form; and

   2.     Appoints the General Manager or the Assistant General Manager of Finance and
          Management Services as agent of the District to conduct all negotiations and
          execute and submit all documents, including, but not limited to, acceptance of grant
          funds, applications, contracts, amendments and payment requests and to do such
          acts as may be deemed or appropriate to accomplish the intentions of this
          resolution; and



                                             1
       BE IT FURTHER RESOLVED, that the Chief Financial Officer or Budget Manager is
hereby authorized to amend the current year’s budget without further Board action upon
receipt of an executed grant contract from the Grants Manager. The budget amendment will
include an increase in budgeted revenue and a corresponding increase in appropriation for the
amount stipulated in the grant contract.

      Moved by Director                           , seconded by Director                , and
adopted this 14th day of August, 2012, by the following vote,

FOR:

AGAINST:
ABSTAIN:
ABSENT:




                                               2
                                       EAST BAY REGIONAL PARK DISTRICT
                                            BUDGET CHANGE FORM

            NEW APPROPRIATIONS                                               BUDGET TRANSFERS
X New Appropriation                                             Between Fund Sources
X From New Revenues                                             Between Projects
  DECREASE BUDGET ACCOUNT                     AMOUNT            INCREASE BUDGET ACCOUNT                     AMOUNT
                                                            Account Name: Expense: OTA-Land-
                                                            Bay Point Wetlands Trail-Other Services-
                                                            Study Delta Spur Trail-Contra Costa
                                                            County-Consultant



                                                            Account: 336-6330-405-6191/
                                                            509300GL21-313                           $          90,420
                                                            Account Name: Expense: OTA-Land-
                                                            Bay Point Wetlands Trail-Other Services-
                                                            Study Delta Spur Trail-Contra Costa
                                                            County-Staff Time

                                                            Account: 336-6330-405-6191/
                                                            509300GL21-263                              $       18,000




REASON FOR BUDGET CHANGE ENTRY
As being presented at the Board of Directors meeting on August 14, 2012 the General Manager recommends that the
Board of Directors authorize the appropriation of $108,420 from the Port Chicago Mitigation Fund to cover the cost to
consult with Questa Engineering and staff time toward the feasibility and engineering study of the Spur Trail connecting
Bay Point Wetlands to Delta Shoreline.
                                              As approved at the Board of Directors Meeting on date: 8/14/2012
                                                              Board of Directors Resolution Number: 2012-8-
Posted By:                                                                   Posted date:
Signature:




  T:\BOARDCLK\BOARD MATERIAL\2012\13 - Aug 14\C-1-s BUDGET CHANGE FORM 509300 Delta Spur Trail
                                                         EBRPD
                                                   Bay Point Wetlands                      Proposed EBRPD
                                                   Regional Shoreline                         Spur Trail




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Environmental Programs Dept.
                                                 Bay Point Wetlands Regional Shoreline                                                                     .
March 20, 2012
t:/bstone/mxd projects/trails/other_regtrails/                                                                                                                                                Feet
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                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              t.     Authorization to Award the Contract for Fuels Management Services to
                     The Professional Tree Care Company: Sibley Volcanic Regional Preserve -
                     Sibley Triangle (SR002) – Eucalyptus Removal Project
                                                                 (Swanson/ T. Anderson)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the award of the
contract to The Professional Tree Care Company to perform eucalyptus tree thinning, surface
fuel reduction, and stump re-sprout prevention treatment on 13 acres in the Sibley Volcanic
Regional Preserve starting in October 2012, and to be completed by January 31, 2013.

REVENUE/COST

Project Funding – Measure CC
       MCC 572000 - Sibley Volcanic Reg’l Preserve        $       238,814
       MCC 541400 - Claremont Canyon, Sibley                      134,936
                                                          $       373,750

       Proposed Fuels Management Contract -                       299,000
       Contingency Funds (25%) -                                   74,750
                                                          $       373,750

BACKGROUND

Voter approval of Measure CC in 2004 provided the District with funding to create the Wildfire
Hazard Reduction and Resource Management Plan (Plan), adopted by the District’s Board of
Directors in 2010, and to continue fuels management activities in the East Bay Hills accordingly.
Two key management goals in the Plan are 1) to reduce fire hazards on District-owned lands,
and 2) maintain and enhance ecological values consistent with the fire hazard reduction goals.

District staff in the Fire, Stewardship and Operations departments wrote a Fuels Management
Prescription for Sibley Triangle, according to the goals described above. Fire Department staff
prepared a Request for Proposal (RFP) that described the specific fuels management objectives
and resource considerations on two (2) units within the Sibley Volcanic Regional Preserve. An
advertised formal bid process was performed and a contractor’s mandatory on-site contractor
tour was held. Thirteen contractors were represented at the tour on 5/19/12 and three
contractors submitted proposals on 6/27/12.

After evaluation by staff, The Professional Tree Care Company was selected because their
proposal provides the best value to the District, as indicated by the quality of the proposal and
the bid amount. The office of the District Counsel has reviewed and approved the selection
process.

The Sibley Triangle (SR002) – Eucalyptus Removal Project is a highly difficult tree thinning
treatment in a dense residential area that requires technical precision to successfully complete.
The Professional Tree Care company will accomplish this specialized work by utilizing cable
yarding systems to reach eucalyptus logs and heavy fuel accumulations deep within the project
area. Due to environmental benefits, cable yarding is the preferred method of tree removal in
mountainous terrain throughout North America. Logs will be yarded uphill either partially or
fully suspended off the forest floor resulting in minimal disturbance to soils and damage to
residual vegetation. If cable yarding operations become compromised or hindered due to terrain
and/or hauling distances, helicopters will be used to extract the remainder of the material.
Conventional ground-based equipment and hand falling will be used to remove designated trees
and heavy fuel accumulations on more suitable terrain. Designated logs will be retained onsite to
provide suitable wildlife habitat, long-term soil productivity, and soil stabilization. Other material
not removed from the site will be chipped and distributed back on the treated area.

The Professional Tree Care Company had the lowest bid.

                                               BID
                                            AMOUNT
 COMPANY                       Unit I        Unit II             Cost/ac           Total cost
 ArborWorks                    841,500       153,500             76,500           994,500
 Sullivan Logging              357,500       65,000              32,500           422,500
 Professional Tree Care
 Co.                           253,000       46,000              23,000           299,000


ALTERNATIVES

If complete funding via Measure CC is not approved, additional funds in the amount of $134,936
may be secured from Project 550000/Fuels Management. This is not recommended.
                           EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 – 08 -

                                       August 14, 2012

 AUTHORIZATION TO AWARD THE CONTRACT FOR FUELS MANAGEMENT SERVICES
   TO THE PROFESSIONAL TREE CARE COMPANY FOR SIBLEY TRIANGLE (SR002) –
     EUCALYPTUS REMOVAL PROJECT: SIBLEY VOLCANIC REGIONAL PRESERVE

         WHEREAS, in 2004, voters approved the District’s Measure CC which included
significant funding for wildfire fuel reduction contracts; and

       WHEREAS, in 2010, the District’s Board of Directors adopted the Wildfire Hazard
Reduction and Resource Management Plan (Plan) to reduce fire hazard on District lands and
maintain and enhance ecological values consistent with the fire hazard reduction goals; and

       WHEREAS, the SIBLEY TRIANGLE is an area covered by the Plan for fuels management
work; and

      WHEREAS, the District actively searched for qualified proposals/bids and received three
proposals from qualified bidders; and

       WHEREAS, The Professional Tree Care Company is a highly qualified bidder and has
submitted a proposal with the best value to the District, as indicated by the quality of the
proposal and the bid amount;

       NOW, THERFORE, BE IT RESOLVED that the Board of Directors of the East Bay
Regional Park District hereby accepts the proposal/bid from The Professional Tree Care
Company, in the amount of $299,000, and sets aside a contingency of $74,750 for a total of
$373,750, with funding available in the District’s Measure CC Fuels Management 572000 (Sibley
Volcanic Regional Preserve) and MCC 541400 (Claremont Canyon and Sibley Volcanic Regional
Preserve); and

        BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed,
on behalf of the District and in its name, to execute and deliver such documents and to do such
acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.

      Moved by Director                     , seconded by Director                       , and
adopted this 10th day of January, 2012 by the following vote:

FOR:

AGAINST:
ABSTAIN
ABSENT:
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               u.     Authorization to Apply for State and Federal Grant Funds for Fishing Pier
                      and Restroom Improvements: Temescal Regional Recreation Area
                                                                         (Rasmussen/Collins)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize grant an application
for state and federal grant funds to the California Wildlife Conservation Board (WCB) for
fishing pier and restroom improvements at Temescal Regional Recreation Area.

REVENUE/COST

This action proposes approval of a grant application of up to $360,000 to WCB. This project
will not increase the operational cost to the District.

BACKGROUND

The Wildlife Conservation Board (WCB) carries out a program which includes the
development of facilities in cooperation with local agencies for public access to hunting, fishing,
or other wildlife-oriented recreation. Financial assistance is available to cities, counties and
public districts or corporations for development such as fishing piers or floats, access roads,
boat launching ramps, trails, boardwalks, interpretive facilities, and lake or stream
improvements. Support facilities such as restrooms and parking areas are also eligible for
funding under this program. The District is seeking funds to modify the existing restroom
parking stalls and picnic area serving the ADA fishing pier at Temescal to meet ADA standards
and to replace two fishing piers.

ALTERNATIVES

No alternatives are recommended.
                              EAST BAY REGIONAL PARK DISTRICT

                                  RESOLUTION NO.: 2012 – 08 -

                                           August 14, 2012

            AUTHORIZATION TO APPLY FOR STATE AND FEDERAL GRANT FUNDS
                  FOR FISHING PIER AND RESTROOM IMPROVEMENTS:
                       TEMESCAL REGIONAL RECREATION AREA

       WHEREAS, the Wildlife Conservation Board (WCB) carries out a program which includes
the development of facilities in cooperation with local agencies for public access to hunting, fishing,
or other wildlife-oriented recreation; and

      WHEREAS, the District is seeking funds for fishing pier and restroom improvements at
Temescal Regional Recreation Area; and

       NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay
Regional Park District hereby:

   1. Approves the filing of application of up to $360,000 for state and federal grant funds to the
      California Wildlife Conservation Board (WCB) for fishing pier and restroom improvements
      at Temescal Regional Recreation Area; and

   2. Appoints the General Manager or Assistant General Manager of Finance and Management
      Services as agent of the APPLICANT to conduct all negotiations and execute and submit all
      documents, including, but not limited to, Applications, contracts, amendments, payment
      requests, and compliance with all applicable current state and federal laws and perform
      such acts which may be necessary for the completion of the aforementioned Project.

   3. Authorizes entering into a lease or other recorded document to ensure the State’s interest
      in maintaining the long-term operation of the project; and

   4. Agrees to operate and maintain the project upon completion; and

   5. Authorizes the Chief Financial Officer or Budget Manager to amend the current year’s
      budget, without further Board action, upon receipt of the executed grant contract from
      the Grants Manager. The budget amendment will include an increase in budgeted revenue
      and a corresponding increase in appropriation for the amount stipulated in the grant
      contract.

       Moved by Director                     , seconded by Director                     , and adopted
       th
this 14 day of August, 2012, by the following vote,

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              v.     Authorization to Apply for Federal Grant Funds for Campground
                     Improvements: Del Valle State Recreation Area     (Rasmussen/Collins)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize an application to the
California Department of Parks and Recreation for federal grant funds from the Land and Water
Conservation Fund for campground improvements at Del Valle State Recreation Area.

REVENUE/COST

This action proposes a grant application of approximately $120,000 to the Land and Water
Conservation Fund. The total estimate for the cost of replacing a restroom building is
approximately $400,000. This project will not increase the operational cost of the District.

BACKGROUND

Federal grant funds through the California Department of Parks and Recreation from the Land
and Water Conservation Fund are allotted annually to the California Department of Water
Resources. The Department of Water Resources operates the reservoir at Del Valle. Through
this partnership, the Department has agreed to assign both its 2011 and 2012 grant allotment to
the District for replacement of a restroom building in the Del Valle Campground.

The Del Valle Campground is one of the District’s most popular recreational facilities. The
District is seeking funds to replace the existing restroom near campsite #39 in the campground.
This building is 35 years old and the exposed wood timber construction is subjected to
weathering and decay; it is in need of replacement. The building will be replaced with a precast
concrete structure similar to the restroom near campsite #52, which was replaced a few years
ago.

ALTERNATIVES

No alternatives are recommended.
                              EAST BAY REGIONAL PARK DISTRICT

                                  RESOLUTION NO.: 2012 – 08 -

                                           August 14, 2012

            AUTHORIZATION TO APPLY FOR FEDERAL GRANT FUNDS FOR
          CAMPGROUND IMPROVEMENTS: DEL VALLE STATE RECREATION AREA

        WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a
federal Land and Water Conservation Fund Grant-In-Aid program, providing Matching funds to
the State of California and its political subdivisions for acquiring lands and developing Facilities for
public outdoor recreation purposes; and

       WHEREAS, the California Department of Parks and Recreation is responsible for
administration of the program in the State, setting up necessary rules and procedures governing
Applications by local agencies under the program; and

         WHEREAS, said adopted procedures established by the State Department of Parks and
Recreation require the APPLICANT to certify by resolution the approval of Applications and the
availability of eligible Matching funds prior to submission of said Applications to the State; and

        WHEREAS, the proposed Campground Improvements at Del Valle State Recreation Area
is consistent with the most recent California Outdoor Recreation Plan (CORP); and

      WHEREAS, the Project must be compatible with the land use plans of those jurisdictions
immediately surrounding Project;

       NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay
Regional Park District hereby:

   1. Approves the filing of an Application for Land and Water Conservation Fund assistance;
      and

   2. Agrees to abide by SECTION 6(F)(3) of Public Law 88-578 which states “No property
      acquired or developed with assistance under this section shall, without the approval of
      the National Secretary of the Interior, be converted to other than public outdoor
      recreation uses. The Secretary shall approve such conversion only if he finds it to be in
      accord with the then existing comprehensive statewide outdoor recreation plan and only
      upon such conditions as he deems necessary to assure the substitution of other
      recreation properties of at least equal fair market value and of reasonably equivalent
      usefulness and location.”

   3. Certifies that said agency has Matching funds from eligible source(s) and can finance 100
      percent of the Project, which up to half may be reimbursed; and

   4. Certifies that the Project is compatible with the land use plans of those jurisdictions
      immediately surrounding the Project; and
   5. Appoints the General Manager or Assistant General Manager of Finance and Management
      Services as agent of the APPLICANT to conduct all negotiations and execute and submit
      all documents, including, but not limited to, Applications, contracts, amendments,
      payment requests, and compliance with all applicable current state and federal laws and
      perform such acts which may be necessary for the completion of the aforementioned
      Project.

        BE IT FURTHER RESOLVED, that the Chief Financial Officer or Budget Manager is
hereby authorized to amend the current year’s budget, without further Board action, upon
receipt of the executed grant contract from the Grants Manager. The budget amendment will
include an increase in budgeted revenue and a corresponding increase in appropriation for the
amount stipulated in the grant contract.

        Moved by Director                     , seconded by Director              , and adopted
this 14th day of August, 2012, by the following vote,

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              w.      Authorization to Award a Change Order to Prepare Engineering Design
                      and Construction Documents for the Restoration and Repair of a Section
                      of Wildcat Creek: Tilden Golf Course/Tilden Regional Park
                                                                       (Rasmussen/Collins)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the award of Change
Order #1 in the amount of $133,188 to Restoration Design Group of Berkeley (RDG), CA to
prepare engineering design and construction documents and provide biological monitoring and
reporting for the restoration and repair of sections of Wildcat Creek within the golf course area
of Tilden Regional Park.

REVENUE/COST

Under the provisions of the Stafford Act and the Federal Emergency Services Administration
(FEMA) Guidelines, the actual costs of federal emergency repair projects are fully reimbursable
provided they are constructed in accordance with the FEMA approved scope of work. The
proposed project is therefore based on expected FEMA reimbursement of 100% of project costs.

       PROPOSED SOURCE OF FUNDS
            Existing Capital Project Budget for Resource Protection,
            Tilden Park Golf Course Repairs
            CIP No. 547400                                               $      780,000
            Encumbrances and Expenditures to date                               237,521
            Construction Total                                                  428,651
            FUNDS AVAILABLE                                              $      113,828

       PROPOSED USE OF FUNDS
            Existing Restoration Design Group Contract                   $      129,660
            Existing Contingency                                                 32,415
            Proposed Encumbrance                                                100,723
            Consultant Contract Total                                    $      262,798

       FUNDS AVAILABLE FOR STEWARDSHIP OVERSIGHT                         $       13,105
BACKGROUND

On August 10, 2010, the East Bay Regional Park District’s Board of Directors awarded a contract
to Restoration Design Group in the amount of $129,660 to develop plans suitable for bidding
and construction, obtain necessary permits and provide monitoring during construction, including
biological monitoring of endangered or threatened species (Resolution 2010-8-207). The
following $133,188 in additional unanticipated work is necessary to complete the project, and
will cover the following expenses: design and testing of sediment basin borrow site (reuses dirt
already in the creek and clears sediment from the pond), permit fees (no markup was paid on
required permit fees), additional biological monitor time (as required by permits, this is extended
to cover the entire time of construction), and post construction permit reporting (conditioned
by the project permits). The award of this change order is necessary to comply with FEMA grant
conditions for award of construction contract proposed under separate action in this Board
packet.

ALTERNATIVES

No alternative is recommended.
                            EAST BAY REGIONAL PARK DISTRICT

                                RESOLUTION NO.: 2012 – 08 -

                                        August 14, 2012

       AUTHORIZATION TO AWARD A CHANGE ORDER TO PREPARE ENGINEERING
          DESIGN AND CONSTRUCTION DOCUMENTS FOR THE RESTORATION
                  AND REPAIR OF A SECTION OF WILDCAT CREEK:
                   TILDEN GOLF COURSE/TILDEN REGIONAL PARK

        WHEREAS, on August 10, 2010, the East Bay Regional Park District’s Board of Directors
awarded a contract to Restoration Design Group in the amount of $129,660 to develop plans
suitable for bidding and construction, obtain the necessary permits and provide monitoring
during construction including biological monitoring of endangered or threatened species
(Resolution 2010-8-207); and

        WHEREAS, the following $133,188 in additional unanticipated work is necessary to
complete the project: design and testing of sediment basin borrow site, permit fees, additional
biological monitor time, and post construction permit reporting; and

      WHEREAS, Wildcat Creek has been deemed eligible for assistance from the Federal
Emergency Management Agency; and

        WHEREAS, the anticipated construction will restore creek banks, vegetation and habitat;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorize a change order in the amount of $133,188 to
Restoration Design Group for a total contract amount of $262,798; and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and to
do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

      Moved by Director                      , and seconded by Director                    , and
                th
approved this 14 day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                       AGENDA
                                   REGULAR MEETING
                                  BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.       BUSINESS BEFORE THE BOARD

         1.    CONSENT CALENDAR

               x.     Acceptance of the East Bay Regional Park District First Quarter 2012
                      Unaudited Financial Statements                      (Spaulding /Collins)

RECOMMENDATION

The General Manager and the Board Finance Committee (by unanimous vote) recommend that
the Board of Directors accept the East Bay Regional Park District Unaudited Financial
Statements for the quarter ending March 31, 2012.

REVENUE/COST

There is no revenue/cost impact associated with the acceptance of the report.

BACKGROUND

This report summarizes the District’s preliminary unaudited revenues and expenditures at the
end of the first quarter of 2012, and compares 2012 first quarter financial activities with the
first quarter of 2011. The focus of this agenda statement is an analysis of the General Fund
revenues and expenditures, since the General Fund accounts for the most significant portion of
the District’s operations. The following March 31, 2012 and 2011 financial statements are
included:

        Unaudited General Fund Comparative Statement of Revenues and Expenditures
         (Attachment A)
        Unaudited Other Governmental Funds Comparative Summary Statement of Revenues
         and Expenditures (Attachment B)
        Unaudited General Fund and Special Revenue Funds Comparative Statement of
         Expenditures by Division (Attachment C)
        Statement of Contingency Activity and Ending Balances (Attachment D)

                                  General Fund Revenues

As of March 31, 2012, the District received approximately $2.1 million in General Fund revenue
(excluding transfers in), a decrease of $6.8 million, $6.6 million of which is attributed to the
timing difference in the receipt of property tax.
      Normally Alameda County’s first property tax payment of the year is received in March
       and included in the first quarter revenue. In 2012, Alameda County’s first payment was
       received in April, and thus not included in the first quarter revenue. The first payment
       of 2012, once received, was comparable to the prior year in amount.
      Interest revenues appear to have decreased due to the timing of an accounting entry.
       Interest revenues for Q1 2012 are comparable to 2011 for the same time period.
      Charges for services decreased compared to last year due to 2011 timing of accounting
       entry reversing the prior year deferred revenue related to EBMUD contract.
      Property usage revenues were higher than last year due a variety of items, including
       receipt timing and new Dumbarton Quarry royalties.
      Transfers in were higher in 2012 due to augmentation from Fund 259 (ECCC HCP
       Properties). Revenue earned from wind turbine and cell tower leases on properties
       purchased in partnership with the East Contra Costa County Habitat Conservation
       Program are to be used in part to maintain those properties, including supporting staff
       at Vasco Corridor.

                                General Fund Expenditures

Total expenditures as of March 31, 2012 were $18.5 million, approximately $2.7 million higher
than in 2011, primarily due to a timing difference in the seventh payroll of the year.

      Personnel costs increased by $2.6 million or 20% from the prior year. The 2012
       increase is related to the timing of the seventh payroll of the year, which occurred on
       March 31st in 2012, but not until April in 2011. Other contributing factors to the
       increase were benefit costs, including an increase in the workers’ compensation rate
       effective January 1, 2012.
      Supplies and Services increased a net of $144,000. Operating service expenditures
       increased almost across the board, primarily for repairs and maintenance services, and
       increased utility costs for garbage, water and electricity.
      Other Uses increased a net $1.0 million from prior year. Transfers out of General Fund
       increased $670,000 in 2012, largely due to one-time appropriations for the District-wide
       paving program. Intra-District charges for the major equipment replacement fund also
       increased as a result of one time additional appropriations.

              Revenues and Expenditures for Other Governmental Funds
             (Special Revenue Funds, Project Funds, Debt Service Funds)

Special revenue funds revenue and expenditures decreased in 2012. This was primarily due to
the timing of property tax revenues, which were not received until April. Expenditure
decreases were related to reduced Measure WW local agency grant reimbursements. Measure
CC budgeted transfers out increased by $0.8 million in 2012 -- for the Bay Trail extension at Pt.
Pinole and for a project to remove pine seedlings at Sibley/Claremont.

