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Bd. Of Comm Minutes Feb. 22_ 2012 - Wildwood

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Bd. Of Comm Minutes Feb. 22_ 2012 - Wildwood Powered By Docstoc
					                WORK SESSION MINUTES OF THE WILDWOOD COMMISSIONERS
                       IN THE COUNTY OF CAPE MAY, NEW JERSEY

                                                                               Wednesday, February 22, 2012
                                                                               Commissioners Meeting Room
                                                                                            Time: 3:32 p.m.
MEETING CALLED:
Meeting called to order by the Mayor

PLEDGE OF ALLEGIANCE
City Clerk leads in the Pledge of Allegiance to the Flag.

ROLL CALL
City Clerk called the roll and the following Commissioners answered to their names:
               Byron – here, Leonetti – here, Troiano – here

OTHERS ATTENDING
Marcus Karavan, City Solicitor
Jeanette Powers, CFO
Gary Ziegler, Water Utility
Mark D’Amico, Assistant Superintendent of Public Works
Lou Ferrara, UEZ
Brian Neill, Zoning Officer
Lisa A. Brown, Aide to the City Clerk
Christopher Wood, City Clerk

OPEN PUBLIC MEETING ANNOUNCEMENT
As per N.J.S.A. 10:4-12, City Clerk read the Open Public Meetings Act Announcement. The Cape May County
Herald and AC Press were e-mailed/faxed notices and agendas of this meeting on Friday, February 17, 2012.

APPROVAL OF MINUTES
January 25, 2012, Work Session
January 25, 2012, Regular Meeting
January 25, 2012, Executive Session
January 31, 2012 (Recessed Meeting of January 25, 2012)
February 10, 2012, Work Session
February 10, 2012, Regular Session
February 10, 2012, Executive Session
February 13, 2012, Special Meeting
February 15, 2012, Special Meeting
Pending questions or comments from the Board, the minutes were moved to the Regular Business meeting for
approval. There were none.

RESOLUTION
City Clerk read the resolutions listed on the agenda.
    A.     Requesting Permission for the Dedication by Rider for a Recreation Trust Fund
    B.     Authorizing Emergency Temporary Appropriations
    C.     Authorizing payment of accrued vacation, holidays and compensatory time regarding Gregory Lanza
           ($20,049.97)
    D.     Authorizing Transfer between Budget Appropriations
    E.     Authorizing contracts with the USDA/Rural Development Grant for the Miscellaneous Sewer
           Replacement Phase IIIA, USDA Grant with the Municipal Engineer, Bond Counsel, Grant
           Administration and Municipal Auditor
    F.     Authorizing refund of 2012 Duplicate payment on Bl. 31.03, L. 2; 116 E. Hand Avenue ($1,036.10).
    G.     Authorizing the City Solicitor to do appropriate Title work for land swap
    H.     Authorizing Amending Professional Services Contract with Maraziti, Falcon & Healey regarding
           Redevelopment Counsel; Dock Street Seafood, Inc. ($5,000.00 to new total $37,000.00)
    I.     Authorizing the appointment of Kimberly Hodsdon as Fund Commissioner to the Atlantic County
           JIF and appointing Christopher H. Wood as Alternate Fund Commissioner to the Atlantic County JIF
    J.     Authorizing the appointment of Kimberly Hodsdon as contact person for the Employment Practices
           Liability (EPL) and appointing Christopher H. Wood as an additional contact person
    K.     Authorizing the appointment of Kimberly Hodsdon as the Fair Housing Officer in the City of
           Wildwood
    L.     Authorizing Professional Services Contract with Richard Shaffer regarding HVAC Consultant
           ($7,500.00)
   M.      Rescinding Resolution No. 402-9-11 (Human Resources)
   N.      Authorizing Amending the Temporary Capital Budget
   O.      Authorizing payment of bills in the amount of $1,180,920.10 dated February 22, 2012
   P.      Authorizing filing of all reports and other data contained in this agenda

