Asbestos Policy - South Essex Homes

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					                  Asbestos Policy

Date published:    August 2006
Date reviewed:     April 2008

         South Essex Homes – Keeping you informed
                      0800 833 160
South Essex Homes                                                    Asbestos Policy


      1. Introduction
      2. Policy
      3. Responsibility and Internal Structure
            3.1. Contact Details
      4. Implementation
            4.1. Assessing the extent, type and condition of ACM’s
            4.2. Recording the Results
            4.3. Risk Assessment
            4.4. Management of Asbestos Risk
            4.5. Summary of managed plan actions
            4.6. Information and Communication
            4.7. Staff Training
      5. Reporting, Monitoring and Review
      6. Equality and Diversity
      7. Revision History
      8. Appendices
            I. Asbestos Facts
            II. Asbestos Legislation
            III. Classification of Premises
            IV. Accreditation / Certification
            V. SEH Training Programme
            VI. Guide for Residents
            VII.        Bibliography & Supporting Material

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South Essex Homes                                                                 Asbestos Policy

1.          Introduction
            This document outlines the asbestos policy of South Essex Homes Limited
            (SEH) and will act as a single reference for all asbestos related matters. The
            policy will provide guidance in relation to:

                             The management of asbestos containing materials (ACM’s)
                             Maintaining and sharing information about ACM’s

            This policy is complemented by a detailed suite of procedures which address day
            to day operational procedures for the implementation of the Asbestos Policy.

2.          General Policy Statement
            South Essex Homes acknowledge the serious health hazards associated with
            exposure to asbestos. The organisation accepts its responsibility under current
            and future legislation to protect its workers and any other persons who may be at
            risk from asbestos in premises managed by SEH. The fundamental ethos of the
            policy is to: Assess, Record, Inform and Monitor.

3.          Aims
            The policy will uphold the Company’s mission statement as follows:

                        Working together to:
                         Involve residents
                         Invest in decent homes
                         Improve services
                         Build strong, proud communities

4.          Policy
            4.1 Assessing the extent, type and condition of ACM’s

            SEH will maintain a programme of continued evaluation and assessment of the
            extent and condition of ACM’s within properties for which it has responsibility.
            This will add to and enhance the current asbestos register information from the
            type 2 surveys performed by Particle Analysis over a three year period
            commenced in 2002 on the following quantities of property types:

                                       Type                         Qty.
                                       Common Areas                 402
                                       File Store                     1
                                       Bin store                     78
                                       Sheds                         12
                                       Garages                      513
                                       Residential Properties      4848
                                                      TOTAL        5854

                        Table.1 Particle Analysis Survey by Property Type 2002 - 2005

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South Essex Homes                                                                Asbestos Policy

            In August 2007, a three year asbestos consultancy contract was awarded which
            has surveyed, to date, the properties detailed below.

                                       2007/08                            Qty.
                                       Common Areas                        26
                                       Residential Properties             220

                                                                  TOTAL   246

                       All surveys are Type 2, in accordance with MDHS100 1.
                       All survey work is undertaken by accredited asbestos contractors 2.
                       Survey data will be used to assess the potential for fibre release of each
                        ACM found. Using a standard algorithm, this will identify the risk 3 to be
                        managed and specify the measures to be taken.
                       When properties become void, the opportunity will be used to conduct a
                        survey (type 2 where no data exists or condition where data exists)
                       Priority will be given in the survey programme to properties undergoing
                        upgrade works)

            4.2 Recording the results

            SEH will maintain accurate and up-to-date records of all survey work undertaken
            including the location and condition of ACM’s or presumed ACM’s.

            This information is maintained in an asbestos register.

            The register will be kept up-to–date with remedial or removal works.

            The register will be shared with internal and external partners electronically and
            also available where requested on CD-ROM.

    Page Notes:
    1. MDHS100 - Surveying, sampling and assessment of asbestos containing materials (2001)
    2. Details of relevant accreditation schemes are contained in Appendix IV.
    3. Risk: Whilst a hazard is an actual or potential problem, the idea of ‘risk’ introduces a measure of
    quantification of a hazard. If a hazard is present, it is necessary to establish whether the risk is large
    or small; that will determine the necessary action to deal with the hazard.
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South Essex Homes                                                             Asbestos Policy

            4.3 Risk Assessment

            Based on the survey results a risk assessment shall conclude:

                       Assessment of risk level
                       Recommendation on how to manage

            The risk assessment is based on an algorithm generated for each occurrence of
            ACM utilising the following data:

                       Material Condition
                       Accessibility
                       Location
                       Susceptibility to damage
                       Surface Treatment
                       Material Type
                       Structure of Material
                       Asbestos Content

            The result of the algorithm will produce one of the following recommended
            courses of action:

                       Manage
                       Repair and Manage
                       Encapsulate & Manage
                       Repair, Encapsulate and Manage
                       Remove

            4.4 Management of Asbestos Risk

            SEH will adopt a management plan to deal with the risk of fibre release form
            ACM’s. The level of risk will be managed as detailed in 4.4.1 to 4.4.5.