Project fund expenditures and revenues increased in the first quarter of 2012. Expenditure
increases were primarily related to the construction of the Big Break Visitor’s Center at the
Delta, as well as the purchases of the Affinito property and Vaquero Farms. The increased
revenues were grant funds received for the property purchases.
Debt service funds show decreased revenue and expenditures in the first quarter of 2012. The
decrease in revenue is due to the timing of the property tax revenue payment. Expenditure
decreases were due to reduced Measure AA debt service costs.

       Expenditures by Division for General Fund and Special Revenue Funds

A Comparative Statement of Expenditures by Division in the General Fund and Special Revenue
Funds is provided as Attachment C. This statement summarizes expenditures by operating
divisions and departments, with comparisons between current year and prior year.

In the first quarter of 2012, expenditures increased in almost all divisions, primarily due to the
fact that the seventh pay period in 2012 occurred in March, whereas in 2011 the seventh pay
period occurred in April.

The largest increase in expenses was in the Operations Division. In addition to increased
personnel costs, Operations Division expenditures were also higher in MAST due to major
equipment replacement fund charges for the purchase of a new loader / backhoe. In the
Interpretation and Recreation Unit, increased expenses were related to the opening of the new
Big Break Visitors Center at the Delta.

Finance and Management Services had significantly lower expenditures in 2012. This was
related to Measure WW local agency grant payments, which decreased from the first quarter
2011 amount.

Public Safety Division’s expenditures increased dramatically, primarily due to increased
personnel costs.

                            Contingency Account Expenditures

The Statement of Contingency Activity and Ending Balances are included as Attachment D. This
statement provides information related to items funded through budget transfers from the
three contingency accounts: Board-General, General Manager, and Maintenance and
Operations. The contingency funds are budgeted into a general account and then transferred,
based upon District policy, to specific operating accounts for unanticipated expenditures.
                                                                     East Bay Regional Park District                                                      Attachment A
                                                   Preliminary Comparative Statement of Revenues and Expenditures
                                                                             General Fund
                                                            For the periods ended March 31, 2012 and 2011




                                       Quarter Ended         Quarter Ended          Year to Date            Year to Date          Difference in              percent
                                         3/31/2012             3/31/2011               2012                    2011               Year to Date               change

REVENUES
Property Taxes                     $            57,780    $       6,690,658    $            57,780      $        6,690,658    $        (6,632,878)   1         -99.1%
Charges for Services                         1,221,907            1,561,873              1,221,907               1,561,873               (339,966)   2         -21.8%
Interest                                        95,979              141,538                 95,979                 141,538                (45,559)   3         -32.2%
Rents & Leases                                 393,298              271,432                393,298                 271,432                121,866    4          44.9%
Miscellaneous                                  350,483              209,869                350,483                 209,869                140,614    5          67.0%
TOTAL REVENUES                               2,119,447            8,875,370              2,119,447               8,875,370             (6,755,923)             -76.1%

OTHER FINANCING SOURCES
Transfers In / Contribution from              169,000               141,000                169,000                  141,000               28,000     6
TOTAL OTHER                                   169,000               141,000                169,000                  141,000               28,000                19.9%

TOTAL FINANCING SOURCES                      2,288,447            9,016,370              2,288,447               9,016,370             (6,727,923)             -74.6%

EXPENDITURES
PERSONNEL SERVICES
Salaries & Wages                             8,624,007            7,331,121              8,624,007               7,331,121             1,292,886                17.6%
Other Personnel Costs                        6,865,316            5,582,757              6,865,316               5,582,757             1,282,559                23.0%
TOTAL PERSONNEL SVC                         15,489,323           12,913,878             15,489,323              12,913,878             2,575,445     7          19.9%

SUPPLIES AND SERVICES
Operating Supplies                           1,147,253            1,136,135              1,147,253               1,136,135                11,118                 1.0%
Repairs/Maintenance Svc                        598,536              432,207                598,536                 432,207               166,329     8          38.5%
Professional Services                          491,085              529,774                491,085                 529,774               (38,689)               -7.3%
Utilities                                      377,790              304,301                377,790                 304,301                73,489     9          24.2%
Other Services                                 352,656              420,959                352,656                 420,959               (68,303)    10        -16.2%
TOTAL SUPPLIES/SVC                           2,967,320            2,823,376              2,967,320               2,823,376               143,944                 5.1%

CAPITAL OUTLAY
Equipment                                      21,237                 7,805                 21,237                    7,805               13,432     11
TOTAL CAPITAL OUTLAY                           21,237                 7,805                 21,237                    7,805               13,432               172.1%


TOTAL EXPENDITURES                          18,477,880           15,745,059             18,477,880              15,745,059             2,732,821                17.4%

OTHER USES
Inter-agency Agreements                        327,931              200,000                327,931                 200,000               127,931     12         64.0%
Intra-district Charges                       1,488,523            1,234,998              1,488,523               1,234,998               253,525     13         20.5%
Operating Transfers Out                      5,321,007            4,654,103              5,321,007               4,654,103               666,904     14         14.3%
TOTAL OTHER USES                             7,137,461            6,089,101              7,137,461               6,089,101             1,048,360                17.2%

TOTAL USES                                  25,615,341           21,834,160             25,615,341              21,834,160             3,781,181                17.3%
EXCESS (DEFICIENCY) OF FINANCING
SOURCES OVER USES           $    (23,326,894)            $      (12,817,790)    $      (23,326,894)    $       (12,817,790)   $      (10,509,104)               82.0%


1 The first Alameda County property tax payment is usually received in March and included in Q1 revenue. In 2012 it was not received until April.
2 Charges for services revenue appears decreased, due to EBMUD accrual in 2011. Park fees charges for services have increased in Q1 2012.
3 Interest revenue decrease is due to timing of year-end accounting entries. Actual interest is similar to prior year.
4 Revenue from communication towers increased by $50,000 due to timing of receipt. Revenue increased $63,000 related to the Dumbarton Quarry agreement.
5 In 2012, miscellaneous revenues were higher due to 2011 damage recoveries from the Dubai Star oil spill and penalties paid in 2012.
6 Transfers in increased in 2012 due wind turbine and cell tower revenue from the properties aquired in partnership with the ECCC HCP.
7 Salary costs increased primarily due to one additional payroll that was included in Q1 of 2012 and not until Q2 in 2011.
8 Repairs & Maintenance services expenditures increased in various areas, including grazing, and information services for the purchase of a new server.
9 Utility costs increased due to higher water, garbage and electricity bills in 2012.
10 Other services decreased in several areas, including investment fees, late fees, and HR paid training.
11 Vehicle purchase expense decreased slightly due to the timing of vehicle replacement.
12 Interagency payments increase was a refund of under-expended funds to Port of Oakland for Middle Harbor under the final year's contract.
13 Intra-district charges for the major equipment replacement fund were increased to pay for a one-time budget appropriation.
14 Operating transfers out increased as per the adopted 2012 budget for projects such as district-wide paving and ADA projects.
                                                                 East Bay Regional Park District                                     Attachment B
                                               Preliminary Comparative Statement of Revenues and Expenditures
                                                                  Other Governmental Funds
                                                        For the periods ended March 31, 2012 and 2011




                                               Quarter Ended       Quarter Ended        Year to Date          Year to Date    Difference in           %
                                                 3/31/2012           3/31/2011             2012                  2011         Year to Date          change

Special Revenue Funds
Total Revenues*                                      $146,384      $      772,449           $146,384      $        772,449        ($626,065)   1    -81%
Total Expenditures**                                $7,869,671     $    8,137,157           7,869,671            8,137,157         (267,486)   2     -3%

Revenues Over (Under) Expenditures             $    (2,485,354)    $    1,263,449     $    (7,723,287)    $     (7,364,708)   $    (358,579)         5%


 1 Decreased revenue is due to timing of property tax revenues received after close of Q1 in 2012. Also interest allocation for Q1 is not yet complete.
 2 Measure WW Local Grant Program (Fund 270) expenditures decreased by $1.3 million. Budgeted transfers out increased by $.8 million for
   extending the Bay Trail at Point Pinole and for removing pine seedlings at Sibley/Claremont.




Project Funds
Total Revenues*                                    $15,584,327     $   12,509,013      $   15,584,327     $     12,509,013    $   3,075,314    3     25%
Total Expenditures**                                $9,667,622     $    5,045,223           9,667,622            5,045,223        4,622,399    4     92%

Revenues Over (Under) Expenditures             $     5,916,705     $   11,969,570     $     5,916,705     $      7,463,790    $ (1,547,085)         -21%


 3   Increase in grants for purchases of Affinito property and Vaquero Farms. Increased transfers in from 101 for paving and other projects.
      Interest allocation for the quarter is not yet complete, so this will increase revenues further.
 4   Project expenditures vary depending on timing of activities and payments. Q1 2012 expense increases included purchase of the Affinito property
     at Black Diamond and Vaquero Farms, and construction costs related to completion of Big Break Visitor's Center at the Delta.




Debt Service Funds
Total Revenues*                                     $1,187,490     $    3,005,652      $    1,187,490     $      3,005,652    $ (1,818,162)    5    -60%
Total Expenditures**                                $3,740,080     $    4,270,641           3,740,080            4,270,641         (530,561)   6    -12%

Revenues Over (Under) Expenditures             $    (2,552,590)    $   16,570,269     $    (2,552,590)    $     (1,264,989)   $ (1,287,601)         102%



 5   Revenue from debt tax levy $1.8 million lower due to timing of receipt of property tax revenues after March 31.
 6   Expenditures decreased in 2012 due to scheduled decrease in Measure AA debt service.

 * including transfers in
 ** including transfers out
                                                                   East Bay Regional Park District                                                    Attachment C
                                                    Preliminary Comparative Statement of Expenditures by Division
                                                                       All Governmental Funds
                                                                   For the periods ended March 31,
                                                                            2012 and 2011



                                                 Quarter Ended          Quarter Ended            Year to Date         Year to Date        Difference in           %
                                                   3/31/2012             3/31/2011                  2012                 2011             Year to Date          Change

Executive & Legislative
Board of Directors                              $         41,572      $         54,585       $          41,572    $          54,585   $          (13,013)   1    -31%
General Manager                                           354,401               323,700                354,401              323,700               30,701    2      9%
Total Executive & Legislative                   $        395,973      $        378,285       $         395,973    $         378,285   $           17,688           4%

District-Wide Support Services
Legal Division                                  $         246,535     $        247,317       $          246,535   $         247,317   $             (782)          0%
Finance and Management Services Division                5,395,869     $      6,343,292                5,395,869           6,343,292             (947,423)   3    -18%
Human Resources Division                                  448,946     $        398,015                  448,946             398,015               50,931    4     11%
Public Affairs Division                                   636,641     $        551,580                  636,641             551,580               85,061    5     13%
Total District Wide Support                     $       6,727,991     $      7,540,204       $        6,727,991   $       7,540,204   $         (812,213)        -12%

Operations Division
Park Operations Department                      $      7,003,751      $      6,110,620       $        7,003,751   $       6,110,620   $          893,132    6     13%
Maintenance and Skilled Trades Dept             $      2,459,361      $      2,071,636       $        2,459,361   $       2,071,636   $          387,725    7     16%
Interpretive and Recreation Svcs Dept           $      1,995,701      $      1,672,834       $        1,995,701   $       1,672,834   $          322,867    8     16%
Total Operations                                $     11,458,813      $      9,855,090       $       11,458,813   $       9,855,090   $        1,603,723          14%

Planning/Stewardship & Development Division
Planning and Stewardship Department      $              1,079,317     $        916,761       $        1,079,317   $         916,761   $          162,556    9     15%
Design and Construction Department       $                 16,961     $          2,878       $           16,961   $           2,878   $           14,083    #     83%
Total Planning/Stewardship & Dev.        $              1,096,278     $        919,639       $        1,096,278   $         919,639   $          176,639          16%

Land Division                                   $        550,632      $        435,968       $         550,632    $         435,968   $          114,664    #     21%

Public Safety Division
Administration                                  $       1,439,464     $      1,319,764       $        1,439,464   $       1,319,764   $          119,701    #      8%
Police Department                               $       2,394,266     $      1,767,339       $        2,394,266   $       1,767,339   $          626,926    #     26%
Fire Department                                 $         822,659     $        700,877       $          822,659   $         700,877   $          121,782    #     15%
Total Public Safety                             $       4,656,389     $      3,787,980       $        4,656,389   $       3,787,980   $          868,409          19%

 1 Expenditures were higher in 2011 related to consultant payments in January 2011.

 2 Increased expenditures are due primarily to the timing of payroll - one additional pay period was included in Q1 of 2012.

 3 Decreased expenditures in Finance & Management Services for Measure WW local grant payments compared to 2011.

 4 Increased expenditures in payroll due to additional payroll in Q1 of 2012, and expenses related to employee retirement.

 5 Increased expenditures in Public Affairs are primarily due to additional payroll in Q1 of 2012.

 6 Park Operations expenditures increased primarily in personnel costs due to additional payroll.

 7 MAST costs increased due to additional payroll, as well as major equipment replacement fund charges.

 8 Interp & Rec costs increased due to additional payroll, as well as expenditures for the Big Break Visitors Center at the Delta.

 9 Increased expenditures in Planning & Stewardship are primarily personnel costs due to additional payroll.

 10 Increased expenditures in Design & Construction are for cell phone service and replacement of printing equipment.

 11 Increased expenditures in Land are personnel costs due to additional payroll, and filled vacancies.

 12 Expenditures increased in Public Safety due to the additional payroll, and increased CalPERS retirement contribution costs.

 13 Expenditures increased in Public Safety due to the additional payroll, and increased CalPERS retirement contribution costs.

 14 Expenditures increased in Fire Department due to the additional payroll, and increased payments to the major equipment replacement fund.
                                            East Bay Regional Park District   Attachment D
                                                  Contingency Funds
                                                  at March 31, 2012
DATE          DESCRIPTION                                                          AMOUNT
BOARD CONTINGENCY

              2012 APPROPRIATION                                               $     87,180


              USE OF FUNDS
1st Quarter   Funding for AFSCME job fair                                      $        500
2nd Quarter
3rd Quarter
4th Quarter
              TOTAL FUNDS USED                                                          500


              BALANCE REMAINING                                                $     86,680



GENERAL MANAGER CONTINGENCY

              2012 APPROPRIATION                                               $    138,920


              USE OF FUNDS
1st Quarter   none
2nd Quarter
3rd Quarter
4th Quarter
              TOTAL FUNDS USED                                                               0


              BALANCE REMAINING                                                $    138,920



MAINTENANCE AND OPERATIONS CONTINGENCY

              2012 APPROPRIATION                                               $    101,090


              USE OF FUNDS
1st Quarter   Comm. equip. for Quagga Mussell, Point of Sale connectivity      $     10,000
2nd Quarter
3rd Quarter
4th Quarter
              TOTAL FUNDS USED                                                        10,000


              BALANCE REMAINING                                                $     91,090
                          EAST BAY REGIONAL PARK DISTRICT

                              RESOLUTION NO.: 2012 – 08 -

                                       August 14, 2012

    ACCEPTANCE OF QUARTERLY UNAUDITED FINANCIAL STATEMENTS FOR THE
   EAST BAY REGIONAL PARK DISTRICT FOR THE PERIOD ENDING MARCH 31, 2012


       WHEREAS, the Finance Department prepares Quarterly Unaudited Financial Statements
and presents the results to the Board Finance Committee; and

       WHEREAS, the Quarterly Unaudited Financial Statements help inform the Board of
Directors, public and District management of the financial position of the District; and

      WHEREAS, on June 26, 2012, the Board Finance Committee reviewed the Quarterly
Unaudited Financial Statements for the period ending March 31, 2012, and unanimously
recommended its favorable consideration by the Board of Directors;

       NOW THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby accepts the Quarterly Unaudited Financial Statements for the
period ending March 31, 2012; and

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

       Moved by Director               , seconded by Director          , and adopted this 14th
day of August, 2012 by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              y.      Authorization for Budgetary Closure of Completed Projects and Related
                      Amendments to the 2012 Budget                    (Rubaloff/Collins)

RECOMMENDATION

The General Manager and the Board Finance Committee (by unanimous vote) recommend that
the Board of Directors authorize the budgetary closure of 70 completed projects and related
adjustments to the 2012 budget as needed to address projects that may either be over or under
budget.

REVENUE/COST

Exhibits A, B, D and E list the 70 projects proposed for closure. The completed projects include
development, acquisition, OTA and local grants. The exhibits include excess/deficient funding for
each project and where excess/deficient funds will be moved to/from.

Of the 70 projects being closed, three have deficient funding for a total of $20,294. To the extent
possible, excess expenditures are offset by projects coming in under budget with the exception
of two projects (237900 & 238000), requiring an additional $4,013 appropriation from Measure
AA Morgan Territory allocation area.

Remaining excess funding amounts are returned to the original funding source for use by other
Board approved projects. The net unexpended appropriations to be returned or redistributed
are:

       Measure AA Bond & Bond Interest              $   97,951
       Measure WW                                       48,407
       Designated for Land Fund                        197,931
       Assigned Land Acquisition Fund                1,210,000
       General Fund                                  1,171,509
                                   Total            $2,725,798

Some Land-related projects also earned escrow interest revenue with a combined total of $3,008
which will be held in the Designated Land Acquisition project, available for future appropriation.
Additionally, a correction to interest allocation identified as part of the Measure AA clean-up is
required. In 1996, a large sum of interest was added to the Martinez allocation area via Board
action, in anticipation of a future acquisition project appropriation. As of today, $617,712 in
interest within the Martinez allocation area remains unappropriated to a project. This amount
will be returned to the Measure AA acquisition interest balance.

All of the project adjustments authorized by this action are accounting corrections only, and are
necessary to reconcile completed projects and accounts. There are no new appropriations for
expenditure, or new construction or acquisition costs authorized or associated with this action
except for the $4,013 mentioned above.

BACKGROUND

This report identifies multi-year projects proposed for closure and removal from the District’s
capital and project budget schedules. This procedure removes projects from the list of active
projects thereby preventing any further charges. Exhibits A, B, D and E attached describe in
detail each project proposed for closure, including the project name, location, budget, total
expenditures, and balances.

Exhibit A lists 29 development projects that are being closed. These closures will release $1.1
million in excess funds, most of which will be returned to the General Fund.

Exhibit B lists 17 acquisition projects that are being closed. These closures will release $1.6
million in excess funds, most of which will be returned to the 333 (Capital Project) fund balance
committed for land acquisition.

Exhibit C, previously presented to the Board, has been determined to be redundant, and
eliminated. This project closure action was related to the use of Measure AA funding from
several allocation areas to complete the costly Breuner property acquisition in 2008. This
schedule was presented as a follow-up Board action and was initially believed to be needed to
meet the dictates of Board resolution 2008-5-120, the Authorization to Appropriate and
Transfer Funds for the Acquisition of Fee Interest in Real Property from Don and Lonne Carr
and Bay Area Wetlands, LLC (Breuner Marsh): Point Pinole Regional Shoreline (attached).
Based on further review, it has been determined that the direction and authorization provided to
the General Manager in that resolution was sufficient to sanction the administrative tasks related
closure of this acquisition project, as prescribed in the original Board action. This acquisition
project has been completed and is now closed. Subsequent restoration and trail development
work at the site is and will be completed under other project accounts and funding sources.

Exhibit D lists 21 Other-Than-Asset (OTA) projects that are being closed. This will release is
$66,000 in excess funds, most of which will be returned to the General Fund.

Exhibit E lists 3 Measure AA local grant projects that will be closed. The resulting $64,598 in
excess funding from 300072 (Rollingwood) will be transferred to 539700 (Atlas Road Bridge).

The budgetary closure of a project requires the balancing of funds to ensure that the projects
which were over budget are completely funded. This balancing is accomplished by applying
funding from other projects that finished under budget. Consistent with past practice, every
effort is made to offset project overages from available funding within the same funding source
and the same project area. In certain instances, staff is requesting the transfer of unused funds
into another project. These transfers are specifically described in the attachments. Remaining
unused funds will be returned to the originating source and become available for appropriation
by the Board in the future.

