ALEXANDRIA CITY PUBLIC SCHOOLS ALEXANDRIA_ VIRGINIA

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					                      ALEXANDRIA CITY PUBLIC SCHOOLS
                            ALEXANDRIA, VIRGINIA



                                  INVITATION TO BID



The City of Alexandria, Virginia, Public Schools will receive Proposals at the Alexandria

City Public Schools, Purchasing Office, and 2000 North Beauregard Street Ste 205

Alexandria, Virginia 22311. BID Due: October 27th, 2011 at 2:30 PM EST Time for:

FC Hammond Middle School Bid #11-12-003.

All technical specifications will be answered at a mandatory pre-bid meeting to be held

October 14, 2011 at 9:00 AM EST at the project site (outside field): FC Hammond

Middle School, located at 4646 Seminary Road, Alexandria, VA 22304.

Teleconference information available upon written request to Procurement Officer.

No bids will be accepted by firms not attending the pre-proposal conference.

The Alexandria City Public Schools reserves the right to disregard any irregularities in

any proposal and to reject, without explanation, any or all proposals specifications may

be obtained from the City of Alexandria School Board Administration, Purchasing Office

2000 North Beauregard Street, 2ND floor, Alexandria, Virginia 22311. Between the

hours of 8:30 A.M. and 4:30 P.M., Monday through Friday the telephone number of

The Purchasing Office is 703-824-6627.




Andrea Allen
Procurement Officer
                                                  Invitation to Bid
                                              SYNTHETIC TURF FIELD

                                      FC HAMMOND MIDDLE SCHOOL
                                   4646 Seminary Road, Alexandria, VA 22304
                                               BID # 11-12-003

                                         Alexandria City Public Schools
                                               Procurement Office
                                      2000 North Beauregard St. Suite 205
                                              Alexandria, VA 22311
                                    Phone: (703) 824-6627 Fax: (703) 824-0382
Sealed Bid, subject to the conditions and instructions contained herein, will be received at the above office of the Procurement Officer,
until the time and date shown below (local prevailing time), for furnishing the services described in the solicitation.

Scope of Work: To engage a qualified firm to provide and install a Synthetic Turf Field for FC Hammond Middle School.

All technical specifications will be answered at a mandatory pre-bid meeting to be held October 14, 2011 at 9:00 AM EST at the
project site (outside field): FC Hammond Middle School, located at 4646 Seminary Road, Alexandria, VA 22304. Teleconference
information available upon written request to Procurement Officer.

All drawing and attachments can be obtained from Kimley-Horne and Associates, Inc. located at 13221 Woodland Park Road, Suite
400 Herndon, Va. 20171, Tel. 703-674-1381.

                                 Bids Due: October 27, 2011, at 2:30 P.M. Eastern Standard Time.

Procurement Officer:          _____________________________________________________________
                                                  Andrea Allen, Procurement Officer,

    *AN ORIGINAL AND FOUR (4) ELECTRONIC FORMAT (CD) COPIES OF YOUR SUBMITTAL IS REQUESTED*
In compliance with this Request for Proposals, and subject to all the conditions thereof, the undersigned offers to furnish the services
requested and certifies he has read, understands, and agrees to all terms, conditions, and requirements of this proposal and is
authorized to contract on behalf of the firm named below. Each proposal shall be firm for one hundred and twenty (120) days
immediately following the proposal due date.
Company Name: _____________________________________________________________________________

Address: ______________________________________ City/State/Zip:________________________________

Telephone: _____________________________________ FAX No.: ___________________________________

Email address ______________________________ Federal Tax ID (or Social Security #): ____________________

Print Name: ________________________________________ Title:___________________________________

Signature:__________________________________________ Date:___________________________________
I.    General Terms/ Conditions and Instructions
1.       All proposals must be submitted on and in accordance with this form. If more space is required to furnish a description of the
         commodities and/or services offered or delivery terms, the offeror may attach a letter hereto, which will be made a part of the
         proposal. All proposals must be submitted in a sealed package, plainly marked using BID number, date and time.

2.       All invitations to bid and requests for proposals (BID ) issued by Alexandria City Public Schools (ACPS) will bind proposers
         to the conditions and requirements set forth in the general terms and conditions, and shall form an integral part of each
         purchase contract awarded by the School Division.

3.       The information contained herin shall be used for the sole purpose of responding to this BID . Alexandria City Public Schools
         will not, and is under no obligation to, pay the costs, in whole or in part, incurred by the firm during the preparation of the
         proposal. Alexandria City Public Schools disclaims responsibility and liability for any costs related to the firms participation
         in the BID .

4.       It will be the responsibility of the offeror to see that his proposal is in this office by the specified time and date. Date of
         postmark will not be considered. Telephone, fax, electronic and verbal offers will not be accepted.

5.       Prices shall include all delivery, set-up fees, and federal, state, and local taxes.

6.       The offeror certifies by signing this proposal that this proposal is made without prior understanding, agreement or accord with
         any other person submitting a proposal for the same product or service and that this proposal is in all respects bona fide, fair
         and not the result of any act of fraud or collusion with another person engaged in the same line of business or commerce. Any
         false statement hereunder constitutes a felony and can result in a fine and imprisonment as well as civil damages.

7.       In event of default by the offeror, the Alexandria City Public Schools reserves the right to procure the services from other
         sources, and hold the offeror liable for any excess cost occasioned thereby. If, however, public necessity requires use of
         materials or supplies not conforming to the specifications, they may be accepted and payment therefore shall be made at a
         proper reduction in price.

8.       Availability of Funds: A contract shall be deemed executory only to the extent of appropriations available to each
         Department for the purchase of such articles or services. The Alexandria City Public Schools’ extended obligations on those
         contracts that envision extended funding through successive fiscal periods shall be contingent upon actual appropriations for
         the following years.

9.       The offeror guarantees to save the Alexandria City Public Schools, its agents or employees, harmless from liability of any
         nature or kind, for use of any copyright, composition, secret process, patented or unpatented invention, articles or appliances
         furnished or used in the performance of the contract, or which the offeror is not the patentee, assignee, or licensee.

10.      All proposals must be signed with the firm name and by a responsible officer or employee. Obligations assumed by such
         signature must be fulfilled.

11.      By signing this proposal, the offeror assigns to the Alexandria City Public Schools, any and all rights that he may have under
         the antitrust laws of the United States and the Commonwealth of Virginia in any way arising from or pertaining to this offer.
         This provision is remedial in nature and is to be liberally construed by any court in favor of the Alexandria City Public
         Schools.

12.      Appeals Procedure: Upon request, administrative appeals information will be provided which shall be used for hearing
         protests of a decision to award or an award, appeals from refusals to allow withdrawal of proposals, appeals from
         disqualifications and determinations of non-responsibility and appeals from decisions or disputes arising during the
         performance of a contract.

13.   Non-Discrimination: During the performance of this contract, the successful bidder agrees as follows:

         a.       He will not discriminate against any employees or applicants for employment because of race, religion, color, sex,
                  national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment,
                  except where one or more of these are a bona fide occupational qualification reasonable necessary to the normal
                 operations of the contractor. The contractor agrees to post in conspicuous places available to employees and
                 applicants for employment, notices setting forth the provisions of this non-discrimination clause.

        b.       The contractor will be and state that he is an equal opportunity employer in all solicitations or advertisements for
                 employees.

        c.       Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed
                 sufficient for the purpose of meeting the requirements of this section.

      The contractor will include the provisions of the foregoing paragraphs (a), (b) and (c) in every subcontract or purchase order so
      that the provisions will be binding upon each subcontractor or vendor.

      During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor’s
      employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying
      employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or
      marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for
      violations of prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor
      that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract
      or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

      For the purposes of this subsection, “drug-free workplace” means a site for the performance of work done in connection with a
      specific contract awarded to a contractor in accordance with this subsection, the employees of whom are prohibited from
      engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or
      marijuana during the performance of the contract.

14.     Direct contact with any Alexandria City Public Schools Department other that of Procurement, on the subject of this proposal
        is expressly forbidden except with the foreknowledge and permission of the Procurement Officer or their representative.

15.     Assignment of Contract: A contract shall not be assignable by the Offeror in whole or in part without the written consent of
        the Alexandria City Public Schools.

16.     Applicable Law and Courts: Any purchase order/contract resulting from this solicitation shall be governed in all respects by
        the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the City of
        Alexandria. The Offeror shall comply with applicable federal, state and local laws and regulations. These Conditions and
        Instructions shall be applicable to the extent that they are non-contradictory to the proposal terms and/or instructions on the
        following pages. The Contractor certifies that he does not and will not during the performance of the Contract violate the
        provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens.

17.     If Alexandria City Public Schools is closed for business at the time scheduled for the proposal opening, sealed proposal will
        be accepted and opened on the next business day of the Alexandria City Public Schools, at the originally scheduled hour.

18.     The original copy maintained at our offices, in the proposal file folder, shall be considered the official copy. In the case of any
        inconsistency between proposal documents submitted to Alexandria City Public Schools, but not clearly listed on the
        exception page of the document as an exception by the offeror, the language of the official copy shall prevail. Furthermore,
        any exception or changes to the specifications made by the offeror may be cause to disqualify your proposal.

19.     The offeror acknowledges that their offer does not commit the Alexandria City Public Schools to pay any costs incurred in the
        preparation and submission of proposals or in making any necessary studies or designs for the preparation thereof, not to
        enter into a contact.

20.     In accordance with Virginia State law, ACPS policy DJF requires any contractor or his employees that will be in the presence
        of students during regular school hours or during school sponsored activities certify that he/she has not been convicted of any
        felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child.

21.     By submitting a proposal, offerers certify that the Commonwealth of Virginia does not currently debar them from submitting
        proposals for the type of goods or services covered by this solicitation, nor are they an agent of any person or entity that is
        currently debarred.

22.     The code of Virginia section § 2.2-4311.2.B requires a bidder or offeror organized or authorized to transact business in the
        Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to it by the
        State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business in the
        Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid
         or proposal a statement describing why the bidder or offeror is not required to be so authorized.


22. Questions

         Submit questions regarding the Bid in writing to Andrea Allen, Procurement Officer, no less than five (5) days prior to the
         closing date of the Request For Bid. Questions may be transmitted by facsimile (703) 824-0382 or email
         andrea.allen@acps.k12.va.us

                                  This public body does not discriminate against faith-based organizations




 ANTI-COLLUSION CERTIFICATION

The offeror certifies that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person
submitting a offer for the same product and that this offer is in all respects bona fide, fair and not the result of any act of fraud or
collusion with another person or firm engaged in the same line of business or commerce. The offeror understands collusive offering is
a violation of Federal Law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as
civil damages. The offeror also understands that failure to sign this statement will make the offer non-responsive and unqualified for
award.




Signed: ________________________________                        Date:__________________________________

Name of Company: __________________________________
                                                             Bid # 11-12-003

II. Background

Alexandria City Public School administrative offices are located at 2000 N. Beauregard Street, in Alexandria Virginia.

The school district comprises Thirteen (13) Elementary, Five (5) Middle and Two (2) High Schools, an alternative school and a
Detention Center. In addition employees are stationed at a transportation facility and two (2) offsite facilities location. Alexandria City
Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more
than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups.

The objective of this Bid is to secure constructions work.




III. Scope of Services

Scope of Service: The Contractor(s) shall be responsible for performing: Furnish all materials, labor and equipment required to
                complete the scope of work in compliance with specifications and requirements referenced in drawings,
                specifications and other reference materials for the project. Any items not specifically indicated in task work orders,
                but normally required to conform with the intent will be considered as a part of the work described therein.

         1.       GENERAL PROJECT DESCRIPTION: Services sought by this task order generally include provision of all labor,
                                      materials, permits and associated work including demolition, earthwork, pavement, and site
                  utilities for construction of a synthetic turf rectangular field.

         2.       PROPOSAL FORMAT: Proposals must include all requested information. Incomplete proposals will be disqualified
                        without review.
                        A.       The Line Item Proposal Schedule must indicate a cost for all work items including alternates
                        complete in place (including labor, materials, transportation and permits, etc.) for the proposal to be
                                 deemed complete.
                        B.       A Work Plan must accompany proposals to be deemed complete. The work plan shall indicate
                        tasks, number of days/time for tasks, milestones and total quantity of work days on-site.

         3.       SELECTION OF CONTRACTOR:
                  Operational Capacity: Demonstrated current and future operational capacity to fulfill scope of work items including
                  administrative procedures, backup/redundant systems of personnel and equipment and overall project management.

IV. Experience: Demonstrated experience and ability of Contractor and/or team personnel assigned to this project-including named
references, to deliver assigned project work on-time and within cost budget. Demonstrated experience and responsiveness-including
named references of Contractor and/or team personnel assigned to this project as related to all portions of the scope of work.

V. Best Value to the City: Demonstrated best-value to the City based on timely ability to perform and complete the tasked work,
quality of work based on past performance, work plan including site mobilization/schedule and completion with minimum disruption
to public and private infrastructure, and cost.

VI. Subcontractors: Subcontractor list, include project role-including previous joint experience with the Prime/General Contractor,
task assignment(s), contact information and references.

VII. Experience: Clear evidence that the responding Contractor and subcontractors have performed work that includes installation of
3-5 synthetic infill turf system athletic fields completed within the past 5 years-using turf manufacturers and products prequalified by
the City, in the Washington, DC National Capital Area. Provide start/completion dates, location, project description and costs, client
contacts, subcontractors and images of work.




