St. John the Evangelist Episcopal Church
May 13, 2012
Present: Robert Meehan, Sr. Warden (1), John Schwab, Junior Warden (3), Susie Meehan,
Clerk, Jerry Jezuit, Treasurer, Judy Broud (3), Leona Davies (3), Chris Hill(3), David
Kapitanek(1), Mark Secor (2) , The Rev. R. Matthew Humm.
Regrets: Clark Davis(1),
Unexcused: Steve Masters (2),
A. Eucharist: 7:00 PM
II. Routine Business Items:
A. Additions to Agenda-Trunk or Treat
B. The minutes of the May 16, 2012 meeting were approved as read.
1. Report of the clerk. Susie Meehan reported that on behalf of the Vestry she wrote a
thank you letter to Donna Feithen. She also read a note from Bishop William
Persell thanking us for remembering him at the annual meeting.
C. Treasurer’s Report – The report and operating balance sheet as well as all finance
reports are attached. First time in Jerry’s memory, we have a positive cash flow. Ytd
total pledge payments are 1600 less but overall 2500 ahead Nonpledge support is 3500
greaterthan expected. By the end of June will be pretty close to the budget which still
includes the deficit. Non pledge income is helping to absorb the increased utilities that
had not been planned in the budget. Pretty good cash flows for the month of June.
Will not have to draw on the contingency fund. John Schwab requested a breakdown
of the utilities for the separate buildings for the last twelve months.
D. Pastor’s Report – Fr. Matt’s report is attached. Busy with pastoral issues. That has
been the main part of his work for the last month. Bob Linstrand passed away after 16
years of fighting cance as resources r. Matt was able to bee with him Monday and gave
last rights and he died on Tuesday. He did have a referral from salvation arms to help
with utiity bill for someone. He expects to have more requests as resoures have been
driying up. There is a change in the 9:15 service attendance has dropped off. Will
finish the series by the end of June and then will take a break for the monhs of July and
August. Not in report discussed at retreat. Change in format of the vestry meeting.
There must be integration of spiritual and business aspect of leadership. Change in
format with starting with a short reflection by vestry members, you will sign up the
meeting will close with that person leading compline. There are conflicts with Tuesday
or Thursday so keep on Wednesday working with the eucharist.
E. Senior Warden’s Report – no report
F. Junior Warden’s Report – John Schwab
1. Next Steps Update John reported that the Next Steps is moving alon very carefully.
They are working with the city of Lockport. And waiting to get numbers of the cost of building
changes water feed is inadequest. Waiting for numbers before Looking into what the village
has to say and what we can do and what we cannot do and it is not costing us anything at this
point beyond the cost of the engineer and architect. The nest meeting will be to decide on the
chairs. As far as the building is concerned it will be after we get numbers. May try to sell old
Vestry Minutes 6/13/2012 Page 1 of 2
chairs for scrap. Have been trying to sell the stove some have offered to take it off our hands.
Craig’s List still has the stove listed. A few offers have been scams.
G. Standing Committee/Ministry Reports – None water feed is inadequate
H. Ad Hoc Committee Reports – None
I. Chris Hill moved to accept the Committee Reports with any additions made as
they were reviewed. The motion was seconded and adopted.
III. III. Unfinished Business
A. Vestry Roles – Matt presented the attached vestry roles outline. From vestry retreat.
To have leadership more integrated into the parish life. Reiterated that vestry members
must be members in good standing, must give to the common life of the must give an
annual pledge of no specific amount. Atttendance and participation also espected that
members participate in worship regularly along with parish activities. If you cannot
attend meeting contact he sr warden or the clerk. Going along with the constitution of
three unexceused meetings ……. Vestyr liaisons reviewed the attached document.
B. Communication/Advertising Have nto found anyone who is interested in participating
or leading this activity.
C. Secretary New secretary, Cecilia Matrinez, resume was very good and interview went
well. She wants part time and she has worked out well. Hired for 12 per hour 2 less
than previous secretary works twth 9-1. Familiar with office suite and publisher so
may take over the newsletter. On the same page about streamlining the office
D. One to Grow On Dave is looking on line and may have some samples sent free. Also
looking at menards and local stores. Committee wil find out what to choose and then
E. LRC Request they had to provide us with a certific of insurance which they have
provided will be in opens to hav
F. Report on Rummage Sale made about 1100 and the Mystery dinner mark reported
that they had fun and had some many compliments. There was discussion of having it a
fundraiser. Discussion of numbers attending and how many performances etc. offers
to help pay will be
G. Sale of stoveChris a identify vestry to keep communication matt asked that we
brinvestryg comments to him
IV. New Business
A. Trunk or treat people put their card in the parking lot and decorate and offer candy from
the back of the car or suv. Vestry approval needed. Concensus was to approve but
need work with the city and determine date and time.
B. Chris asked if we have name tags identify vestry
C. Chris asked about budget billing for utilities.
V. Next Meeting
The next meeting is scheduled for August 15, 2012. Undles the next steps committee needs
a dmeeting for building or chiard. It wouldonly be for said purposedate at 7:00 pm
VI. The meeting was adjourned at time with Lord’s Prayer led by matt..
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