ALTERNATIVES

No alternatives are recommended.
                            EAST BAY REGIONAL PARK DISTRICT

                                RESOLUTION NO.: 2012 – 08 -

                                         August 14, 2012

    AUTHORIZATION FOR BUDGETARY CLOSURE OF COMPLETED PROJECTS AND
                RELATED AMENDMENTS TO THE 2012 BUDGET

         WHEREAS, projects are unique in terms of budget appropriations due to the fact that
appropriations may be made in one fiscal year and the expenditures may occur over multiple
fiscal years; and

        WHEREAS, the final budgetary closure of completed projects sometimes requires an
adjustment to the original appropriation to account for variances between initial estimates and
actual project expenditures; and

       WHEREAS, a variety of funding sources may have been transferred into the project fund
to accomplish a specific project; and

       WHEREAS, in the event funds were not fully expended on a project an action must be
taken to return the remaining budget appropriation to the original funding source available for
future appropriation, except when escrow interest was earned during the acquisition process,
the earned interest will remain in the capital fund for future land acquisition appropriation; and

         WHEREAS, a correction to Measure AA interest allocation in the amount of $617,712
identified as part of the reconciliation will be returned to the Martinez allocation area; and

       WHEREAS, the Board Finance Committee reviewed the recommended closures and
additional appropriations at their meeting on May 22, 2012, and unanimously recommended
favorable consideration of this item by the Board of Directors;

        NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay
Regional Park District hereby authorizes the closure of capital projects identified on the attached
Exhibits A, B, D, E; and

        BE IT FURTHER RESOLVED, that in cases where there are unexpended funds remaining,
these funds shall be transferred to the over expended project as indicated on the attached
Exhibits A, B, D, E or returned to the originating fund; and

        BE IT FURTHER RESOLVED, that the General Manager and the Chief Financial Officer
are hereby authorized and directed, on behalf of the District and in its name, to execute and
deliver such documents and to do such acts as may be deemed necessary or appropriate to
accomplish the intentions of this resolution.
        Moved by Director                   , seconded by Director   and adopted
this 14th day of August 2012, by the following vote:

FOR:

AGAINST:
ABSENT:
ABSTAIN:
Development Project Closure
                                                                           Total          Total                                                         Remaining
Line Project         Park Location                  Description           Budget       Expenditure    Grant       Bond       District       Other        Balance                                  Note
 1    104006 Arroyo del Valle            ADV Youth Camp                     60,000               -            -          -     60,000               -      60,000 excess to General Fund (project cancelled)
 2    104801 Big Break                   Big Break Visitor Center         3,589,000     3,589,000    3,589,000           -              -           -            - project completed
 3    104802 Big Break                   Big Break Visitor Center         2,042,874     2,042,874    1,919,867           -    123,007               -            - project completed
 4                                    Arroyo Del Valle Waste Mgmt
      114800 Camp Arroyo Recreation Area                                   200,000        200,000     200,000            -              -           -            - project completed
 5    115300 Bishop Ranch                Bishop Ranch/Boundary Fence       100,000         99,922             -   100,000               -           -          78 excess to General Fund
 6    118601 Sunol/Ohlone Wilderness Fence/Water Improvements               75,000         75,000             -          -     75,000               -            - project completed
 7    120502 Del Valle                   Water Plant Improvements          459,152        459,152     459,152            -              -           -            - project completed
 8    122504 Roberts                     Barrier-Free Play Area-Roberts     13,578         13,579             -     3,519      10,058               -            - project completed
 9    122600 Hayward Shoreline           Baumberg Tract Bay Trail         1,087,151     1,087,144     895,588     191,562               1           -           6 excess to Measure AA
 10   128200 District-Wide               Replace Microwave Comm./Dist-W 1,065,000       1,055,186             -          -   1,065,000              -       9,814 excess to General Fund
 11   128201 District-Wide               Replace Microwave Comm./Dist-W    580,000        575,587             -          -    580,000               -       4,413 excess to General Fund
 12                                   Shade/Solar Heating for Pool
      136100 Camp Arroyo Recreation Area                                   147,000        142,559             -          -     47,000       100,000         4,441 excess to General Fund
 13   136600 Kennedy Grove               Replace Restroom                  240,359        240,359     225,924            -     14,435               -            - project completed
 14   137700 Big Break                   Bridge & Trail Construction       826,170        826,170     825,636            -        534               -            - project completed
 15   145100 Garin                       Replace Fencing at Gelderman              -             -            -          -              -           -            - project completed
 16   146800 Brooks Island               Solar Panels                       60,049         55,965             -    50,049      10,000               -       4,084 excess to General Fund
 17   146900 Carquinez Strait            Lighting Replacement               71,402         71,402             -    58,096      13,306               -            - project completed
 18   147400 Iron Horse Regional Trail   IHT Feasbl Stdy-DubBART/StaRta     55,861         55,861      37,500      18,361               -           -            - project completed
 19   148400 District-Wide               Clean Air Vehicle Purchase        110,859        110,859      24,137            -     86,721               -            - project completed
 20   148800 Oyster Bay                  WMAC Landscape Improvements               -             -            -          -              -           -            - project completed
 21   148900 Miller-Knox                 Install Play Area                 123,017        123,017             -          -     23,017       100,000              - project completed
 22   149900 Miller-Knox                 Ferry Point Lighting               91,904         91,592             -    11,904      80,000               -         312 excess to General Fund
 23   150600 Tilden                      Rebuild Group Camp Structures     573,506        589,786             -          -     25,000       548,506       (16,281) need addt'l Gen Fund-insurance paid in full minus deductible
 24   170300 District-Wide               Helicopter Lease/Purchase        3,558,000     2,644,786             -          -   3,558,000       70,938       984,152 excess plus $70,938 of interest to General Fund
 25   170501 Tilden Nature Area          Little Farm Improvements           57,674         57,217             -          -     57,674               -         457 excess to General Fund
 26   170600 District-Wide               Base Radio Station Upgrade        186,500        171,238             -          -    186,500               -      15,262 excess to General Fund
 27   172100 Mobile Visitor Center       Mobile Visitor Center             149,562        146,918             -          -    149,562               -       2,644 excess to General Fund
 28   172500 District-Wide               Residence Building Improvement      7,500          7,239             -          -      7,500               -         261 excess to General Fund
 29   173300 Tilden Nature Area          Replace Deck at Tilden Nat Ctr    132,000        130,185             -          -    132,000               -       1,815 excess to General Fund
                                                                                                                                              Total     1,071,458


                                                                                                                                                         1,087,733 excess funds to General Fund
                                                                                                                                                                6 excess funds to Measure AA
                                                                                                                                                           (16,281) redistribute from General Fund excess
                                                                                                                                   Summary Total         1,071,458




                                                                                                     2012 Project Closures
                                                                                                          EXHIBIT A
Acquisition Project Closure
                                                                                                                                                                              Escrow
                                                                           Total         Total                                                                               Interest
Line   Project         Park Location               Description            Budget     Expenditures    Grant          Bond         District        Other         Balance        Earned                                   Comments
  1    200000 District-Wide             AA Revolving Fund                        -             -             -            -      810,000                 -       810,000                -   excess to Fund balance-Assigned to Land Acquisition
  2    203300 Point Pinole              Breuner / Point Pinole           8,830,155     8,632,224             -    6,431,439    2,398,716                 -       197,931                -   excess to Designated for Land Fund, adjustment of allocation areas
  3    210800 Miller Knox               Bray Oil                         2,945,973     2,545,973             -             -     400,000                 -       400,000                -   excess to Fund balance-Assigned to Land Acquisition
  4    213901 Bay Point Shoreline       Farrell / Bay Point Shoreline      118,302        61,921       13,662       104,640                 -           -         56,381            -       excess to Measure AA
  5    216800 Byron Vernal Pools        Souza III                        5,357,800     5,345,823    2,427,580       930,220                 -   2,000,000         11,977        1,603       excess to Meas AA Int, escrow interest to Designated Land Acq
  6                                      Almond/Briones Martinez Shor
       223800 Briones to Martinez Shoreline                                25,000         13,325             -       25,000                 -            -        11,675                -   excess to Measure AA Interest
  7    226900 Chabot to Garin Trail     Llama Lane/Chabot to Garin Trl     10,000          2,135             -       10,000                 -            -         7,865                -   excess to Measure AA & Measure AA Interest
  8    234300 Bay Area Ridge Trail      Bay Area Ridge Trail/Feeder 1      35,060         32,383      10,060         25,000                 -            -         2,678                -   excess to Measure AA
  9    235200 Black Diamond             Barron                           2,998,800     2,989,584    2,317,600       681,200                 -            -         9,216          139       excess to Meas WW, escrow int to Designated Land Acq project
 10    235700 Pleasanton Ridge          Owen                             4,022,500     4,020,224    1,000,000     2,022,500                 -   1,000,000          2,276        1,023       excess to Meas WW, escrow int to Designated Land Acq project
 11    236100 Black Diamond             Affinito                         2,289,450     2,282,588    2,011,500       277,950                 -            -         6,862                -   excess to Measure AA
 12    236300 Hayward Shoreline         City of Hayward                  1,562,340     1,561,035            -     1,460,460      101,879                 -         1,305            75      excess to Meas WW, escrow int to Designated Land Acq project
 13    236700 Brushy Peak               Farber Foundation                2,745,700     2,711,167    2,000,000             -      745,700                 -        34,533            22      excess to General Fund, escrow int to Designated Land Acq proj
 14    236800 Deer Valley               Li Fan/Deer Valley                241,500        237,240      99,000         43,500                 -     99,000           4,260          147       excess to Meas WW, escrow int to Designated Land Acq project
 15    237500 Vasco Caves               Vaquero Farms Inc                2,452,200     2,420,850    1,325,000       277,200                 -    850,000          31,350                -   excess to Measure WW
 16    237900 Morgan Territory          SMD-Galvin Ranch                  383,300        385,109     166,500         50,300                 -    166,500          (1,810)               -   require additional funding from Measure AA
 17    238000 Morgan Territory          SMD-Moss Rock                     423,300        425,503     184,500         54,300                 -    184,500          (2,203)               -   require additional funding from Measure AA
                                                                                                                                                    Total      1,584,296        3,008        1,587,304

                                                                                                                                                                               34,533       excess funds returning to General Fund
                                                                                                                                                                              197,931  excess funds returning to 230000 Designated for Land Fund (DSLF)
                                                                                                                                                                                       escrow interest earned to move to Designated for Land Escrow
                                                                                                                                                                                3,008 Interest (DLEI)
                                                                                                                                                                             1,210,000      excess funds returning to Fund balance-Assigned to Land Acq.
                                                                                                                                                                                97,438      excess funds returning to various park allocation in Meas AA
                                                                                                                                                                                48,407      excess funds returning to various park allocation in Meas WW
                                                                                                                                                                                (4,013) need addt'l Meas AA bond appropriation from Morgan Terr.
                                                                                                                                                             Summary Total   1,587,304




                                                                                                                 2012 Project Closures
                                                                                                                      EXHIBIT B
                                                                                       Exhibit C



                            EAST BAY REGIONAL PARK DISTRICT

                                RESOLUTION NO.: 2008-5- 120

                                           May 6,2008

 AUTHORIZATION T O APPROPRIATE A N D TRANSFER FUNDS FOR THE ACQUISITION
 OF FEE INTEREST I N REAL PROPERTY FROM D O N A N D LONNE CARR A N D BAY AREA
     WETLANDS. LLC (BREUNER MARSH): POINT PINOLE REGIONAL SHORELINE

       WHEREAS, the Board of Directors authorized negotiations with the owners of the Breuner
property by Resolution No. 1987-6- 187 approved on June 23, 1987; and

       WHEREAS, the Breuners subsequently sold their interest in the 217f acre property
adjacent t o Point Pinole Regional Shoreline t o Don Carr, et al. in 2000; and

      WHEREAS, District staff made considerable effort t o negotiate an agreement with the new
owners t o purchase the property but were unable t o reach agreement as t o compensation; and

       WHEREAS, by Resolution No. 2006-3-50 on March 7, 2006, the Board of Directors
adopted a Resolution of Necessity t o acquire the property by eminent domain for public
recreation, open space preservation, ecological preservation, public park and public trail purposes
and appropriated $1,000,000 for acquisition, staff time, legal and appraisal services. Prior Board
actions had authorized $360,155 t o fund expenses associated with this acquisition; and

        WHEREAS, by Resolution No. 2008-2-017, adopted February 5, 2008, an additional
$800,000 was appropriated t o increase the condemnation deposit per an updated appraisal and t o
pay for additional legal fees, court costs, staff time and expert witnesses; and

        WHEREAS, the eminent domain action proceeded t o trial where the District obtained a
jury verdict in the amount of $6,845,000 plus statutory costs and interest; and

      WHEREAS, under CEQA and the District's Environmental Review Manual, this project is
Categorically Exempt and therefore not subject t o preparation and processing of environmental
documentation; and

      WHEREAS, staff has recommended that this parcel be made an addition t o the Point Pinole
Regional Shoreline;

        NOW, THEREFORE, BE IT RESOLVED that, pursuant t o said verdict, the Board of
Directors of the East Bay Regional Park District hereby authorizes the General Manager t o
appropriate and transfer funds in the amount of $6,670,000 as follows: Designated Land
Acquisitions - Measure AA (CIP 229900BMA): $3,205,040; Designated Land Acquisitions -
Measure AA Interest (CIP229900BAAI): $707,244; prior condemnation deposit for Bay Trail 1
BIORAD (CIP224800BAAA): $359,000; Designated for Land Fund Balance (2730): $1,748,7 1 6;
                                                                                                                   Exhibit C



Resource Enhancement Program (RPO I I 0 & RPO 1 1 2): $650,000 t o Point PinoleIBreuner
(CIP203300) as shown on the attached Budget Change form, t o fund the following costs:

           Balance of Purchase Price
           Interest t o Seller
           District's Legal Fees and Court Costs
           Staff Time
                                      TOTAL

        BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed,
on behalf of the District and in its name, t o execute and deliver such documents and t o do such
acts as may be deemed necessary o r appropriate to accomplish the intentions of this resolution.

       Moved by Director Lane, seconded by Director Radke, and adopted this 6th day of May
2008 by the following vote:

FOR:          Directors Beverly Lane, Ted Radke, Carol Severin, Doug Siden, Nancy Skinner,
              Ayn Wieskamp.
AGAINST:      NONE.
ABSTAIN:      NONE.
ABSENT:       Director John Sutter.


                             CERTIFICATION
                             1, Allen Pulido, Clerk of the Board of Directors of the East Bay Regional Park District,
                             do hereby certify that the above and foregoing is a full, hue, and correct copy of
                             Resolution 2008-5-120 adopted by the Board of Directors at a regular meeting held on
                             May 6,2008.
                                                                                                                    Exhibit C

                                             EAST BAY REGIONAL PARK DISTRICT

                                                    B U D G E T C H A N G E FORM




              N E W APPROPRIATIONS                                               BUDGET TRANSFERS
 X     From Designated Fund Balance                              X   Between Projects
 X     From Another Fund                                             From Another Department


                LSE B U D G E T AC(                     AMOUNT               JCREASE B U D G E T ACCOIU N T                AMOUNT
-
 Account Name: Expense: Capital Project-                              Account Name: EXPENSE: Capital Project-
 Acquisition- Designated Acquisitions- Measure                        Land Acquisition-Point Pinole Breuner
 AA                                                                   Acquisition- Measure AA Eastshore Area

 Account # 333-6330-000-70101                       $    3,205,040    Account #: 333-6330-496-70101                        $ 2,92 1,284
 229900 BAAA- I00                                                     203300 BAAA - I 0 l
 Account Name: Expense: Capital Project-                              Account Name: EXPENSE: Capital Project-
 Acquisition- San Pablo Bay Trail-Biorad                              Land Acquisition-Point Pinole Breuner
 Acquisition- Measure A A                                             Acquisition- Measure AA Eastshore Area

 Account # 333-6330-60 1-70 lo/                     $     359,000     Account #: 333-6330-496-70101                        $    642,756
 224800 BAAA- I 0 I                                                   203300 BAAA - I00
 Account Name: Expense: Capital Project-                              Account Name: EXPENSE: Capital Project-
 Acquisition- Designated Acquisitions- Measure                        Land Acquisition-Point Pinole Breuner
 AA Interest                                                          Acquisition- Measure AA Interest

 Account # 333-6330-000-70101                                         Account #: 333-6330-496-70101                        $    707,244
 229900 BAAI- I00                                   $     707,244     203300 BAA1 - 100
 Account Name: Expense: Mitigation Fund-                              Account Name: EXPENSE: Capital Project-
 Environmental Review- Eastshore -REP Berkeley                        Land Acquisition-Point Pinole Breuner
 Meadow Phase 2                                                       Acquisition- REP Funds

 Account # 257-6350-423-3830                                          Account #: 333-6330-496-70I01
 IRPO 1 12-60 1                                     $      350,000    203300 REPI - 1 01                                   $    650,000
 Account Name: Expense: Mitigation Fund-                              Account Name: EXPENSE: Capital Project-
 Environmental Review- Eastshore -REP Berkeley                        Land Acquisition-Point Pinole Breuner
 Meadow Phase I                                                       Acquisition- Designated for Land Fund

 Account # 257-6350-423-3830                                          Account #: 333-6330-496-70101                        $   1,748,716
 IRPO 1 10-60 1                                     $      300,000    203300 DSLF - I 0 I

REASON FOR BUDGET CHANGE ENTRY:
As being presented at the Board of Directors meeting on May 6, 2008 the General Manager recommends that the Board of Directors
authorize the transfer and appropriation of $1,748.7 16 from the Designated for Land Fund; $ 650,000 from Berkeley Meadows REP
accounts; $ 3,205,040 from Designated Acquisitions project Measure AA Bond; $ 707,244 from Designated for Acquisitions Measure AA
Bond lnterest and $ 359,000 from the San Pablo Bay Trail Biorad Acquisition project, Measure AA. The total transfers equal $ 6.670.000.




                                            As Approved at the Board of Directors Meeting on:         Date:     05/06/2008
                                                                  Board of Directors Resolution          No.    2008-05-
                                           Posted By:                                                   Date:
 T:\BOARDCLK\RESOLUTIONS\2008 Resolutions\Resolutions May 6\c-2-a Budget Change Breuner Property 203300-May 6.doc
Other Than Asset (OTA) Project Closure
                                                                           Total          Total
Line    Project     Park Location        Description                       Budget         Expenditures   Grant           Bond       District       Other       Balance                           Comments
  1     501000      District-Wide         Oral History                         20,000           19,315               -          -      20,000              -        685 excess to General Fund
  2     501700      Oyster Bay            Install Pedestrian Bridge           142,193          142,192               -    118,893      23,300              -             -
  3     502600      Shadow Cliffs         Decommission & Secure Site                463            463               -          -          463             -             -
  4     503200      District-Wide         Beverage Containr Recyclng Bin       26,747           26,747       26,500             -          247             -             -
  5     504300                           D
                    Bay Point to Pittsburg elta Trail Feasibility Study        83,347           83,347       75,000             -        8,347             -             -
  6     504800      District-Wide         Overnight Camping Program            66,217           66,217       65,000             -        1,217             -             -
  7     505600      Shadow Cliffs         Zone 7 Irrigation Rehab              11,478           11,478           5,000          -        6,478             -             - project completed
  8     506500      Pleasanton Ridge      Resource Protection                         -              -               -          -              -           -             - duplicate project to 506300 (Resource Protection)
  9     507600      District-Wide         Cultural Resource Training                  -              -               -          -              -           -             - funding moved to project 507900 (Cultural Resource)
 10     508900      District-Wide         Tiger II Grant Application           40,000           30,614               -          -      40,000              -      9,386 excess to General Fund
 11     522100      Carquinez Strait      Survey Work                          12,000           11,493               -     12,000              -           -        507 excess to Measure AA Interest
 12     535601      District-Wide         Whole Park Access                   100,000           87,610               -          -     100,000              -     12,390 excess to General Fund
 13     535700      District-Wide         Install Juan Bautista Signs          10,600           10,600       10,600             -              -           -             - project completed
 14     540500      Eastshore             Tom Bates Sports Field            5,030,000        4,999,999    5,000,000             -      30,000              -     30,000 excess to General Fund
 15     543700      Vasco Caves           Raptor v.Wind Turbine Study         469,521          467,787     379,995              -      59,526        30,000       1,734 excess to General Fund
 16     548700      Roberts               Renovate Picnic Areas                33,300           33,300               -          -      33,300              -             - project completed
 17     550100      District-Wide         Upgrade Voice/Data Wiring           181,811          181,811               -          -     181,811              -             - project completed
 18     551500      Del Valle             Install Wireless Communication       56,509           56,509               -          -      56,509              -             - project completed
 19     551600      District-Wide         Purchase Autocite Devices           162,000          156,620               -          -     162,000              -      5,379 excess to General Fund
 20     552200      District-Wide         Fire Training Costs                  48,875           48,875       38,400             -      10,475              -             - project completed
 21     599901      District-Wide         Preliminary Design Project            7,500            1,550               -          -        7,500             -      5,950 excess to General Fund
                                                                                                                                                      Total      66,031


                                                                                                                                                                 65,524 excess funds returning to General Fund
                                                                                                                                                                    507 excess funds to Measure AA interest
                                                                                                                                           Summary Total         66,031




                                                                                                     2012 Project Closures
                                                                                                          EXHIBIT D
Measure AA Local Grant Project Closure
                                                                              Total
  Line      Project       Park Location            Description               Budget       Disbursed      Transferred     Balance                   Comments


    1        300064    Lafayette           Burton Ridge Acquisition            114,818        114,818                -         - fully disbursed


    2        300067    Richmond            Parks Lighting Improvement           30,684         30,684                -         - fully disbursed

    3        300072    Rollingwood R.P.D   Joint Wildcat Creek Trail            64,598               -          64,598         - transferred to 539700 Atlas Road Bridge Proj


                                                                                                                 Total         -




                                                                       Measure AA Local Grant Project Closure
                                                                                     Exhibit E
                                         AGENDA
                                     REGULAR MEETING
                                    BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                    Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       1.      CONSENT CALENDAR

               z.     Approval to Establish the Classification of and the Salary Range for
                      Accounting Manager                                   (Rubaloff/Collins)

RECOMMENDATION

The General Manager recommends that the Board of Directors approve the establishment of
the classification of Accounting Manager and establish the salary range at MG02.

REVENUE/COST

Approval of this job specification will not result in additional cost to the District. Should a
budget adjustment be deemed necessary to utilize the position, additional authorization would
be brought to the Board for consideration either as a separate action or as a part of the 2013
annual budget. There will be no increase in current Finance Department staffing as a result of
the establishment of this classification.

BACKGROUND

Historically, the Assistant Finance Officer has been responsible for Accounts Payable/Purchasing
(AP), Payroll (PR) and General Ledger/Accounts Receivable (GL/AR) functions. Additionally,
the position has had responsibility for the annual external audit, banking, general accounting,
accounting software implementation, inter-departmental relationship development, and
District-wide training. The District has more than doubled in size and complexity over the past
30 years and the full scope of the responsibilities now required to manage all elements in the
Assistant Finance Office job description is beyond the capacity of any single individual to handle
effectively. Therefore, it is proposed that a new management position classification be
established to focus specifically on the critical accounting-related functions that are required by
statute and policy.

Changes to Financial Reporting Requirements: During the past 10 years, financial reporting
requirements and staff workloads associated with the preparation of the Comprehensive
Annual Financial Report (CAFR) have increased considerably as a direct result of the
Governmental Auditing Standard Board (GASB) Statement No. 34, requiring significant
additions to financial statements, and the issuance of American Institute of Certified Public
Accountants (AICPA) Code of Professional Conduct, Interpretation 101-3, related to ensuring
the independence of outside auditors. The GASB statement instituted requirements for the
production and inclusion in the CAFR of the Management Discussion and Analysis, the
Government-Wide Financial Statements, and the Reconciliation between the Fund Finance
Statements and the Government-Wide Financial Statements. The AICPA code effectively
required CPA audit firms to cease producing the financial statements to distance them from
their clients and preserve their impartiality and independence. This, in turn, required that
actual preparation of the CAFR be assumed by the District staff. These several additional
requirements, and the software systems that were initially utilized to assist in producing the
documents, added a number of significant, highly technical, accounting tasks to the Department
and taxed the capacity and skill sets of the incumbent staff.

Capacity: Over the last 20 years, the obligations of the District to manage an increasingly
complex and growing financial system, and evolving industry requirements, have meant that
management staff has needed to undertake a number of new initiatives to responsibly effect the
day-to-day operation of the District. These challenges included the “Y2K” event, which
required the District to purchase, install, and implement an entirely new financial system that
integrated payroll, AP, AR, the Capital and Project systems, and all other financial functions.
The finance system has been continually evolving to meet the growing needs of the District, and
now includes electronic time cards, “paperless” purchasing and approval of invoices, and
numerous other functions. Additionally, from a workload perspective, the District now has
multiple bond issues and voter-approved LLD levies to manage, four pension plans and the
OPEB fund, over 400 capital and project accounts, and an employee base of over 700. All these
events, accounts and reports, and the need to keep staff in all Divisions trained, are an
overwhelming and increasing management responsibility that cannot be compromised.

Rationale for Position: For the above reasons, beginning in 2008 when the current
CFO/Controller and Assistant Finance Officer came to the District, the management of the
external audit and the completion of the financial statements were handled by the
CFO/Controller, who has extensive experience and the technical knowledge required to
supervise the external audit and produce a quality District CAFR. This was done as an interim
measure to bring the CAFR up to a high standard and to assess whether or not responsibility
for managing the in-house CAFR could eventually be assumed by other management staff within
the Department. In the intervening years, it has become apparent that, from a time capacity
standpoint alone, this function cannot be accomplished by current management staff, and that
additional management level capacity must be developed.