VIII. Bonds & Permits: All proposals for construction valued at more than $100,000 shall be accompanied by a proposal bond in
the amount of 5% of the proposed price/fee. If a certified check is offered in lieu of a proposal bond, it shall be made payable to
“Alexandria City Public Schools.” Enclose the proposal bond, certified check, or other form of bid security in a sealed proposal
envelope with affixed label. All proposal bonds, certified checks, or other proposal security will be returned to bidders within 10 days
after the bids are opened, except for those which ACPS elects to hold until the successful Offeror has executed the Contract.
Thereafter, all such proposal securities except that of the successful Offeror will be returned.
          The successful Offeror will be required to furnish a Performance Bond and a Labor and Material Payment Bond in an amount
equal to one hundred percent (100%) of the total contract.


IX: Synthetic Infill Turf System-Prequalified City Vendors/Products:

                    Manufacturers and Synthetic Turf products for athletic field construction have been prequalified by the City.
                  These items have been prequalified based on technical criteria for performance including seaming, GMAX rating,
                  manufacturing process, tufting, blades, infill, warranty, maintenance needs and life expectancy. The list is not in
                  order of preference.
                                            a A-Turf Inc.                        Premier RS Monofilament
                                            b. Field Turf USA                             Pro Series Monofilament 2.5 FTOM-1F
                                                                                 Duo Monofilament 2.5 FTHS-1F
                                            c. Forever Green Athletic Fields     Smartgrass Type M
                                            d. General Sports Venue              Gameday Xpe 10 and Gameday MT 45
                                                                                 Monofilament
                                            e. Sportexe                          Powerblade SR
IX.   SCOPE OF WORK:

                  A.   General:
                       i.       Work: Furnish all materials, labor and equipment required to complete the scope of work
                                in compliance with specifications and requirements referenced in drawings,
                                specifications and other reference materials for the project. Any items not specifically
                                indicated in task work orders, but normally required to conform to the intent will be
                                considered as a part of the work described therein.
                       ii.      Primary Task Work Items include, but are not limited to the following:
                                a.       Survey and stake out
                                b.       Securing permits and applicable permissions and inspections for work
                                c.       Site demolition and protection of existing conditions
                                d.       Protection of existing vegetation/street trees
                                e.       Maintenance of pedestrian and vehicular traffic
                                f.       Site utilities and storm water management system
                                g.       Concrete work related to foundations, field curb, pavement and other items
                                h.       Geotechnical confirmation and Engineering confirmation for field design
                                                     including subbase and drainage design.
                                i.       Installation of a Synthetic Infill Turf System playing field using products and
                                         manufacturers identified in the prequalified vendor and product list.
                                j.       Site restoration for areas/items impacted and/or damaged by construction.
                                k.       Completion of all punch-list and warranty related items to satisfaction of the
           City



                  B.   Scheduling Provisions:
                       i.      The project site is located at an urban school area bounded by major vehicle and
                               pedestrian arterials, public transportation stop and a number of private residences. Work
                               shall proceed expediently and without delay to minimize disruption of public/private
                               infrastructure.
                       ii.     All permits shall be obtained, submittals approved and construction materials be fully
                               procured and ready for installation prior to commencement of site disturbing work
                               activities.

                  C.   Substitutions:
                       i.       Changes, variations or departures from compliance with specifications and requirements
                                referenced are not permitted without written authorization by ACPS.

                  D.   Regulations & Inspections:
                       i.      Perform all work in accordance and compliance with applicable laws, codes and
                               regulations required by authorities having jurisdiction over such work. Provide for all
                               inspections, permits with Federal, State and Local authorities for progress of work,
                               maintenance operations and in furnishing, transporting and installing materials.

                  E.   Damage to Existing Conditions:
                       i.     Repair/remedy all damage to existing conditions including vegetation, existing grades and
                              topography (turf damage, tire ruts, soil compaction) street trees, roadway and
                              sidewalk pavement, site utilities, site structures and other items to satisfaction of ACPS.

                  F.   Existing Conditions & Regulatory Compliance:
                       i.       Project Site & Existing Conditions: Review all work locations and adjacent site areas in
                                comparison to the scope of work and project documents to identify anticipated problem
                                areas. Notify ACPS of findings prior to commencement of work.
                                Site Utilities: Prior to commencement of work, review and verify existing above and
                                below grade conditions including loading, capacity, service, easements and location.
                                a.        Contractor assumes responsibility for all verification of location, disruption,
                                          damage, repair and full restoration of site utilities and associated service(s).
                                b.        ACPS will not relocate or modify any existing infrastructure or utilities, other
                                          than information shown on drawings for purposes of this project.
     ii..      Permits: The Contractor shall be responsible for all General Construction, Electrical,
              Foundation, Haul Route, Street Closure Permits and any others required for execution
              of the work from the City Permit Center at Alexandria City Hall.

              Procurement of Permits are the responsibility of the Contractor.

G.   Code Review: Compliance & Permits: Inspect and review the existing site for compliance with
     current and most up-to-date requirements at time of work. Identify, procure
     and obtain all permits/permissions and certifications and processes required for work task
              completion.
     i.       Procure and obtain all required permits and licenses for timely performance and
              completion of assigned work.
     ii.      Provide for all inspections, permits with Federal, State and Local authorities for work
              operations and in furnishing, transporting and installing materials.


H.   Constraints upon the Contractor:
     i.       Public Information Meeting: The Contractor shall coordinate with ACPS to schedule a
     Public Meeting for Sitework prior to commencement of ground disturbing activity. The meeting
     will be held on-site.


     ii.      Site Access: Access to the project site is limited.
              Site Disruption: The project site is located in a congested urban area.
              a.       The intent is to ensure that minimal disruption is caused by construction and that
                                          site operations influence the site a minimum amount of time.
              b.       Contractor shall submit a work plan indicating total days of site disruption
                       caused by construction.
                                        c.       Contractor shall demonstrate that all materials are procured and in possession
                                                 prior to mobilization on site.

                     J.        Schedule & Time of Completion: Contractor shall note proposed project start date, proposed
               number of days on site and proposed completion date.

                       K.      Site Construction Fence: The temporary fence is intended to enclose the work area at all times at
                               the limits of disturbance. Drawings indicate location, clearances and access.
                       L.      Site Utilities/Services: No disruption or interruption of service associated with existing site
                               utilities/services or school program functions are permitted.
                       M.      Access to the site shall be secured through use of gates, and fences, 6 feet in continuous height.
                               The contractor is responsible for security of work and stored materials.

                       N.      Construction Submittal Format Requirements & Approvals
                               i.      Documentation/Communications: All written documents including product data sheets,
                                       calculations, invoices/forms and supporting information shall be on 8 ½ x 11 inch paper.
                               ii.     Quantity: Submit one (1) electronic copy and one (1) paper copy of information for each
                                       task submittal unless noted otherwise.
                               iii.    Delivery: Deliver any task submittals by email, overnight mail, by courier or in person to
                                                the City’s Project Representative.       Use trackable methods for delivery
              acceptance.
                               iv.      Review: Upon review, submittals will be designated as approved, approved as noted or
                                        rejected with requirement for resubmittal. Failure of a project submittal to meet the
                                        performance and product requirements specified will result in rejection and requirement
                                        for resubmittal with reasons therefore explained. The Contractor shall revise and
                                        resubmit rejected work at no additional cost to the City.
                               v.       Drawings for Contract and Construction: Should drawings be necessary for fulfillment of
                                        tasks, provide drawing files suitable for 24x36 inch, reproducible sheets. Include a cover
                                        sheet with sheet index and date.
                                        a.        Drawings shall fix and describe the scale, massing, dimension,
                                                  vertical/horizontal location, connection, fitting, material and finish of all project
                                                  components, including their relationship to other project parts, components or
                                                  systems.
                                        b.        Drawings shall be legible and clear when reduced to half size, with lettering on
                                                  the originals no smaller than 1/8 inch font height.
                                        c.        Provide drawings on AutoCAD release 14 or 2000. Provide four (4) CD’s with
                                                  a table of contents for each disk. Use layering systems following the American
                                                  Institute of Architects (AIA) ACAD Layering Guidelines.

X.    Cost of Work & Payment:
                     A.     Provide costs for work complete in place including all materials, equipment,
                            labor, permits, incidentals and value escalations.
                     B.     Continuously monitor construction costs at all times during the project development to ensure
                            provision of a complete and usable facility within the construction budget.
                     C.     If ACPS determines that the Contractor has extended or expanded the scope of work without
                            approval, for the funds available, the Contractor shall remedy work as required to provide tasks
                            within the budgeted funds, at no additional cost to ACPS.
                     D.     In a timely manner, submit invoices for payment with reports summarizing progress, observations,
                            deficiencies or other issues that may require further discussion or review with designated
                            subcontractors or ACPS. The ACPS does not provide payment for stored materials or materials s
                            ubject to delivery delays by suppliers or other conditions.
                     E..    Submit one (1) electronic and one (1) hard/paper copy of requests for payment as notarized
                            originals of AIA Document G702-1992 “Application & Certificate for Payment”.
                            Remit invoices to the ACPS Project Manager: David Conrath, Director, Design & Construction
                            David.conrath@acps.k12.va.us

XI.   Project Execution & Close Out:
                      A.      Identify construction staging locations, requirements, methods and procedures including:
                              i.       Anticipated access routes, staging requirements, security and needed areas.
                              ii.      Location and access routes as approved by ACPS.
                              iii.     Anticipated disruption/required maintenance of/to existing facilities and/or maintenance
                                       of vehicle, bicycle and pedestrian traffic.
B.   Commence work in a timely manner in coordination with ACPS approved schedule dates.
     Coordinate trades, assemblies, inspections and progress of work to ensure continuous execution of
     the project scope without interruption or delay until project close-out.
C.   Schedule & Coordination: Develop and provide a schedule for completion of assigned items.
     Schedule shall include approvals, inspections and permits, in-field commencement of work,
     milestone/critical juncture dates, anticipated long lead items, substantial completion and final
     completion of work.
     i.       Schedule shall be continuously updated weekly while tasked work is under way.
     ii.      Designate and make continuously available, a Contractor project manager/principal point
              of contact for all project work.
     iii.     Hold weekly construction meetings to update progress and communicate project status.
D.   Project Close-Out:
     i.       Conduct thorough inspections of tasked work throughout work periods and provide
              written statements of completion and quality.
     ii.      Provide copies of documentation of approval, testing, manufacture, permits or inspection.
     iii.     Provide a recommended maintenance schedule that details follow-up, preventive, and
              long-term recommendations including specialty equipment/materials, timing and
              compliance with applicable warranty requirements.
     iv.      Provide statement of testing indicating that GMAX test ratings are consistent with the
              manufacture’s recommendations.
E.   Warranty and Warranty Period:
     i.       Contractor shall repair or replace all materials which fail to perform as intended for the
              period of two calendar years from date of final acceptance by ACPS or as indicated in
              compliance with applicable warranty requirements.
     ii.      Work or materials found to be faulty in design or installation shall be remedied at no
              additional contract cost to the ACPS.
     iii.     At end of warranty period, provide a report that reviews and analyzes the status of all
              project work. Contact ACPS Representative 30 calendar days from date of end of
              warranty period to schedule a project review and report preparation.
XII. LINE ITEM PROPOSAL SCHEDULE:

Item                                                                                                     Cost
  a. General Conditions                                                     $

 b. Erosion & Sediment Control/Tree Protection                              $

 c Site Construction Fence, Signs, Maintenance of Traffic, etc.             $

 d. Site Demolition                                                         $

 e. Earthwork                                                               $

 f. Concrete Pedestrian Pavement (walks, access, etc.)                      $

 g. Plantings                                                               $

 h. Grass Sod/Seeding                                                       $

 i. Storm Water Management System                                           $


 j. Drainage and Subbase (field earthwork, stone, drainage system)          $

 k. Concrete Curb                                                           $

 l. Synthetic Infill Turf System and manufacturer’s approved equipment      $

 m. Fence and gates                                                         $

                                                                            $____________________________

Turf Vendor/Product                                                         _________________________________________


Total Construction Cost:                                                    $


Alternate # 1
Lighting System, including underground conduits
                                                                            $________________________________________

Alternate #2
Asphalt and paving
                                                                            $________________________________________
Alternate # 3
Rubber Surfacing                                                            $ ________________________________________

Calendar Days of Work on-Site                                               _______________________________________

Proposed Start Date                                                         __________________________________________

Calendar Days of Work on-Site                                               __________________________________________

Proposed Completion Date                                             _________________________________________
XIII. GENERAL REQUIREMENTS

    1.   BID Response: In order to be considered for selection, Offerors must submit a complete response to this BID . One (1)
         original, and Two (2) copies of each proposal must be submitted. No other distribution of the proposal shall be made by the
         Offeror.

    2.   Proposal Preparation: Proposals shall be signed by an authorized representative of the Offeror. All information requested
         should be submitted. Failure to submit all information requested may result in the purchasing agency requiring prompt
         submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially
         incomplete or lack key information may be rejected by the purchasing agency. Mandatory requirements are those required by
         law or regulation or are such that they cannot be waived and are not subject to negotiation.

             a. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities
             to satisfy the requirements of the BID . Emphasis should be placed on completeness and clarity of content.

             b. Each copy of the proposal should be bound or contained in a single volume where practical. All documentation
             submitted with the proposal should be contained in that single volume.

             c. Ownership of all data, materials and documentation originated and prepared for the BID shall belong exclusively to
             the Alexandria City Public Schools and shall be subject to public inspection in accordance with the Virginia Freedom of
             Information Act. Trade secrets or proprietary information submitted by an Offeror shall not be subject to public
             disclosure under the Virginia Freedom of Information Act; however, the Offeror must invoke the protections of Section
             2.2-4342 (F) of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The
             written notice must specifically identify the data or materials to be protected and state the reasons why protection is
             necessary. The proprietary or trade secret material should be submitted in a separate sealed envelope and marked
             proprietary. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary
             or trade secrets is not acceptable and will result in rejection of the proposal.

Debriefing: The entire BID file, including ratings and justifications of award, will become public information and be available for
review only after an award is made.

