MINUTES OF THE MEMBERS MEETING HELD AT 10.45AM ON 15th July 2009 AT HOTEL SINGGAHSANA PRESENT Company Name 1 Alliance Cosmetics Sdn Bhd E.L.Keh, Joanna Yong 2 Amway (M) Sdn Bhd How Kam Chiong, Norsiah Ahmad 3 Avon Cosmetics (M) Sdn Bhd Zarrah Banu, Khairul Izlan 4 Beauty Specialist Distributors Sdn Bhd Lim You Goang, Rosni 5 Blue Oasis (M) Sdn Bhd Chua Lee Yen 6 Cambert (M) Sdn Bhd Sam Kok Hong 7 Celmonze Sdn Bhd Florence Lim 8 Clarins Sdn Bhd Beyen Ow, Evelyn Koh 9 CNI Venture Sdn Bhd Rosita Hassan 10 Cofran Sdn Bhd Susan Wong, Carin Ong 11 Colgate Palmolive (M) Sdn Bhd PC Ng 12 Cosway (M) Sdn Bhd Soo Hoong Kun 13 DCM Personal Care Jane Ng Bee Hong 14 Delfi Marketing Sdn Bhd Tan Sue Shien 15 Dermal Esthetica Sdn Bhd June Fu 16 Elken Sdn Bhd Maggie Wang 17 Envico Enterprise Kartina Yaali 18 Esplanade Avenue Sdn Bhd Rachael Tan 19 Ginvera Marketing Enterprise Sdn.Bhd Chin Siew Fui 20 Henkel (M) Sdn Bhd. Abdul Aziz Arshad 21 Hoe Pharmaceuticals Sdn Bhd Arleena Kasmuri, Ernie Nor Hanna Idris 22 Hong Kong Sa Sa (M) Sdn Bhd Suhaini Soid 23 Kose (M) Sdn Bhd YC Teh 24 L’oreal Malaysia Sdn Bhd Lilywati Arshad 25 Luxasia (M) Sdn Bhd Loo Suet Yee 26 LVMH Perfumes & Cosmetics (M) Sdn Bhd Lai Swee Kian 27 Maestro Laboratories Sdn Bhd Tey Ay Sha, Siao Ying 28 Mandom (M) Sdn Bhd Carmen Tan, Jaymee Choi 29 Pacific Cosmetics (M) Sdn Bhd Magdaline Raj, Stanley Roy 30 Procter& Gamble (M) Sdn Bhd Revathi Gunasekaran 31 Shiseido Malaysia Sdn Bhd Averilla Cassandra Oswald 32 Suria Meriang Sdn Bhd Lim Chia Ying 33 Taiway Marketing Co Ltd Ben Lim 34 Thalgo Cosmetic (Sea) Sdn Bhd Tan Ai Vee, Cheah Sei Ling 35 Unique Conversion Sdn Bhd Frankie Tan 36 Unza (Malaysia) Sdn Bhd Noor Aizah RSVP BUT NOT PRESENT 1 Luxor Beauty World Sdn Bhd 2 Mode Circle Sdn Bhd 3 Nutri-Metics Worldwide (M) Sdn Bhd 4 Rampai Niaga Sdn Bhd 5 Starlight Cosmetics Sdn Bhd ABSENT 1 10B International (M) Sdn Bhd 20 Martina Berto (M) Sdn Bhd 2 Apex Pharmacy Marketing Sdn Bhd 21 Maxiform Sdn Bhd 3 A.P.Cosmetics (M) Sdn.Bhd. 22 Melilea (M) Sdn Bhd 4 Best World Lifestyle Sdn Bhd 23 Naturalife Solution Sdn Bhd 5 Cheerful Trading Sdn Bhd 24 Nu Skin (M) Sdn Bhd 6 Cosbel Le Specialiste Marketing 25 Obagi (Malaysia) Sdn Bhd 7 Cosmetic Resources Sdn Bhd 26 Pro Beau Sdn Bhd 8 Connell Bros Co.Ltd 27 Pure Care Health & Beauty Sdn Bhd 9 Cosmopolitan Cosmetics Pte Ltd 28 P.T.Mustika Ratu 10 Crabtree & Evelyn (M) Sdn Bhd 29 Rina Skincare (M) Sdn Bhd 11 Dart Far East Sdn.Bhd 30 Shaklee Products Malaysia S/B 12 DXN Marketing Sdn Bhd 31 Sky Resources Sdn Bhd 13 Fruitful Marketing Sdn Bhd 32 Strata Pro Sdn Bhd 14 Glamour Prestige Sdn Bhd. 33 Unilever (M) Holdings SdnBhd. 15 Johnson & Johnson 34 Watson’s Personal Care Store S/B 16 Kao (M) Sdn Bhd 35 Wayco Manufacturing 17 Laponie Marketing Sdn Bhd 36 Yakin Invest Corporation Sdn Bhd 18 Luprim Sdn Bhd 37 Yves Rocher (Malaysia) Sdn Bhd 19 Mary Kay (Malaysia) Sdn.Bhd Meeting convenes at 10.45am Vice President 1. Notify Members with apologies of the absence of our President 2. Thank all Members for their presence. 3. Review of last Minutes with few typo and spelling errors 4. The adoption of the last Members Minutes of 20th May 2009 was proposed by Mr Lim of Beauty Specialist Distributors Sdn Bhd and seconded by Ms Beyen Ow of Clarins Sdn Bhd Resignation & Appointment of Acting Treasurer 1. Members were informed of the resignation of our Treasurer, Encik Ahmad Shaiful with effect 10th July 2009. 2. The constitution states that the President and the Board Members can casually appoint and this person shall hold office until the next AGM for a new election. 