Continued production of the CAFR by the CFO/Controller is not a viable alternative due to
the need for the CFO/Controller to provide oversight to the whole Department and the skill
set required for production of the CAFR. In the past, many of the District’s CFO/Controllers
did not hold a Certified Public Accountant (CPA) license, (although not a guarantee of technical
expertise in governmental accounting, it is an indicator of financial audit experience and
compliance with Continuing Professional Education requirements). Additionally, past
Controllers relied on outside auditors and were, therefore, not required to possess the same
level of expertise necessary to produce the CAFR in-house.

Continuity and Staff Transition Considerations: The current CFO/Controller will retire in two
years. At that time there will be no manager in the Finance Department who will have the time
and familiarity with the process to assume the CAFR preparation function and the external
audit responsibilities. It will take two years of preparation to train and coach the Accounting
Manager to competently continue production of the District’s financial reports.
The accurate and timely production of the District’s financial statements, compliance with
generally accepted accounting standards and principals (GAAP) and Governmental Accounting
Standards Board (GASB) requirements is essential for the fiscal health of the District, and is
particularly critical to retain its good standing with its legislative representatives and public.
Therefore, it is of paramount importance to the District that the new classification of
Accounting Manager is approved as soon as possible, and that the Finance Department
workload is restructured to enable qualified staff to be recruited and trained, and CAFR-related
responsibilities transitioned. These changes will improve the Department’s products and
services, and will fulfill the current requirement for succession planning in anticipation of
current CFO/Controller retirement.

Comparisons: In drafting this position description, information was sought from other agencies
related to the staffing of financial services, and the production of the CAFR in particular. The
Cities of Berkeley, Petaluma, Santa Rosa, Livermore, Fremont, Sacramento, San Jose, Richmond,
Alameda and Oakland were reviewed and all assign responsibility for production of the CAFR
and the oversight of the external audit to a management position. The level of responsibility
and the required technical expertise are equivalent to the District’s Budget Manager and Audit
(Internal) Manager positions. Consequently, the new classification is proposed to be
compensated at the Management Range, MG02, consistent with these other positions. The
suitability of this management level has been confirmed by Human Resources.

In addition to the preparation of the CAFR document, review of audit workpapers, and
responsibility for external audit, the Accounting Manager’s job duties may include assumption of
some the functions currently assigned to other Finance Department staff, specifically general
ledger, accounts receivable, banking and daily cash management, presentation of quarterly
financial reporting to the Board Finance Committee and responsibility for the accurate and
timely completion of the annual State Controller Reports. The Accounting Manager will report
to the CFO/Controller and is expected to supervise two staff members, including an
accountant.

Pursuant to the District’s internal review process, the new position has been reviewed and
recommended by the General Manager, the Assistant General Managers group, the Human
Resources Division, and has been presented to AFSCME 2428 at the July meet and confer
meeting. The Union has requested that this new position be classified within the AFSCME unit.

The District’s continued fiscal health, stability and long-term success rely on accurate, timely,
complete and trustworthy financial reports being produced by this agency’s management team.
This documentation, presented to and accepted by the Board of Directors, takes on particular
importance as the continued political climate pressures public agencies and all stakeholders,
including voters, legislators, bond rating agencies, employees, creditors and the press, to closely
scrutinize the management and disposition of public funds that are entrusted to the District’s
care.

ALTERNATIVES

No alternatives are recommended.
                           EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 – 08 -

                                       August 14, 2012

    APPROVAL TO ESTABLISH THE CLASSIFICATION OF AND THE SALARY RANGE
                       FOR ACCOUNTING MANAGER


      WHEREAS, the Board of Directors is responsible for establishing the title,
compensation and representations of each job classification at the District; and

        WHEREAS, there exists a current need for management level accounting capacity and
oversight to preserve the District’s financial health and prepare the District for future staff
transitions in the Finance Department in relationship to responsibilities currently assumed by
the CFO/Controller; and

      WHEREAS, it has been determined that it is in the best interest of the District to
implement a new classification of Accounting Manager to assume responsibility for the
production of the CAFR, the management of the external audit and other related, duties; and

       WHEREAS, based upon review of other local agencies job descriptions and the
responsibilities assumed by managers within the District, it has been determined that the
position should be established as a Management classification compensated at wage level MG02;
and

       WHEREAS, the General Manager, the AGM group, and Human Resources have
reviewed and recommend Board approval of the title and salary range of the new classification
of Accounting Manager;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby approves the establishment of the classification of and the salary
range for Accounting Manager; and

        BE IT FURTHER RESOLVED, that the General Manager is herby authorized and
directed on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of the
resolution.

      Moved by Director                      , seconded by Director                       , and
adopted this 14th day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                     AGENDA
                                 REGULAR MEETING
                                BOARD OF DIRECTORS

                         EAST BAY REGIONAL PARK DISTRICT

                                 Tuesday, August 4, 2012

C.     BUSINESS BEFORE THE BOARD

       1.     CONSENT CALENDAR

              Authorization to Appropriate Funds and Negotiate a Sole Source Contract
              aa.
              to Furnish and Install Fill at the Atlas Road Extension and Access
              Improvements Project Site: Pt. Pinole Regional Shoreline
                                                                    (Althoff/M. Anderson)
RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the appropriation of
Measure WW Development funds and the negotiation of a sole source contract with R. C. Knapp,
Inc., El Sobrante, CA in an amount not to exceed $1,300,000 for work required to furnish and
install fill at the Atlas Road extension and access improvements project site in Point Pinole
Regional Shoreline.

REVENUE/COST

Funds for this work are proposed to be appropriated from the Measure WW Point Pinole
allocation for development. This appropriation, when combined with the anticipated cost of the
future bridge construction, will completely commit the WW allocation and require some
additional funding, not yet secured, to complete the bridge, utility and picnic area construction.
Funding from grants is also being sought for the future Visitor Center construction, and the
Service Yard relocation is expected to be accomplished with General Fund monies appropriated in
the annual budget in future years.

EXISTING SOURCE OF FUNDS
      Current Approved Project Budget
      Atlas Road Bridge: Pt. Pinole
             Project No.539700                                           $2,271,008
             Encumbrances and Expenditures to Date                        1,982,738
                                    Balance Available                    $ 288,270

PROPOSED APPROPRIATION OF FUNDS
     Funds Available for Appropriation
     Allocation Area Point Pinole WW Bond/Development                    $5,140,000
           Total Expenditures and Encumbrances to Date                      200,000
                                        FUNDS AVAILABLE                  $4,940,000
     Proposed Appropriation to Project No. 539700                         1,300,000
                                                                         $3,640,000


                                                1
PROPOSED USE OF FUNDS
     Negotiate Sole Source Contract                                        $1,300,000

TOTAL FUNDS AVAILABLE PROJECT NO. 539700                                   $1,588,270

BACKGROUND

The bid documents for the Atlas Road Extension and Access Improvements project are over 90%
complete and bridge construction could start as early as summer 2013 if the fill for the west
bridge approach is placed in fall 2012 and the required six month period of soil settlement
completed by spring 2013. Approximately 70,000 cubic yards of soil are needed to fill the west
bridge approach, create pads for the future service yard buildings and staging area and rough grade
the project site contours. If this fill material were to be purchased, imported, placed and
compacted under an earthwork item in a competitively bid construction contract the estimated
cost would be $1,500,000. By negotiating a sole source agreement with R. C. Knapp, Inc., El
Sobrante, CA the District has an opportunity to have 70,000 cubic yards of opportunity fill
material delivered, placed and compacted to rough grade at an estimated, not to exceed cost of
$1,300,000; thereby making funds available to develop other public access improvements to be
served by this new regional access to Pt. Pinole. If the soil can be placed in fall 2012 (rather than
spring or summer 2013) there would also be a time savings in the project critical path.

The source of import material would be the existing stockpile at the Brickyard in Eastshore State
Park. R. C. Knapp, Inc. is in the process of removing the stockpile and having the soil operation at
the Brickyard site decommissioned by spring 2013. If R.C. Knapp, Inc. hauls this material to Pt.
Pinole it would lower the Brickyard stockpile and reduce the volume by half, leaving the remainder
for eventual landscaping at the Brickyard site. It would also provide needed fill for the Atlas Road
Bridge approach and access improvements engendering a project cost and potential time savings.

Sole source work performed by R. C. Knapp, Inc. would include installation and maintenance of
resource protection and construction fencing, site preparation, traffic controls, installation of
drainage swales and storm drain culverts, furnishing, placing and compaction of approximately
70,000 CY of fill material and rough grading. Work to be effected by the Park District in support
of receiving the fill material includes permit acquisition, survey layout and staking, geotechnical
engineering and settlement monitoring, compaction testing, implementation of best management
practices for erosion and sediment control and asphalt paving repairs.

The proposed negotiation of this sole source contract has been reviewed by District Counsel and
found to meet the conditions for a sole source action by the Board of Directors.

ALTERNATIVES

None are recommended.




                                                 2
                            EAST BAY REGIONAL PARK DISTRICT

                                 RESOLUTION NO.: 2011 - 08 -

                                         August 14, 2012

   AUTHORIZATION TO APPROPRIATE FUNDS AND NEGOTIATE A SOLE SOURCE
 CONTRACT TO FURNISH AND INSTALL FILL AT THE ATLAS ROAD EXTENSION AND
     ACCESS IMPROVEMENTS PROJECT SITE: PT. PINOLE REGIONAL SHORELINE

       WHEREAS, the East Bay Regional Park District desires to develop a new regional access
to the northeast end of Point Pinole Regional Shoreline in accordance with the Board adopted
Land Use Plan Amendment of 1998; and

      WHEREAS, in order to develop public access a new vehicular/pedestrian bridge
connector to Atlas Road will be constructed over the railroad right of way; and

       WHEREAS, approximately 70,000 cubic yards of soil are needed to fill the west bridge
approach, create pads for future service yard buildings and staging areas and contour the site to
rough grade and there is an opportunity to obtain suitable fill material from the Brickyard
stockpile in Eastshore State Park to be furnished and installed to the project site in Pt. Pinole;
and

        WHEREAS, the District is in the process of negotiating a sole source agreement R. C.
Knapp, Inc., El Sobrante, CA to furnish and install 70,000 cubic yards of this needed fill at a cost
savings, and potential time savings, to the Park District as well as provide desired reduction of
the Brickyard stockpile; and

         WHEREAS, items of work R. C. Knapp, Inc., El Sobrante, CA will perform include
installation and maintenance of resource protection and construction fencing, site preparation,
traffic controls, installation of drainage swales and storm drain culverts, furnishing, placing and
compaction of approximately 70,000 CY of fill material and rough grading; and

       WHEREAS, the cost for these items of work will be negotiated as a sole source
contract with R. C. Knapp, Inc., El Sobrante, CA, at a contract price not to exceed $1,300,000;
and

        WHEREAS, there are development funds in the Allocation Area Point Pinole WW
Bond/Development available for appropriation into Project No. 539700 (Atlas Road Bridge: Pt.
Pinole) that can be encumbered for this contract work;

       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the attached budget change form that will appropriate
Measure WW development funds and the negotiation of a contract with R. C. Knapp, Inc., El
Sobrante, CA for an amount not to exceed $1,300,000, which will be encumbered from Project
No. 539700 (Atlas Road Bridge: Pt. Pinole);
        BE IT FURTHER RESOLVED that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of
this resolution.

      Moved by Director                      , seconded by Director                   , and
adopted this 14th day of August, 2012, by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:
                                    EAST BAY REGIONAL PARK DISTRICT
                                         BUDGET CHANGE FORM

            NEW APPROPRIATIONS                                           BUDGET TRANSFERS
X New Appropriation                                         Between Fund Sources
  From New Revenues                                         Between Projects
  DECREASE BUDGET ACCOUNT                  AMOUNT           INCREASE BUDGET ACCOUNT                    AMOUNT
                                                        Account Name: Expense: OTA Fund-
                                                        Design & Construction-Point Pinole-Other
                                                        Services-Atlas Road Bridge-Measure
                                                        WW Point Pinole Allocation Area-
                                                        Contract Work


                                                        Account: 336-7110-496-6191 /
                                                        539700WW49-372                             $    1,300,000




REASON FOR BUDGET CHANGE ENTRY
As being presented at the Board of Directors meeting on August 14, 2012 the General Manager recommends that the
Board of Directors authorize appropriating an additional $1,300,000 from Measure WW Development Point Pinole
Allocation area to augment the existing project budget.


                                           As approved at the Board of Directors Meeting on date: 8/14/2012
                                                           Board of Directors Resolution Number: 2012-08-
Posted By:                                                                Posted date:
Signature:




  T:\BOARDCLK\BOARD MATERIAL\2012\13 - Aug 14\C-1-aa BUDGET CHANGE FORM 539700 New WW
  Allocation Atlas Road Bridge
LAND DIVISION
                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       2.     LAND DIVISION

              a.      Authorization to Enter into a Purchase and Sale Agreement and Transfer
                      Funds for the Acquisition of 1,367.8± Acres of Real Property from
                      William R. Robertson, Trustee of the James D. Robertson Estate Trust
                      dated August 15, 1986: Pleasanton Ridge Regional Park
                                                                        (Musbach/Wenninger)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize staff to enter into a
purchase and sale agreement and transfer funds for acquisition costs for the purchase from
William R. Robertson, Trustee of the James D. Robertson Estate Trust dated August 15, 1986
(“Seller”), of their 1,367.8± acre property located on Palomares Road in the unincorporated
Sunol area of Alameda County.

REVENUE/COST

This property may be acquired for $6,235,425, its appraised fair market value, plus acquisition
costs as described below. Pursuant to the purchase and sale agreement, the property will be
purchased in its entirety on or before December 21, 2012 (“Option A”); however, if all of East
Bay Regional Park District’s (“Parks”) third-party funding is not in place prior to December 21,
2012, Seller and Parks also have agreed to an “Option B,” which allows for a two-phase
purchase of the property. Option B includes a Phase 1 purchase comprising the westerly two
parcels, totaling approximately 729 acres or 53% of the property, and is to close on or before
December 21, 2012 for $3,360,825. Phase 2 consists of the purchase of the easterly two
parcels, totaling approximately 638.8 acres or 47% of the property, and is to close on or before
June 30, 2013 for $2,874,600. The purchase transaction is structured in this manner so as to
accommodate the Seller’s desire to sell the entire property in 2012, while also providing Parks
with additional time to complete third-party funding agreements, if necessary.

Staff anticipates that approximately one-half of the purchase price will be funded by third-party
granting sources. The funding for Parks’ share of the purchase price is proposed to come from
Measure AA Interest for the South Metro area and Measure WW funds for Pleasanton Ridge
Regional Park. Staff will seek authorization from the Board to fund the purchase prior to close
of escrow and after the timing and amount of additional funding sources is fully identified.


                                               1
This action transfers funds for an initial option payment of $25,000, releasable to the Seller
upon execution of the purchase and sale agreement and to be credited towards the purchase of
the property, and for associated acquisition expenses as follows:

TRANSFER FROM:
  Designated for Land Acquisitions - Measure AA Interest:
     South Metro (CIP 229900BAAI)                                        $25,000
  Designated for Land Acquisitions Measure WW:
     Pleasanton Ridge (CIP 229900WW00)                                     57,025

                  Total                                                  $82,025

TRANSFER TO:
  Pleasanton Ridge/Robertson (CIP 232200WP48)
                    Option Payment                                       $ 25,000
                    Appraisal                                               9,525
                    Environmental Site Assessment                           5,500
                    Title and Escrow                                        7,000
                    Staff Time                                             35,000

                                                       Total            $ 82,025

BACKGROUND

On April 19, 2005 by its Resolution No. 2005-4-63, the Board of Directors authorized staff to
begin negotiations with the Robertson family for the acquisition of their 1,367.8± acre ranch.
The property is located immediately west of Parks’ Tyler Ranch property and southeast of
Parks’ recently acquired Owen Ranch property. The Robertson Ranch is located in
unincorporated Alameda County east of Palomares Road and approximately 1.5 miles west of
the unincorporated community of Sunol. The ranch has been on the market continuously since
May 2005. The property is currently listed for $8,900,000.

Comprised of four Assessor’s parcels, the ranch has extensive frontage along Palomares Road.
Elevations across the property are varied, rising dramatically from 800± feet at Palomares Road
to a high point of 2,163 feet at Sunol Peak, a major geologic formation in the region. The
easterly portion of the property contains elevations ranging from 1,800 feet to 2,163 feet and
includes a 4,600± foot stretch of the Sunol Ridge Trail.

The ranch consists of unimproved land currently being used for cattle grazing. The property is
located well outside any urban service boundary, and cannot be served with municipal utilities.
There are no developed wells on the property; however, there are a number of springs located
across the landscape, including two large springs in the northwest part of the property, and five
man-made ponds located in various parts of the property. Electrical service has been extended
from the southwest property line northerly to Sunol Ridge, a distance of about 4,630 feet, to
two in-holding parcels owned by the County of Alameda and American Tower LP. These in-
holdings total less than an acre and are developed as communication facilities.


                                               2
To facilitate access to the communication facilities, the County of Alameda developed a paved
roadway from Palomares Road to the Sunol Peak in-holdings within two concurrent 40-foot-
wide easements. As such, the property owner enjoys the continuing benefit of maintenance of
an asphalt paved road by others, at no expense to the property owner. This road continues
easterly as an unpaved ranch road to the east property line.

The property is currently zoned “A”, Agricultural District, with a 100-acre minimum lot size,
permitting agricultural and other non-urban uses, and promoting conservation and protection
of existing agricultural uses. In November of 2000, the Alameda County electorate approved
the Save Agriculture and Open Space Lands Initiative (Measure D). The Initiative amended
portions of the County General Plan, including the East County Area Plan (ECAP). Under the
ECAP, the subject property is listed as Large Parcel Agriculture, which requires a minimum
parcel size of 100 acres, consistent with the current zoning. In addition, the subject property is
encumbered by a Land Conservation Agreement pursuant to the California Land Conservation
Act of 1965 (informally referred to as the Williamson Act).

The subject property provides panoramic views of the Bay Area in all directions. Its ridgetop
consists of open grasslands and rock outcrops used for foraging by raptors, including golden
eagles, red-tailed hawks and prairie falcons. This large property also constitutes a significant
portion of the Alameda Creek watershed. The canyon slopes are densely vegetated with a
mixture of oak/bay woodland and coastal scrub. The property’s expansive size, diversity of
habitat, abundant water and proximity to almost 7,500 acres of protected open space at
Pleasanton Ridge Regional Park provides excellent territory for wildlife and opportunities for
wildlife viewing. Additionally, the property provides opportunities for expansion of the park’s
trail network for hikers, bikers and equestrians alike.

ALTERNATIVES

No alternatives are recommended.




                                                3
                           EAST BAY REGIONAL PARK DISTRICT

                               RESOLUTION NO.: 2012 – 08 -

                                        August 14, 2012

    AUTHORIZATION TO ENTER INTO A PURCHASE AND SALE AGREEMENT AND
  TRANSFER FUNDS FOR THE ACQUISITION OF 1,367.8± ACRES OF REAL PROPERTY
   FROM WILLIAM R. ROBERTSON, TRUSTEE OF THE JAMES D. ROBERTSON ESTATE
      TRUST DATED AUGUST 15, 1986: PLEASANTON RIDGE REGIONAL PARK

       WHEREAS, the Board of Directors authorized negotiations with William R. Robertson,
Trustee of the James D. Robertson Estate Trust dated August 15, 1986, by Resolution No.
2005-4-63 adopted April 19, 2005; and

       WHEREAS, under direction given by the Board of Directors, staff has negotiated a
purchase and sale agreement with the property owner for acquisition of the subject property;
and

        WHEREAS, the 1,367.8± acre property may be acquired on or before December 21,
2012 if all of Parks’ third-party funding is in place by this date, or in two phases on or before
December 21, 2012, and June 30, 2013, respectively, for the agreed-upon price of $6,235,425,
its appraised fair market value; and

       WHEREAS, acquisition of this property aids in important resource protection goals by
maintaining open space, protecting endangered species habitat, and extending a wildlife
corridor; and

       WHEREAS, acquisition of this property also provides excellent opportunities for
expanding public trails from adjacent District properties to the north, south and east along the
Sunol Ridge; and

       WHEREAS, staff has grant applications pending with the Gordon and Betty Moore
Foundation, Alameda County Altamont Landfill and Resource Facility Open Space Advisory
Committee, and the San Francisco Bay Area Conservancy Program to fund a majority of this
purchase; and

       WHEREAS, the purchase and sale agreement calls for a non-refundable payment of
$25,000 to the Seller as consideration for an option to purchase fee title to the subject
property, said option payment releasable upon execution of the purchase agreement and to be
credited towards the purchase price; and

       WHEREAS, under CEQA and the District’s Environmental Review Manual, this project
is Categorically Exempt and therefore not subject to preparation and processing of
environmental documentation;


                                               1
       NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay
Regional Park District hereby authorizes the General Manager to enter into a Purchase and Sale
Agreement with William R. Robertson, Trustee, for the purchase of the 1,367.8± acre
Robertson Ranch; and

        BE IT FURTHER RESOLVED that the Board authorizes the transfer of $25,000 from
Designated for Land Measure AA Interest – South Metro (CIP 229900BAAI) and $57,025 from
Designated for Land Acquisition Measure WW (CIP 229900WW00) to Pleasanton
Ridge/Robertson (CIP 232200WP48), as shown on the attached Budget Change form, to fund
the following costs:

                  Option Payment                                         $ 25,000
                  Appraisal                                                 9,525
                  Environmental Site Assessment                             5,500
                  Title and Escrow                                          7,000
                  Staff Time                                               35,000
                        Total                                           $ 82,025

        BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and
directed, on behalf of the District and in its name, to execute and deliver such documents and
to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this
resolution.