XIV. CONFLICT OF INTEREST

             1.   Neither the Contractor nor any person or company affiliated with it shall have, during the term of this contract and
                  any extension thereof, any contractual or other financial relationship with ACPS, any ACPS Prime Contractor, or
                  with any subcontractor or supplier to any ACPS contractor other than the contractual relationship established under
                  this Contract, unless an exception is granted as described below.

             2.   Upon request of the Contractor and upon full disclosure and for good cause the Procurement Officer may in his sole
                  discretion grant an exception to the requirement of 1., above, when in his judgment the exception will not create a
                  conflict between the Contractor’s duties and obligations under this contract and the duties and obligations imposed
                  on the Contractor under the contractual or other relationship for which an exception is requested.

             3.   If, during the performance of this contract and any extension thereof, the Contractor becomes aware of any
                  relationship, financial interest, or other activity in which it or an affiliated person or company is involved which is
                  not in compliance with the provisions of 1., above, it shall promptly notify the Procurement Officer in writing and
                  fully disclose all circumstances thereof. Should the Procurement Officer not grant an exception to the requirements
                  of this Article, the Contractor shall, within ten (10) days of written notice from the Purchasing Officer to do so, take
                  all action necessary to comply with the terms of 1., above.

             4.   If the Contractor fails to comply with the terms of this Article, the Purchasing Officer, may withhold payments due
                  under this contract until such time as the Contractor is in compliance or, should the non-compliance remain
                  uncorrected at the expiration of ten (10) days from written notice from the Purchasing Officer as provided in 3.,
                  above, terminate the contract for default.

             5.   The Contractor in performing this Contract shall avoid any conduct which might result in or give the appearance of
                  Creating for ACPS, The Alexandria City School Board or employees of ACPS in their relationship with the
                  Contractor any conflicts of interest or favoritism and/or the appearance thereof and shall avoid any conduct which
                  might result in a Board Member, ACPS employee failing to adhere to the Standard of Conduct adopted by ACPS.
              6.   Any determination by the Procurement Officer under this Article shall be final and shall be considered a question of
                   fact within the meaning of Disputes of this Contract.



XV. AWARD

Award shall be made to the responsible offer whose proposal is determined in writing to be the more advantageous to the city taking
into consideration price and the evaluation factors set forth in the request for proposals. The contract file shall contain the basis on
which the award is made. The award of a contract shall be the sole discretion of Alexandria City Public Schools. The award shall be
based on the evaluation of all information as Alexandria City Public Schools may request. Alexandria City Public Schools reserves
the right to accept or reject any or all proposals in whole or in part and to waive any informalities in the BID . Further, Alexandria
City Public Schools reserves the right to enter into a contract deemed to be in its best interest.

Alexandria City Public Schools reserves the right to award one or two contracts, whichever is in its best interests.

The right is reserved to accept or reject any or all submittals in whole or in part and to waive any informalities in the BID , and to enter
into any contract deemed to be in the best interest of the Alexandria City Public Schools.

XVI. . CONTRACT CANCELLATION

The Alexandria City Public Schools may cancel any resulting contract with the contractor at any time by giving thirty (30) days
written notice. The contract may be canceled without notice for vendor non-performance. Cancellation shall not release the vendor
from legal remedies available to the City.

The Contractor may cancel the contract upon ninety (90) days written notice to the City. The Contractor shall not be entitled to lost
profits or any further compensation not earned prior to the time of cancellation.

XVII. SUBCONTRACTS

No portion of the work shall be subcontracted without prior written consent of the Alexandria City Public Schools. In the event that
the Consultant desires to subcontract some part of the work specified herein, the Consultant shall furnish the City with the names,
qualifications and experience of their proposed subcontractors. The Consultant shall, however, remain fully liable and responsible for
the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.

XVIII. INSURANCE/BONDS

By signing and submitting a bid or proposal under this solicitation, the proposer certifies that if awarded the contract, it will have the
following insurance coverage at the time the work commences. Additionally, that it will maintain these during the entire term of the
contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia by the
Virginia State Corporation Commission. No work may commence until all of the insurance and or bonding requirements have been
met. During the period of the contract Alexandria City Public Schools requires the Proposer to furnish certificates of insurance and or
bonds for the coverage required by Alexandria City Public Schools and the Commonwealth of Virginia as indicated below:

    1.   Worker’s Compensation- Statutory requirements and benefits
    2.   Employers Liability-
              a. $100,000 each accident
              b. $100,000 each employee
              c. $100,000 each policy limit
    3.   General Liability- $1,000,000 combined single limit. Alexandria City Public Schools is to be named as an additional insured
         with respect to the services being provided. A copy of the additional insured endorsement must be provided to Alexandria
         City Public Schools before any work commences. This coverage is to include Premises/Operations Liability, Products and
         Completed Operation Coverage, Independent Contractors Liability, Owner’s and Contractor’s Protective Liability and
         Personal Injury Liability.
    4.   Automobile Liability- $500,000 owned, non-owned and hired vehicle coverage. An additional insured endorsement must be
         provided to Alexandria City Public Schools before any work commences.
    5.   Builder risk/installation floater needs to be in place for 100% value of the contract.
    6.   Contractor shall provide a payment and a performance bond in the amount equal to 100% of the contract value, before work
         shall commence.

XIX. OWNERSHIP OF MATERIAL
Ownership of all data, material and documentation originated and prepared by the proposer and successful Contractor for Alexandria
City Public Schools pursuant to this solicitation and any resulting contract shall belong exclusively to Alexandria City Public Schools
and be subject to public inspection in accordance with the Virginia Freedom of Information Act.

XX. METHOD OF PAYMENT

Unless otherwise negotiated, payment will be made upon completion/delivery of project, with Invoice Terms of Net 30.

XXI. PROPOSAL COST

Costs shall be firm and fixed throughout the contract period. State sales tax shall not be included in prices. No extra charges shall be
allowed.

XXII. TRADE SECRETS AND PROPRIETARY INFORMATION

Trade Secrets or Proprietary information submitted by an offeror in connection with a procurement transaction shall not be subject to
public disclosure under the Virginia Freedom of Information Act; however, the offeror must invoke the protections of this section prior
to or upon submission of data or other materials to be protected and state the reasons why protection is necessary. Information leading
to the decision to award, including prices and other factors, shall be made public (section 2-557.2 of City Code).


         Please mark One:

         ( )      No, the submittal I have turned in does not contain any trade secrets and/or proprietary information.

         ( )      Yes, the submittal I have turned in does contain trade secrets and/or proprietary information.

If YES, please list the page numbers and the reasons for why the information is considered a trade secret and/or proprietary
information. Do Not Mark the Whole Proposal Proprietary.

XXIII. COOPERATIVE BIDDING

The Alexandria City Public Schools issues this Request for Proposals (BID ) on behalf of the members of the Metropolitan
Washington Council of Governments Purchasing Cooperative (COG), the members of the Baltimore Regional Cooperative Purchasing
Council, as well as other governmental jurisdictions and school divisions. This procurement is also being conducted on behalf of other
public bodies, in accordance with § 2.2-4304 (A) of the Code of Virginia.

This shall include but not be limited to private schools, parochial schools, non-public schools such as charter schools, special districts,
intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private
colleges/universities that require these goods, commodities and/or services.

Offerors are advised that all resultant contracts will be extended, with the authorization of the offeror, to other governmental
jurisdictions and school divisions as may be interested. Should other entities decide to use the final contract, the contractor shall deal
directly with that jurisdiction or political subdivision concerning the placement of orders, issuance of the purchase orders, contractual
disputes, invoicing and payments. Alexandria City Public Schools acts only as the “Contracting Agent” for these jurisdictions and
political subdivisions. Failure to extend a contract to any jurisdiction will have no effect on consideration of your offer.

It is the responsibility of the contractor to notify the jurisdictions and political subdivision of the availability of the contract. Each
participating jurisdiction and political subdivisions has the option of executing a separate contract with the contractor. Such contracts
may contain general terms and conditions unique to those jurisdictions and political subdivisions. If, when preparing such a contract,
the general terms and conditions of a jurisdiction are unacceptable to the contractor, the contractor may withdraw its extension of the
award to that jurisdiction.

The Alexandria City Public Schools shall not be held liable for any costs or damages incurred by another jurisdiction as a result of any
award extended to that jurisdiction or political subdivision by the contractor.

MWCOG members reserve the right to make awards to the lowest responsive and responsible bidder during the contract term.
MWCOG members not explicitly named in the BID are not obligated to participate, nor is the successful offeror obligated to contract
with other MWCOG members; however, if such a contract is entered, the successful offeror will be required to provide these same
items, at the same prices, awarded as a result of this solicitation to that public body.
Any jurisdiction or entity using the resultant contract(s) may enter into its own contract with the successful offeror (s). There shall be
no obligation on the part of any participating jurisdiction to use the resultant contract(s). Contracts entered into with a participating
jurisdiction may contain general terms and conditions unique to that jurisdiction including, by way of illustration and not limitation,
clauses covering minority participation, non-discrimination, indemnification, naming the jurisdiction as an additional insured under
any required Comprehensive General Liability policies, and venue.
                                                                                     BID# 11-12-003

                                                      RIDER CLAUSE
                         METROPOLITAN WASHINGTON COUNCIL OF GOVERNMENTS
Use of Contract(s) by members comprising the Metropolitan Washington Council of Governments Chief Purchasing
Officers Committee.
1. If authorized by the bidder(s), the resultant contract(s) will be extended to any or all of the listed members as
     designated by the bidder to purchase at contract prices in accordance with the contract terms.
2. Any member utilizing such contract(s) will place its own order(s) directly with the successful contractor. There shall be
     no obligation on the part of any participating member to utilize the contract(s).
3. A negative reply will not adversely affect consideration of your bid/proposal.
4. It is the awarded vendor's responsibility to notify the members shown below of the availability of the contract(s).
5. Each participating jurisdiction has the option of executing a separate contract with the awardee. Contracts entered into
     with a participating jurisdiction may contain general terms and conditions unique to that jurisdiction including, by way
     of illustration and not limitation, clauses covering minority participation, non-discrimination, indemnification, naming the
     jurisdiction as an additional insured under any required Comprehensive General Liability policies, and venue. If, when
     preparing such a contract, the general terms and conditions of a jurisdiction are unacceptable to the awardee, the
     awardee may withdraw its extension of the award to that jurisdiction.
6. The issuing jurisdiction shall not be held liable for any costs or damages incurred by another jurisdiction as a result of
     any award extended to that jurisdiction by the awardee.

BIDDER'S AUTHORIZATION TO EXTEND CONTRACT:
 NO YES JURISDICTION                                                NO    YES    JURISDICTION
           Alexandria, VA                                                        City of Manassas Public Schools, VA
           Alexandria Sanitation Authority                                       Manassas Park, VA
           Arlington County, VA                                                  MD-Natl. Capital Park/Planning Comm.
           Arlington County Public Schools                                       MD Dept. of Transportation, MD
           Bladensburg, MD                                                       Metropolitan Wash. Airports Authority
           Bowie, MD                                                             Metropolitan Wash. Council of Govt.
           Charles County Public Schools                                         Montgomery College, MD
           College Park, MD                                                      Montgomery County, MD
           Culpeper County, VA                                                   Montgomery County Public Schools, MD
           District of Columbia                                                  Northern Va. Community College, VA
           District of Columbia Courts                                           OmniRide, VA
           District of Columbia Public Schools                                   Potomac & Rappahannock Trans Comm
           District of Columbia Water/Sewer Auth.                                Prince George's County, MD
           Fairfax, VA                                                           Prince George's Public Schools, MD
           Fairfax County, VA                                                    Prince William County, VA
           Fairfax County Water Authority, VA                                    Prince William County Public Schools, VA
           Falls Church, VA                                                      Prince William County Service Auth. , VA
           Fauquier County Schools & Gov., VA                                    Rockville, MD
           Frederick, MD                                                         Spotsylvania County Schools, VA
           Frederick County, MD                                                  Stafford County, VA
           Gaithersburg, MD                                                      Takoma Park, MD
           Greenbelt, MD                                                         Upper Occoquan Service Authority, VA
           Herndon, VA                                                           Vienna, VA
           Leesburg, VA                                                          Virginia Railway Express, VA
           Loudoun County, VA                                                    Washington Metro Area Transit Authority
           Loudoun County Public Schools, VA                                     Washington Suburban Sanitary Comm
           Loudoun County Sanitation Authority                                   Winchester, VA
           Manassas, VA                                                          Winchester Public Schools

THIS FORM MUST BE COMPLETED AND RETURNED WITH BID/RFP.                                     DATE: ___________________

VENDOR NAME: __________________________                           OFFEROR SIGNATURE: _____________________
                                 GENERAL TERMS AND CONDITIONS FOR ALL
                           ALEXANDRIA CITY PUBLIC SCHOOLS AWARDED CONTRACTS
                  (For the purchase of materials, supplies, equipment, and services)

All invitations to bid and requests for proposals (RFP) issued by the School Division will
bind proposers to the conditions and requirements set forth in these general terms and
conditions, and shall form an integral part of each purchase contract awarded by the
School Division.


                       DEFINITIONS
                                                                   3.    A waiver of any breach of any provision of a contract
                       School Division                                   shall not be construed as a continuing waiver of other
Shall be the Alexandria City Public Schools (ACPS).                      breaches of the same or any other provisions of the
                                                                         contract.
                      Notice to Proposers                          4.    The contract (i.e., invitation, proposal, general bid
A formal statement which, when issued by the School                      conditions and notice of award) contains the entire
Division, constitutes an Invitation to Bid or RFP for materials,         agreement and understanding between the School
supplies, equipment, or services described in the                        Division and contractor and any agreement herein after
specifications.                                                          made shall be ineffective to change, modify, add or
                                                                         discharge any obligations or duties under the contract,
                           Board                                         unless such is in writing and signed on behalf of both the
The Board of Education of the School Division.                           School Division and contractor.