            In all cases, the Asbestos Register is to be updated with any details of any works
            carried out or subsequent survey information.

            In all cases relating to working with ACM’s, an approved licensed asbestos
            contractor will be appointed and be responsible for all necessary air monitoring,
            supervision and compliance to relevant legislation and recommended working
            practices during the removal, repair, encapsulation or decontamination of the
            surrounding areas1. Appropriate method statements are to be submitted to the
            Asbestos Manager who will also monitor the contractor’s compliance with said
            statements and working practices.

   Page Notes:
   1. The Licensing Regulations do not apply to and therefore do not need to be removed by a
   licensed contractor:
                Floor tiles.
                Asbestos cement, defined as material which is mainly a mixture of cement and
                   asbestos and which when in a dry state has a density greater than 1 tonne per
                   cubic metre. This material is typically found as roofing sheets, gutters, cladding,
                   drainpipes and flues.
                Most work with textured decorative coatings containing asbestos (TCs).
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South Essex Homes                                                     Asbestos Policy

            The contractor shall use a licensed asbestos contractor to dispose of all ACMs.
            All ACMs are to be disposed of at a registered site and consignment notes
            issued to the SEH Contract Administrator.

            All work involving ACM’s are to be conducted in accordance with HSE guidelines
            and procedures and within the scope of current legislation.

            Options for management of ACM’s:

            4.4.1. Manage
            In all cases of ACM’s present, the condition of the material will be monitored at
            regular predetermined intervals. During this process the condition will be
            reassessed for any changes and a revised risk assessment made accordingly.

            4.4.2. Repair and Manage
            Where there is low to medium risk as advised by the survey generated risk
            assessment, but with some localised damage which can be made good, repair
            the damaged area and manage.

            4.4.3. Encapsulate & Manage
            Where there is low to medium risk as advised by the survey generated risk
            assessment or where it is not necessary, possible or practical to remove, but
            there exists a risk of possible future damage, the ACMs are to be encapsulated
            and managed.

            4.4.4. Repair, Encapsulate and Manage
            Where there is low to medium risk as advised by the survey generated risk
            assessment or where it is not necessary, possible or practical to remove, but
            there is a risk of possible future damage, but with some localised damage which
            can be made good, repair the damaged area prior to encapsulating the ACMs,
            then manage.

            4.4.5. Remove
            Where there is a significant risk of exposure to asbestos fibres and
            recommended to do so from the survey generated risk assessment, appoint
            specialist approved contractors to remove the ACMs. Removal may also be
            undertaken at the discretion of engineering staff during planned programmes of
            work where it is deemed practicable to do so.

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South Essex Homes                                                                Asbestos Policy

            4.5 Summary of managed plan actions

                       Asbestos with Minor Damage                     Asbestos in Good Condition
                                                                       The condition of the material
                       The material should be repaired
                                                                      should be monitored at regular
                            and/or encapsulated
                                                                         predetermined intervals
                          The condition of the material            Inform the contractor and any other
                        should be monitored at regular            worker likely to work on or disturb the
                            predetermined intervals.                              material
                         Inform the contractor and any
                       other worker likely to work on or
                              disturb the material
                        Asbestos in Poor Condition                       Asbestos Disturbed
                           Asbestos in poor condition                Asbestos likely to be disturbed
                              should be removed                           should be removed

            4.6 Information and Communication

            SEH acknowledges that it has a responsibility to protect its own staff and any
            other persons who will potentially be exposed to asbestos within SEH premises
            and will provide and share information on the asbestos register with these
            persons as well as providing general asbestos advice.

                       SEH will actively provide general asbestos awareness information via:

                              o The SEH website 1
                              o Direct mail to existing tenants and leaseholders 2
                              o Resident newsletters and forums
                              o Information leaflets within area offices
                              o Direct contact with an Asbestos Officer via telephone, email or in
                              o Information leaflets distributed and issued to all new tenants at

                       SEH will share information on ACM’s within properties with contractors,
                        maintenance and survey staff and any other interested party.

                       All residents and leaseholders will have access to data on ACM’s present
                        in their properties, where available, on request.