      Moved by Director                       , seconded by Director                      and
adopted this 14th day of August, 2012 by the following vote:

FOR:

AGAINST:
ABSTAIN:
ABSENT:




                                              2
                                    EAST BAY REGIONAL PARK DISTRICT
                                         BUDGET CHANGE FORM

                NEW APPROPRIATIONS                                        BUDGET TRANSFERS
 X New Appropriation                                         Between Fund Sources
    From New Revenues                                     X Between Projects
    DECREASE BUDGET ACCOUNT                 AMOUNT           INCREASE BUDGET ACCOUNT                  AMOUNT
Account Name: Expense: Capital- Land-                    Account Name: Expense: Capital- Land-
District Wide-Acquisition-Designated                     Pleasanton Ridge-Robertson Property-
Land Acquisition-Measure WW                              Measure WW Pleasanton Ridge
Undesignated                                             Allocation-Purchase



Account: 333-6330-000-7010 /                           Account: 333-6330-159-7010 /
229900WW00-100                          $       57,025 232200WP48-110                        $            25,000
                                                       Account Name: Expense: Capital- Land-
                                                       Pleasanton Ridge-Robertson Property-
                                                       Measure WW Pleasanton Ridge
                                                       Allocation-Acquisition

                                                         Account: 333-6330-159-7010 /
                                                         232200WP48-100                           $       32,025




REASON FOR BUDGET CHANGE ENTRY
As being presented at the Board of Directors meeting on August 14, 2012 the General Manager recommends that the
Board of Directors authorize an additional appropriation of $57,025 of Measure WW Bond budget from Pleasanton
Ridge Allocation area to augment the existing budget of $25,000 from Measure AA Bond Interest Pleasanton Ridge
Allocation area toward the costs of Robertson Property acquisition.
                                            As approved at the Board of Directors Meeting on date: 8/14/2012
                                                            Board of Directors Resolution Number: 2012-8-
Posted By:                                                                 Posted date:
Signature:




  T:\BOARDCLK\BOARD MATERIAL\2012\13 - Aug 14\C-2-a BUDGET CHANGE FORM 232200 Robertson
  Property
                                    PLEASANTON RIDGE REGIONAL PARK
East Bay
Regional Park District
Environmental Programs
January 23, 2012
                                    James D. Robertson Estate Trust Property
                                    APN: 085A-4700-002-35, 085A-4850-001,
                                    085A-5000-002-03, 096-0120-001-03
                                                                                                                                                               ²                          Feet
                                    1,367.8 acres
t:/bstone/mxd projects/appraisal/
pr_robertson_b&w.mxd                                                                                                 0               650               1,300          2,600           3,900




                                                                                                                                   Vicinity Map




                                                                                                                                                         Pleasanton Ridge
                                                                                                                                                           Regional Park



                                       Robertson
                                    085A-4700-002-35
   Pa




                                                                                                                                                                          Robertson
      lom




                                                                                                                                                                           Property
         ar
           es
              Rd




                                       Robertson                    Robertson                         Robertson
                                    085A-5000-002-03              085A-4850-001                     096-0120-001-03
                                                                                                                                                                   Pleasanton Ridge
                                                                                                                                                                    Regional Park




                                                                                                                                                                 LOCATION MAP




                                                                                     Disclaimer: Boundary and property lines shown on this map do
                                                                                     not represent a boundary or property line survey. The East Bay
                                                                                     Regional Park District makes no representation as to the
                                                                                     accuracy of said property lines (or any other lines), and no
                                                                                     liability is assumed by reason of reliance thereon. Use of this
                                                                                     map for other than its intended purpose requires the written
                                                                                     consent of EBRPD.

               Note: Westerly boundaries along Palomares Road for parcels            Data Sources May Include:
                                                                                     EBRPD GIS/GPS Data;TeleAtlasStreet Data; USGS DLGs;

               085A-4700-002-35 and 085A-5000-002-03 shown on this map are
                                                                                     Engineering/Survey CAD Data; Alameda or Contra Costa Digital
                                                                                     Orthophotographs; County Parcel Data

               approximate; based on GIS parcel data obtained from Alameda County.
BOARD AND STAFF
REPORTS
                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.     BUSINESS BEFORE THE BOARD

       3.      BOARD AND STAFF REPORTS

               a.     Actions Taken By Other Jurisdictions Affecting the Park District
                                                                               (Doyle)

City of Richmond – Bay Trail and Point Molate Beach Funding

On July 31, 2012, the Richmond City Council unanimously approved the dispersal of $669,000
between four waterfront improvement projects, including two gaps in the San Francisco Bay
Trail and the reopening of Point Molate Beach. The funding comes from a settlement resulting
from the 2007 Cosco Busan Oil Spill, when 50,000 gallons of oil leaked into the San Francisco
Bay and washed up on shorelines, including areas in Richmond. Guided by settlement terms
requiring that the money to be used to “implement appropriate restoration projects” along
Richmond’s Bay shoreline, the City Council allocated $235,000 to close a one-quarter-mile gap
in the San Francisco Bay Trail between the Rosie the Riveter/World War II Home Front
Historical Park and Miller Knox Regional Shoreline, and another $254,000 to close a smaller
gap between Cutting Boulevard and the Ferry Point Terminal. In addition, $26,000 was
identified for the Marina Bay Trail. Having been closed in 2004 due to budgetary constraints,
$154,000 was allotted for restoration and reopening efforts at Point Molate Beach Park. As a
City of Richmond public beach, and located within the area that had previously been proposed
for development of a major casino by the Guidiville Band of Pomo Indians, the beach’s funding
allocation is especially notable. The District has long supported passive recreational use and
enhancement of the natural environment in and around Point Molate. The San Pablo Peninsula
Open Space Study, which the District participated in, and the District’s Master Plan Map
highlight the area as potentially suitable for future parkland.

Alameda County – San Leandro Rock Quarry

On July 24, 2012, the Alameda County Board of Supervisors unanimously denied a petition for
a General Plan Amendment (GPA) of the Castro Valley General Plan and rezoning of a site
located on Lake Chabot Road known as the San Leandro Rock Company property. The GPA
would have changed the 58.6-acre site from a Resource Management designation to Suburban
and Low Density Residential, and the rezoning would have changed from A (Agriculture)
District to R-1 (Single Family Residential) District. The property, which is a former quarry site,
is bordered on three sides by Lake Chabot Regional Park. During the 1990’s, the property
owners proposed development of the site and annexation into the City of San Leandro, but the


                                                1
proposal was dropped due to concerns over visual impacts and geologic hazards. After voter
approval of the countywide Measure D, the site was designated as “Resource Protection” land
and subdivision of the property was effectively prevented. Following that vote, the owners
pursued a court case against the County alleging that Measure D constituted an illegal taking of
private property; the case was discontinued because the court found that no viable proposal for
the site’s development had been submitted to the County for review. According to the current
Staff Report, this latest application appears to be intended as such a proposal, potentially to
position the owner for a new lawsuit against the County. The Park District previously provided
comments in agreement with the Castro Valley Municipal Advisory Council and County
Planning Commission’s recommendations that the proposal be denied.




                                               2
GM COMMENTS
                                        AGENDA
                                    REGULAR MEETING
                                   BOARD OF DIRECTORS

                            EAST BAY REGIONAL PARK DISTRICT

                                   Tuesday, August 14, 2012

C.       BUSINESS BEFORE THE BOARD

         4.    GENERAL MANAGER’S COMMENTS

STAFF PRESENTATIONS

Regional Trails/Alternative Work Unit Manager Davio Santos will give a PowerPoint
presentation covering the many facets of Operations, Maintenance, and visitor use of the
District’s extensive trail systems and shoreline parks.

FINANCE/MANAGEMENT SERVICES DIVISION

On August 7, 2012, the District’s financial consultants conducted a successful on-line auction to
select an underwriter and set the terms for issuing the District’s 2012 Promissory Notes for
the acquisition, construction, and/or renovation of District administrative and service
facilities. The District’s excellent bond rating resulted in a competitive sale on terms that are
very favorable for the District; the total proceeds, net costs of issuance, is $24,861,233 to be
repaid over 25 years at a total interest cost of 2.99%. This will result in an annual debt service
of $1.438 million, well below the $1.9 million in authority granted by the Board. Closing
documents are being prepared and funding is anticipated to be received on or around August
21, 2012. District staff is initiating planning for implementation of several projects authorized
under this program and will be returning to the Board later this year and/or in the 2013 budget
process to seek authority to proceed.

PUBLIC SAFELY DIVISION

From June 1 – July 1, 2012, the Public Safety Division handled 1,054 service calls and 790 total
incidents. Highlights are included below.

Police

There were 28 arrests made throughout the District for a variety of felony and misdemeanor
offenses, including DUI, weapons possession, drug possession, violation of court restraining
orders, disorderly conduct, public intoxication, and indecent exposure. Officers also issued 565
citations for Ordinance 38 violations, vehicle code violations, and parking violations. Officers
handled 318 field interviews (contacts without citations or arrests).



                                                1
On June 1, at Sunol Glen School’s Heroes Day, members of the Volunteer Trail Safety Patrol
along with public safety officers talked to kids about safety and gave them the chance to meet
some four-legged volunteers and sit in patrol cars and a SWAT vehicle.

On June 9, the City of Livermore hosted the annual Livermore Rodeo Parade in the streets of
Livermore. The Volunteer Trail Safety Patrol was invited to attend for the first time. Fourteen
volunteers, including three mounted patrol volunteers attended. The group won a 3rd place
ribbon for Novelty group.

      Anthony Chabot: On June 10, several officers and medical personnel responded to the
       report of a suicide at one of the campsites. The subject was pronounced dead at the
       scene and a suicide note was located.

       On June 24, Ofc. Erin O’Neill responded to a report of four subjects shooting pellet
       guns in the park. They were located, cited, and removed from the park.

      Coyote Hills: On June 6, several officers and the Alameda County Sheriff’s Bomb Squad
       responded to the report of a possible explosive device taped to the bottom of a bench.
       The PVC pipe was safely removed and determined to be a geocache.

      Del Valle: On June 13, Ofc. Matthew Lillie was patrolling the campground and noticed
       empty alcohol bottles and a loud group at one of the campsites. The campers were all
       under the age of 21. One subject was cited for public intoxication and minor in
       possession of alcohol, and later released to her mother.

      Delta DeAnza Trail, Bay Point: On June 9, Ofc. Joe Cotcher attempted to contact a
       group of people who were drinking alcohol on the trail. One subject ran and after a
       short pursuit was arrested. The suspect also had thrown a loaded gun into the bushes
       during the pursuit.

      Garin: On June 13, Ofc. Gary Silva responded to the report of a naked subject in the
       park. The subject was located and was taken to the hospital for a welfare check due to
       his condition. The subject is a registered sex offender and is on probation for indecent
       exposure.

      Hayward Shoreline: On June 15, Ofc. Thomas Urquhart contacted a subject exiting the
       bathroom. He noticed a laceration from the subject’s ear to neck and asked him what
       had happened. The subject was agitated and after a long interview admitted he had
       tried to commit suicide. An ambulance transported him to the hospital for a psychiatric
       evaluation.

      Lake Chabot: On June 1, Ofc. Chad Word and park staff responded to the report of
       two loose dogs being aggressive towards other dogs on the trail. Animal control
       arrived and took custody of the dogs.



                                              2
      Out of Park, Hayward: On June 2, Ofc. David Irvin witnessed a vehicle swerving in and
       out of lanes so he performed an enforcement stop for possible DUI. The driver smelled
       of alcohol, had a suspended license for several DUI violations, and was on probation.
       The driver was arrested for DUI and the juvenile passengers were released to their
       parents at the scene.

      San Pablo Dam Road: On June 23, Sgt. Tracy Desiderio contacted the driver of a
       vehicle for a cell phone violation. During the contact a knife was seen in the suspect’s
       pocket. The suspect also had a small amount of marijuana and Vicodin in the car and
       was cited and released.

      Shadow Cliffs: On June 10, Ofc. James Grabowski contacted the driver of a vehicle for a
       seatbelt violation. The driver smelled of alcohol and, after failing field sobriety tests, was
       arrested for DUI.

      Tilden: On June 12, Ofc. Giorgio Chevez was dispatched to the report of a stolen
       vehicle. The victim parked his car in the lot and it was gone when he came back from
       his hike. The vehicle has not been located at this time.

       On June 23, Ofc. Bill Granados attempted to stop burglary suspects who had committed
       several recent burglaries throughout the parks and neighboring cities. The suspects fled
       in excess of 100 mph and the pursuit was terminated due to excess speeds. The
       suspects were in a stolen vehicle and had just committed an auto burglary.

      Vargas Plateau: On June 4, Sgt. Chuck Torres contacted the occupants of a vehicle for
       parking and curfew violations. The vehicle smelled of marijuana and a search of the
       vehicle turned up scales, a large amount of cash, and marijuana. The driver was arrested
       for possession and transportation for sales of marijuana.

      Wildcat Creek Trail: On June 4, Ofc. Joe Scott contacted the occupant of a vehicle for
       a parking violation. The driver was on probation for possession of drug paraphernalia
       and was arrested for the same violation and possession of a controlled substance.

Fire Operations

Fire Response

      Mutual Aid: On June 12, firefighters responded to a report of vegetation fire at 3966
       Quail Ridge Road in Lafayette. Units were assigned to a structure protection group.
       No homes were lost.

       On June 27, firefighters responded to Carquinez Scenic Drive for two separate fires
       located within a mile of each other. A life-safety alert was given for power lines down in
       the area. The fire was held to one acre and extinguished.



                                                 3
Fire Management

District-wide
    In June, a contractor started the annual herbicide treatment to re-treat eucalyptus
        stumps in several fuels management sites throughout the East Bay Hills.

      In June, the Fire Department’s four Live Wildland Fire Training exercises were
       conducted at Round Valley and Pt. Pinole, providing approximately 70-acres of grassland
       restoration and weed plant species control.

Medical/Accident/Injury
   Firefighters responded to 57 medical/accident related emergencies throughout the
       District. The incidents include health related problems, bicycle accidents, and personal
       injuries.

Lifeguard Service
     June 11 was the first day of swimming lessons at Contra Loma.

      June 16 was the beginning of daily lifeguard service.

      June 18 was the beginning of Roberts’ swim lessons and Junior Lifeguard program
       District-wide.

      Registration for all aquatic programs was strong.

      Staff hiring, new lifeguard initial training, and recertification of returning lifeguard staff was
       completed by early July.




                                                   4
                                 Event Calendar
                                   August 2012


                                                                          Sponsoring
        Date       Day      Event                   Location              Organization
       8/10/12    Friday    Concert at the Cove     Crown Beach           EBRPD
       8/11/12   Saturday   Cajun-Zydeco Festival   Ardenwood             EBRPD
       8/18/12   Saturday   Open House              Black Diamond Mines   EBRPD




Updated 8/2/12                                                                           1 of 1
                                                                                      EBRPD Board of Directors - Special Events Report




Date                                         Organization                               Event Name                           Expected Attendance

Wednesday, August 1, 2012
   Temescal Regional Recreation Area         Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                          30

Thursday, August 2, 2012
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                          30

Friday, August 3, 2012
    Mission Peak Regional Preserve           REI Outdoor School                         REI Outdoor School Photo Class                       15
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                          30

Saturday, August 4, 2012
    Briones Regional Park                    Leukemia & Lymphoma - Team in Training     Training                                             30
    Crown Beach Regional Shoreline           Leukemia & Lymphoma - Team in Training     Walk Team Training                                   65
    Hayward Regional Shoreline               Brazen Racing                              Summer Breeze Half Marathon/10K/5K                  600
    Shadow Cliffs Regional Recreation Area   Portuguese Water Dog Club of N. Calif      Portugese Water Dogs                                 75

Sunday, August 5, 2012
   East Shore State Park                     REI Outdoor School                         REI School                                           12
    Shadow Cliffs Regional Recreation Area   Portuguese Water Dog Club of N. Calif      Portugese Water Dogs                                 75
    Tilden Regional Park                     Leukemia & Lymphoma - Team in Training     Ironteam                                             20

Monday, August 6, 2012
   Temescal Regional Recreation Area         Baby Boot Camp                             Baby Boot Camp Classes - Oakland                     10
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                          30

Tuesday, August 7, 2012
    Las Trampas Regional Wilderness          Leukemia & Lymphoma - Team in Training     Coached Training                                     60
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                          30

Wednesday, August 8, 2012
   Temescal Regional Recreation Area         Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                          30

Thursday, August 9, 2012
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                          30

Friday, August 10, 2012

                                                                                                                                         Page: 1


printed:   8/1/2012        5:16:22PM
                                                                                      EBRPD Board of Directors - Special Events Report

Date                                         Organization                               Event Name                         Expected Attendance

    Crown Beach Regional Shoreline           Rotary Club of Alameda                     Concerts at the Cove                             1000
    Martinez Regional Shoreline              Scene on the Strait - CREEC                Scene on the Strait
    Mission Peak Regional Preserve           REI Outdoor School                         REI Outdoor School Photo Class                     15
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Saturday, August 11, 2012
    Antioch-Oakley Regional Shoreline        City of Oakley                             Fishing Derby                                     200
    Ardenwood Historic Farm                  Bletz, Ira                                 Cajun Zydeco Festival                             100
    Contra Costa Regional Trails             Leukemia & Lymphoma - Team in Training     Team in Training                                   60
    Coyote Hills Regional Park               REI Outdoor School                         REI School                                         12
    Garin Regional Park                      Recreation Connection, Inc.                5/10K Run Garin Park                              200
    Martinez Regional Shoreline              Scene on the Strait - CREEC                Scene on the Strait
    Sunol Regional Wilderness                CSHA Region 5                              Trail Trial                                       100

Sunday, August 12, 2012
   Anthony Chabot Regional Park              Skyline 50K Run                            Skyline 50K Endurance Run 2012                    175
    Ardenwood Historic Farm                  Bletz, Ira                                 Cajun Zydeco Festival                             100
    Lake Chabot Regional Park                Skyline 50K Run                            Skyline 50K Endurance Run 2012                    175
    Redwood Regional Park                    Skyline 50K Run                            Skyline 50K Endurance Run 2012                    175
    Shadow Cliffs Regional Recreation Area   Leukemia & Lymphoma - Team in Training     TNT                                                35
    Shadow Cliffs Regional Recreation Area   On Your Mark Events                        Fleet Feet Sports Women's 5K Run                  100

Monday, August 13, 2012
   Temescal Regional Recreation Area         Baby Boot Camp                             Baby Boot Camp Classes - Oakland                   10
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Tuesday, August 14, 2012
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Wednesday, August 15, 2012
   Temescal Regional Recreation Area         Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Thursday, August 16, 2012
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Friday, August 17, 2012
    Mission Peak Regional Preserve           REI Outdoor School                         REI Outdoor School Photo Class                     15
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

                                                                                                                                       Page: 2


printed:   8/1/2012       5:16:22PM
                                                                                      EBRPD Board of Directors - Special Events Report

Date                                         Organization                               Event Name                         Expected Attendance

Saturday, August 18, 2012
    Briones Regional Park                    Brazen Racing                              Bear Creek Half Marathon/10K/5K                   400
    Contra Costa Regional Trails             Leukemia & Lymphoma - Team in Training     All Bay Tri/Walk/ EB Run                           75
    Contra Costa Regional Trails             Leukemia & Lymphoma - Team in Training     All Bay Tri/Walk/ EB Run                           75
    Martin Luther King Jr. Reg. Shoreline    Grove, Eric                                Grooves in the Park                                50
    Redwood Regional Park                    Coastal Trail Runs                         Coastal Trail Run                                 375
    Shadow Cliffs Regional Recreation Area   On Your Mark Events                        Tri For Fun Series                               1000

Sunday, August 19, 2012
   Sunol Regional Wilderness                 REI Outdoor School                         REI School                                         12

Monday, August 20, 2012
   Temescal Regional Recreation Area         Baby Boot Camp                             Baby Boot Camp Classes - Oakland                   10
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Tuesday, August 21, 2012
    Contra Costa Regional Trails             Leukemia & Lymphoma - Team in Training     Team in Training                                   75
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Wednesday, August 22, 2012
   Temescal Regional Recreation Area         Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Thursday, August 23, 2012
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30

Friday, August 24, 2012
    Mission Peak Regional Preserve           REI Outdoor School                         REI Outdoor School Photo Class                     15
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                        30
    Tilden Regional Park                     REI Outdoor School                         REI School                                         12

Saturday, August 25, 2012
    Alameda Creek Regional Trail             Model Mariners                             Model Mariners Special Events                      30
    Contra Costa Regional Trails             Leukemia & Lymphoma - Team in Training     Team in Training                                   75
    Contra Costa Regional Trails             Leukemia & Lymphoma - Team in Training     Team in Training                                   75
    Crown Beach Regional Shoreline           Leukemia & Lymphoma - Team in Training     Coached Training                                  100
    East Shore State Park                    REI Outdoor School                         REI School                                         12
    Garin Regional Park                      Moreau Catholic High School                Alumni Run and Picnic                             100
    Redwood Regional Park                    Inside Trail Events                        Trail Runs at Redwood Park                        400

                                                                                                                                       Page: 3


printed:   8/1/2012         5:16:22PM
                                                                                       EBRPD Board of Directors - Special Events Report

Date                                         Organization                                Event Name                         Expected Attendance

Sunday, August 26, 2012
   Alameda Creek Regional Trail              Model Mariners                              Model Mariners Special Events                      30
    Castle Rock Regional Recreation Area     Zoom Running Events                         Zoom Event                                        200
    Don Castro Regional Recreation Area      Redwood Chapel Comm. Church                 Redwood Chapel Baptism                            250
    Hayward Regional Shoreline               Hayward Area Recreation & Park District     10K on the Bay - HARD                             225

Monday, August 27, 2012
   Temescal Regional Recreation Area         Baby Boot Camp                              Baby Boot Camp Classes - Oakland                   10
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Tuesday, August 28, 2012
    Anthony Chabot Regional Park             Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Wednesday, August 29, 2012
   Anthony Chabot Regional Park              Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Thursday, August 30, 2012
    Anthony Chabot Regional Park             Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike
    Redwood Regional Park                    Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Friday, August 31, 2012
    Mission Peak Regional Preserve           REI Outdoor School                          REI Outdoor School Photo Class                     15
    Redwood Regional Park                    Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Saturday, September 1, 2012
    Ardenwood Historic Farm                  Bletz, Ira                                  Historic Rail Fair                                 50
    Coyote Hills Regional Park               Leukemia & Lymphoma - Team in Training      Winter East Bay Run Training                       70
    Sibley Volcanic Regional Preserve        Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike
    Tilden Regional Park                     Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike

Sunday, September 2, 2012
   Ardenwood Historic Farm                   Bletz, Ira                                  Historic Rail Fair                                 50
    Kennedy Grove Regional Recreation Area   Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike
    Tilden Regional Park                     Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike

                                                                                                                                        Page: 4


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                                                                                       EBRPD Board of Directors - Special Events Report

Date                                         Organization                                Event Name                                   Expected Attendance

    Wildcat Canyon/Alvarado Regional Park    Bay Area Ridge Trail Council                Six Day Equestrian Ride and Hike

Monday, September 3, 2012
   Ardenwood Historic Farm                   Bletz, Ira                                  Historic Rail Fair                                           50
    Temescal Regional Recreation Area        Baby Boot Camp                              Baby Boot Camp Classes - Oakland                             10
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                                  30

Tuesday, September 4, 2012
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                                  30

Wednesday, September 5, 2012
   Temescal Regional Recreation Area         Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                                  30

Thursday, September 6, 2012
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                                  30

Friday, September 7, 2012
    Mission Peak Regional Preserve           REI Outdoor School                          REI Outdoor School Photo Class                               15
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                                  30