                   Request for Proposal                            5.    The date, time, and place of proposal opening will be
The written request asking proposers to submit specifications            given in the official Notice to Proposers.
and prices that meet the requirements of the Alexandria City
Public Schools.                                                    6.   If any prospective proposer has questions about the
                                                                        specifications or other solicitation documents, the
                            Proposal                                    proposer should contact the individual whose name
The sealed response submitted by proposer before the                    appears in the solicitation, not later than five days before
specified date and time in response to a formal request from            the due date. Any revisions to the solicitation will be
the School Division. An offer to furnish materials, supplies,           made by addendum issued by the Purchasing Office.
equipment, and/or services for a specific price in accordance
with the invitation to bid, request for proposal, the general      7.   All proposals must be submitted on the appropriate Bid
conditions, special instructions, and/or the specifications. For        Proposal Form or in accordance with instructions
purposes of brevity, proposal will be used throughout this              provided in the RFP.
document to mean bid or request for proposal.
                                                                   8.   All proposals received after the time stated in the Notice
                  Bid Proposal Form                                     to Proposers will not be considered. The proposer
The form on which the proposer submits the bid pricing and              assumes the risk of any delay in the mail and having the
general terms.                                                          appropriate items deposited on time and at the place
                                                                        specified in the proposal, whether sent by mail or means
                       Proposer                                         of personal delivery.
An individual, partnership, corporation or other entity
submitting a proposal.                                             9.   All information required by the Notice to Proposers,
                                                                        General Bid Conditions, Specifications, and Bid Proposal
                         Contractor                                     Form, in connection with each item against which a
Any proposer to whom an award is made by the Alexandria                 proposal is submitted, must be given to constitute a
Board of Education. A notice to the successful proposer will            conforming proposal.
be made by the issuance of a purchase order or award letter
based on the proposal requirements and sealed proposal.            10. The submission of a proposal will be construed to mean
                                                                       that the proposer is fully informed as to the extent and
                 Successful Proposer                                   character of the supplies, materials, equipment, or services
Any proposer to whom an award is made by the School                    required and constitutes a representation that the proposer
Division.                                                              can furnish the supplies, materials, equipment, or services
                                                                       satisfactorily in complete compliance with the
                         Specifications                                specifications.
Description of materials, supplies, equipment, and/or services,
and the conditions for their purchase.                             11. No alteration, erasure or addition is to be made in the
                                                                       typewritten or printed matter. Deviations from the
                          GENERAL                                      specifications must be set forth in the space provided for
                                                                       this purpose.
1.   Proposal procedures and any contracts awarded by the
     School Division shall be governed by Virginia laws and        12. Prices and information submitted should be typewritten or
     any litigation with respect thereto shall be brought in the       printed. Illegible or vague proposals may be rejected. All
     Alexandria City courts. The contractor shall comply               signatures must be handwritten. Facsimile, printed or
     with applicable federal, state and local laws and                 typewritten signatures are not acceptable.
     regulations.
                                                                   13. No charge will be allowed for those Federal, State or
2.   The paragraph headings in the contract are solely for the         Municipal sales and excise taxes where the School
     convenience of reference and do not inform a party of             Division is exempt by state law.
     the covenants, terms, and conditions of such contract.
14.   In all specifications, the words Aor equal@ are                     amount of the contract to guarantee the faithful
      understood to apply to each article giving manufacturer's           performance of such contract. Such performance bond
      name or catalog reference. The decision of the School               shall be maintained in full force and effect until the
      Division as to whether an alternate or substitution is in           contract shall have been fully performed. The surety
      fact Aequal@ shall be final. If proposing items other than          company furnishing such performance bond shall be
      those specified, proposer should give the trade                     authorized to do business in the State of Virginia and
      designation of the article, manufacturer's name and                 must be satisfactory to the School Division. The
      specifications of item proposed. Otherwise, proposal                performance bond shall be executed by the contractor at
      will be construed as submitted on the identical item as             the time of the execution of the contract by the contractor
      specified. Items that are not identified as AOR EQUAL@              and the Board or designee.
      should be made available to the School Division for
      examination by potential users.                               24.   By submitting a proposal, the proposer represents that in
                                                                          the preparation and submission of this proposal, said
15.   Proposals on equipment must be on standard, new                     proposer did not, either directly or indirectly, enter into
      equipment of latest model and in current production,                any combination or arrangement with any person, firm or
      unless otherwise specified.                                         corporation or enter into any agreement, participate in
                                                                          any collusion, or otherwise take any action in the
16.   All regularly manufactured stock electrical items must              restraint of free, competitive bidding in violation of the
      bear the label of the Underwriters Laboratories, Inc.               Sherman Act (15 U.S.C. Sec. 1) or Section 59.1-9.1
                                                                          through 59.1-9.17 or Sections 59.1-68.6 through 59.1-
17.   When proposals are requested on a lump sum basis,                   68.8 of the Code of Virginia.
      proposer must bid on each item in the lump sum group.
      A proposer desiring to bid Ano charge@ on an item in a        25.   By submitting a proposal, the proposer certifies to ACPS
      group must so indicate; otherwise, the proposal for the             that no member of the governing body, officer, or
      group may be rejected.                                              employee of ACPS or City of Alexandria during his/her
                                                                          tenure, or for one year thereafter shall have any interest,
18.   All prices quoted must be Aper unit@ as specified;                  direct or indirect, in this contract or the proceeds thereof
      volume or weight, where appropriate; e.g., do not quote             in violation of the Code of Virginia, Section 2.1-636.9
      Aper case@ when Aper dozen@ is requested; else                      through 2.1-639.7.
      proposal may be rejected.
                                                                    26.   The proposer shall indemnify, save, hold harmless and
19.   Proposer must insert the price and the extensions against           defend the School Board, its officers, agents, employees
      each item in the proposal. In the event of a discrepancy            and volunteers against and from any and all injuries,
      between the unit price and the extension, the unit price            death, loss, damage, claims, patent claims, suits,
      will govern. Prices shall be extended in decimals, not              liabilities, judgements, costs of investigation, attorney
      fractions.                                                          fees, cost of appeals arising out of any such claims or
                                                                          suits, and other expenses which may or otherwise accrue
20.   Prices shall be net, including transportation and delivery          against ACPS in consequence of the granting of a
      charges fully prepaid by the proposer to destination                contract or which may or otherwise result in connection
      indicated in the instructions to proposers. If award is             with work, if it shall be determined that the act was
      made on any other basis, transportation charges must be             caused through negligence, omission or commission of
      prepaid by the successful proposer and added to the                 the Proposer, including its agents, subcontractors,
      invoice as a separate item. In any case, title shall not            employees, and volunteers. Furthermore, it is understood
      pass until items have been delivered and accepted.                  and agreed that the Proposer is at all times herein acting
                                                                          as an independent contractor.
21.   All proposals must be sealed and submitted in the special
      envelope provided or in a kraft envelope clearly marked       27.   Employment discrimination by Contractors is prohibited.
      in the lower left corner with the proposal number. The               During the performance of the contract, the contractor
      date and time of the proposal opening as indicated in the           agrees as follows (Code of Virginia, Section 11-51):
      Notice to Proposers may also appear on the envelope.                a. The contractor will not discriminate against any
      Proposals must not be attached to or enclosed in                       employee or applicant for employment because of
      packages containing samples. Telephoned quotations or                  race, religion, color, sex, national origin, age,
      amendments will not be accepted at any time in lieu of a               disability, or any other basis prohibited by state law
      sealed proposal.                                                       relating to discrimination in employment, except
                                                                             where there is a bona fide occupational qualification
22.   No interpretation of the meaning of the specifications or              reasonable necessary to the normal operation of the
      other contract document will be made to any proposer                   contractor.     The contractor agrees to post in
      orally. Every request for such interpretation should be                conspicuous places, available to employees and
      made orally or in writing to the School Division. Notice               applicants for employment, notices setting the
      of any and all such interpretations will be sent to all                provisions of this nondiscrimination clause.
      proposers of record by the School Division in the form of           b. The contractor, in all solicitations or advertisements
      addenda to the specifications. All addenda so issued                   for employees placed by or on behalf of the
      shall become part of the contract documents.                           contractor, will state that such contractor is an equal
                                                                             opportunity employer.
23.   If the supplies, materials, equipment or services are to be         c. Notices, advertisements and solicitation placed in
      delivered over an extended period of time, or if the                   accordance with federal law, rule or regulation shall
      specifications so state, then the contractor may be                    be deemed sufficient for the purpose of meeting the
      required to execute additional documents in relation to                requirements of this section.
      the performance of the contract, such agreement to be               d. The contractor shall include the provisions of the
      executed by the proposer within 15 days after                          foregoing paragraphs of this section in every
      notification to execute such contract.             If the              subcontract or purchase order of over $10,000 so that
      specifications so state, the contractor also may be                    the provisions will be binding upon each vendor or
      required to furnish a performance bond equal to the full               subcontractor.
                                                                            memorandum invoices indicating if the proposer desires
28.   During the performance of any contract exceeding                      their return and specifying the address to which they are
      $10,000 the Contractor agrees to provide a drug-free                  to be returned. Award samples may be held for
      workplace for the Contractor=s employees; post in                     comparison with deliveries. The School Division will be
      conspicuous places, available to employees and                        responsible for any samples destroyed or mutilated by
      applications for employment, a statement notifying                    examination or testing. Samples not removed within
      employees that the unlawful manufacture, sale,                        thirty (30) days after written notice to the proposer will
      distribution, dispensation, possession, or use of a                   be regarded as abandoned and the School Division shall
      controlled substance or marijuana is prohibited in the                have the right to dispose of them as its own property.
      Contractor=s workplace and specifying the actions that
      will be taken against employees for violations of such          33.   When a specification indicates that an item to be
      prohibition; state in all solicitations or advertisements for         purchased is to be equal to a sample, such sample will be
      employees placed by or on behalf of the Contractor that               on display at a designated location in the School
      the Contractor maintains a drug-free workplace.                       Division. Failure on the part of the proposer to examine
                                                                            sample shall not entitle him to any relief from the
       COOPERATIVE PURCHASING CONTRACTS                                     conditions imposed in the proposal, specifications, etc.

29.   The following will apply to Cooperative Purchasing                                           AWARD
      Contracts:
      a. Proposer(s) may elect to extend contract prices,             34.   Award will be made to the lowest responsive and
         terms and conditions to some or all of the                         responsible proposer after also taking into consideration
         jurisdictions listed in the proposal section of the                the reliability of the proposer, conformity with the
         document.                                                          specifications, the purposes for which required, the terms
      b. Any member utilizing such contract(s) will place its               of delivery, the quality of the product, and the service to
         own order(s) directly with the successful contractor.              be provided.
          There shall be no obligation on the part of any
         participating member to utilize the contract(s).             35.   The School Division reserves the right to reject any and
      c. A negative reply will not adversely affect                         all proposals. Also reserved is the right to reject, for
         consideration of your proposal.                                    cause, any proposal in whole or part, and to waive
      d. It is the awarded vendor=s responsibility to notify                technical defects, qualifications, irregularities, and
         the member jurisdiction of the availability of the                 omissions if in its judgement is in the best interest of the
         Contract(s).                                                       School Division. Also reserved is the right to reject
      e. Each participating jurisdiction has the option of                  proposals and to purchase items on State or County
         executing a separate contract with the awardee.                    contracts if such items can be obtained on the same
         Contracts entered into with a participating                        terms, conditions, specifications, and at a lower price.
         jurisdiction may contain general terms and
         conditions unique to that jurisdiction including, by         36.   The School Division reserves the right to make awards
         way of illustration and not limitation, clauses                    within thirty (30) days after the date of the proposal
         covering minority participation, nondiscrimination,                opening during which period proposals may not be
         indemnification, naming the jurisdiction as an                     withdrawn unless the proposer distinctly states in the
         additional     insured       under    any     required             proposal that acceptance thereof must be made within
         Comprehensive General Liability policies, and                      a shorter specified time.
         venue. If, when preparing such a contract, the
         general terms and conditions of a jurisdiction are           37.   Where a proposer is requested to submit a proposal on
         unacceptable to the awardee, the awardee may                       individual items and also on total sum(s), the right is
         withdraw its extension of the award to that                        reserved to award contract(s) on individual items or on
         jurisdiction.                                                      total sum(s), whichever is in the best interest of the
      f. The issuing jurisdiction shall not be held liable for              School Division.
         any costs or damages incurred by another
         jurisdiction as a result of any award extended to that       38.   If two or more proposers submit identical proposals as to
         jurisdiction by the awardee.                                       price, the decision of the Board to award a contract to
                                                                            one of such identical proposers shall be final.
                           SAMPLES
                                                                                                CONTRACT
30.   All specifications are minimum standards. Accepted
      samples do not supersede specifications for quality             39.   Each proposal shall be received with the understanding
      unless sample is superior, in which case deliveries must              that the acceptance of the proposal in writing by the
      be the same identity and quality as accepted sample.                  Board or its designee shall constitute a contract between
                                                                            the contractor and the School Board to furnish and
31.   The School Division reserves the right to request a                   deliver at the proposed price and in accordance with the
      representative sample of the item quoted upon either                  Notice to Proposers, the proposal submitted and all
      prior to the award or before the shipment is made. If the             general requirements. Contract shall bind the School
      sample is not in accordance with the requirements of the              Division on its part to order from such contractor and to
      specifications, the School Division may reject the                    pay for at the contract prices, all items ordered and
      proposal; or, if award has been made, cancel the contract             delivered, within ten (10) percent over or under award
      at the expense of the contractor.                                     quantity, unless otherwise specified.

