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March 2 2009, Regular Session of the County Commissioners
The Board of Commissioners, in and for Beaverhead County, Montana, met in session
on Monday, March 2, 2009 at 9:30 a.m. Present: Chairman Tom Rice, Commissioner
Garth Haugland, Commissioner Mike McGinley and Secretary Patti Odasz.
Road Department Update:
Road Department Secretary Jamie Hoklin and Surveyor Don Alley joined the meeting.
Don has received the letter from the County giving Anderson Engineering and
Surveying the surveying part of the Laknar Lane Project and WWC Engineering the
engineering part of the project. There was discussion regarding contracts and if there
would be a general contractor and a subcontractor or if there would be two contracts.
MOTION: Commissioner Haugland moved and Commissioner McGinley
seconded that two co-equal contracts be awarded on the
Laknar Lane project, one for surveying and one for
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engineering. A verbal vote was taken and the motion carried
unanimously.
The project was discussed as to rights-of-ways, the location of the path, etc. Don left
the meeting.
It has come to Road Supervisor Mike Shafer’s attention that the gravel pit paperwork for
DEQ is behind. Mike and Jamie will get the paperwork updated.
The MACRS Conference is at the end of March and Jamie will be attending gravel pit
permitting classes at the conference.
The three trucks purchased from Rocky Mountain Trucks in Belgrade will be invoiced
separately and will show all the work that has been done on each truck. Each truck will
be inspected and approved by the Montana Department of Transportation before the
County takes possession of them.
Road Supervisor Mike Shafer and Mechanic Larry Skiles inspected a 2008 Trailmax tilt
trailer and found it in good condition. The purchase price of the trailer is $27,344.85.
MOTION: Commissioner Haugland moved and Commissioner McGinley
seconded that the 2008 Trailmax tilt trailer for $27,344.85 be
purchased from Rocky Mountain Trucks. A verbal vote was
taken and the motion carried unanimously.
Jamie submitted the Road Report for February 22 – 28, 2009:
DILLON AREA
Plowed snow with a grader on all local roads and Bannack Pass (Highway
324).
Plowed and sanded with a truck on Bannack Road and Scenic Byway.
Road construction on Lovell Road.
Road checked Dillon, Glen and Horse Prairie area roads.
Equipment set up of new purchased equipment.
Equipment service and repair.
LIMA AREA
Plowed snow on the South Valley Road.
Mowed willows on the following roads: Kidd, Bimat, Ashbough and Big
Sheep Creek.
Road checked Lima, Dell and South Valley area roads.
Equipment service and repair.
WISDOM AREA
Cleaned the Wisdom streets and at the school.
Installed a bridge end marker on Little Lake Creek. Bridge #088-W.
Plowed snow on Skinner Meadows Road.
Fabricated a steel storage rack and hauled it to Dillon.
Road checked Jackson and Wisdom area Roads.
Equipment service and repair.
Sheriff’s Office Update:
The Sheriff was unable to make his appointment.
County Attorney’s Office Update:
County Attorney Jed Fitch and Surveyor Russ Kluesner joined the meeting.
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Jed has talked to Mr. Marxer about the Mauer Mountain communications project. Mr.
Marxer will be sending another draft of a proposed easement.
Chairman Rice has given a copy of a protested tax notice to Deputy County Attorney
Jane Mitchell for review.
Jed is working on a response to the lawsuit against the Wisdom Sewer District. The
District has paid the non-disputed amount of the invoice.
Russ reported that the Certificate of Survey (COS) for the Lima Yard is ready to be
submitted for review.
At this time the COS for the Wisdom Yard was reviewed. Tract 21 of the COS does not
have a deed, but it has been open and notorious since the 1950’s. Russ has a legal
description for the Tract and suggested that the County do a Quiet Title for this Tract.
Discussion ensued. Jed recommended to the Commissioners that a Quiet Title for
Tract 21 be done.
Discussion of Great West Engineer’s TSEP Bridge Proposals:
Road Secretary Jamie Hoklin joined the meeting. A conference call with Dan McCauley
from Great West Engineering was held. The preliminary engineering reports application
process for the 2011 TSEP monies opens March 31. If approved the TSEP funding
could be up $15,000 with the County providing a $15,000 match. If the County applies
and is awarded the money, the County would not have to take it. Dan recommended
that County submit an application. Specific bridges do not have to be identified for the
preliminary engineering application
MOTION: Commissioner Haugland moved and Commissioner McGinley
seconded that Great West Engineering proceed with the
preliminary engineering application for the 2011 TSEP
monies. A verbal vote was taken and the motion carried
unanimously.