ADDENDUM:
  AA. Authorizing the Mayor to sign a Request for Release of Funds and Certification re: Cresse Avenue –
      Boardwalk Pedestrian Access Improvement Project

The City Clerk presented the Board of Commissioners with three additional resolutions for possible inclusion
on the agenda. The Commissioners agreed to add them, as follows:
    BB. Authorizing the 2012 Supplemental Sewer Rate.
    CC. Appointing Denise Magilton as Alternate No. 1 and Elizabeth Hargett as Class IV on the Wildwood
           Zoning Board.
    DD. Authorizing the execution of the Wildwood Fire Chief’s contract.

Mayor Troiano asked CFO Jeanette Powers about the Recreation Trust Fund.. She said the statutes have
changed, but the Recreation Trust Fund will remain the same.
Mayor Troiano gave a brief explanation regarding the proposed Sewer Rate increase, stating it was being passed
down from the Cape May County MUA. He said the increase is also funding the Sanitary Sewer Project, Phase
3A, as well as bond debt.

ORDINANCE:
905-12         Establishing the City of Wildwood Water Rates (INTRODUCTION/FIRST READING)
Mr. Ziegler stated there will be an increase in the Water Rate to offset costs incurred from capital improvements
being done throughout the island. If approved, the new rate will be $2.51 per 1,000 gallons. He said the City
hasn’t had an increase in water rates since 2009, and that rates remain among the lowest in the state.

906-12         Bond Ordinance providing for Construction of a Boardwalk Access Ramp, Appropriating
               $695,000 and providing for the issuance of $400,000 (INTRODUCTION/FIRST READING)
The Mayor said he’s reviewed the plans, and with the exception of a couple of changes such as using lumber for
the ramp as opposed to concrete, he would like this project to move forward. Mr. Ferrara said he would see that
the changes are made.

The City Clerk stated there’s an additional Ordinance for possible inclusion on this agenda, “Amending Annual
Sewer Rental Charges”. The Board agreed to introduce this Ordinance for First Reading as Ordinance No. 907-
12.

UNFINISHED BUSINESS
●       Authorizing Professional Services Contract with H&L Systems, Inc. re: 2012 Software Support for
        Wildwood Tax & Sewer Department ($4,800.00)
The City Clerk asked to discuss this matter in Executive Session as a Contractual Matter. The Board agreed.
●       Authorizing Professional Services Contract with H&L Systems, Inc. re: 2012 Software Support for
        Wildwood Water Department ($1,800.00)
The City Clerk asked to discuss this matter in Executive Session as a Contractual Matter. The Board agreed.
●       Authorizing Professional Services Contract with Kronos Incorporated re: Time Keeping System
        ($14,954.53)
The City Clerk said Human Resources Director Kim Hodsdon will review this contract before recommending
that the City move forward.
●       Authorizing Professional Services Contract with Tri-County Animal Control Services re: Animal
        Contract ($9,680.00).
The City Clerk asked to discuss this matter in Executive Session as a Contractual Matter. The Board agreed.

COMMUNICIATIONS:
None

APPLICANTS:
None

NEW BUSINESS:
●      Discussion on Bids re: Beach Amenities
The City Clerk said the City has a contract with a private vendor for beach chairs & umbrellas in the areas
known as Wards 2 and 3. The City Clerk requested permission from the Board of Commissioners to put Beach
Amenities out to bid. The Board agreed to move forward. The City Clerk said he’ll have more information
available for discussion during the next regularly scheduled Commissioner’s meeting.
●      Discussion on Bids re: Photography on the Beach
The City Clerk requested permission from the Board of Commissioners to put “Photography on the Beach” out
to bid. Mayor Troiano directed the City Clerk to gather more information to possibly move forward with the bid
process on March 14.
●       Discussion on Radio Tower Strobe Light
The City Clerk said he placed a call to the owner of the tower. Zoning Officer Brian Neill said he received an
email from Equity Communications stating the owner of the tower, Gary Fisher, was given the option of either
painting the tower, or replacing the red light with a strobe light in order to stay compliant with the FCC codes.
The City Clerk said the flashing, white strobe light is a “quality of life” issue.