32.   Samples, when required, must be submitted strictly in           40.   The placing in the mail of a notice of award and/or
      accordance with instructions, else proposal may not be                purchase order to a contractor, to the address given in the
      considered. If samples are requested subsequent to                    proposal, will be considered sufficient notice of
      proposal opening, they shall be delivered as directed for             acceptance of contract.
      proposal to be considered. Samples must be furnished
      free of charge and must be accompanied by descriptive
41.   The contract entered into by the parties shall consist of
      the Request for Proposal, the signed proposal submitted       51.   Any dispute concerning a question of fact including
      by the proposer, the Notice of Award, or Purchase                   claims for money or other relief as a result of a contract
      Order/Contract, the General and Special Conditions, and             with ACPS which is not resolved by agreement shall be
      the Scope of Work. All the limits stated in the contract            decided by the Procurement Officer, who shall reduce a
      document are the essence of the contract.                           decision to writing and mail or otherwise forward a copy
                                                                          thereof to the contractor within ten (10) days after award.
42.   If the contractor fails to deliver as ordered or within the          Contractual claims, whether for money or other relief,
      time specified, or within reasonable time as interpreted            shall be submitted in writing no later than sixty (60) days
      by the School Division, or fails to make replacement of             after final payment; however, written notice of
      rejected articles when so requested immediately or as               Contractor=s intention to file such a claim shall have
      directed by the School Division, the School Division                been given at the time of the occurrence or beginning of
      may purchase from other sources to take the place of the            the work upon which the claim is based. Pending claims
      item rejected or not delivered. The School Division                 shall not delay payment of amounts agreed due in the
      reserves the right to authorize immediate purchase from             final payment.
      other sources when it reasonably appears to the School
      Division that the contractor will default in the                           INSTALLATION OF EQUIPMENT
      performance of its contract.
                                                                    52.   The contractor should be duly licensed under the laws of
43.   ACPS reserves the right to cancel and terminate any                 the Commonwealth of Virginia for the type of work
      resulting contract, in part or in whole, without penalty,           involved. The contractor shall clean up and remove all
      upon 30 days written notice to the contractor. Any                  debris and rubbish resulting from the work from time to
      contract cancellation notice shall not relieve the                  time as required or directed. Upon completion of the
      contractor of the obligation to deliver or perform on all           work, the premises shall be left in a neat, unobstructed
      outstanding obligations prior to the effective date of              condition, the buildings broom-cleaned, and everything
      cancellation.                                                       in perfect repair and order. Old materials are the
                                                                          property of the contractor unless otherwise specified.
44.   Cancellation of the contract for any reason may result in
      removal of the contractor's name from mailing list for        53.   Equipment, supplies, and materials shall be stored at the
      future proposals for an indeterminate period.                       site only on approval of the School Division and at the
                                                                          contractor's risk. In general, such on-site storage should
45.   It is understood and agreed between the parties herein              be avoided to prevent possible damage or loss of the
      that ACPS shall be bound hereunder only to the extent of            material.
      the funds available or which may hereafter become
      available for the purpose of this agreement.                  54.   Work shall progress so as to cause the least
                                                                          inconvenience to the School Division and with proper
46.   When materials, equipment, supplies, or services are                consideration for the rights of other contractors or
      rejected, they must be removed by the contractor from               workmen. The contractor shall keep in touch with the
      the premises of the School Division within thirty (30)              entire operation and complete the work promptly.
      days of notification. Rejected items left longer than
      thirty (30) days will be regarded as abandoned and the        55.   Proposers shall acquaint themselves with conditions to
      School Division shall have the right to dispose of them             be found at the site and shall assume all responsibility for
      as its own property.                                                placing and installing the equipment in the locations
                                                                          required.
47.   Items are not to be shipped by the vendor, or delivered to
      the School Division, until the vendor has received an         56.   Equipment for trade-in shall be dismantled by the
      official purchase order or purchase order number from               contractor and removed at his expense. The condition of
      the School Division.                                                the trade-in equipment at the time it is turned over to the
                                                                          contractor shall be the same as covered in specifications,
48.   It is mutually understood and agreed that the contractor            except as affected by wear and tear from normal use up
      shall not assign, transfer, convey, sublet or otherwise             to the time of trade-in. All equipment is represented
      dispose of the contract or the right, title or interest             simply Aas is.@ School Division items considered for
      therein, or the power to execute such contract, to any              trade-in will be on display at the designated location
      other person, company, or corporation, without the                  identified in the proposal specifications.
      previous written consent of the School Division.
                                                                      GUARANTEES BY THE SUCCESSFUL CONTRACTOR
49.   By submitting a proposal, proposer certifies it is not
      currently debarred from submitting proposals on               57.   The successful contractor guarantees:
      contracts by any agency of the Commonwealth of                      a. The products against defective material or
      Virginia nor is it an agent of any person or entity that is             workmanship (as indicated in the manufacturer's
      currently debarred from submitting proposals on                         warranty) and to repair or replace any damages or
      contracts by any agency of the Commonwealth of                          marrings occasioned in transit as contained in
      Virginia.                                                               specifications.
                                                                          b. To furnish adequate insurance protection from
50.   The contractor shall be responsible for completely                      damage for all work and to repair damage of any
      supervising and directing the work under this contract                  kind for which the workmen are responsible to the
      and all subcontractors that they may utilize, using their               building or equipment, to the contractor's own work,
      best skill and attention. Subcontractors who perform                    or to the work of other successful contractors.
      work under this contract shall be responsible to the prime          c. To certify that appropriate professional and liability
      contractor. The contractor agrees to be fully responsible               insurance will be maintained, as applicable, for the
      for the acts and omissions of their subcontractors and of               duration of the contract with ACPS. ACPS reserves
      persons employed by them as they are for the acts and                   the right to require Contractor to furnish certificates
      omissions of their own employees.
           of insurance for the coverage required by ACPS and              School Division will note for the benefit of contractors
           the Commonwealth of Virginia.                                   when packages are not received in good condition.
      d.   To protect the School Division from loss in case of
           accident, fire, theft, etc., until the merchandise has    63.   Unless otherwise stated in the specifications, or approved
           been delivered to and accepted by the School                    by the School Division, all items must be delivered into
           Division.                                                       and placed at a point within the building as directed by
      e.   That all deliveries will be the products identified on          the shipping instructions or agent for the School
           the School Division's purchase order or accepted                Division. The contractor will be required to furnish
           contract.                                                       proof of delivery in every instance.
      f.   That all equipment delivered is standard, new, latest
           model of regular stock product, or as required by the     64.   Unloading and placing of the equipment and furniture is
           specifications; also that no attachment has been                the responsibility of the contractor and the School
           substituted or applied contrary to manufacturer's               Division accepts no responsibility for unloading and
           recommendations and standard practice. Every unit               placing equipment, unless agreed to and approved by the
           delivered must be guaranteed against faulty material            School Division prior to delivery. Any costs incurred
           and workmanship for a period of at least one year               due to the failure of the contractor to comply with this
           from date of delivery. If during this period such               requirement may be charged to the contractor. No help
           faults develop, the contractor agrees to replace the            for unloading will be provided by the School Division
           unit or the part affected without cost to the School            unless agreed to and approved beforehand, and suppliers
           Division.                                                       should notify their truckers accordingly. The School
      g.   The contractor hereby agrees to retain all books,               Division understands those special handling situations
           records, and other documents relative to this                   involving large copiers, desks, chairs, etc., may from
           contract for five (5) years after final payment, or             time to time involve the assistance of the School
           until audited by the Commonwealth of Virginia                   Division's staff, but prior approval must be obtained in
           whichever is sooner. Such records shall include, but            all cases.
           not be limited to all paid vouchers including those
           for out-of-pocket expenses; other reimbursements          65.   All deliveries shall be accompanied by delivery tickets or
           supported by invoices, including Contractor=s                   packing slips. Tickets shall contain the following
           copies of periodic estimates for partial payment;               information for each item delivered:
           ledgers; cancelled checks; deposit slips; bank                  a. Purchase order number and/or contract number
           statements; journals; contract amendments and                   b. Requestor
           change orders; insurance documents; payroll                     c. Contents
           documents;       timesheets;       memoranda;      and          d. Item number (if applicable)
           correspondence. ACPS, its authorized agents, or                 e. Quantity
           State auditors shall have full access to and the right          f. Name of contractor
           to examine any of said material during said period.
           Records will be available on demand and without           66. Cartons shall be labeled with purchase order or contract
           notice during normal working hours.                           number, contractor's name, and general statement of
                                                                         contents. Failure to comply with this condition shall be
58.   Any merchandise provided under the contract which is or            considered sufficient reason for refusal to accept the
      becomes defective during the guarantee period shall be             goods.
      replaced by the contractor free of charge with the
      specific understanding that all replacements shall carry                                 PAYMENT
      the same guarantee as the original equipment. The
      contractor shall make any such replacement immediately         67.   Payment for the used portion of an inferior delivery will
      upon receiving notice from the School Division.                      be made by the School Division on an adjusted price
                                                                           basis agreed upon by the vendor and the School
                          DELIVERY                                         Division.

59.   Delivery requirements, including specific location and         68.   Payment will be made only after correct, completely
      deadline, must be made in accordance with the                        itemized invoice is submitted for each delivery or
      instructions to proposer and specifications. If delivery             service, as agreed upon by ACPS, which it may perform
      instructions do not appear on orders, it will be interpreted         under the contract.
      to mean prompt delivery. The decision of the School
      Division as to reasonable compliance with delivery terms       69.   Payment of any claim shall not preclude the School
      shall be final.                                                      Division from making claim for adjustment on any item
                                                                           found not to have been in accordance with the contract
60.   The School Division will not accept any deliveries on                specifications.
      Saturdays, Sundays, or legal holidays, except
      commodities required for daily consumption or                  70.   Payment will be made to the vendor within thirty (30)
      emergencies.                                                         days of receipt of necessary invoices and/or claim forms.

61.   Items shall be securely and properly packaged for                                    SAVING CLAUSE
      shipment, storage, and stocking in shipping containers
      and according to accepted commercial practice, without         71.   The contractor shall not be held responsible for any loss
      any additional or separate charge for packing cases,                 resulting if the fulfillment of the terms of the contract
      baling, or sacks.                                                    shall be delayed or prevented by wars, acts of public
                                                                           enemies, strikes, fires, floods, acts of God, or for any
62.   The contractor shall be responsible for delivery of items            other acts not within the control of the contractor and
      in good condition to the destination. He shall file with             which, by the exercise of reasonable diligence, the
      the carrier all claims for breakage, imperfections, and              contractor is unable to prevent.
      other losses, which will be deducted from invoices. The
                                                  Invitation to Bid
                                              SYNTHETIC TURF FIELD

                                      FC HAMMOND MIDDLE SCHOOL
                                   4646 Seminary Road, Alexandria, VA 22304
                                                   BID #

                                         Alexandria City Public Schools
                                               Procurement Office
                                      2000 North Beauregard St. Suite 205
                                              Alexandria, VA 22311
                                    Phone: (703) 824-6627 Fax: (703) 824-0382
Sealed Bid, subject to the conditions and instructions contained herein, will be received at the above office of the Procurement Officer,
until the time and date shown below (local prevailing time), for furnishing the services described in the solicitation.

Scope of Work: To engage a qualified firm to provide and install a Synthetic Turf Field for FC Hammond Middle School.

All technical specifications will be answered at a mandatory pre-bid meeting to be held May 26, 2011 at 9:30 AM EST at the
project site: FC Hammond Middle School, located at 4646 Seminary Road, Alexandria, VA 22304.

All drawing and attachments will be sent to potential vendors electronically in PDF format. Teleconference information available upon
written request to Procurement Officer.

                                      Bids Due: , 2011, at 2:30 P.M. Eastern Standard Time.

Procurement Officer:          _____________________________________________________________
                                                  Andrea Allen, Procurement Officer,

    *AN ORIGINAL AND FOUR (4) ELECTRONIC FORMAT (CD) COPIES OF YOUR SUBMITTAL IS REQUESTED*
In compliance with this Request for Proposals, and subject to all the conditions thereof, the undersigned offers to furnish the services
requested and certifies he has read, understands, and agrees to all terms, conditions, and requirements of this proposal and is
authorized to contract on behalf of the firm named below. Each proposal shall be firm for one hundred and twenty (120) days
immediately following the proposal due date.
Company Name: _____________________________________________________________________________

Address: ______________________________________ City/State/Zip:________________________________

Telephone: _____________________________________ FAX No.: ___________________________________

Email address ______________________________ Federal Tax ID (or Social Security #): ____________________

Print Name: ________________________________________ Title:___________________________________

Signature:__________________________________________ Date:___________________________________
I.    General Terms/ Conditions and Instructions
1.       All proposals must be submitted on and in accordance with this form. If more space is required to furnish a description of the
         commodities and/or services offered or delivery terms, the offeror may attach a letter hereto, which will be made a part of the
         proposal. All proposals must be submitted in a sealed package, plainly marked using BID number, date and time.

2.       All invitations to bid and requests for proposals (BID ) issued by Alexandria City Public Schools (ACPS) will bind proposers
         to the conditions and requirements set forth in the general terms and conditions, and shall form an integral part of each
         purchase contract awarded by the School Division.

3.       The information contained herin shall be used for the sole purpose of responding to this BID . Alexandria City Public Schools
         will not, and is under no obligation to, pay the costs, in whole or in part, incurred by the firm during the preparation of the
         proposal. Alexandria City Public Schools disclaims responsibility and liability for any costs related to the firms participation
         in the BID .

4.       It will be the responsibility of the offeror to see that his proposal is in this office by the specified time and date. Date of
         postmark will not be considered. Telephone, fax, electronic and verbal offers will not be accepted.