Saturday, September 8, 2012
    Alameda Creek Regional Trail             Fremont Community Church                    Heart 4 Haiti 5k                                            400
    Black Diamond Mines Regional Preserve    Brazen Racing                               Drag-N-Fly Half Marathon/10K/5K                             400
    Contra Costa Regional Trails             Leukemia & Lymphoma - Team in Training      Training                                                     65
    Contra Loma Regional Park                Brazen Racing                               Drag-N-Fly Half Marathon/10K/5K                             400
    Coyote Hills Regional Park               Club Sport Fremont                          Club Sport 2012 Training Program                             90
    Del Valle Regional Park                  Newfoundland Club of No. California         Newfoundland Dogs                                             1
    East Shore State Park                    Leukemia & Lymphoma - Team in Training      Trainings at Eastshore Park & Bay Trail                     150
    East Shore State Park                    Susan G. Komen Breast Cancer Foundation     Susan G Komen                                              1500
    Garin Regional Park                      EBRPD - Coyote Hills Visitor Center         Garin Apple Festival                                        400
    Quarry Lakes Regional Recreation Area    Fremont Community Church                    Heart 4 Haiti 5k                                            400
    Shadow Cliffs Regional Recreation Area   NORCAL Golden Retriever Rescue              Nor Cal Golden Retriever Rescue (Sp Event)                  300
    Sibley Volcanic Regional Preserve        Leukemia & Lymphoma - Team in Training      Training                                                     30

Sunday, September 9, 2012
   Garin Regional Park                       West Valley Track Club                      West Valley Track Club Special Event                        300
    Shadow Cliffs Regional Recreation Area   On Your Mark Events                         Food Brokers Run                                              1

Monday, September 10, 2012
                                                                                                                                                  Page: 5


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                                                                                      EBRPD Board of Directors - Special Events Report

Date                                        Organization                                Event Name                         Expected Attendance

    Temescal Regional Recreation Area       Baby Boot Camp                              Baby Boot Camp Classes - Oakland                   10
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Tuesday, September 11, 2012
    Dublin Hills Regional Open Space        Leukemia & Lymphoma - Team in Training      Coached Training                                   60
    Point Pinole Regional Shoreline         College Prep. School                        College Prep Cross Country Meet                   150
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Wednesday, September 12, 2012
   Temescal Regional Recreation Area        Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Thursday, September 13, 2012
    Garin Regional Park                     Tennyson High School                        League Cross Country Meet                         350
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Friday, September 14, 2012
    Mission Peak Regional Preserve          REI Outdoor School                          REI Outdoor School Photo Class                     15
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                 Oakland Adventure Boot Camp                        30

Saturday, September 15, 2012
    Alameda Creek Regional Trail            Club Sport Fremont                          Club Sport 2012 Training Program                   90
    Alameda Creek Regional Trail            Model Mariners                              Model Mariners Special Events                      30
    Contra Costa Regional Trails            Leukemia & Lymphoma - Team in Training      All Bay Tri/Walk/ EB Run                           75
    Coyote Hills Regional Park              Leukemia & Lymphoma - Team in Training      Mentor Led Training                                75
    Crown Beach Regional Shoreline          Takei, Kevin                                Coastal Clean Up Day                              100
    Del Valle Regional Park                 Manatee Aquatic Swim Team                   Manatee 2X1 Relay                                 600
    East Shore State Park                   Leukemia & Lymphoma - Team in Training      Walk Team Training Eastshore                       75
    Hayward Regional Shoreline              EBRPD - Hayward Shoreline                   Coastal Clean Up                                  270
    Martin Luther King Jr. Reg. Shoreline   EBRPD - Martin Luther King Jr. & Oyster     Coastal Clean-Up Day                               10
    Martinez Regional Shoreline             Nichols, Bill                               Coastal Clean Up Day                              100
    Miller/Knox Regional Shoreline          Possin, Scott                               Coastal Clean Up Day                              100
    Point Pinole Regional Shoreline         Coastal Clean Up                            Blocked for Coastal Clean Up Day                   10
    Quarry Lakes Regional Recreation Area   Club Sport Fremont                          Club Sport 2012 Training Program                   90
    Temescal Regional Recreation Area       YMCA - Downtown Berkeley                    Open Water Swim Clinic                             30
    Tilden Regional Park                    Recreation Connection, Inc.                 5/10k Run                                         200

Sunday, September 16, 2012
   Alameda Creek Regional Trail             Title Nine                                  Title 9 9K Run/Walk                              1500
                                                                                                                                       Page: 6


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                                                                                      EBRPD Board of Directors - Special Events Report

Date                                         Organization                               Event Name                                  Expected Attendance

    Alameda Creek Regional Trail             Model Mariners                             Model Mariners Special Events                               30
    Contra Costa Regional Trails             American Heart Association                 Heart Walk                                                2000
    East Contra Costa Regional Trails        Delta Association of Realtors CSF          Delta Harvest Run 10/5K                                    250
    Quarry Lakes Regional Recreation Area    Title Nine                                 Title 9 9K Run/Walk                                       1500
    Shadow Cliffs Regional Recreation Area   On Your Mark Events                        Tri For Fun Series                                        1000

Monday, September 17, 2012
   Temescal Regional Recreation Area         Baby Boot Camp                             Baby Boot Camp Classes - Oakland                            10
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                                 30

Tuesday, September 18, 2012
    Dublin Hills Regional Open Space         Leukemia & Lymphoma - Team in Training     Coached Training                                            60
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                                 30

Wednesday, September 19, 2012
   Point Pinole Regional Shoreline           College Prep. School                       College Prep Cross Country Meet                            150
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                                 30

Thursday, September 20, 2012
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                                 30

Friday, September 21, 2012
    Crown Beach Regional Shoreline           Oakland Diocese CYO                        Cross Country Meets                                          1
    Mission Peak Regional Preserve           REI Outdoor School                         REI Outdoor School Photo Class                              15
    Shadow Cliffs Regional Recreation Area   Amador Valley High School                  Scot Bauhs Invitational                                    200
    Temescal Regional Recreation Area        Oakland Adventure Boot Camp                Oakland Adventure Boot Camp                                 30

Saturday, September 22, 2012
    Briones Regional Park                    Water Hope                                 Walk the Walk Jerry Carry                                  400
    Contra Costa Regional Trails             Las Trampas, Inc.                          Walk n Roll                                                100
    Crockett Hills Regional Park             John Swett High School                     5k Cross Country Run                                       200
    East Shore State Park                    Leukemia & Lymphoma - Team in Training     Trainings at Eastshore Park & Bay Trail                    150
    Morgan Territory Regional Preserve       Sentinels of Freedom                       Bike Ride Fundraiser for Wounded Veterans                  400
    Quarry Lakes Regional Recreation Area    James Logan High School                    Invitational Cross Country Meet                           1000
    Redwood Regional Park                    Leukemia & Lymphoma - Team in Training     Winter East Bay Run Training                                50
    Shadow Cliffs Regional Recreation Area   See Jane Run Sports                        See Jane Tri Triathalon                                    900

Sunday, September 23, 2012

                                                                                                                                                Page: 7


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                                                                                       EBRPD Board of Directors - Special Events Report

Date                                        Organization                                 Event Name                                  Expected Attendance

    Miller/Knox Regional Shoreline          Grizzly Peak Cyclists                        Grizzly Peak Cyclists Bike Skills Clinics                   30
    Redwood Regional Park                   Samavesha                                    Art in Nature                                             2000

Monday, September 24, 2012
   Temescal Regional Recreation Area        Baby Boot Camp                               Baby Boot Camp Classes - Oakland                            10
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                  Oakland Adventure Boot Camp                                 30

Tuesday, September 25, 2012
    Coyote Hills Regional Park              Redwood Christian Schools                    Cross Country Meet                                         130
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                  Oakland Adventure Boot Camp                                 30

Wednesday, September 26, 2012
   Alameda Creek Regional Trail             James Logan High School                      Cross Country Meet                                          50
    Black Diamond Mines Regional Preserve   Pittsburg High School                        Cross Country Meet                                          75
    Garin Regional Park                     Moreau Catholic High School                  XC Meet - Dual Meets                                       150
    Quarry Lakes Regional Recreation Area   American High School                         American High School Cross Country Meets                    80
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                  Oakland Adventure Boot Camp                                 30

Thursday, September 27, 2012
    Briones Regional Park                   Access Adventure                             Horse and Carriage Ride Permit                              50
    Castle Rock Regional Recreation Area    Northgate High School                        Cross Country                                              250
    Point Pinole Regional Shoreline         Salesian High School                         Salesian High School Cross Country Meets                   100
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                  Oakland Adventure Boot Camp                                 30
    Temescal Regional Recreation Area       City of Piedmont - Recreation Department     Piedmont Middle School XC Meet                             300

Friday, September 28, 2012
    Briones Regional Park                   Access Adventure                             Horse and Carriage Ride Permit                              50
    Mission Peak Regional Preserve          REI Outdoor School                           REI Outdoor School Photo Class                              15
    Quarry Lakes Regional Recreation Area   HERS Breast Cancer Foundation                HERS Breast Cancer Walk                                   1200
    Temescal Regional Recreation Area       Oakland Adventure Boot Camp                  Oakland Adventure Boot Camp                                 30
    Tilden Regional Park                    Bay Area Wilderness Training                 Teacher Training Puma Point                                 30

Saturday, September 29, 2012
    Contra Costa Regional Trails            Leukemia & Lymphoma - Team in Training       Team in Training                                            75
    Coyote Hills Regional Park              Club Sport Fremont                           Club Sport 2012 Training Program                            90
    Hayward Regional Shoreline              Leukemia & Lymphoma - Team in Training       Training                                                   150
    Point Pinole Regional Shoreline         Zoom Running Events                          Zoom Event                                                 250
    Redwood Regional Park                   Recreation Connection, Inc.                  5/10K Run                                                  200
                                                                                                                                                 Page: 8


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                                                                                         EBRPD Board of Directors - Special Events Report

Date                                               Organization                              Event Name                                  Expected Attendance

    Tilden Regional Park                           Bay Area Wilderness Training              Teacher Training Puma Point                                 30
    Tilden Regional Park                           Inside Trail Events                       Trail Run (10km, 20km, 30km, 50km)                         200
    Wildcat Canyon/Alvarado Regional Park          Inside Trail Events                       Trail Run (10km, 20km, 30km, 50km)                         200

Sunday, September 30, 2012
   Miller/Knox Regional Shoreline                  Greyhound Friends for Life                Greyhound Friends for Life                                 100
    Miller/Knox Regional Shoreline                 Richmond Swims                            Keller Beach Swim                                          300
    Tilden Regional Park                           Bay Area Wilderness Training              Teacher Training Puma Point                                 30



                31,528 = Total expected attendance starting with the first event on   08/01/2012    and ending with the last event on    09/30/2012



              104, 651 = Year-to-date attendance




                                                                                                                                        Page: 9
BOARD COMMITTEE
REPORTS
                                                  BOARD EXECUTIVE COMMITTEE

                                                            Thursday, June 28, 2012
                                                            12:45 p.m., Board Room
The following agenda items are listed for Committee consideration. In accordance with the Board Operating Guidelines, no official action of the Board will be taken
at this meeting; rather, the Committee’s purpose shall be to review the listed items and to consider developing recommendations to the Board of Directors.
A copy of the background materials concerning these agenda items, including any material that may have been submitted less than 72 hours before the meeting, is
available for inspection on the District’s website (www. ebparks.org), the Headquarters reception desk, and at the meeting.


                                                                      AGENDA

   STATUS              TIME              ITEM                                                                                    STAFF

   (D)            12:45 p.m.                  1. 2013 Fuels Management Program of Work                                           Swanson/Gallup

                                              2. Public Comments



(R) Recommendation for Future Board Consideration
(I) Information
(D) Discussion


Executive Committee Members
Carol Severin, Chair; Beverly Lane; John Sutter
Ayn Wieskamp, Alternate
Robert E. Doyle, Staff Coordinator


Future Meetings
January 26              July 26
February 23             August 23
March 22                September 27
April 26                October 25
May 24                  November 21 (Wed)
June 28                 December 27


Distribution list (next page)
                                       AGENDA
                                   REGULAR MEETING
                                  BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                  Tuesday, August 14, 2012

C.        BUSINESS BEFORE THE BOARD

          6.   BOARD COMMITTEE REPORTS

               a.    Executive Committee           (6/28/12)                    (Severin)

Present

Board:         Beverly Lane, Carol Severin (Chair), Ayn Wieskamp

Staff:         Robert Doyle, Dave Collins, Neal Fujita, Brad Gallup, Jim O’ Connor, Becky
               Pheng, Ted Radosevich, Jeff Rasmussen, Jessica Sheppard, John Swanson, Aileen
               Theile, Brian Wiese

Public:        Dave Bigham, Gene Robinson, Sue Kyle (Local 2428)

The meeting was called to order at 2:30 p.m.

1. 2013 Fuels Management Program of Work

John Swanson, Assistant Fire Chief, introduced this agenda item. Mr. Swanson gave a short
background on the District’s Fuels Management Work Plan (“Work Plan”) and the Board
adopted Wildfire Hazard Reduction and Resource Management Plan. This is the third year the
Work Plan has been presented to the Board Executive Committee. The Work Plan displays
the priority for each project and the estimated timeline for project implementation that the
District intends to accomplish for the following year. The development of the Work Plan is a
joint effort between Fire, Operations, and Stewardship staff. The District’s fuels management
program continues to grow every year. With this growth, the District continues to seek
additional sources of funding including FEMA grants.

Brad Gallup, Fire Captain, gave an overview of the proposed 2013 Work Plan. (Exhibit B) Mr.
Gallup highlighted the major projects being proposed in 2013, including Eucalyptus thinning at
Wildcat Canyon/Alvarado Park. Director Lane inquired about prescribed burns at Round
Valley. Mr. Gallup responded that if funding is available, staff will continue to undertake
prescribed burns at the site. Jessica Sheppard, Resource Analyst, noted that the annual burns
have been beneficial in keeping out invasive species. Aileen Thiele, Fire Captain, also
commented that prescribed burns are beneficial to reducing invasive species at Round Valley.



                                               1
The Committee expressed concerns about financial costs associated with the fuels management
program. The Committee requested information about the total overall financial costs to
undertake all the fuels management projects in the Work Plan. In response, Mr. Gallup
provided a handout which summarizes the estimated costs and funding sources. Mr. Swanson
estimated that it would cost approximately $9 million per year to undertake all fuels
management projects in the Measure CC area.

Director Lane asked staff to address the process and procedures for evaluating cultural
resources prior undertaking projects. Neal Fujita, Stewardship Manager, described the
Stewardship Department’s process and procedures to addresses cultural resources. There is
extensive pre-planning involved to determine what, if any, cultural resources may be present in
a particular project area. The Committee asked staff to address a recent article, “Taming the
Flames: Wildland Fire in the East Bay Hills”, in Bay Nature. Ms. Sheppard responded that the
article is an accurate representation of the information she provided to the writer. Mr. Doyle
further commented that the article is fair, and that he understands there are concerns about
the financial costs associated with the fuels management program. Director Sutter also
expressed concerns about the process for developing the Work Plan, and whether the current
process is appropriate. Mr. Doyle responded that although this item is being presented as an
“informational” item, the Board has the discretion to change the process. He also noted that
the public and District staff should continue to work towards developing a positive and
productive dialogue.

Director Lane and Director Severin noted the importance of undertaking fuels management
projects. Mr. Doyle thanked Fire Department staff for their work on the fuels management
program, and efforts to keep the public safe.

Public Comments:
Gene Roberson and Dave Bigham expressed their concerns about the thinning of Eucalyptus
trees, specific treatments for specific RTAs, and the communication process between the public
and District staff.

This was a discussion item and no action/recommendation was needed.

The meeting was adjourned at 2:30 p.m.

Respectfully submitted,

Becky K. Pheng
______________________
Becky K. Pheng




                                              2
                                      BOARD FINANCE COMMITTEE

                                     EAST BAY REGIONAL PARK DISTRICT
                                           2950 Peralta Oaks Court
                                                Oakland, CA

                                            Tuesday, June 26, 2012
                                           12:45 p.m., Board Room

The following agenda items are listed for Committee consideration. In accordance with the Board Operating
Guidelines, no official action of the Board will be taken at this meeting; rather, the Committee's purpose shall
be to review the listed items and to consider developing recommendations to the Board of Directors.

                                                    AGENDA
STATUS               TIME                             ITEM                            Page #        Staff
  (I)             12:45 p.m.    1.   First Quarter 2012 Cutwater Investment           1-33     Cutwater
                                     Performance and Market Review
       (R)        1:30 p.m.     2.   March 31, 2012 Investment Report                 34-38    Rubaloff
       (R)        1:45 p.m.     3.   First Quarter 2012 Unaudited Financial           39-45    Spaulding
                                     Report
        (I)       2:00 p.m.     4.   First Quarter 2012 Budget to Actual              46-51    Burnor
       (R)        2:15 p.m..    5.   Authorization to Enter Into a Contract with      52-53    Rubaloff
                                     CalPERS California Employers’ Retiree
                                     Benefit Trust Fund (CERBT) for Other Post
                                     Employment Benefit (OPEB) Plan
                                     Administration Investment Manager
                                     Selection
       (R)        2:30 p.m.     6.   2013 Measure CC Expenditure Plan                 54-66    Collins
       (R)        2:45 p.m.     7.   Financing Documents for the Sale of EBRPD        67-174   Collins
                                     2012 Promissory Notes for Field and
                                     Administrative Facility Replacement and
                                     Renovation
                  3:00 p.m.     8.   Public Comments

 (R)          Recommendation for future Board consideration
(I)           Information
(D)           Discussion

2012 Meeting Dates (all meetings are on the 4th Tuesday of the month unless otherwise noted):
July 24, August 28, September 25, October 23, November 13 (the 2nd Tuesday of the month)

Board Finance Committee Members:
Ayn Wieskamp-Chair Whitney Dotson, Ted Radke, Doug Siden-alternate
Distribution/Agenda            Distribution/Packet                                                 Electronic
                                                                                                   Agenda
Beverly Lane                   Robert Doyle          Dave Collins   Jim O’Connor  Carol Victor     Yolanda Barial
Carol Severin                  Tyrone Davis          Cliff Rocha    Sharon Corkin Brenda Wood
John Sutter                    Deborah Spaulding     Pam Burnor     David Sumner  Cinde Rubaloff
Afton Crooks                   Susan Gonzales        Dan Walters    Meadow D’Arcy
Norman LaForce                 Allen Pulido
Tim Anderson
                                       AGENDA
                                   REGULAR MEETING
                                  BOARD OF DIRECTORS

                           EAST BAY REGIONAL PARK DISTRICT

                                  Tuesday, August 14, 2012

C.        BUSINESS BEFORE THE BOARD

          6.   BOARD COMMITTEE REPORTS

               b.    Finance Committee Minutes and Recommended Actions from the
                     June 26, 2012 Meeting                           (Wieskamp)

Attendees
Board:               Directors Ayn Wieskamp (Chair), Ted Radke, Whitney Dotson

Staff:               Robert Doyle, Dave Collins, Cinde Rubaloff, Carol Victor, Pam Burnor,
                     Deborah Spaulding, David Sumner, Susan Gonzales, Meadow D’Arcy,
                     Precious Shelton, Sharon Corkin
Cutwater Asset
Management           Hal Nachtrieb and Gay Eichhoff

KNN                  David Brodsly and Nedko Nedev

Jones Hall           Stephen Melikian

CalPERS              John Swedensky

Summer Intern        Ian Deck

Public:              None

Chairperson Ayn Wieskamp began the meeting at 12:50 PM with the introduction of the
committee members.

Agenda Item No. 1
First Quarter 2012 Cutwater Investment Portfolio Performance and Market Review

CFO Cinde Rubaloff welcomed Hal Nachtrieb and Gay Eichhoff with Cutwater Investor
Services. The District utilizes Cutwater Asset Management as one of its investment managers.
The District currently has $45.5 million (56%) of its operating investment portfolio managed by
Cutwater. Hal Nachtrieb and Gay Eichholff reported on the status of the District’s investments
as of May 31, 2012 (note that the Investment Report presented to the Finance Committee
today is dated March 31, 2012, so information is not comparable).
Mr. Nachtrieb gave a presentation that included:
    Market Environment and Strategies
    Portfolio Performance and Review
    Broker/Dealer Update
    Bank Credit Analysis
    Investment Policy Review

Mr. Nachtrieb began his report by commenting on a slower than expected economy, and as a
result the capital market, specifically the bond market interest rates are low, suggesting a
general view of a slowdown. The District’s portfolio is invested in fixed income, predominately
U.S. government securities and is positioned so that in the event that rates remain low,
investments will be able to generate a reasonable amount of interest earnings to benefit the
District.

Mr. Nachtrieb advised that the Fed Funds Target Rate remains at 0 to 25 basis points (0%
interest rate to ½ of 1% interest rate).

Committee member Ted Radke asked if District investments are beating inflation. Mr.
Nachtrieb replied yes.

Committee member Radke wanted to know with current unemployment if cut backs in public
section a major drag on economy. Mr. Nachtrieb agreed that the public sector has been cutting
jobs which has caused increase in unemployment; also from government sector there has been
less government spending.

The District portfolio consists of:
    54.5% U.S. Instrumentality
    19.6% U.S. Treasury
    13.3% Commercial Paper
    12.5% Corporate

Mr. Nachtrieb noted that the bond market and Federal Reserve are indicating rates will remain
low through 2014. Given the outlook of a low interest rate environment the District has three
levers to boost interest earning: 1) extending duration of the portfolio, 2) use of corporate
notes and, 3) use of callable securities. Mr. Nachtrieb summarized that in the current market
Cutwater believes the most opportunistic area to generate good return for District is with
callable securities.

Chair Wieskamp thanked Mr. Nachtrieb and Mr. Eichhoff for their report and directed question
to CFO Rubaloff as to how the District is going to approach the change on this.

CFO Rubaloff advised that District assets will continue to be invested with investment
managers who have the expertise in finding opportunities.

RECOMMENDATION: None. This item is informational only.
*Note-Agenda item were taken out of order due to the presence of outside participants.*

Agenda Item No. 7
Financing Documents for the Sale of EBRPD 2012 Promissory notes for Field and
Administrative Facility Replacement and Renovation

AGM Dave Collins reported that at the June 6, 2012 meeting of the Board of Directors, the
Board authorized staff to proceed with the issuance of debt in support of the replacement and
renovation program for the District’s field and administrative facilities and authorized the
execution of the Indenture of Trust in substantially final form. Staff and financial consultants
have prepared the additional financing documents necessary to proceed with the issue of the
2012 Promissory Notes.

AGM Collins distributed for the Committee’s review the Preliminary Official Statement (POS),
the associated resolution and notices that are necessary to proceed with the sale. These are
scheduled to be presented to the full Board on July 17th, 2012. These draft materials authorize
the remaining steps necessary to proceed with the issuance of the anticipated $25 million in
Promissory Notes, including the authority to contract for the associated financial and legal
professional services required to undertake the sale.