REPORTS:
Engineer’s Report – On file in the City Clerk’s Office.
Mayor Troiano said the New Jersey Avenue project will be moving forward. Mark D’Amico, Assistant
Superintendent of Public Works, announced the project is expected to begin on March 5th and continue through
the end of May. He also announced there will be a four-way stop sign placed at Rio Grande and Atlantic
Avenues during the time of construction.

EXECUTIVE SESSION:
●     Contractual Matter re: vacating portion of Cedar Avenue
●     Contractual Matter re: Boardwalk Restrooms
●     Contractual Matter re: Sale of JCOW Building
The Mayor added the following items to be discussed during Executive Session:
●     Contractual Matter re: H&L Systems, Inc. Software Support for Wildwood Tax & Sewer Department
●     Contractual Matter re: H&L Systems, Inc. Software Support for Wildwood Water Department
●     Contractual Matter re: Tri-County Animal Control Services
●     Potential Litigation re: Open Space – Atlantic Ave.

Mayor Troiano announced a portion of Cedar Avenue was vacated in 2010. He would like to rescind the
Ordinance approving the vacation, and move forward with a new project. The Business Improvement District
has shown interest in taking over the property to clean it up in preparation for a parking garage. The current
structure will be leveled.

ADJOURNED: There being no further business to be discussed, this meeting was adjourned at 4:00 p.m.
Remarks as typed highlighted not verbatim as to subject matter.
MOTION: Leonetti             SECONDED: Byron
ROLL CALL: Byron – Yes, Leonetti – Yes. Troiano – Yes.



                              __________________________________________
                              PETER BYRON, COMMISSIONER

                              __________________________________________
                              ANTHONY LEONETTI, COMMISSIONER

                              __________________________________________
                              ERNEST TROIANO, JR., MAYOR


                              ATTEST:__________________________________
                                     CHRISTOPHER WOOD, CITY CLERK

                              DATE MINUTES APPROVED:_________________________
                                           CHRISTOPHER WOOD, CITY CLERK
                    REGULAR COMMISSION MINUTES OF THE WILDWOOD
                 COMMISSIONERS IN THE COUNTY OF CAPE MAY, NEW JERSEY

                                                                               Wednesday, February 22, 2012
                                                                              Commissioner’s Meeting Room
                                                                                           Time: 4:01 p.m.


MEETING CALLED
Meeting called to order by the Mayor

PLEDGE OF ALLEGIANCE
City Clerk leads in the Pledge of Allegiance to the Flag.

ROLL CALL
City Clerk called the roll and the following Commissioners answered to their names:
               Byron – here, Leonetti – here, Troiano - here

OTHERS ATTENDING
Marcus Karavan, City Solicitor
Jeanette Powers, CFO
Gary Ziegler, Water Utility
Mark D’Amico, Assistant Superintendent of Public Works
Lou Ferrara, UEZ
Brian Neill, Zoning Officer
Lisa A. Brown, Aide to the City Clerk
Christopher Wood, City Clerk

OPEN PUBLIC MEETING ANNOUNCEMENT
As per N.J.S.A. 10:4-12, City Clerk read the Open Public Meetings Act Announcement. The Cape May County
Herald and AC Press were e-mailed/faxed notices and agendas of this meeting on Friday, February 17, 2012.