3. The Board Members has proposed to appoint How Kam Chiong as Acting Treasurer to fill in this vacancy until the next Annual General Meeting which is in March 2010 where there be a re-election. Sub-Committee Updates PMS 1. The National Seminar date is now change to October 2009. A fixed date is yet to confirm. 2. PIF for Beginners a. There will be targeted small group training on PIF for beginners only. It will be on basic foundations of PIF. b. It is open to member companies who do not have a Regulatory person or persons who do not know what is PIF. c. It will be conducted in a close environment at CTFA office, no charges and strictly for Beginners. d. Zarrah will conduct a One day training in the 1st week of Sept 2009 TRC 1. There was an update on the 12th ACC/ACSB meeting reports, all updates will also be uploaded into the CTFA website or email to members. Market Intelligence Malaysia’s economic development is expected to remain soft in the second half of this year. After a plunge of 6.2% in 1Q2009, the Malaysian GDP figures is expected to further contract by 5.9% y-o-y in 2Q2009 before registering a growth of 1.5% in 4Q2009 but not enough to prevent a contraction of 3.8% this year. The consumer price index (CPI) rose 2.4% y-o-y for May, which is lower than the growth of 3% in April. The Tourism Ministry expects the current Malaysia Mega Sale Carnival (MMSC) 2009 to do better than last year’s. For the first 4 months of this year, tourist arrivals stood at 7.34million, an increase of 3.4% compared with 7.1million in 2008. This year, Tourism Ministry is looking at least 20million visitors to keep the tourism till ringing. In the cosmetics growth for June 2009, brands that registered >10% growth include Chanel (19%) and Shiseido (15%) while those that registered 1-10% growth include Lancome (10% ), Dior (10%), Estee Lauder (8%), Shu Uemura (6%) and Clinique (3%). Retail Group Malaysia (RGM) expects retail industry this year to grow a mere 3%. The key to improving spending is by boosting consumer confidence and this is related to job and political stability, living costs and employment opportunities. Currently, Klang Valley contributes 36% to the total retail sales in the country, while Johor and Penang contribute 11% and 7% respectively. Brand Protection No updates Business Operations Quest 3 The Quest 3 will be a totally new system and the Biro’s tentative target time to be ready by the 3rd quarter of this year or early 2010. The current Digi Smart Card will continue to be of used for this Quest 3 system. Smart Card A proposal was raised to members on the renewal of Digi smart cards for CTFA members. Aziz will negotiate with Digicert for a reduced rate on renewal fees and with one expiry date for all members. This is also a value added services for our members. All applications forms and collection of smart cards will be at CTFA secretariat office. ACD Ingredient Database System 1. We like to thank PC Ng of Colgate and Khairul of Avon for their participation in the testing of the ACD system. It is in its final stage and will soon be uploaded to the CTFA website. 2. Please note that this ACD system is designed for layman use. The system corresponds to the Annexes of the ACD Book and in this system you are able to do an easy and convenient search. It is designed to tell you whether your product ingredient is banned, or in the restrict list, the limit of percentage allowed. It is not like the Cosing System where you are able to a scientific search on the details of the ingredients. 