LYTCHETT MINSTER & UPTON TOWN COUNCIL
A meeting of the ENVIRONMENT Committee was held on Tuesday 27 March 2012 and commenced at
PRESENT: Councillor R Griffin (in the Chair)
Councillor Mrs M Pryor
Councillor P F Johns
Councillor F H Drane
Councillor P Rusling
Councillor F Rickard
Councillor J R Burns
Councillor Mrs L Wright
Councillor M Dodds
Councillor Mrs J M Richards (Chairman of Council)
Councillor J C Small (V/Chairman of Council)
Also in attendance: Karen Wright, Town Clerk
Sandra Samways, Admin Asst
APOLOGIES: Councillor J Whippey
Mr B Cooper, Tree Warden
Barbara Lake, Office Manager
403/11 DECLARATIONS OF INTEREST:
404/11 CLERKS REPORT:
a. Minute 262/07, 205/07, 164/07, 366/06 Upton in Bloom. The date of the next meeting
is 25 April 2012.
b. Minute 394/09 Traffic problems at Junior Schools. Nothing further to report.
c. Minute 395/09 Blandford Road North and South and associated issues. PDC visited
the site following complaints of dirt and weeds on the road. SITA have now cleared the
d. Minute 135/10 Seat Adoption Scheme. Draft details have been drawn up for approval,
the cost of tree sponsorship is to be amended to £150; copies of the details and
application forms will then be sent to funeral directors.
e. Minute 396/10 Service Road leading to premises on Moorland Parade. The worst
holes have been temporarily repaired with the compactor, however permanent
improvements are still necessary. Legal advice will be sought from PDC regarding
further communication with the other property owners on the Parade.
f. Minute 318/1 Jubilee Garden Improvements. An Awards for All application has been
made and acknowledged – hopefully we will hear in about 3 weeks. Nothing further to
g. Minute 319/11 Roundabout Sponsorship. This has not progressed as quickly as
anticipated and the original sponsor has encountered some problems. To be discussed at
404/11 CLERKS REPORT: (Contd)
h. Minute 321/11 Champions Update. No further information on the application to the
Co-op community fund towards a replacement seat. Installation of a boardwalk at
Lytchett Bay View is awaiting news re funding; Dorset Wildlife Trust have sent a letter
of support for this project; The Borough of Poole expressed their interest and may be
able to provide manpower to support the boardwalk project. The Beacon Project will be
approached regarding providing additional funding.
i. Minute 366/11 Best Kept Garden Competition Details have been added to the website,
Lyt-Up and Annual Newsletter. Application forms are available to download and from
the Help Centre. This is also publicised on our noticeboards. Nothing further to report.
j. Minute 367/11 Dragons Teeth. Alternatives to wood have been sourced, and quotes
obtained. An order has been placed from Environment budget for materials to make 200
teeth following material trials. See Minute 405/11 and 408/11
1. Letter from residents re parking issues, Ropers Lane. After discussion it was
proposed, seconded and RECOMMENDED that the installation of Dragons Teeth at
Ropers Lane be completed as a priority, subject to DCC permission. The Project Manager
to draw up a schedule and residents to be approached re costs.
406/11TO REVIEW EXPENDITURE AGAINST BUDGETS:
The expenditure against budget for the period to date was reviewed and agreed by the
407/11 TO RECEIVE UPDATE ON PROGRESS WITH OLYMPIC CELEBRATIONS FOR THE TOWN:
Cllr Wright has produced a summary of events. The application form has been submitted,
however the Carnival procession route is still to be approved. Cllr Wright is to liaise with
Swanage Town Council regarding Risk Assesments. The Town Council to contact all local
schools and pre-schools to determine arrangements for supporting the Olympic Torch route
through Lytchett Minster and Upton. It was suggested to contact residents of Dorchester
Road regarding parking of vehicles on the road at this time.
408/11 TO RECEIVE UPDATE ON THE INSTALLATION OF DRAGONS TEETH AT VARIOUS
LOCATIONS WITHIN THE TOWN:
There have been requests for the installation of Dragons Teeth at Lytchett Bay View, Ropers
Lane, Huntick, Dacombe Drive and Limberlost. The committee discussed the feasibility of
charging residents for the siting of Dragons Teeth in individually requested areas, as this is
offering an enhanced service. Charges will be per ‘tooth’ and cover supply and installation.
409/11 REPORTS ON AREAS OF RESPONSIBILITY FROM CHAMPIONS:
Roads and Pavements
Cllr P Rusling
It was reported that the whole length of Palmerston Road has a number of deep potholes,
these will be referred to DCC.
Waste and Recycling Report
Cllr P F Johns
Cllr Johns report. There are concerns regarding the removal of the litter bin at the Library,
following Dorset Waste Partnerships audit. Cllr Griffin to approach The Beacon Project to
investigate the possibility of their funding a replacement. Cllr Rusling commented how untidy
the recycling centre at Upton Oil is, with bags of rubbish dumped, Cllr Griffin to contact PDC
Cllr Wright volunteered to cover this area until a replacement Councillor is appointed.
409/11 REPORTS ON AREAS OF RESPONSIBILITY FROM CHAMPIONS: (Contd)
Lytchett Bay View
Cllr J Whippey
Cllr J Whippey
St. Martins Park
Cllr J C Small
Cllr Mrs J M Richards
Open Access Issues
Cllr Mrs J M Richards
No complaints have been received.
Cllr J R Burns
Cllr F Rickard
DCC have reported that a letter relating to overgrowing vegetation on the highway was sent to
The Lengthsman is to attend a First Aid course to facilitate his involvement in the community.
410/11 HIGHWAYS MATTERS:
There is no further news relating to Blandford Road North. Many of the roads require gutter
cleaning, particularly Palmerston, Blandford and Factory Roads.
411/11 RIGHTS OF WAY OFFICERS REPORT:
41211 TREE WARDEN’S REPORT:
413/11 ITEMS OF REPORT AND MATTERS FOR FUTURE AGENDAS:
a) The Clerk reported that the Borough of Poole will be inviting our members to a preview
tour of the improvement work on the walled garden at Upton Country Park.
b) Keep Upton Tidy Group advised they will be hosting a litter-pick both pre and post
Olympic Torch visit on Friday 13 July. Their last litter-pick was very successful,
supported by Synergy Housing staff and tenants. It was confirmed the Lengthman will
not litter pick on the main roads immediately prior to a K.U.T.G. event. K.U.T.G. to
liaise with the Town Council of their routes in advance of litter pick.
c) The Clerk will email the Vicar to confirm public access to the Community Centre car
d) The permanent lights are to be installed on the tree at the Surgery this week.
e) The office to contact Smith of Derby to arrange for the ClockTower time to be corrected.
There being no further business, the Chairman closed the meeting at 8:35 pm.
Long term outstanding items:
Footbridge over the bypass
Undergrounding lines in the Lytchett Minster Conservation Area