                       New tenants will be advised of ACM’s present in the property on sign-up.
                        Where possible, a plan highlighting their location will also be provided.

                       The asbestos officer will be responsible for maintaining an up-to-date
                        library or relevant asbestos legislation and information for reference within

   Page Notes:
   2. The information leaflet currently available is shown in Appendix VI.

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South Essex Homes                                                                         Asbestos Policy

5.          Training
            SEH recognises the importance of ensuring that all staff who are, or may be
            likely to be at risk from asbestos are aware of its presence and have received
            instruction in the procedures adopted by SEH with respect to asbestos.

            In addition to asbestos training already undertaken by members of staff, SEH will
            develop a written programme of training that will reflect the type and methods of
            work commissioned or undertaken by staff.

                 An up-to-date training register will be maintained.
                 A training needs analysis will be undertaken annually.
                 Contractors must ensure their operatives receive regular asbestos awareness
                  training which will be recorded and evidenced to the Asbestos Manager.

6.          Responsibility
            The Director of Property Services Group is the duty holder and will be
            responsible for implementation of this policy.

            All queries relating to this document should be addressed to the Asbestos

            Day to day execution of the policy procedures and the first point of contact for
            asbestos relating matters will be the responsibility of the Asbestos Manager and

                                                                  Director of Property Services Group

                           Asset & Business Investment Manager

                                                                             Asbestos Manager

                                                          Asbestos Officer                      Asbestos Officer

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South Essex Homes                                                      Asbestos Policy

            6.1 Contact Details:

                          South Essex Homes Limited
                          West Area Housing Office
                          2 Mendip Road
                          Essex, SS0 0HD

                          Tel: 01702 511521
                          Fax: 01702 510313


7.          Equality & Diversity
            South Essex Homes aspires to ensure that its residents build strong, proud
            communities, develop shared values, a sense of belonging to their

            South Essex Homes is fully committed to the promotion of equality of opportunity
            and aims to provide accessible services in ways that are fair and accountable.
            We also aim to meet resident’s needs as far as possible and in doing so
            welcomes and values the diversity of the communities that it serves.

            South Essex Homes recognises that many groups and individuals may
            experience disadvantage because of their race, religion, ethnic origin, gender,
            age, disability, sexual orientation or gender identity and aim to treat all people
            fairly and with respect.

            South Essex Homes fully supports the principle of equality and diversity and
            firmly opposes all forms of unlawful or unfair discrimination. All persons shall
            have equality of opportunity and access and must be treated fairly, impartially
            and consistently in their dealing with South Essex Homes. South Essex Homes
            will continually review all its procedures and practices to ensure that no individual
            or groups are put at a disadvantage, either directly or indirectly

            Having considered the diversity and equality implications of this policy and taking
            into account CRE guidelines for conducting equality impact assessments, this
            policy has a low likelihood of having an adverse impact.

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South Essex Homes                                                                                 Asbestos Policy

8.          Review and Monitoring

            SEH acknowledge that legislation and practices are subject to change.
            Therefore this document and associated procedures will be reviewed at least

            SEH will report, monitor and review the policy by:

                       Monitoring the actual against the planned survey programme
                       Taking into account the views of all concerned staff and external agents.
                        Recording suggestions and assessing the cost and benefits of any
                        changes and recording any changes as a result.
                       SEH will demonstrate that both internal and external stakeholders are
                        consulted when setting and reviewing this policy and associated
                       Analyse data from surveys and also customer reaction to and satisfaction
                        with surveys.

                         Revision             Date          Details                                                  Approved
                                1          25.08.06         Final Draft for SEH Board approval.                      M Bryant

                                           19.09.06         Policy adopted by SEH Board.                                -
                                                            Contact number for Asbestos Officer added.
                                2          16.10.06         Responsibility & structure updated to show current       M Bryant
                                                            organizational roles. Training programme revised
                                                            Incorporation of statutory revisions to Control of
                                3          13.11.06         Asbestos Regulations incorporated on 13                  M Bryant
                                                            November 2006.
                                                            Front cover reflects corporate format and contact
                              3A           04.05.07                                                                  M Bryant
                                                            details amended.
                                4          28.04.08         Annual review                                            M Bryant

                                5          01.06.08         Additions to link to Asbestos Procedures                 M Bryant

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APPENDIX I – Asbestos Facts

       For more information about this document please contact us

  Write to us at: South Essex Homes, Cheviot House, PO BOX 5817,
  Southend on Sea, SS1 9EL
  Phone: 0800 833 160
APPENDIX I – Asbestos Facts
This information addresses concerns and questions about asbestos in homes. It
explains what it is, where it is found, why it might be a problem and how to deal with it.