5.       Prices shall include all delivery, set-up fees, and federal, state, and local taxes.

6.       The offeror certifies by signing this proposal that this proposal is made without prior understanding, agreement or accord with
         any other person submitting a proposal for the same product or service and that this proposal is in all respects bona fide, fair
         and not the result of any act of fraud or collusion with another person engaged in the same line of business or commerce. Any
         false statement hereunder constitutes a felony and can result in a fine and imprisonment as well as civil damages.

7.       In event of default by the offeror, the Alexandria City Public Schools reserves the right to procure the services from other
         sources, and hold the offeror liable for any excess cost occasioned thereby. If, however, public necessity requires use of
         materials or supplies not conforming to the specifications, they may be accepted and payment therefore shall be made at a
         proper reduction in price.

8.       Availability of Funds: A contract shall be deemed executory only to the extent of appropriations available to each
         Department for the purchase of such articles or services. The Alexandria City Public Schools’ extended obligations on those
         contracts that envision extended funding through successive fiscal periods shall be contingent upon actual appropriations for
         the following years.

9.       The offeror guarantees to save the Alexandria City Public Schools, its agents or employees, harmless from liability of any
         nature or kind, for use of any copyright, composition, secret process, patented or unpatented invention, articles or appliances
         furnished or used in the performance of the contract, or which the offeror is not the patentee, assignee, or licensee.

10.      All proposals must be signed with the firm name and by a responsible officer or employee. Obligations assumed by such
         signature must be fulfilled.

11.      By signing this proposal, the offeror assigns to the Alexandria City Public Schools, any and all rights that he may have under
         the antitrust laws of the United States and the Commonwealth of Virginia in any way arising from or pertaining to this offer.
         This provision is remedial in nature and is to be liberally construed by any court in favor of the Alexandria City Public
         Schools.

12.      Appeals Procedure: Upon request, administrative appeals information will be provided which shall be used for hearing
         protests of a decision to award or an award, appeals from refusals to allow withdrawal of proposals, appeals from
         disqualifications and determinations of non-responsibility and appeals from decisions or disputes arising during the
         performance of a contract.

13.   Non-Discrimination: During the performance of this contract, the successful bidder agrees as follows:

         a.       He will not discriminate against any employees or applicants for employment because of race, religion, color, sex,
                  national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment,
                  except where one or more of these are a bona fide occupational qualification reasonable necessary to the normal
                  operations of the contractor. The contractor agrees to post in conspicuous places available to employees and
                 applicants for employment, notices setting forth the provisions of this non-discrimination clause.

        b.       The contractor will be and state that he is an equal opportunity employer in all solicitations or advertisements for
                 employees.

        c.       Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed
                 sufficient for the purpose of meeting the requirements of this section.

      The contractor will include the provisions of the foregoing paragraphs (a), (b) and (c) in every subcontract or purchase order so
      that the provisions will be binding upon each subcontractor or vendor.

      During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor’s
      employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying
      employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or
      marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for
      violations of prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor
      that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract
      or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

      For the purposes of this subsection, “drug-free workplace” means a site for the performance of work done in connection with a
      specific contract awarded to a contractor in accordance with this subsection, the employees of whom are prohibited from
      engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or
      marijuana during the performance of the contract.

14.     Direct contact with any Alexandria City Public Schools Department other that of Procurement, on the subject of this proposal
        is expressly forbidden except with the foreknowledge and permission of the Procurement Officer or their representative.

15.     Assignment of Contract: A contract shall not be assignable by the Offeror in whole or in part without the written consent of
        the Alexandria City Public Schools.

16.     Applicable Law and Courts: Any purchase order/contract resulting from this solicitation shall be governed in all respects by
        the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the City of
        Alexandria. The Offeror shall comply with applicable federal, state and local laws and regulations. These Conditions and
        Instructions shall be applicable to the extent that they are non-contradictory to the proposal terms and/or instructions on the
        following pages. The Contractor certifies that he does not and will not during the performance of the Contract violate the
        provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens.

17.     If Alexandria City Public Schools is closed for business at the time scheduled for the proposal opening, sealed proposal will
        be accepted and opened on the next business day of the Alexandria City Public Schools, at the originally scheduled hour.

18.     The original copy maintained at our offices, in the proposal file folder, shall be considered the official copy. In the case of any
        inconsistency between proposal documents submitted to Alexandria City Public Schools, but not clearly listed on the
        exception page of the document as an exception by the offeror, the language of the official copy shall prevail. Furthermore,
        any exception or changes to the specifications made by the offeror may be cause to disqualify your proposal.

19.     The offeror acknowledges that their offer does not commit the Alexandria City Public Schools to pay any costs incurred in the
        preparation and submission of proposals or in making any necessary studies or designs for the preparation thereof, not to
        enter into a contact.

20.     In accordance with Virginia State law, ACPS policy DJF requires any contractor or his employees that will be in the presence
        of students during regular school hours or during school sponsored activities certify that he/she has not been convicted of any
        felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child.

21.     By submitting a proposal, offerers certify that the Commonwealth of Virginia does not currently debar them from submitting
        proposals for the type of goods or services covered by this solicitation, nor are they an agent of any person or entity that is
        currently debarred.

22.     The code of Virginia section § 2.2-4311.2.B requires a bidder or offeror organized or authorized to transact business in the
        Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to it by the
        State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business in the
        Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid
        or proposal a statement describing why the bidder or offeror is not required to be so authorized.
22. Questions

         Submit questions regarding the Bid in writing to Andrea Allen, Procurement Officer, no less than five (5) days prior to the
         closing date of the Request For Bid. Questions may be transmitted by facsimile (703) 824-0382 or email
         andrea.allen@acps.k12.va.us

                                  This public body does not discriminate against faith-based organizations




 ANTI-COLLUSION CERTIFICATION

The offeror certifies that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person
submitting a offer for the same product and that this offer is in all respects bona fide, fair and not the result of any act of fraud or
collusion with another person or firm engaged in the same line of business or commerce. The offeror understands collusive offering is
a violation of Federal Law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as
civil damages. The offeror also understands that failure to sign this statement will make the offer non-responsive and unqualified for
award.




Signed: ________________________________                       Date:__________________________________

Name of Company: __________________________________




                                                                 Bid #
II. Background

Alexandria City Public School administrative offices are located at 2000 N. Beauregard Street, in Alexandria Virginia.


MANDATORY PRE-PROPOSAL CONFERENCE: -----, 2011 at 9:30 AM EST at the project site: FC Hammond Middle School,
located at 4646 Seminary Road, Alexandria, VA 22304

All drawing and attachments will be sent to potential vendors electronically in PDF format.


III. Scope of Services

Scope of Service: The Contractor(s) shall be responsible for performing: Furnish all materials, labor and equipment required to
                complete the scope of work in compliance with specifications and requirements referenced in drawings,
                specifications and other reference materials for the project. Any items not specifically indicated in task work orders,
                but normally required to conform with the intent will be considered as a part of the work described therein.

         1.       GENERAL PROJECT DESCRIPTION: Services sought by this task order generally include provision of all labor,
                                      materials, permits and associated work including demolition, earthwork, pavement, and site
                  utilities for construction of a synthetic turf rectangular field.

         2.       PROPOSAL FORMAT: Proposals must include all requested information. Incomplete proposals will be disqualified
                        without review.
                        A.       The Line Item Proposal Schedule must indicate a cost for all work items including alternates
                        complete in place (including labor, materials, transportation and permits, etc.) for the proposal to be
                                 deemed complete.
                        B.       A Work Plan must accompany proposals to be deemed complete. The work plan shall indicate
                        tasks, number of days/time for tasks, milestones and total quantity of work days on-site.

         3.       SELECTION OF CONTRACTOR:
                  Operational Capacity: Demonstrated current and future operational capacity to fulfill scope of work items including
                  administrative procedures, backup/redundant systems of personnel and equipment and overall project management.

IV. Experience: Demonstrated experience and ability of Contractor and/or team personnel assigned to this project-including named
references, to deliver assigned project work on-time and within cost budget. Demonstrated experience and responsiveness-including
named references of Contractor and/or team personnel assigned to this project as related to all portions of the scope of work.

V. Best Value to the City: Demonstrated best-value to the City based on timely ability to perform and complete the tasked work,
quality of work based on past performance, work plan including site mobilization/schedule and completion with minimum disruption
to public and private infrastructure, and cost.

VI. Subcontractors: Subcontractor list, include project role-including previous joint experience with the Prime/General Contractor,
task assignment(s), contact information and references.

VII. Experience: Clear evidence that the responding Contractor and subcontractors have performed work that includes installation of
3-5 synthetic infill turf system athletic fields completed within the past 5 years-using turf manufacturers and products prequalified by
the City, in the Washington, DC National Capital Area. Provide start/completion dates, location, project description and costs, client
contacts, subcontractors and images of work.




VIII. Bonds & Permits: All proposals for construction valued at more than $100,000 shall be accompanied by a proposal bond in
the amount of 5% of the proposed price/fee. If a certified check is offered in lieu of a proposal bond, it shall be made payable to
“Alexandria City Public Schools.” Enclose the proposal bond, certified check, or other form of bid security in a sealed proposal
envelope with affixed label. All proposal bonds, certified checks, or other proposal security will be returned to bidders within 10 days
after the bids are opened, except for those which ACPS elects to hold until the successful Offeror has executed the Contract.
Thereafter, all such proposal securities except that of the successful Offeror will be returned.
          The successful Offeror will be required to furnish a Performance Bond and a Labor and Material Payment Bond in an amount
equal to one hundred percent (100%) of the total contract.
IX: Synthetic Infill Turf System-Prequalified City Vendors/Products:

                  Manufacturers and Synthetic Turf products for athletic field construction have been prequalified by the City.
                These items have been prequalified based on technical criteria for performance including seaming, GMAX rating,
                manufacturing process, tufting, blades, infill, warranty, maintenance needs and life expectancy. The list is not in
                order of preference.
                                          a A-Turf Inc.                        Premier RS Monofilament
                                          b. Field Turf USA                             Pro Series Monofilament 2.5 FTOM-1F
                                                                               Duo Monofilament 2.5 FTHS-1F
                                          c. Forever Green Athletic Fields     Smartgrass Type M
                                          d. General Sports Venue              Gameday Xpe 10 and Gameday MT 45
                                                                               Monofilament
                                          e. Sportexe                          Powerblade SR



                        Alternate Item #1: Lighting System

                        C.    Geotechnical Investigation and Foundation Designs:
                        The Contractor shall coordinate geotechnical design recommendations, per the Synthetic Infill Turf System
                        manufacturer’s recommendations. Contractor shall be responsible for all investigations, testing, analysis
                        and amendments to the field design. Engineering drawings and studies require design and seal by an
                        Engineer certified to practice in the Commonwealth of Virginia.

                        Alternate Item #2: Asphalt Track
IX.   SCOPE OF WORK:

                  A.   General:
                       i.       Work: Furnish all materials, labor and equipment required to complete the scope of work
                                in compliance with specifications and requirements referenced in drawings,
                                specifications and other reference materials for the project. Any items not specifically
                                indicated in task work orders, but normally required to conform to the intent will be
                                considered as a part of the work described therein.
                       ii.      Primary Task Work Items include, but are not limited to the following:
                                a.       Survey and stake out
                                b.       Securing permits and applicable permissions and inspections for work
                                c.       Site demolition and protection of existing conditions
                                d.       Protection of existing vegetation/street trees
                                e.       Maintenance of pedestrian and vehicular traffic
                                f.       Site utilities.
                                g.       Concrete work related to foundations, field curb, pavement and other items
                                h.       Geotechnical confirmation and Engineering confirmation for field design
                                                     including subbase and drainage design.
                                i.       Installation of a Synthetic Infill Turf System playing field using products and
                                         manufacturers identified in the prequalified vendor and product list.
                                j.       Site restoration for areas/items impacted and/or damaged by construction.
                                k.       Completion of all punch-list and warranty related items to satisfaction of the
           City



                  B.   Scheduling Provisions:
                       i.      The project site is located at an urban school area bounded by major vehicle and
                               pedestrian arterials, public transportation stop and a number of private residences. Work
                               shall proceed expediently and without delay to minimize disruption of public/private
                               infrastructure.
                       ii.     All permits shall be obtained, submittals approved and construction materials be fully
                               procured and ready for installation prior to commencement of site disturbing work
                               activities.

                  C.   Substitutions:
                       i.       Changes, variations or departures from compliance with specifications and requirements
                                referenced are not permitted without written authorization by ACPS.

                  D.   Regulations & Inspections:
                       i.      Perform all work in accordance and compliance with applicable laws, codes and
                               regulations required by authorities having jurisdiction over such work. Provide for all
                               inspections, permits with Federal, State and Local authorities for progress of work,
                               maintenance operations and in furnishing, transporting and installing materials.

                  E.   Damage to Existing Conditions:
                       i.     Repair/remedy all damage to existing conditions including vegetation, existing grades and
                              topography (turf damage, tire ruts, soil compaction) street trees, roadway and
                              sidewalk pavement, site utilities, site structures and other items to satisfaction of ACPS.

                  F.   Existing Conditions & Regulatory Compliance:
                       i.       Project Site & Existing Conditions: Review all work locations and adjacent site areas in
                                comparison to the scope of work and project documents to identify anticipated problem
                                areas. Notify ACPS of findings prior to commencement of work.
                                Site Utilities: Prior to commencement of work, review and verify existing above and
                                below grade conditions including loading, capacity, service, easements and location.
                                a.        Contractor assumes responsibility for all verification of location, disruption,
                                          damage, repair and full restoration of site utilities and associated service(s).
                                b.        ACPS will not relocate or modify any existing infrastructure or utilities, other
                                          than information shown on drawings for purposes of this project.
     ii..      Permits: The Contractor shall be responsible for all General Construction, Electrical,
              Foundation, Haul Route, Street Closure Permits and any others required for execution
              of the work from the City Permit Center at Alexandria City Hall.