3. The Secretariat Office will inform members once this ACD is open for members use. It is encouraged for members to make full use of the system and to give their feedback as we have a 6months warranty period to enhance the system. 4. We can only upload new updates of the Annexes once BPFK has uploaded into their website. The management of the ACD system will be from the secretariat office. Pending Dialogue with BPFK 1. There will be a Dialogue with BPFK in August 2009. TRC Chairman would like to thank all members for their feedback. The following 6 issues and proposals will be brought up for discussion at the Dialog. a. Importation of cosmetics by unauthorized importers b. Process of renewal of Notified product be made simplified c. Removal irrelevant ingredients to allow more efficient ingredient search d. Addition of new manufacturer – be made simplified e. CFS multiple manufacturers f. The Notified Product list is currently not user friendly. Industry is having problems managing the information. 2. Other issues raised by members a. ‘Invoices do not match notified product name’ - it is the sole responsibility of members to inform and explain the information to the Customs. It is good to advise your freight forwarder and explain to them that the product name in the invoice may differ from the notification note. b. ‘Changes in product formula’ - It is a new Notification, members are advised to refer to the ACD guidelines. c. ‘To combine and notify in a range to simplify notification process’ – it is not likely to follow system of Singapore or Brunei. d. ‘Data missing’ – there could be a clean up of the system by BPFK resulting in data missing for about a week. We will bring up this matter in the next TWG meeting that is to remind them to give notice of any cleanup of their system. Membership There were 2 new applications for membership approval for (i) Bodibasixs Manufacturing Sdn Bhd and (ii) Reckitt Benckiser (M) Sdn Bhd. The Board members have reviewed and presented to the members for approval. There were no objections and both the companies were being approved for membership. Membership Certificate There was a proposal for Members to collect their membership certificates in the next Members Meeting. Members agreed to the proposal. For the rest of the members who were not present in the meeting, we would appreciate you to collect from the CTFA Secretariat Office. Members Get 2 Know Members Presentation Ms Chua Lee Yen of Blue Oasis (M) Sdn Bhd gave an overview of their organization setup and the brands they carry. Charity Drive Campaign Proposal was made to have a special Deepa/Hari Raya event with an orphanage home tentatively in October 2009. Suggestions for members support and participation were:- 1. contributing duit raya, 2. contribute gifts purposed for orphanage home needs 3. most important that all member companies be involved personally at the orphanage home 4. get News coverage Training There was a training held at 12.15pm by Mr Peter J Berinus Agang of Legal Metrology Unit of the MDTCA (KPDN) on ASEAN Common Requirements of Pre-Packaged Products. The slide presentation will be emailed to all members. If you need further information, you can login to this website address: http://www.aseansec.org/22007.pdf or you can do a google search on Asean Common Requirement. Meeting ends at 1.00 pm.
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