Asbestos fibres are strong and resistant to heat and chemicals. This has led to their use
in a wide range of building materials and products, often as fireproofing. Properties built
since the mid-1980s are very unlikely to contain asbestos in the fabric of the building.
Properties built after 1990 are extremely unlikely to contain asbestos anywhere in the
building. Asbestos cement has been widely used as a cladding material and can still be
found in garages and sheds.

Why may asbestos be a problem?
When asbestos materials age or become damaged they can release fibres into the air.
These can be breathed deep into the lung where they may stay for a long time, causing
possible damage. When very high levels of these fibres are breathed in there is a risk of
lung diseases, including cancer. People who have worked with asbestos for many
years as part of their job or have washed the dusty clothing of those who worked with
asbestos are most likely to be affected. Workplace regulations now protect such

Is everyone exposed to asbestos?
There is a very low level of fibres in the air everywhere because asbestos has been
used widely. Exposure to this low level of fibres is unlikely to harm people’s health.
Levels of fibres may be higher in buildings containing asbestos materials, especially
where the materials are damaged. It is very unlikely that the levels of asbestos fibres
found in buildings will be harmful, but if you have damaged asbestos materials in your
home you should seek advice on appropriate action to take. High, short-term
exposures to asbestos fibres can occur during DIY work. For this reason, try not to raise
dust when working with materials which might contain asbestos, and avoid sanding or

Where is asbestos found?
Building materials containing asbestos were widely used from 1930 to around 1980,
particularly from the 1960s onwards. So houses and flats built or refurbished at this time
may contain asbestos materials.

Asbestos has also been used in some heat-resistant household products, such as oven
gloves and ironing boards. The use of asbestos in these products decreased greatly
around the mid-1980s, and since 1993 the use of asbestos in most products has been
banned. It is not always easy to tell whether a product contains asbestos as modern
asbestos-free materials often look similar - remember it is usually older products that
contain asbestos. Loft or cavity wall insulation does not contain asbestos. The types of
asbestos materials that may be found in homes are described below:

• Insulating board (Asbestos content 20-45 percent.)
Insulating board has been used for fire protection, heat and sound insulation. It is
particularly common in 1960s and 1970s system-built housing and is found in materials
such as ducts, infill panels, ceiling tiles, wall lining, bath panels and partitions. It is
unlikely to be found in buildings constructed after 1982.
APPENDIX I – Asbestos Facts
• Asbestos lagging (Asbestos content 55-100 percent.)
Asbestos lagging has been used for thermal insulation of pipes and boilers. It was
widely used in public buildings and system-built flats during the 1960s to early 1970s in
areas such as boiler houses and heating plants. Asbestos lagging is very rarely found
in homes, especially those constructed after the mid 1970s. The use of asbestos for
thermal insulation was banned in 1986.
• Sprayed coating (Asbestos content up to 85 percent.)
Sprayed asbestos coatings were used for fire protection of structural steel and are
commonly found in system-built flats built during the 1960s. The coatings were mainly
applied around the core of the building such as service ducts, lift shafts, etc. Use
stopped in 1974 and the spraying of asbestos has been prohibited since 1986. Sprayed
asbestos has since been removed from many buildings, or sealed to prevent fibres
being released.
• Asbestos-cement products (Asbestos content mainly 10-15 percent, but sometimes
up to 40 percent.)
Asbestos-cement is the most widely used asbestos material. It is found in many types of
building as profiled sheets for roofing and wall-cladding, in flat sheets and partition
boards for linings to walls and ceilings, in bath panels, soffit boards, fire surrounds, flue
pipes, cold water tanks and as roofing tiles and slates. It has been commonly used as
roofing and cladding for garages and sheds and also in guttering and drainpipes. Use
has declined since 1976, but asbestos cement is still being used, particularly in roofing
and cladding products. Asbestos cement products are unlikely to release high levels of
fibres because of the way they are made, unless they are subject to extreme abrasion.
Damage from weathering may also release a small amount of fibres.
• Other building materials and products
Asbestos has been used in a variety of other building materials, for example in
decorative coatings such as textured paints and plasters. These are still widely in place
but supply and application has been prohibited since 1988. Plastic floor tiles, cushion
flooring, roofing felts, tapes, ropes, felts and blankets can also contain asbestos.
• Heating appliances and domestic equipment
Asbestos was used in some warm air heating systems, electric storage heaters (up to
1976), in flameless catalytic gas heaters (up to 1988) and some early ‘coal effect’ gas
fires. It has also been used in domestic equipment, such as oven gloves, ironing
boards, seals on cooker doors and fire blankets, and in brake linings and pads.
How can I identify products or materials containing asbestos?
Since 1976 British manufacturers have put labels on their products to show they contain
asbestos, and since 1986 all products containing asbestos carry the European label.
The supplier or manufacturer of a product may be able to tell you if it contains asbestos.
Often homes built at the same time contain similar materials.