EARLY PUBLIC COMMENT
None

APPROVAL OF MINUTES
January 25, 2012, Work Session
January 25, 2012, Regular Meeting
January 25, 2012, Executive Session
January 31, 2012, (Recessed Meeting of January 25, 2012)
February 10, 2012, Work Session
February 10, 2012, Regular Meeting
February 10, 2012, Executive Session
February 13, 2012, Special Meeting
February 15, 2012, Special Meeting
MOTION: Byron         SECOND: Leonetti
ROLL CALL: Byron – Yes, Leonetti – Yes, Troiano - Yes

RESOLUTIONS: City Clerk read the resolutions listed on the agenda.
75-2-12  Requesting Permission for the Dedication by Rider for a Recreation Trust Fund
76-2-12  Authorizing Emergency Temporary Appropriation
77-2-12  Authorizing payment of accrued vacation, holidays, and compensatory time re: Gregory Lanza
         ($20,049.97)
78-2-12  Authorizing Transfers between Budget Appropriations
79-2-12  Authorizing contracts with the USDA/Rural Development Grant for the Miscellaneous Sewer
         Replacement Phase IIIA, USDA Grant with the Municipal Engineer, Bond Counsel, Grant
         Administration and Municipal Auditor
80-2-12  Authorizing refund of 2012 Duplicate payment on Bl. 31.03, L. 2; 116 E. Hand Avenue
         ($1,036.10)
81-2-12  Authorizing the City Solicitor to do appropriate Title work for land swap
82-2-12  Authorizing amending Professional Service Contract with Maraziti, Falcon & Healey regarding
         Redevelopment Counsel; Dock Street Seafood, Inc. ($5,000.00 to new total $37,000.00)
83-2-12  Authorizing the appointment of Kimberly Hodsdon as Fund Commissioner to the Atlantic
         County JIF and appointing Christopher H. Wood as Alternate Fund Commissioner to the Atlantic
         County JIF
84-2-12    Authorizing the appointment of Kimberly Hodsdon as Contact Person for the Employment
           Practices Liability (EPL) and appointing Christopher H. Wood as an additional Contact Person
85-2-12    Authorizing appointment of Kimberly Hodsdon as the Fair Housing Officer in the City of
           Wildwood
86-2-12    Authorizing Professional Services Contract with Richard Shaffer re: HVAC Consultant
           ($7,500.00)
87-2-12    Rescinding Resolution No. 402-9-11 (Human Resources)
88-2-12    Authorizing Amending the Temporary Capital Budget
89-2-12    Authorizing payment of bills in the amount of $1,180,920.10 dated February 22, 2012
90-2-12    Authorizing filing of all reports and other data contained in this agenda
91-2-12    Authorizing the Mayor to sign a Request for Release of Funds and Certification re: Cresse
           Avenue – Boardwalk Pedestrian Access Improvement Project
92-2-12    Authorizing the 2012 Supplemental Sewer Rate
93-2-12    Appointing Denise Magilton as Alternate No. 1 and Elizabeth Hargett as Class IV on the
           Wildwood Zoning Board
94-2-12    Authorizing the execution of the Wildwood Fire Chief’s contract
MOTION: Leonetti          SECOND: Byron
ROLL CALL:         Byron – Yes, Leonetti – Yes, Troiano – Yes

ORDINANCES:
905-12      Establishing the City of Wildwood Water Rates (INTRODUCTION/FIRST READING)
MOTION TO INTRODUCE: Troiano             SECOND: Leonetti
ROLL CALL: Byron – Yes, Leonetti – Yes, Troiano – Yes
Mayor announced that Ordinance 905-12 passed First Reading.
906-12      Bond Ordinance providing for Construction of a Boardwalk Access Ramp, Appropriating
            $695,000 and providing for the issuance of $400,000 (INTRODUCTION/FIRST READING)
MOTION TO INTRODUCE: Troiano             SECOND: Byron
ROLL CALL: Byron – Yes, Leonetti – Yes, Troiano – Yes
Mayor announced that Ordinance 906-12 passed First Reading.
907-12      Amending Annual Sewer Rental Charges (INTRODUCTION/FIRST READING)
MOTION TO INTRODUCE: Troiano             SECOND: Leonetti
ROLL CALL: Byron – Yes, Leonetti – Yes, Troiano – Yes
Mayor announced that Ordinance 907-12 passed First Reading.