AGM Collins requested David Brodsly and Nedko Nedev, with KNN financial advisors, along
with Stephen Melikian, with Jones Hall bond counsel, be present at the meeting to answer any
questions.

Committee member Radke wanted to know the cost to repay these bonds. AGM Collins
responded that the costs will be determined by the market and interest rate at the time of
issuance. The current projection is approximately $1.625 million annual debt service on 25 year
notes.

Committee member Radke then asked what District is currently paying for General Fund debt
service. AGM Collins advised that the two debts the District is currently paying from General
Fund revenue, which will be paid in full in 2012, total $1.9 million annual debt service.

Committee member Radke inquired what the estimated interest rate is for promissory note.
David Brodsly advised that KNN is assuming an average yield of 4%.

Chair Wieskamp commented it would be helpful when information comes back to the Board to
list the reasons why this is a good time to issue bonds, adding there are many good reasons.

AGM Collins asked David Brodsky, Nedko Nedev and Stephen Melikian to explain how this
issue will be different from prior District debt issues, as this one will be a qualified hedge bond.

CFO Rubaloff also requested an explanation on how the rating might be different than Measure
WW bonds.
David Brodsly explained the provision in the California Public Resource Code that allows the
District to borrow money for the acquisition of real property and improvements to real
property. The total cannot exceed the amount of property taxes the District brings in within a
five year period. The promissory notes are from District property taxes, there is not a pledge
of property taxes as in Districts GO bond. Thus the rating will be undoubtedly one notch
lower than the District’s GO bond rating (which is the highest possible). Notes will be sold
competitively, thus insuring the best pricing.

Mr. Brodsly continued that this issue will invest proceeds in non-AMT qualified hedge funds.
This will allow the proceeds to be spent over a longer term than bonds invested in in higher
earning instruments. Normally, with tax exempt debt the District certifies they have a
reasonable expectation to spend 85% of the proceeds within 3 years. With qualified hedge
bonds the District will use the provision of the tax code that allows up to 5 years to spend
down debt proceeds.

GM Robert E. Doyle commented that although the District can purchase property quickly and
thus spend down debt proceeds rapidly, when constructing new facilities that require permits,
designs, and environmental review; the time needed is much longer. This is the reason the
District chose to qualified hedge bonds – to allow for more time.

Stephen Melikian added that Measure WW proceeds cannot be used for staff facilities. Since
the District has no other source of funding for major renovation or purchase of staff facilities,
the District has a legitimate reason to issue this type of bonds now.

Chair Wieskamp asked if it’s reasonable to expect the District to be aggressive in moving
forward with what it wants to accomplish in 5 years.

GM Doyle agreed the construction time frames are a concern; this is why the District is using
this type of bonds. District is currently building facilities that are needed.

RECOMMENDATION: Motioned by Ted Radke and Seconded by Whitney Dotson
to review materials and recommend that the Board of Directors proceed with
approval of Financing Documents for the issuance of 2012 Promissory Notes.

Agenda Item No. 2
March 31, 2012 Investment Report

CFO Cinde Rubaloff presented the March 31, 2012 Investment Report and informed the
committee that it is in accordance with State law and the District’s Investment Policy. The
grand total of the District’s cash and investments as of March 31, 2012 was $209,064,144.

      Pooled cashed decreased approximately $26 million from the December 31, 2011
       balance. This is the result of 2012 first quarter expenditures. Funds managed by
       trustees decreased approximately $2 million as a result of March debt service payments.
      The 2011 investment earnings budget is $2.2 million for all funds. First quarter revenue
       totals $454,579, approximately 21% of budget, when it would be expected to have
       earned 25% at the end of the first quarter. The District’s investment returns actually
       exceed benchmarks; short-term by 0.8% and mid-term by almost 0.4%.
      Continued monitoring of checking account fees indicates the move to Wells Fargo from
       Bank of America has reduced monthly fees by 50%, saving the District over $15,000 a
       year. Additionally in March District investment custodial accounts were transferred
       from Union Bank and Bank of New York to US Bank with an expected savings of over
       20% in custodial fees.

RECOMMENDATION: Motioned by Ted Radke and Seconded by Whitney Dotson
to recommend to the full Board of Directors acceptance of the March 31, 2012
Investment Report.

Agenda Item No. 3
First Quarter 2012 Unaudited Financial Statements

Assistant Finance Officer Deborah Spaulding presented the First Quarter 2012 Unaudited
Financial Statements.

General Fund Revenues
As of March 31, 2012, the District received approximately $2.1 million in General Fund revenue
(excluding transfers in), a decrease of $6.8 million, $6.6 million of which is attributed to the
timing difference in the receipt of property tax.

General Fund Expenditures
Total expenditures as of March 31, 2012, were $18.5 million, approximately $2.7 million higher
than in 2011, primarily due to a timing difference in the seventh payroll of the year.

Assistant Finance Officer Spaulding continued reporting Revenues and Expenditures for Other
Governmental Funds:
    Special Revenue Funds
       Special revenue funds revenue and expenditures decreased in 2012. This was primarily
       due to the timing of property tax revenues. Expenditure decreases were related to
       reduce Measure WW local agency grant reimbursements.
    Project Fund
       Project fund expenditures and revenues increased in the first quarter of 2012.
       Expenditure increases were primarily related to the construction of the Big Break
       Visitor’s Center at the Delta, as well as the purchases of the Affinito property and
       Vaquero Farms. The increased revenues were grant funds received for the property
       purchases.
    Debt Service Fund
       Debt service funds show decreased revenue and expenditures in the first quarter of
       2012. The decrease in revenue is due to the timing of the property tax revenue
       payment. Expenditure decreases were due to reduced Measure AA debt service costs.
Expenditures by Division for General Fund and Special Revenue Funds
    In the first quarter of 2012, expenditures increased in almost all divisions, primarily due
     to the fact that the seventh pay period in 2012 occurred in March.
    Finance and Management Services was the only division to show lower expenditures in
     2012. This was related to Measure WW local agency grant payments, which decreased
     from the first quarter 2011 amount.

Committee member Radke commented that it looks like District is basically on track.

Assistant Finance Officer Spaulding agreed that yes, there were no surprises.

GM Doyle advised it is important to point out the extra pay period and late property taxes,
because public sees the big increases and decreases, and it is valuable to clarify the timing issue.

Chair Wieskamp commented that the explanations of the differences were valuable.

RECOMMENDATION: Motioned by Whitney Dotson and Seconded by Ted Radke
to review reports and direct staff to prepare the information for acceptance by the
Board of Directors.

Agenda Item No. 4
First Quarter 2012 Budget to Actual

Budget Manager Pam Burnor presented the First Quarter 2012 Budget to Actual and reported
the results as of March 31, 2012 for the General Fund revenues and expenditures.

General Fund Revenue
General Fund revenue (excluding transfers in) received through March 31, 2012 was almost
$2.1 million, roughly 2% of the annual budget, compared to $9 million received through March
31, 2011, 9% of the 2011 revenue budget for General Fund.
     2012 Property Tax revenue is budgeted at $88.9 million, with $60K collected as of
       March 31, 2012, compared to 8% collected in the first quarter of 2011. The variance is
       due to the timing of property tax receipts. During the first quarter of 2011, the District
       received $7 million from Alameda County. During 2012 the first payment from
       Alameda County was not received until April, so it was not included in first quarter
       revenue.

General Fund Expenditures
As of March 31, 2012, 20% of the General Fund 2012 appropriations had been spent compared
to 17.3% spent at the end of the 2011 first quarter. The difference is due to the timing of the
seventh payroll of the year, which fell in the first quarter of 2012, but not until the second
quarter of 2011.

Comparison of remaining appropriations (excluding encumbrances) as of 03/31/12 compared to
03/31/2011 by category:
        2012 salary/benefits – 21% used, compared to 18% in 2011,
          2012 supplies – 16% used, comparable to 2011,
          2012 services – 14% used, comparable to 2011,
          2012 equipment/fixed assets – 4% used, compared to 1% in 2011,
          2012 payments to others – 29%, compared to 20% in 2011,
          2012 intra District Charges – 25% used, comparable to 2011.

The following is detail by division of the amounts remaining unspent and unencumbered at the
end of the first quarter:
            Executive and Legislative Division – 83%
            Finance and Management Services Division – 77%
            Human Resources – 80%
            Land Division – 79%
            Legal Division – 82%
            Operations Division – 80%
            Planning, Stewardship and Development Division – 80%
            Public Affairs Division – 81%
            Public Safety Division – 80%

At the end of the first quarter, 80% of appropriations remained (unspent and unencumbered)
for all divisions.

GM Doyle noted the remarkable reductions staff has made over time and how hard they are
working because they know that if they save money, at the end of the year the District will be
in a stronger position. Staff is doing its best to reduce cost.

Budget Manager Burnor continued her report on Special Revenue Funds.

Special Revenue Funds
The end of the first quarter 2012, special revenue funds’ total revenue was $121K, or about
1.5% of the budgeted revenue. At the end of the first quarter of 2011, special revenue funds
revenue was approximately 8% of budget. The difference is due to the timing of property tax
receipts, which didn’t occur until second quarter of 2012. In first quarter of 2012,
approximately 21% of special revenue funds’ appropriations were expended (excluding
encumbrances), comparable to the same period last year.

RECOMMENDATION: None. This item is informational only.

*Note - Agenda items were taken out of order due to the presence of outside participants.*
Agenda Item No. 6
2013 Measure CC Expenditure Plan

AGM Dave Collins presented the 2013 Measure CC Expenditure Plan to the Committee.
Provisions of Measure CC require an annual expenditure plan to be adopted by the Board of
Directors. The purpose of this item is to review the proposed expenditure plan and
recommend it be adopted as the basis of the 2012/13 Tax Report and 3013 Budget.
AGM Collins advised that this year staff is compiling a “report card” related to Measure CC
expenditures and project accomplishments to demonstrate what the District has accomplished
in compliance with the Measure CC requirements approved by voters.

GM Doyle added that staff wants to make it clear what the District has accomplished in
Measure CC projects and bring accomplishments to the voters’ attention.

AGM Collins continued to report on Measure CC 2013 Budget with handouts illustrating
projects still yet to be completed, noting particularly that a large project coming forward next
year is expected to be Point Molate, with an appropriation of $1.3 million. The Committee was
reminded that $4.6 million remains in the Measure CC opportunity fund.

Committee member Radke asked if Point San Pablo would be a logical place to spend some of
the money. GM Doyle responded the need is mainly opening the trail at Point San Pablo.
Chevron is being cooperative so the District may be able to do some portion of trail work.
The District should soon be able to begin trail construction.

Chair Wieskamp added when District gives report card, it needs to address long term needs
the District can fund.

AGM Collins emphasized that Measure AA showed voters that the District held true to what
voters authorized, and that the District was thorough and attentive to completing projects.

Chair Wieskamp added that it would be very important to have a discussion before spending
the Point Molate money.

RECOMMENDATION: Motioned by Ted Radke and Seconded by Whitney Dotson
to recommend that the Finance Committee review, discuss and direct staff to
submit the Measure CC 2013 budget to the Board of Directors for consideration
during the 2013 Budget Process and adopted as the basis for the 2012/13 Measure
CC Tax Report.


Agenda Item No. 5
Authorization to Enter Into a Contract with CalPERS California Employers’
Retiree Benefit Trust Fund (CERBT) for Other Post Employment Benefit (OPEB)
Plan Administration Investment Manager Selection.

CFO Rubaloff reported that after five years with PARS, a Request for Proposal for OPEB Plan
administration and investment services was issued to ten service providers in March 2012. The
District was interested in whether there were opportunities to reduce existing plan costs,
leverage existing costs for additional services, or improve investment returns. Proposals were
reviewed and interview of finalists conducted.

Based upon staff review of proposals submitted, a brief presentation provided at the beginning
of the interviews and responses to interview inquiries, CalPERS was selected as Plan
administrator best able to fill the District needs. These needs include providing the lowest cost
for services, required administration services, and historic investment return greater than
benchmark.

Cal PERS CERBT began operation in 2007, and is the nation’s largest public employer OPEB
trust fund, with 306 California public employers and $1.6 billion in assets.

CFO Rubaloff introduced John Swedensky, Search Program Manager with CalPERS CERBT.

Mr. Swedensky advised the Committee that he has been involved with the program since its
inception in 2007. He discussed four main benefits of the CERBT program:
     District is able to delegate the fiduciary responsibilities to CALPERS Board. District no
        longer needs an investment committee to make decision when to buy and sell. CalPERS
        Board Administration will set investment policy, determine asset allocation strategies
        and assets to invest in.
     CalPERS CERBT is a government agency (GASB compliant trust). CalPERS will assist in
        fulfilling the GASB 45 reporting requirements for the District.
     CalPERS goal is for the District to know they can invest contributions into the trust
        fund and they are going to be managed in a way that is appropriate.
     CERBT program was set up to be simple and to keep the cost down. CalPERS does
        not profit or make commissions from the program. CalPERS is a state agency; they only
        charge exactly the cost to administer the Districts trust fund participation.

AGM Collins added that back in 2006-2007 before the decline in economy there were only two
trust providers in the market, one being CaPERS which was just in the process of formation.
Therefore, the District selected PARS at that time. The market has matured so there are now
numerous trust administers that provide different service levels. The District believes that we
are best served by seeking the most straight-forward, simple, low cost provider.

Chair Wieskamp commented that it seems straight forward.

RECOMMENDATION: Motioned by Whitney Dotson and Seconded by Ted Radke
to review staff request and recommend to the full Board of Directors the District’s
OPEB Plan third party administration and investment management service
providers’ three year contract with CalPERS California Employers’ Retiree Benefit
Trust Fund (CERBT) beginning September, 2012. For continuity of services the
contract will have the option to renew for three additional, three-year periods.

Mr. Swedensky concluded that on behalf of CalPERS and OPEB Trust Program, he appreciates
the trust staff is placing in them.

AGM Collins asked Mr.Swedensky how other local agencies are funding OPEB. Mr. Swedensky
responded that approximately 50-60% of agencies are funding 100% of their annual required
contributions, but a few have yet to make any contribution.
Agenda Item No. 8
Public Comment

There were no members of the public in attendance.

Assistant Finance Officer Spaulding introduced summer intern Ian Deck, who assisted with first
quarter reports for financial statements. Ian will be helping with the IFAS conversion updates,
documentation and training.

Committee member Radke asked when District will go for another issue of the Measure WW
bonds. AGM Collins responded maybe next year, depending on the spend-down of the 2009
debt issue.

GM Doyle added that both the local grants and acquisitions have plateaued, so the next group
of call for Measure WW resources may not be immediate.

Chair Wieskamp adjourned the meeting at 2:35 p.m.


Respectfully submitted:


Connie Swisher
Confidential Secretary, Finance
                LARPD / EBRPD LIAISON COMMITTEE
                           Monday, July 16, 2012 – 6:00 p.m.

                        Robert Livermore Community Center
                                  4444 East Avenue
                                   Livermore, CA


                                    AGENDA

   1. (R, I)   Trails Updates on:
                   Bobba Parcel RMP Trail (LARPD)
                   Bobba Parcel Trail Connection/Easement (EBRPD)
                   Vineyard to Sycamore Grove (EBRPD)
                   Other Trail Rights of Way/Acquisition Status (both)

   2. (D)      Tesla: (LARPD and EBRPD)

   3. (D)      General Discussion and Updates:
                   Brushy Peak (LARPD)
                   Doolan Canyon Vicinty (both)
                   LARPD Budget Request Review (LARPD)

1. Public Comments

(D): Discussion
(R): Recommendation
(I): Information

Distribution:
Committee Members (EBRPD and LARPD)
Board Members (EBRPD and LARPD)
General Manager (EBRPD and LARPD)
AGMs, Clerk of the Board (EBRPD)


NOTE: A light snack will be provided
                                           AGENDA
                                       REGULAR MEETING
                                      BOARD OF DIRECTORS

                               EAST BAY REGIONAL PARK DISTRICT

                                      Tuesday, August 14, 2012

C.      BUSINESS BEFORE THE BOARD

        6.        BOARD COMMITTEE REPORTS

                  c.   LARPD/EBRPD Liaison Committee       (7/16/12)               (Wieskamp)

     Attendees:

     EBRPD Board Members: Ayn Wieskamp, Carol Severin
     LARPD Board Members: Maryalice Faltings, Beth Wilson
     EBRPD Staff:         Dave Collins, AGM; Jeff Rasmussen, Grants Manager; Anne Scheer,
                          Chief of Operations; Jim Townsend, Regional Trails Manager;
                          Paul Miller, Interpretative Parklands Unit Manager; Kelly Barrington,
                          Acting Chief of Maintenance and Skilled Trades.
     LARPD Staff:         Tim Barry, General Manager; John Lawrence, AGM;
                          Mike Nicholson, Ranger/Naturalist Supervisor
     Public:              Dick Quigley

     1) Trail Updates: Staff from both agencies collaborated on several updates regarding trails
        of mutual interests to our agencies:
         Shadow Cliffs to Del Valle Trail/Various Segments:
               o Former Bobba Property (connection between Sycamore Grove and Camp
                   Arroyo): The acquisition of the Bobba property by LARPD using the Tri
                   Valley Conservancy is nearly complete. The Tri Valley Conservancy holds the
                   property and LARPD has completed a draft of the resource management plan.
                   The title of the property has not yet been turned over to LARPD and there is
                   a neighboring property owner challenge that needs to be resolved. CEQA has
                   been completed on the project; however, the CEQA that was produced as
                   part of the resource management plan did not include the East Bay Regional
                   Park District’s trail connection along the arroyo for the Shadow Cliffs to Del
                   Valle trail and was not added due to cost considerations. The omission of this
                   part of the process will, unfortunately, significantly delay the construction of
                   this trail extension until funding can be found and committed to undertaking
                   CEQA on this trail segment. The East Bay Regional Park District has
                   concluded our negotiations with the Tri-Valley conservancy and has paid the
                   conservancy for this trail easement that is now secured. Both agencies will
                   continue to look for opportunities for grant funding or other funding to
                   eventually construct the bridge across the arroyo to ensure all season access.
                   Currently the ford provides adequate access for about half the year.
           o Vallecitos - road crossing at Vineyard: Staff informed the committee that the
             City of Livermore is proceeding with the realignment of Vineyard Avenue in
             the vicinity of its intersection with Vallecitos and is realigning the road to
             provide for a signalized T-Intersection. The Park District has assisted with
             some of the land acquisition activities necessary to effect this roadway change
             and has worked with the Signature company to acquire a small remnant parcel
             to allow this to take place. Once the signalized crossing is installed, the next
             step in completing this critical trail length will be seeking a route across two
             very narrow private properties that intercede between Vallecitos and
             Sycamore Grove Park.

           o Vallecitos to Shadow Cliffs: The continuation of the trail across the CEMEX
             property to the north of Vallecitos was graded and rocked many years ago;
             however, it is not paved, has been in place for many years and as these critical
             links discussed above are brought in to use, the paving of this trail will become
             a higher priority. The East Bay Regional Park District will continue to work to
             connect this trail with Shadow Cliffs and the Iron Horse Trail at Stanley.

      Iron Horse Trail: The EBRPD is continuing to work with other agencies, including
       Dublin, Pleasanton, and Livermore, on various extensions of the Iron Horse Trail,
       both from the BART station south of Stanley, and along Stanley to the east. These
       projects are in process.

2) Tesla: Both agencies shared their current information on the status of the Tesla
   property adjacent to the current Carnegie off road vehicle recreation area. The State is
   planning for potential use of the property for some off-road use. LARPD has not taken a
   formal position on the current draft plan; EBRPD has submitted an extensive comment
   letter. Both agencies have some significant concerns about the protection of cultural and
   natural resources that are on this property; however, neither agency is in a financial
   position to offer to assume the operating costs of this large and complex site. We are all
   watching the State’s progress on this plan.

3) General Discussions and Updates:
    Brushy Peak: Staff reviewed the recent designation of resource areas on the Brushy
     Peak/EBRPD side to provide additional protections for cultural artifacts that may
     occur on site. LARPD continues with their reservation-only access to the peak itself
     and both of these systems seem to be functioning well. No future changes are
     anticipated at this point.
    Doolan Canyon: EBRPD has no specific update on any additional activities in the
     Doolan Canyon area and both agencies are awaiting the results of the
     Dublin/Pleasanton jurisdictional discussion over planning in the area.
    LARPD Budget Request Review: LARPD presented a request for funding for
     $300,000 per year for five years for repavement and improvement of the trail
     connection through Sycamore Grove Park. The deteriorating condition of the asphalt
     has rendered this deteriorating trail unsuitable for heavy regional trail use. EBRPD
     will collaborate with LARPD to attempt to identify additional funding sources and/or
     grants that might be utilized for this purpose.
Public Comments:
Dick Quigley spoke on several issues, including the interest in extending a trail north
from Brushy Peak into and thorough the Las Vaqueros watershed, the interest in the
Arroyo Mocho Trail, Tesla, and the Shadow Cliffs to Del Valle improvements.

The next meeting is suggested for September or October. The group requested to
be able to see Camp Arroyo and to tour the future trail connections between
Veterans Park and Camp Arroyo (from a distance to avoid the poison oak).
NEWSCLIPS
                                                                                    1


Sign-Ups Start For Coastal Clean-Up Day
Register for the September 15 California Coastal Clean-up Event and help keep the
Carquinez shoreline free of trash.

      August 7, 2012 , Martinez Patch




From the East Bay Regional Park District and the California Coastal Clean-up Day:

The East Bay Regional Park District is announcing registration to participate
in the California Coastal Clean-up opens August 7.
The annual volunteer event will be held September 15 from 10 a.m. to 4
p.m.
California Coastal Clean-up Day, an annual beach and inland waterway
clean-up, is the state's largest volunteer event. (In 2010, for example, over
82,500 volunteers removed more than 1.2 million pounds of trash and
recyclables from our beaches, lakes, and waterways. When combined with
the International Coastal Cleanup, organized by Ocean Conservancy and
taking place on the same day, California Coastal Cleanup Day becomes part
of one of the largest volunteer events in the world.)
Coastal clean-ups are important because California's coast and waterways
have historically been collecting spots for annual accumulations of trash and
debris. This debris, if not removed, can be harmful and even fatal to all
manners of marine wildlife, can damage our state's economy, and can even
become a human health hazard.
In the Bay Area, from Fremont to Martinez, participants will help rid
shoreline areas of trash and debris, including tires that have become stuck
in the mud.
                                                                                2


Of special concern are the plastics that collect along the shores because of
the dangers they pose to wildlife.
Trash is a problem on our bay shorelines, at the mouths of many creeks
and around our lakes. Marine animals can be injured in two ways by trash
debris: through entanglement or by ingestion. Many types of sea critters
have been found stuck in plastic debris such as fishing lines, bags and
beverage container rings. Many animals will eat plastic, thinking it is food.
When an animal ingests plastic, the debris can block its intestinal passage
causing it to starve to death.
Coastal Clean-up Day is a great way for families, students, service groups,
and neighbors to join together, take care of our fragile marine environment,
show community support for our shared natural resources, learn about the
impacts of marine debris and how we can prevent them, and to have fun.
Local yacht clubs can also get involved with a special volunteer program
designed for them through the park district.
On the day of the clean-up please bring your own bucket to collect trash,
and a refillable water bottle to cut down on the use of plastic.
You can download a flyer with more details about it here. To find clean-up
sites throughout California click here .
You can register on-line here on or after August 7.
For more information you can call the park district at 1-888-327-2757 and
select option 2 and then 3.
Related Topics: California Costal Clean-up Day, Carquinez Strait, and
East Bay Regional Park District
                                                                                         1


Tiny mussels are big trouble for
California
By Denis Cuff, Contra Costa Times
Posted: 08/07/2012 02:08:07 PM PDT




In this photo released by the Utah Division of Wildlife Resources on April 17, 2008,
quagga...