              Procurement of Permits and dates/times are the responsibility of the Contractor.

G.   Code Review: Compliance & Permits: Inspect and review the existing site for compliance with
     current and most up-to-date requirements at time of work. Identify, procure
     and obtain all permits/permissions and certifications and processes required for work task
              completion.
     i.       Procure and obtain all required permits and licenses for timely performance and
              completion of assigned work.
     ii.      Provide for all inspections, permits with Federal, State and Local authorities for work
              operations and in furnishing, transporting and installing materials.


H.   Constraints upon the Contractor:
     i.       Public Information Meeting: The Contractor shall coordinate with ACPS to schedule a
     Public Meeting for Sitework prior to commencement of ground disturbing activity. The meeting
     will be held on-site.


     ii.      Site Access: Access to the project site is limited.
              Site Disruption: The project site is located in a congested urban area.
              a.       The intent is to ensure that minimal disruption is caused by construction and that
                                          site operations influence the site a minimum amount of time.
              b.       Contractor shall submit a work plan indicating total days of site disruption
                       caused by construction.
                                        c.       Contractor shall demonstrate that all materials are procured and in possession
                                                 prior to mobilization on site.

                     J.        Schedule & Time of Completion: Contractor shall note proposed project start date, proposed
               number of days on site and proposed completion date.

                       K.      Site Construction Fence: The temporary fence is intended to enclose the work area at all times at
                               the limits of disturbance. Drawings indicate location, clearances and access.
                       L.      Site Utilities/Services: No disruption or interruption of service associated with existing site
                               utilities/services or school program functions are permitted.
                       M.      Access to the site shall be secured through use of gates, and fences, 6 feet in continuous height.
                               The contractor is responsible for security of work and stored materials.

                       N.      Construction Submittal Format Requirements & Approvals
                               i.      Documentation/Communications: All written documents including product data sheets,
                                       calculations, invoices/forms and supporting information shall be on 8 ½ x 11 inch paper.
                               ii.     Quantity: Submit one (1) electronic copy and one (1) paper copy of information for each
                                       task submittal unless noted otherwise.
                               iii.    Delivery: Deliver any task submittals by email, overnight mail, by courier or in person to
                                                the City’s Project Representative.       Use trackable methods for delivery
              acceptance.
                               iv.      Review: Upon review, submittals will be designated as approved, approved as noted or
                                        rejected with requirement for resubmittal. Failure of a project submittal to meet the
                                        performance and product requirements specified will result in rejection and requirement
                                        for resubmittal with reasons therefore explained. The Contractor shall revise and
                                        resubmit rejected work at no additional cost to the City.
                               v.       Drawings for Contract and Construction: Should drawings be necessary for fulfillment of
                                        tasks, provide drawing files suitable for 24x36 inch, reproducible sheets. Include a cover
                                        sheet with sheet index and date.
                                        a.        Drawings shall fix and describe the scale, massing, dimension,
                                                  vertical/horizontal location, connection, fitting, material and finish of all project
                                                  components, including their relationship to other project parts, components or
                                                  systems.
                                        b.        Drawings shall be legible and clear when reduced to half size, with lettering on
                                                  the originals no smaller than 1/8 inch font height.
                                        c.        Provide drawings on AutoCAD release 14 or 2000. Provide four (4) CD’s with
                                                  a table of contents for each disk. Use layering systems following the American
                                                  Institute of Architects (AIA) ACAD Layering Guidelines.

X.    Cost of Work & Payment:
                     A.     Provide costs for task ordered work for work complete in place including all materials, equipment,
                            labor, permits, incidentals and value escalations.
                     B.     Continuously monitor construction costs at all times during the project development to ensure
                            provision of a complete and usable facility within the construction budget.
                     C.     If ACPS determines that the Contractor has extended or expanded the scope of work without
                            approval, for the funds available, the Contractor shall remedy work as required to provide tasks
                            within the budgeted funds, at no additional cost to ACPS.
                     D.     In a timely manner, submit invoices for payment with reports summarizing progress, observations,
                            deficiencies or other issues that may require further discussion or review with designated
                            subcontractors or ACPS. The ACPS does not provide payment for stored materials or materials
                            subject to delivery delays by suppliers or other conditions.
                     E..    Submit one (1) electronic and one (1) hard/paper copy of requests for payment as notarized
                            originals of AIA Document G702-1992 “Application & Certificate for Payment”.
                            Remit invoices to the ACPS Project Manager: David Conrath, Director, Design & Construction
                            David.conrath@acps.k12.va.us

XI.   Project Execution & Close Out:
                      A.      Identify construction staging locations, requirements, methods and procedures including:
                              i.       Anticipated access routes, staging requirements, security and needed areas.
                              ii.      Location and access routes as approved by ACPS.
                              iii.     Anticipated disruption/required maintenance of/to existing facilities and/or maintenance
                                       of vehicle, bicycle and pedestrian traffic.
B.   Commence work in a timely manner in coordination with ACPS approved schedule dates.
     Coordinate trades, assemblies, inspections and progress of work to ensure continuous execution of
     the project scope without interruption or delay until project close-out.
C.   Schedule & Coordination: Develop and provide a schedule for completion of assigned items.
     Schedule shall include approvals, inspections and permits, in-field commencement of work,
     milestone/critical juncture dates, anticipated long lead items, substantial completion and final
     completion of work.
     i.       Schedule shall be continuously updated weekly while tasked work is under way.
     ii.      Designate and make continuously available, a Contractor project manager/principal point
              of contact for all project work.
     iii.     Hold weekly construction meetings to update progress and communicate project status.
D.   Project Close-Out:
     i.       Conduct thorough inspections of tasked work throughout work periods and provide
              written statements of completion and quality.
     ii.      Provide copies of documentation of approval, testing, manufacture, permits or inspection.
     iii.     Provide a recommended maintenance schedule that details follow-up, preventive, and
              long-term recommendations including specialty equipment/materials, timing and
              compliance with applicable warranty requirements.
     iv.      Provide statement of testing indicating that GMAX test ratings are consistent with the
              manufacture’s recommendations.
E.   Warranty and Warranty Period:
     i.       Contractor shall repair or replace all materials which fail to perform as intended for the
              period of two calendar years from date of final acceptance by ACPS or as indicated in
              compliance with applicable warranty requirements.
     ii.      Work or materials found to be faulty in design or installation shall be remedied at no
              additional contract cost to the ACPS.
     iii.     At end of warranty period, provide a report that reviews and analyzes the status of all
              project work. Contact ACPS Representative 30 calendar days from date of end of
              warranty period to schedule a project review and report preparation.
XII. LINE ITEM PROPOSAL SCHEDULE:

Item                                                                                                 Cost

 a. General Conditions                                                   $

 b. Erosion & Sediment Control/Tree Protection                           $

 c Site Construction Fence, Signs, Maintenance of Traffic, etc.          $

 d. Site Demolition                                                      $

 e. Earthwork                                                            $

 f. Concrete Pedestrian Pavement (walks, access, etc.)                   $

 g. Plantings                                                            $

 h. Grass Sod/Seeding                                                    $

 i. Storm Water Management System                                        $


 j. Drainage and Subbase (field earthwork, stone, drainage system)       $

 k. Concrete Curb                                                        $

 l. Synthetic Infill Turf System and manufacturer’s approved equipment   $

 m. Asphalt ------/C------ & G--------                                   $

 n. F-----/Q-------                                                      $____________________________

Turf Vendor/Product                                                      _________________________________________


Total Construction Cost:                                                 $


Alternate # 1
Lighting System                                                          $________________________________________

Alternate #2
Asphalt -------                                                          $_________________________________________


Total Calendar Weeks from Notice to Proceed                              __________________________________________

Calendar Days of Work on-Site                                            __________________________________________
XIII. GENERAL REQUIREMENTS

    1.   BID Response: In order to be considered for selection, Offerors must submit a complete response to this BID . One (1)
         original and Four (4) copies of each proposal must be submitted. No other distribution of the proposal shall be made by the
         Offeror.

    2.   Proposal Preparation: Proposals shall be signed by an authorized representative of the Offeror. All information requested
         should be submitted. Failure to submit all information requested may result in the purchasing agency requiring prompt
         submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially
         incomplete or lack key information may be rejected by the purchasing agency. Mandatory requirements are those required by
         law or regulation or are such that they cannot be waived and are not subject to negotiation.

             a. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities
             to satisfy the requirements of the BID . Emphasis should be placed on completeness and clarity of content.

             b. Each copy of the proposal should be bound or contained in a single volume where practical. All documentation
             submitted with the proposal should be contained in that single volume.

             c. Ownership of all data, materials and documentation originated and prepared for the BID shall belong exclusively to
             the Alexandria City Public Schools and shall be subject to public inspection in accordance with the Virginia Freedom of
             Information Act. Trade secrets or proprietary information submitted by an Offeror shall not be subject to public
             disclosure under the Virginia Freedom of Information Act; however, the Offeror must invoke the protections of Section
             2.2-4342 (F) of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The
             written notice must specifically identify the data or materials to be protected and state the reasons why protection is
             necessary. The proprietary or trade secret material should be submitted in a separate sealed envelope and marked
             proprietary. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary
             or trade secrets is not acceptable and will result in rejection of the proposal.

Debriefing: The entire BID file, including ratings and justifications of award, will become public information and be available for
review only after an award is made.

XIV. CONFLICT OF INTEREST

             1.   Neither the Contractor nor any person or company affiliated with it shall have, during the term of this contract and
                  any extension thereof, any contractual or other financial relationship with ACPS, any ACPS Prime Contractor, or
                  with any subcontractor or supplier to any ACPS contractor other than the contractual relationship established under
                  this Contract, unless an exception is granted as described below.

             2.   Upon request of the Contractor and upon full disclosure and for good cause the Procurement Officer may in his sole
                  discretion grant an exception to the requirement of 1., above, when in his judgment the exception will not create a
                  conflict between the Contractor’s duties and obligations under this contract and the duties and obligations imposed
                  on the Contractor under the contractual or other relationship for which an exception is requested.

             3.   If, during the performance of this contract and any extension thereof, the Contractor becomes aware of any
                  relationship, financial interest, or other activity in which it or an affiliated person or company is involved which is
                  not in compliance with the provisions of 1., above, it shall promptly notify the Procurement Officer in writing and
                  fully disclose all circumstances thereof. Should the Procurement Officer not grant an exception to the requirements
                  of this Article, the Contractor shall, within ten (10) days of written notice from the Purchasing Officer to do so, take
                  all action necessary to comply with the terms of 1., above.

             4.   If the Contractor fails to comply with the terms of this Article, the Purchasing Officer, may withhold payments due
                  under this contract until such time as the Contractor is in compliance or, should the non-compliance remain
                  uncorrected at the expiration of ten (10) days from written notice from the Purchasing Officer as provided in 3.,
                  above, terminate the contract for default.

             5.   The Contractor in performing this Contract shall avoid any conduct which might result in or give the appearance of
                  Creating for ACPS, The Alexandria City School Board or employees of ACPS in their relationship with the
                  Contractor any conflicts of interest or favoritism and/or the appearance thereof and shall avoid any conduct which
                  might result in a Board Member, ACPS employee failing to adhere to the Standard of Conduct adopted by ACPS.
              6.   Any determination by the Procurement Officer under this Article shall be final and shall be considered a question of
                   fact within the meaning of Disputes of this Contract.



XV. AWARD

Award shall be made to the responsible offer whose proposal is determined in writing to be the more advantageous to the city taking
into consideration price and the evaluation factors set forth in the request for proposals. The contract file shall contain the basis on
which the award is made. The award of a contract shall be the sole discretion of Alexandria City Public Schools. The award shall be
based on the evaluation of all information as Alexandria City Public Schools may request. Alexandria City Public Schools reserves
the right to accept or reject any or all proposals in whole or in part and to waive any informalities in the BID . Further, Alexandria
City Public Schools reserves the right to enter into a contract deemed to be in its best interest.

Alexandria City Public Schools reserves the right to award one or two contracts, whichever is in its best interests.

The right is reserved to accept or reject any or all submittals in whole or in part and to waive any informalities in the BID , and to enter
into any contract deemed to be in the best interest of the Alexandria City Public Schools.

XVI. BID SUBMISSION REQUIREMENTS

Offerors should include as part of their proposal, the following information:

         A.        Introduction letter, signature page and addenda acknowledgement, if applicable.

         B.        A detailed description of their experience for providing these services to other governmental clients.

         D.        Describe the qualifications and skills of the organization to provide the services. At a minimum, this should include
                   background information about the firm, management structure, related qualifications to perform the services, and the
                   organizational structure.

         E.        Resumes of only those staff to be assigned to work on behalf of Alexandria City Public Schools and geographical
                   location of the service facility and office through which this contract shall be administered.

         F.        References for only contracts similar to those listed herein.

         L.        Complete outline of all limitations and exclusions.

         M.        Cost for services.



XVIII. CONTRACT CANCELLATION

The Alexandria City Public Schools may cancel any resulting contract with the contractor at any time by giving thirty (30) days
written notice. The contract may be canceled without notice for vendor non-performance. Cancellation shall not release the vendor
from legal remedies available to the City.

The Contractor may cancel the contract upon ninety (90) days written notice to the City. The Contractor shall not be entitled to lost
profits or any further compensation not earned prior to the time of cancellation.

XX. SUBCONTRACTS

No portion of the work shall be subcontracted without prior written consent of the Alexandria City Public Schools. In the event that
the Consultant desires to subcontract some part of the work specified herein, the Consultant shall furnish the City with the names,
qualifications and experience of their proposed subcontractors. The Consultant shall, however, remain fully liable and responsible for
the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.