PUBLIC COMMENT: During regularly scheduled Board of Commissioners Meeting. Remarks will limit to
five (5) minutes per person. City Clerk will be keeper of time and advise speaker when time has expired. Each
member of the public will be permitted to speak only once per meeting. Criticism of public employees will be
directed to the Personnel Department during work hours only.
Ed Betto, Middle Township – Mr. Betto was assaulted at the Wildwood Bus Station and asked the City for more
police protection at that location.

EXECUTIVE SESSION:
The Regular Business Meeting was recessed at 4:05 p.m. The City Clerk read the subject(s) to be discussed and
Executive Resolution No. 5-2-12 convening this meeting:
●      Contractual Matter re: vacating portion of Cedar Avenue
●      Contractual Matter re: Boardwalk Restrooms
●      Contractual Matter re: Sale of JCOW Building
●      Contractual Matter re: H&L Systems, Inc. Software Support for Wildwood Tax & Sewer Department
●      Contractual Matter re: H&L Systems, Inc. Software Support for Wildwood Water Department
●      Contractual Matter re: Tri-County Animal Control Services
●      Potential Litigation re: Open Space - Atlantic Ave.
MOTION TO INTRODUCE: Leonetti                SECOND: Byron
ROLL CALL: Byron – Yes, Leonetti – Yes, Troiano – Yes

RECONVENED:
The Mayor reconvened the Regular Business Meeting at 5:26 p.m.

ADDITIONAL RESOLUTIONS:
95-2-12  Authorizing Professional Services Contract with H&L Systems, Inc. re: 2012 Software Support
         for Wildwood Tax & Sewer Department ($4,800.00)
96-2-12  Authorizing Professional Services Contract with H&L Systems, Inc. re: 2012 Software Support
         for Wildwood Water Department ($1,800.00)
97-2-12  Authorizing Professional Services Contract with Tri-County Animal Control Services re: Animal
         Control ($9,680.00)
98-2-12  Authorizing the Mayor to sign a contract with Boardwalk Special Improvement District (SID) re:
         Boardwalk Restrooms
99-2-12    Authorizing the City Clerk to gather information concerning paperless agenda system with
           appropriate hardware
MOTION: Leonetti          SECOND: Byron
ROLL CALL:        Byron – Yes, Leonetti – Yes, Troiano – Yes

ADDITIONAL ORDINANCES:
908-12      An Ordinance declaring certain public property to be no longer necessary for public purposes,
            and authorizing and setting public auction of said property re: 4101 Boardwalk, Wildwood, New
            Jersey (INTRODUCTION/FIRST READING)
MOTION TO INTRODUCE: Troiano              SECOND: Byron
ROLL CALL: Byron – Yes, Leonetti – Yes, Troiano – Yes
Mayor announced that Ordinance 908-12 passed First Reading.
909-12      An Ordinance declaring certain public property to be no longer necessary for public purposes,
            and authorizing and setting public auction of said property re: 4004 Pacific Avenue, Wildwood,
            New Jersey (INTRODUCTION/FIRST READING)
MOTION TO INTRODUCE: Troiano              SECOND: Leonetti
ROLL CALL: Byron – Yes, Leonetti – Yes, Troiano – Yes
Mayor announced that Ordinance 909-12 passed First Reading.

ADJOURNED: This meeting was adjourned at 5:31 p.m. Remarks as typed highlighted not verbatim as to
subject matter.
MOTION: Byron     SECOND: Leonetti
ROLL CALL: Byron – Yes, Leonetti – yes, Troiano – Yes




                           ____________________________________________
                                    Peter Byron, COMMISSIONER

                            __________________________________________
                                  Anthony Leonetti, COMMISSIONER

                           ____________________________________________
                                  ERNEST TROIANO, JR., MAYOR


                           ATTEST:____________________________________
                                 Christopher H. Wood, CITY CLERK

                           DATE MINUTES APPROVED:__________________

				
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