They are just two tiny mussels but they are dealing a big hurt to California lakes and
rivers.

Just ask Southern California's biggest water district about the wrath of the
quagga mussel, a dime-size mollusk that hitchhikes on boats and takes over
its new environment by multiplying rapidly.

Quaggas appeared in Southern California five years ago. So far, the mollusks
have cost the Metropolitan Water District $35 million for maintenance,
chemicals, inspections and equipment. The mussel has now colonized 25
Southern California lakes.
                                                                              2


Neither zebra or quagga mussels have gotten a Bay Area foothold, but
natural resource managers worry an invasion could be just a boat ride away
by stowaway mollusks or larvae.

"It is frightening," said Marty Grimes, a spokesman for the Santa Clara
Valley Water District, part of a consortium of Bay Area water and
recreation agencies working on a defenses against the mussels.

Although boaters are unhappy about the prospect, state lawmakers are
considering a bill to double two-year boat registration fees -- from $20 to
$40 -- to raise cash to fight off a mussel attack.

An invasion could hurt native fisheries, clog water pipes and boat engines,
force up drinking water bills with higher operation costs, and ravage the
base of the natural food chain in waterways from Lake Tahoe to Calero
Reservoir near San Jose and Del Valle Reservoir near Livermore, say
resource managers.

"Once you get the invasive mussels in your reservoirs, you can't get rid of
them, " said Charles Hardy, an East Bay Municipal Utility District
spokesman.

The Sacramento San Joaquin River Delta, a nursery and migration path for
salmon and many other fish, also is at risk, state environmental scientists
said.

Workers at many lakes inspect boats to intercept quagga or zebras that
might hitchhike on boat hulls or in pooled water aboard. But some
operators, don't inspect boats, due to the cost.

Boating groups say the state is moving too fast to collect higher fees from
boat owners without knowing if it has the right defense plan.

"We recognize the mussels are a serious problem," said Jack Michael, vice
president of the board for the Recreational Boaters of California. "We are
concerned this could be another example of government throwing money
at a problem without stepping back to make sure they have the best plan
for how they use those monies."
                                                                               3


Michael said his group thinks it would be fairer to tap water districts for
extra money because they represent a larger section of the population than
do boaters.

Water and recreation officials say boats are the carriers that spread the
mussels from place to place -- much like mosquitoes carry malaria from
person to person.

Some unknown boat likely brought the quagga to Lake Mead in 2007,
where it then spread to 24 other state lakes.

Likewise, resource managers say a boat probably provided the ride in 2008
for the zebra mussel to reach and colonize San Justo Reservoir in San
Benito County -- the only state reservoir colonized by the zebra.

"We think this is a fairly minimal (boat) fee increase that could end up
saving millions or billions of dollars," said Jim O'Connor, an assistant general
manger of the East Bay Regional Park District. "This is not just about
boating, but about protecting the environment, our recreation lakes, and
the water systems people rely on to get water."

EBRPD and the Santa Clara County parks and recreation system charge a
$7 fee to inspect boats entering a lake for the first time in a season. That
fee, however, covers only a small fraction of inspection costs.

Lake Tahoe charges a boat inspection fee that starts at $33 for vessels up
to 17 feet, $55 for boats between 17.1 and 21 feet, and more for bigger
boats.

Some lake operators, however, charge nothing and do few inspections.

Assembly Bill 2443, the proposed boat fee increase, would provide a stable
source of funds to operate inspection programs and other measures to
contain invasive muscles, says the bill author, Das Williams, D-Santa
Barbara.

If it passes. water and recreation agencies could seek reimbursement for
inspections.

"Unless there's a comprehensive approach to prevention, the entire state
remains threatened," William's office said in a statement.
                                                                              4


Increasing the fee by $20 every two years for the state's 800,000 registered
boats could raise some $5 million to $8 million a year, officials estimated.

The fee would be set by the state Department of Boating Waterways after
consulting an advisory committee that includes boaters. Many boaters may
not have to pay the fees because the bill exempts boats used primarily in
seawater.

Meanwhile, the freshwater quagga remains an unpleasant reason for higher
costs at the Metropolitan Water District to prevent clogging equipment
that moves drinking water to 19 million people.

"They are a significant and expensive hassle," said Ricardo De Leon, a
microbiologist at the water district. "I see preventing their spread as the
way to go."

Contact Denis Cuff at 925-943-8267. Follow him at Twitter.com/deniscuff

pending legislation
Assembly Bill 2443, proposes doubling state boat registration fees to raise
money to fight invasive mussels. The bill by Das Williams, D-Santa Barbara,
would increase the biennial fees from $20 to $40 for boats used in fresh
water. It has passed the Assembly and a Senate vote is expected later this
month.
                                                                                 1


State probe finds no other secret
funds
STATE FINANCES

Marisa Lagos, SF Chronicle

Friday, August 3, 2012

Sacramento --

State finance officials announced Friday that a review of the state's 560
special funds uncovered no evidence that any agency other than the parks
department has been hiding money, and Gov. Jerry Brown said he intends
to spend the parks stash only on parks.

The governor's statement came as private and nonprofit groups that
donated millions of dollars over the past year to keep parks open
demanded that the $54 million hidden from the public by state parks
officials be used on parks and not on other state expenditures. Brown said
he plans to work with the Legislature to authorize $20 million to be spent
on park maintenance and to match private donations for parks.

The governor said $20 million is in the State Parks and Recreation Fund -
which comes from user fees and is meant for general park operations - and
should be used for "critically needed maintenance fixes to keep parks from
closing" and to "establish a matching fund for contributions, so that donors
know every dollar they give will go further."

Elizabeth Ashford, a spokeswoman for Brown, said the governor will work
with lawmakers to determine exactly which donations will be matched. The
remaining $34 million of the found money is in the Off-Highway Vehicle
Fund, and administration officials said it should be used for those off-
highway parks.

"Much remains to be done to keep our parks open," Brown said in a
statement. "The disclosure that the parks department had millions in
additional revenue is mixed - it's better to have more money than less, but
it's totally unacceptable for parks personnel to squirrel away public funds. I
extend my deepest appreciation for the donors who have come to the aid
                                                                               2


of our parks in this time of need. I ask for their patience as we take all
necessary steps to make sure this never happens again."

Restoring trust

Parks supporters immediately praised the governor's announcement, saying
it will help to restore shaken public trust in the department.

"I was pleased to hear the governor's comments (Friday) indicating he
agrees that these newly disclosed park funds should be used for the
purposes for which they were intended - to support state parks," said
Assemblyman Jared Huffman, D-San Rafael. "While we have a lot more
work to do to restore public trust and confidence, ensuring that these park
funds go to support parks at risk of closure, and to bolster the generosity
of the donors and nonprofits who have stepped up in a big way is an
essential first step."

State officials disclosed the hidden money on July 20, saying leaders at the
Department of Parks and Recreation had known of a surplus in the two
special funds for more than a decade but failed to report it to the
Department of Finance. The director of the department immediately
resigned and three other senior managers were fired.

The announcement came after the state slashed $22 million in park
spending and after residents around the state had raised money to prevent
the closure of 70 parks this fiscal year.

Communication problem

One major reason that parks officials were able to keep the money hidden
was that the state controller's office, which acts as the state's bank, and
Department of Finance - which prepares the governor's annual budget
proposal - were not comparing notes on how much money was in the
state's special funds, according to state officials.

On Friday, Finance Director Ana Matosantos said a review of the more
than $8.8 billion in the state's more than 500 special funds had not
uncovered any hidden money at other departments, but that the
department and controller will from now on make sure their numbers are
in line each year to avoid future problems.
                                                                                         3


Matosantos said the review did uncover some discrepancies and small
amounts of additional funding at various departments, but that overall, its
findings should assure wary citizens that the tough budget cuts of recent
years were not unnecessary.

"This report confirms that the numbers the budget relied on and the
information to date is essentially accurate, and that parks was an anomaly,"
she said.

The discrepancies included an extra $28.8 million at the Restitution Fund,
which pays for crime victims' services. Matosantos said that discrepancy
was due to a simple math error - something "was supposed to be a plus and
it was a minus" - as well as the fund failing to reconcile how much was
budgeted with how much was actually spent.

Additionally, the Department of Finance will undertake an audit of the
Public Utilities Commission at the governor's direction, after the review
found the agency had reported $423 million more to the Department of
Finance than it had to the controller.

The state attorney general is also investigating the parks department at
Brown's request, and the Department of Finance is undertaking a more
general audit of accounting and management practices at the agency.

Lawmakers plan to call for an independent audit next week when the
Legislature reconvenes, and to hold hearings on the matter.
Marisa Lagos is a San Francisco Chronicle staff writer. E-mail: mlagos@sfchronicle.com
                                                                                   1


Brentwood plans to extend King Park's
small dog area
By Paula King Contra Costa Times
08/01/2012 02:39:21 PM PDT




"Bear," a mixed breed dog, gets some attention by owner Ray Chavira of Brentwood and
with his...


BRENTWOOD -- Rob Sommers has not been able to bring his longhair
Chihuahua, "Bella," to Brentwood's dog park because of how small she is
compared with the larger canines that frequent it.

"She can't be around here with a lot of big dogs," the Brentwood resident
said of "Bella" this week. "She has gotten trampled several times and I can't
bring her here anymore."

Sommers also has a large dog who likes to play at King Park, Brentwood's
designated recreational spot for local dogs off Sand Creek Road. He was
thrilled to hear that the city plans to expand the park, adding a separate
area for small dogs and installing dog play equipment and synthetic turf.

The Brentwood City Council approved plans last week for the purchase
and installation of an additional one-quarter acre area to the west of the
current dog park area for small dogs with a drinking fountain, shade trees,
trash cans, seating and a mutt mitt holder. The park improvements will also
include grading and drainage upgrades, replacing the decomposed granite in
the existing dog park with synthetic turf, installing 11 pieces of dog play
equipment and remodeling the entrance for access to both of the future
designated dog areas.
                                                                               2


"They need their own space," said Brentwood large dog owner Greg Leong
of the small dog addition.

Leong said that the park sometimes draws as many as 20 to 30 dogs at one
time, which can be overwhelming for smaller dogs. He also said that
additional shade and dog play structures are welcomed and needed.

The park project is being funded by local grants from the East Bay Regional
Park District's Measure WW Park Bond Extension.

"This is something that I'm very excited about," said Brentwood City
Councilman Joel Bryant. "It is great to have that source to get those things
that will be direct benefits to the community."

The Measure WW money will also pay for an upcoming bocce ball court
expansion and the construction of a Universal Abilities Playground, both at
Veterans Park on Balfour Road.

Brentwood resident Nadine Childs said that her 6-year-old mini Pinscher,
"Malcolm," is not intimidated by bigger dogs because he is a therapy dog
and is familiar with dog park environments. On the other hand, she
understands why the small dogs need their own area to play and exercise at
King Park.

"Some little dogs need that separate space and the owners need that peace
of mind too," Childs said.

Staff writer Paula King can be reached at 925-779-7174 or
pking@bayareanewsgroup.com.
                                                                                1


BAY AREA
Richmond shoreline set for improvements
08/01/2012 , SF Chronicle




Richmond's shoreline, one of the longest of any city in the Bay Area, will be
a little greener and a little more accessible after two agencies voted to
make major improvements along the formerly industrial waterfront.

The Richmond City Council and East Bay Regional Park District board
agreed to spend a total of about $1.6 million on Bay Trail extensions, parks
and wetlands restoration. With the Bay Trail improvements, bicyclists,
hikers and other trail users will be able to travel a continuous, dedicated
path from Albany to Point Pinole.

"The beneficiaries aren't just in Richmond. This will benefit the entire Bay
Area," said Whitney Dotson, a park district board member and lifelong
Richmond resident. "We've decided to make this a priority, and it's a
beautiful thing."

The Richmond council agreed unanimously Tuesday to spend about
$500,000 from the Cosco Busan oil spill litigation payout to fill two gaps in
the Bay Trail totaling 0.73 miles. The gaps are near Point Richmond and
Brickyard Cove.

The council also decided to spend $154,000 to reopen Point Molate Beach
Park, which has been sitting dormant since the city closed it for financial
reasons a decade ago. Until last year, the area was slated for a large casino
and hotel, but is currently in limbo since the city scrapped the project.
                                                                               2


"A lot of us would like to see some progress at Point Molate," said City
Councilman Tom Butt. "It'd be nice to get some people out there, get the
park reopened at least."

The city is still years away from seeing the original vision of the Bay Trail
completed. The current configuration takes cyclists along the southern
shoreline, past the port and Miller/Knox Regional Shoreline and through
the tunnel in Point Richmond. But instead of traveling north along the Point
Molate and Point San Pablo shorelines, the path takes a shortcut down the
Richmond Parkway and eventually reconnects with the bay near Breuner
Marsh, 218 acres of shoreline property just south of Point Pinole.

Bruce Beyaert, head of the Trails for Richmond Action Committee, said the
biggest obstacle to bringing the Bay Trail through points Molate and San
Pablo is money.

The major property owners in that area - Chevron and Caltrans - are
agreeable to creating easements for the Bay Trail, Beyaert said. But coming
up with at least $15 million for design and construction is a little more
challenging, he said.

"We've already been at this for 13 years. But we're slowly making progress.
We'll get there," he said. "It's worth it - the Bay Trail is for everyone. It's
free. It's a wonderful asset for the whole region."

Meanwhile, the park district recently approved $1 million to restore
Breuner Marsh. The project includes a 1 1/2-mile Bay Trail extension that
links the Richmond Parkway with Point Pinole Regional Shoreline.

For Dotson, who grew up at Parchester Village next to the marsh, the
move was especially gratifying. As a kid, he and his friends caught tadpoles
and played in the wetland all the time, creating their own "personal
environmental education class," he said.

But they had to crawl through a barbed wire fence to get there, he said.

Now residents of northwest Richmond, as well as the rest of the Bay Area,
will be able to reach the shoreline and enjoy its attributes without hopping
fences.
                                                                             3


"Psychologically, it's very important for humans to have open spaces, even
more than we realize," he said. "As far as I'm concerned, the more parks,
the better."

Carolyn Jones is a San Francisco Chronicle staff writer. E-mail:
carolynjones@sfchronicle.com
                                                                                1


Monday, July 30, 2012

KTVU.com

Baby bald eagles return to Bay Area after more than 50-year
absence




Photo by Mary Malec
Bald Eagle

CASTRO VALLEY, Calif. —

A family of bald eagles is calling Lake Chabot home.

A 3-month-old baby bald eagle could be spotted Monday afternoon, flying
high in the sky with its mother.

Doug Bell, a wildlife biologist with East Bay Regional Parks, said the eagles
could have been scouting around for food.

"That's one of first major flights the two have been taking together the last
few weeks, so it's a positive sign to see the youngster fledge from its nest
and follow its parents," Bell said.

Biologists said it is the first bald eagle to hatch in the area in modern times.
Development and harmful chemicals decimated the population a half-
                                                                                  2


century ago.

Fifty years ago, there were no bald eagles nesting in the Bay Area, mainly
due to the use of pesticides like DDT, which caused them to lose the ability
to reproduce.

Biologists said the slow return of the eagle, one of the state's endangered
species, is a sign the environment is improving, according to the state’s
Department of Fish and Game.

The food the eagles are eating is cleaner and contains fewer pesticides. It's
a true environmental success story.

Regular park visitors said they first noticed the adult eagles earlier this year
and say they put on a great show.

"Some of their antics when they lock talons and swing down toward the
water," said Carl Sataria, a park visitor. "I guess that's part of their mating
ritual."

Biologists estimate there about a half-dozen eagle nests currently in the Bay
Area -- a fraction of what it once was, but certainly a sign the bald eagle
could be making a comeback.
                                                                             1


Co-founder of Save Mount Diablo dies
By Robert Jordan

Contra Costa Times, 07/20/2012


CONCORD -- Arthur Bonwell didn't think Mount Diablo was getting the
attention it deserved.

In 1971, Bonwell decided to speak out for the East Bay's tallest peak and
helped form Save Mount Diablo.

What started out as an effort to draw attention to the 4,000-foot peak and
preserve the then 6,788-acre Mount Diablo State Park, evolved in to a
movement that has helped save 110,000 acres as open space and more than
40 parks in the East Bay.

Bonwell, who died July 14 at age 85 in his Concord home, was known by
many as one who saw the bigger picture. He was an avid cyclist who picked
up the love of the outdoors on long bicycle rides as a kid in Dana, Indiana.
Those same long bike rides in the East Bay helped Bonwell envision a swath
of open space with Mount Diablo as the focal piece.

"He was a person who very early on saw Mount Diablo bigger than just a
state park," said Robert Doyle, general manager for East Bay Regional Parks
and a founding board member of Save Mount Diablo. "He saw all the
foothills around as part of the mountain physically, and he didn't care who
had them, he wanted them protected."

Mary Bowerman and Bonwell formed Saved Mount Diablo in an effort to
get Sacramento lawmakers to pay attention to the landmark that was being
threatened by rapid development in Contra Costa and Alameda counties.
Their work helped the group grow from an all-volunteer staff to one with
12 paid workers.

Described by friends as a Midwestern nuts-and-bolts guy, Bonwell did
everything for the group from serving as its president to lobbying politicians
to using nails and hammer to put things together for group events.
                                                                               2


"He and Mary (Bowerman) changed the map of what the East Bay would
become," said Seth Adams, land program director for Save Mount Diablo
and the first person hired as a paid staff member for the group in 1988.
"Instead of wall-to-wall development with a small state park in the center,
Mount Diablo is the centerpiece of a county with foothill buffers around it
that stretches to the Altamont Pass and is protected."

Bonwell's first glimpse of Mount Diablo came while serving in the Navy in
the mid to late 1940s. He returned to the Bay Area in 1956 with an
electrical engineering degree from Purdue University and was transferred
out by Dupont to help build and operate the Dupont-Antioch Works.

He retired in 1982 but had already been active in conservation work,
joining the Sierra Club's San Francisco Bay Chapter and serving as chairman
of its Central Contra Costa County Conservation Committee in 1969.

It was his work as chairman for the conservation committee where met
Bowerman, a botanist who died in August 2005.

In addition to cofounding Save Mount Diablo in 1971, that same year
Bonwell also founded the Diablo Wheelman bicycle club that organized
rides and trips throughout Northern California and Oregon. Bonwell also
served on the Concord Historical Society board of directors from 1996 to
2009.

A celebration of Bonwell's life is planned for 3 p.m. Aug. 19 at Mitchell
Canyon, Mt. Diablo State Park in Clayton. Bonwell is survived by his sister,
Jane Bonwell, 88, of Indianapolis, Ind.

 Born: April 28, 1927 in Dana, Ind.      Died: July 14, 2012, in Concord
Age: 85 Hometown: Concord
   Occupation: Co-founder of Save Mount Diablo; electrical engineer
Survivor: Jane Bonwell, sister, 88, Indianapolis
   Celebration of Life: 3 p.m. Aug. 19 at Mitchell Canyon, Mt. Diablo State
Park, Clayton. Those attending must RSVP by Aug. 13 at 925-947-3535 or
email smdinfo@savemountdiablo.org
   Memorial gifts: In lieu of flowers, donations may be made in Bonwell's
memory to Concord Historical Society P.O. Box 404, Concord; Save
Mount Diablo 1901 Olympic Blvd. Suite 320 Walnut Creek.
                                                                             1


Martinez to make partial payment to
state for marina loans
By Lisa P. White, Contra Costa Times
07/27/2012

MARTINEZ -- It's unclear how the City Council's decision to make only a
partial payment on outstanding loans for the marina will affect the city's
relationship with the state agency that holds the debt.

Martinez is scheduled to make a loan payment of $113,866 to the state
Department of Boating and Waterways on Aug. 1. But revenue is down at
the marina, largely because boats often sit in the mud during low tide,
leaving more than 100 of its 267 berths empty.

As a result, there is only $33,000 in the marina enterprise fund. On a 4-1
vote Wednesday, the council rejected a proposal to borrow $80,000 in
settlement funds from a 1997 Texaco pipeline leak to make up the balance
of the loan payment. Councilman Mark Ross cast the no vote, calling the
$33,000 partial payment a "flawed strategy" to get the department's
attention.

Councilwoman Lara DeLaney, noting that the city has loaned the marina
nearly $1 million over the years, strongly opposed any more aid.

"We need to come to some kind of agreement with Department of Boating
and Waterways about how to finance the marina from here on out,"
DeLaney said. "We cannot afford to repay these loans, it's not supportable
by the (marina) enterprise fund and I'm not willing to put the general fund
at any further risk."

In an e-mail before Wednesday's council meeting, department
spokeswoman Gloria Sandoval described Martinez as a "borrower in good
standing." On Thursday, Sandoval declined to comment on the possible
consequences of the council's decision because Martinez hadn't notified the
department yet. However, under department policies, the unpaid portion
of the loan payment could be added to the principal. If the city were to
default, the department could demand immediate repayment of the loan
principal and accrued interest.
                                                                                   2


According to the department, the city owes about $4.1 million for a series
of loans dating to 1959. But council members are questioning the accuracy
of the state's records; so staffers are digging through the city's files looking
for information.

"What do we really owe the state? How much have we really paid the
state?" Mayor Rob Schroder said.

The city is scheduled this fall to dredge the entrance and under docks on
the western side of the marina and rebuild 27 berths. Martinez leaders are
still waiting to find out if the East Bay Regional Park District will approve
using $398,275 of the city's $1.6 million share of a regional park district
bond to pay for part of the marina work.

With future public and private sources of capital unlikely to materialize,
Martinez probably will scrap the ambitious, $24 million makeover to turn
the marina into a first-class destination on par with modern facilities in
other Bay Area shoreline communities. Schroder said residents ultimately
may have to settle for a smaller marina, perhaps with a new gas dock and
just two docks open for boats.

"It's pretty obvious that the grandiose plans we've had for a long time are
not going to be fulfilled," Schroder said.

Lisa P. White covers Martinez and Pleasant Hill.

								
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