XXI. INSURANCE/BONDS

By signing and submitting a bid or proposal under this solicitation, the proposer certifies that if awarded the contract, it will have the
following insurance coverage at the time the work commences. Additionally, that it will maintain these during the entire term of the
contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia by the
Virginia State Corporation Commission. No work may commence until all of the insurance and or bonding requirements have been
met. During the period of the contract Alexandria City Public Schools requires the Proposer to furnish certificates of insurance and or
bonds for the coverage required by Alexandria City Public Schools and the Commonwealth of Virginia as indicated below:

    1.   Worker’s Compensation- Statutory requirements and benefits
    2.   Employers Liability-
              a. $100,000 each accident
              b. $100,000 each employee
              c. $100,000 each policy limit
    3.   General Liability- $1,000,000 combined single limit. Alexandria City Public Schools is to be named as an additional insured
         with respect to the services being provided. A copy of the additional insured endorsement must be provided to Alexandria
         City Public Schools before any work commences. This coverage is to include Premises/Operations Liability, Products and
         Completed Operation Coverage, Independent Contractors Liability, Owner’s and Contractor’s Protective Liability and
         Personal Injury Liability.
    4.   Automobile Liability- $500,000 owned, non-owned and hired vehicle coverage. An additional insured endorsement must be
         provided to Alexandria City Public Schools before any work commences.
    5.   Builder risk/installation floater needs to be in place for 100% value of the contract.
    6.   Contractor shall provide a payment and a performance bond in the amount equal to 100% of the contract value, before work
         shall commence.

XXII. OWNERSHIP OF MATERIAL

Ownership of all data, material and documentation originated and prepared by the proposer and successful Contractor for Alexandria
City Public Schools pursuant to this solicitation and any resulting contract shall belong exclusively to Alexandria City Public Schools
and be subject to public inspection in accordance with the Virginia Freedom of Information Act.

XXIII. METHOD OF PAYMENT

Unless otherwise negotiated, payment will be made upon completion/delivery of project, with Invoice Terms of Net 30.

XXIV. PROPOSAL COST

Costs shall be firm and fixed throughout the contract period. State sales tax shall not be included in prices. No extra charges shall be
allowed.

XXV. TRADE SECRETS AND PROPRIETARY INFORMATION

Trade Secrets or Proprietary information submitted by an offeror in connection with a procurement transaction shall not be subject to
public disclosure under the Virginia Freedom of Information Act; however, the offeror must invoke the protections of this section prior
to or upon submission of data or other materials to be protected and state the reasons why protection is necessary. Information leading
to the decision to award, including prices and other factors, shall be made public (section 2-557.2 of City Code).


         Please mark One:

         ( )      No, the submittal I have turned in does not contain any trade secrets and/or proprietary information.

         ( )      Yes, the submittal I have turned in does contain trade secrets and/or proprietary information.

If YES, please list the page numbers and the reasons for why the information is considered a trade secret and/or proprietary
information. Do Not Mark the Whole Proposal Proprietary.

XXVI. COOPERATIVE BIDDING

The Alexandria City Public Schools issues this Request for Proposals (BID ) on behalf of the members of the Metropolitan
Washington Council of Governments Purchasing Cooperative (COG), the members of the Baltimore Regional Cooperative Purchasing
Council, as well as other governmental jurisdictions and school divisions. This procurement is also being conducted on behalf of other
public bodies, in accordance with § 2.2-4304 (A) of the Code of Virginia.
This shall include but not be limited to private schools, parochial schools, non-public schools such as charter schools, special districts,
intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private
colleges/universities that require these goods, commodities and/or services.

Offerors are advised that all resultant contracts will be extended, with the authorization of the offeror, to other governmental
jurisdictions and school divisions as may be interested. Should other entities decide to use the final contract, the contractor shall deal
directly with that jurisdiction or political subdivision concerning the placement of orders, issuance of the purchase orders, contractual
disputes, invoicing and payments. Alexandria City Public Schools acts only as the “Contracting Agent” for these jurisdictions and
political subdivisions. Failure to extend a contract to any jurisdiction will have no effect on consideration of your offer.

It is the responsibility of the contractor to notify the jurisdictions and political subdivision of the availability of the contract. Each
participating jurisdiction and political subdivisions has the option of executing a separate contract with the contractor. Such contracts
may contain general terms and conditions unique to those jurisdictions and political subdivisions. If, when preparing such a contract,
the general terms and conditions of a jurisdiction are unacceptable to the contractor, the contractor may withdraw its extension of the
award to that jurisdiction.

The Alexandria City Public Schools shall not be held liable for any costs or damages incurred by another jurisdiction as a result of any
award extended to that jurisdiction or political subdivision by the contractor.

MWCOG members reserve the right to make awards to the lowest responsive and responsible bidder during the contract term.
MWCOG members not explicitly named in the BID are not obligated to participate, nor is the successful offeror obligated to contract
with other MWCOG members; however, if such a contract is entered, the successful offeror will be required to provide these same
items, at the same prices, awarded as a result of this solicitation to that public body.

Any jurisdiction or entity using the resultant contract(s) may enter into its own contract with the successful offeror (s). There shall be
no obligation on the part of any participating jurisdiction to use the resultant contract(s). Contracts entered into with a participating
jurisdiction may contain general terms and conditions unique to that jurisdiction including, by way of illustration and not limitation,
clauses covering minority participation, non-discrimination, indemnification, naming the jurisdiction as an additional insured under
any required Comprehensive General Liability policies, and venue.
                                                       BID

                                                      RIDER CLAUSE
                         METROPOLITAN WASHINGTON COUNCIL OF GOVERNMENTS
Use of Contract(s) by members comprising the Metropolitan Washington Council of Governments Chief Purchasing
Officers Committee.
1. If authorized by the bidder(s), the resultant contract(s) will be extended to any or all of the listed members as
     designated by the bidder to purchase at contract prices in accordance with the contract terms.
2. Any member utilizing such contract(s) will place its own order(s) directly with the successful contractor. There shall be
     no obligation on the part of any participating member to utilize the contract(s).
3. A negative reply will not adversely affect consideration of your bid/proposal.
4. It is the awarded vendor's responsibility to notify the members shown below of the availability of the contract(s).
5. Each participating jurisdiction has the option of executing a separate contract with the awardee. Contracts entered into
     with a participating jurisdiction may contain general terms and conditions unique to that jurisdiction including, by way
     of illustration and not limitation, clauses covering minority participation, non-discrimination, indemnification, naming the
     jurisdiction as an additional insured under any required Comprehensive General Liability policies, and venue. If, when
     preparing such a contract, the general terms and conditions of a jurisdiction are unacceptable to the awardee, the
     awardee may withdraw its extension of the award to that jurisdiction.
6. The issuing jurisdiction shall not be held liable for any costs or damages incurred by another jurisdiction as a result of
     any award extended to that jurisdiction by the awardee.

BIDDER'S AUTHORIZATION TO EXTEND CONTRACT:
 NO YES JURISDICTION                                                NO    YES    JURISDICTION
           Alexandria, VA                                                        City of Manassas Public Schools, VA
           Alexandria Sanitation Authority                                       Manassas Park, VA
           Arlington County, VA                                                  MD-Natl. Capital Park/Planning Comm.
           Arlington County Public Schools                                       MD Dept. of Transportation, MD
           Bladensburg, MD                                                       Metropolitan Wash. Airports Authority
           Bowie, MD                                                             Metropolitan Wash. Council of Govt.
           Charles County Public Schools                                         Montgomery College, MD
           College Park, MD                                                      Montgomery County, MD
           Culpeper County, VA                                                   Montgomery County Public Schools, MD
           District of Columbia                                                  Northern Va. Community College, VA
           District of Columbia Courts                                           OmniRide, VA
           District of Columbia Public Schools                                   Potomac & Rappahannock Trans Comm
           District of Columbia Water/Sewer Auth.                                Prince George's County, MD
           Fairfax, VA                                                           Prince George's Public Schools, MD
           Fairfax County, VA                                                    Prince William County, VA
           Fairfax County Water Authority, VA                                    Prince William County Public Schools, VA
           Falls Church, VA                                                      Prince William County Service Auth. , VA
           Fauquier County Schools & Gov., VA                                    Rockville, MD
           Frederick, MD                                                         Spotsylvania County Schools, VA
           Frederick County, MD                                                  Stafford County, VA
           Gaithersburg, MD                                                      Takoma Park, MD
           Greenbelt, MD                                                         Upper Occoquan Service Authority, VA
           Herndon, VA                                                           Vienna, VA
           Leesburg, VA                                                          Virginia Railway Express, VA
           Loudoun County, VA                                                    Washington Metro Area Transit Authority
           Loudoun County Public Schools, VA                                     Washington Suburban Sanitary Comm
           Loudoun County Sanitation Authority                                   Winchester, VA
           Manassas, VA                                                          Winchester Public Schools

THIS FORM MUST BE COMPLETED AND RETURNED WITH BID/BID .                                    DATE: ___________________

VENDOR NAME: __________________________                         OFFEROR SIGNATURE: __________________
                                         GENERAL TERMS AND CONDITIONS FOR ALL
                                 ALEXANDRIA CITY PUBLIC SCHOOLS AWARDED CONTRACTS
                                    (For the purchase of materials, supplies, equipment, and services)
All invitations to bid and requests for proposals (RFP) issued by the School Division will bind proposers to the conditions and requirements set
forth in these general terms and conditions, and shall form an integral part of each purchase contract awarded by the School Division.


                       DEFINITIONS                                          4.     The contract (i.e., invitation, proposal, general bid conditions
                                                                                   and notice of award) contains the entire agreement and
                       School Division                                             understanding between the School Division and contractor
Shall be the Alexandria City Public Schools (ACPS).                                and any agreement herein after made shall be ineffective to
                                                                                   change, modify, add or discharge any obligations or duties
                     Notice to Proposers                                           under the contract, unless such is in writing and signed on
A formal statement which, when issued by the School Division,                      behalf of both the School Division and contractor.
constitutes an Invitation to Bid or RFP for materials, supplies,
equipment, or services described in the specifications.                     5.     The date, time, and place of proposal opening will be given
                                                                                   in the official Notice to Proposers.
                           Board
The Board of Education of the School Division.                              6.    If any prospective proposer has questions about the
                                                                                  specifications or other solicitation documents, the proposer
                   Request for Proposal                                           should contact the individual whose name appears in the
The written request asking proposers to submit specifications and                 solicitation, not later than five days before the due date. Any
prices that meet the requirements of the Alexandria City Public                   revisions to the solicitation will be made by addendum issued
Schools.                                                                          by the Purchasing Office.

                           Proposal                                         7.    All proposals must be submitted on the appropriate Bid
The sealed response submitted by proposer before the specified                    Proposal Form or in accordance with instructions provided in
date and time in response to a formal request from the School                     the RFP.
Division. An offer to furnish materials, supplies, equipment,
and/or services for a specific price in accordance with the                 8.    All proposals received after the time stated in the Notice to
invitation to bid, request for proposal, the general conditions,                  Proposers will not be considered. The proposer assumes the
special instructions, and/or the specifications. For purposes of                  risk of any delay in the mail and having the appropriate items
brevity, proposal will be used throughout this document to mean                   deposited on time and at the place specified in the proposal,
bid or request for proposal.                                                      whether sent by mail or means of personal delivery.

                 Bid Proposal Form                                          9.    All information required by the Notice to Proposers, General
The form on which the proposer submits the bid pricing and                        Bid Conditions, Specifications, and Bid Proposal Form, in
general terms.                                                                    connection with each item against which a proposal is
                                                                                  submitted, must be given to constitute a conforming proposal.
                          Proposer
An individual, partnership, corporation or other entity submitting a        10. The submission of a proposal will be construed to mean that
proposal.                                                                       the proposer is fully informed as to the extent and character of
                                                                                the supplies, materials, equipment, or services required and
                        Contractor                                              constitutes a representation that the proposer can furnish the
Any proposer to whom an award is made by the Alexandria Board                   supplies, materials, equipment, or services satisfactorily in
of Education. A notice to the successful proposer will be made by               complete compliance with the specifications.
the issuance of a purchase order or award letter based on the
proposal requirements and sealed proposal.                                  11. No alteration, erasure or addition is to be made in the
                                                                                typewritten or printed matter.          Deviations from the
                   Successful Proposer                                          specifications must be set forth in the space provided for this
Any proposer to whom an award is made by the School Division.                   purpose.

                          Specifications                                    12. Prices and information submitted should be typewritten or
Description of materials, supplies, equipment, and/or services, and             printed. Illegible or vague proposals may be rejected. All
the conditions for their purchase.                                              signatures must be handwritten.         Facsimile, printed or
                                                                                typewritten signatures are not acceptable.
                           GENERAL
                                                                            13. No charge will be allowed for those Federal, State or
1.   Proposal procedures and any contracts awarded by the                       Municipal sales and excise taxes where the School Division is
     School Division shall be governed by Virginia laws and any                 exempt by state law.
     litigation with respect thereto shall be brought in the
     Alexandria City courts. The contractor shall comply with               14.    In all specifications, the words A equal@ understood to
                                                                                                                       or        are
     applicable federal, state and local laws and regulations.                     apply to each article giving manufacturer's name or catalog
                                                                                   reference. The decision of the School Division as to whether
2.   The paragraph headings in the contract are solely for the                     an alternate or substitution is in fact Aequal@shall be final. If
     convenience of reference and do not inform a party of the                     proposing items other than those specified, proposer should
     covenants, terms, and conditions of such contract.                            give the trade designation of the article, manufacturer's name
                                                                                   and specifications of item proposed. Otherwise, proposal
3.   A waiver of any breach of any provision of a contract shall                   will be construed as submitted on the identical item as
     not be construed as a continuing waiver of other breaches of                  specified. Items that are not identified as A     OR EQUAL@
     the same or any other provisions of the contract.

				
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posted:2/11/2013
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