Jamie will be the contact person. The call was completed.
OTHER BUSINESS:
DES Coordinator/Sanitarian Larry Laknar joined the meeting. Larry asked if one
of the Commissioners would attend the Legislative Finance Committee meeting
in Helena tomorrow to talk about the County’s FEMA project and the Wisdom
Sewer project.
Russ Kluesner briefly rejoined the meeting to ask the Commissioner to release
the second half of his December 2008 invoice.
MOTION: Commissioner Haugland moved and Commissioner McGinley
seconded that the second half of Russ Kluesner’s December
invoice be released. A verbal vote was taken and the motion
carried unanimously.
Chairman Rice will inform Financial Administrator Betty Tinsley about this decision.
Discussion of and Action on Soccer Field Lease:
Beaverhead Golf Course Manager Mike Crosser, Golf Course Board President Phil
Whillett, interested citizen Tom Nelson, and Little League Board Members Kathy Rebish
and Keeley Fitzgerald joined the meeting. Commissioner McGinley gave a brief update
on the property in question.
Kathy and Keeley updated the Commissioners on the Little League. The League
serves 350 kids from ages 4 through 16 in the greater Beaverhead County Area. The
League provides T-Ball, Baseball, and Softball. Softball is being revamped to
accommodate more children. The fee is $35 per child and a scholarship program is
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offered to those that cannot afford the fee. The League works closely with the Dillon
Cubs with different types of clinics, offers CPR to coaches and volunteers, and
promotes safety. An insurance certificate was submitted and the League is working
with Anna Cossel at HUB International in case the current certificate does not meet the
requirements. Volunteers would do maintenance of the field or someone will be hired
for the maintenance. The Cubs are working with a design firm to design a complex that
will fit well with the area and the Cubs organization. The Soccer field would be made
into three fields with one additional T-Ball field. The League holds fundraisers, receives
money from the Jaycees for the scholarships, each team has a sponsor, and the
League has a concession stand. The League spent $17,000 last year and has $7,000
left to start the new season. The Cubs are in the process of writing a grant that would
include the League because a stipulation of the grant is that there needs to be a lot of
kids involved. There are scheduling conflicts with the present fields that the League
uses. These fields would still be used for practice.
Mike distributed handouts showing the proposed expansion of the Golf Course. With
the Soccer field lease the Course could be expanded to 18 holes and for safety reasons
the driving range would be moved to the soccer field. The Club has obtained a liquor
license and the restaurant can be expanded. The Paffhausen’s have 180 acres and are
willing to do a land trade. The investor will purchase the land, will do improvements with
the Club’s help and the Club would do the maintenance. There are plans to construct an
RV park and townhouses. On a map, the Commissioners were shown how everything
would tie in if the Soccer field lease were obtained.
There was discussion that there should be enough land for everyone and it was
mentioned that perhaps the League could lease the Ray Lynch Park. There was further
discussion. Kathy and Keeley will contact the Softball Association and the Dillon Cubs
and report back to the Commissioners as soon as possible.
Lunch Recess:
Chairman Rice recessed the meeting at 12:00 p.m. for the lunch break and at 1:30 p.m.
he reconvened the meeting with Commissioner Haugland, Commissioner McGinley,
and Secretary Patti Odasz present.
Old Business
Jamie Hoklin briefly rejoined the meeting and submitted a Future Road Projects report.
Commissioner Haugland left the meeting for an appointment.
Minutes:
The minutes of the February 23, 2009 meeting were read and the following motion was
made:
MOTION: Commissioner McGinley moved and Chairman Rice
seconded that the minutes of the February 23, 2009 meeting
be approved. A verbal vote was taken and the motion carried
unanimously.
News Media:
Chairman Rice went over the day’s business with the news media.
Payment of Invoices:
The Commissioners reviewed and approved the February 11 – 28, 2009 invoices for a
total of $38,268.14. The Invoice Payment Schedule is located in the Financial
Administrator’s Office.
Public Comment on Subjects Under County Jurisdiction
No public comments were expressed.
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Adjourn
There being no further business to come before the Board, the meeting was adjourned
at 5:00 p.m.
Attest: Approved:
Clerk of the Board Chairman of the Board