Asbestos-containing products can look very similar to those not containing

Asbestos in the home
• Asbestos materials in good condition that cannot readily be damaged are best
left where they are because removal can lead to higher levels of fibres in the air for
some time. The condition of asbestos materials should be checked from time to time to
make sure they have not become damaged or started to deteriorate. If planning home
improvements or maintenance and asbestos is present, always inform builders,
maintenance workers or contractors before they start work.
APPENDIX I – Asbestos Facts
• Asbestos materials that are slightly damaged can sometimes be repaired by
sealing or enclosing the material
• Asbestos materials that are badly damaged or deteriorating can release dust and
should be removed. Some asbestos materials (sprayed asbestos, lagging or insulating
boards) must always be removed by contractors with a special license issued by the
Government. These licensed contractors have to follow regulations to ensure asbestos
is safely removed. Sometimes it is dangerous to have asbestos removed - for instance
fire-protection materials - without replacing it with a suitable alternative.

• Avoid disturbing or damaging asbestos materials in good condition.
• If damaged or deteriorating asbestos materials are present then SEEK ADVICE.
• Do not keep using oven gloves or other small items containing asbestos - dispose of
them safely (see section on disposal of asbestos).
• If you think that your warm air heating system, electrical storage heating system or
flameless catalytic gas heater may contain asbestos then SEEK ADVICE from your
local gas or electricity supplier. If they do contain asbestos, do not attempt to dismantle
these appliances.

Asbestos and DIY
With asbestos materials in the home, extra care should be taken when doing DIY. DO
NOT attempt work involving sprayed asbestos, lagging or insulating boards, as this
must be undertaken by a licensed asbestos removal contractor.

DIY with asbestos materials - take the following precautions:
1. Keep other people away from the area of work.
2. Wear protective clothing (e.g. overalls), preferably disposable, and avoid breathing in
asbestos dust (a disposable dust mask ’CE’ marked to EN 149 with FFP2 particulate
filters is recommended).
3. Keep asbestos materials wet to avoid producing dust.
4. Work outside if possible and avoid working overhead.
5. Do not drill, cut or disturb asbestos unless absolutely necessary. Do not scrape or
sand asbestos materials before painting and decorating. Some types of asbestos
materials are very soft and can release large numbers of fibres if rubbed or scraped.
6. Use hand tools rather than power tools.
7. Do not use a domestic vacuum cleaner to clear up the dust. Hire an industrial
vacuum cleaner that conforms to BS 5415 (Type H).
8. When works have finished, clean up and then take off the overalls carefully to avoid
raising any dust which may have collected in the fabric. In the case of disposable
overalls, double-bag them, clearly mark ‘ASBESTOS’ on the bag and dispose of them
as asbestos waste. Wash non-disposable overalls straight away, separately from other
clothing, in a washing machine.

How should I dispose of asbestos?
Wet small amounts of asbestos waste and put it in a strong plastic bag - seal this tightly
and clearly mark it ‘ASBESTOS’.
Do not break up large asbestos-cement sheets - they do not need to be sealed in bags
but should be wrapped in polythene or similar sheeting and disposed of as asbestos
Do not put asbestos waste in the dustbin - SEEK ADVICE from the council about how to
dispose of your asbestos waste.
APPENDIX I – Asbestos Facts
• Avoid creating asbestos dust.
• Avoid breathing asbestos dust.
• Asbestos material in good condition should be left alone.
• If asbestos-containing products are suspected in your house, SEEK ADVICE before
taking any action.
APPENDIX II – Asbestos Legislation

The key legislation in relation to asbestos management is The Control of Asbestos
Regulations 2006.

This legislation tackles the biggest occupational health killer in the UK – asbestos -
related disease. Of the approximate 3,500 people currently dying each year from such
diseases 25% have once worked in the building and maintenance trades and often
would have worked unknowingly on or near to asbestos containing materials. Whilst
virtually all other activities involving potential exposure to asbestos have now ceased,
Health and Safety Executive (HSE) evidence suggests that this vulnerable group is still
at considerable risk from unknowing exposure to asbestos.

The requirements of the legislation impose a duty to manage, to prevent further
unknowing exposure to asbestos by building and maintenance workers with the aim of
saving 4,700 lives over the next 100 years. The duty to manage asbestos came into
force on 21 May 2004.

The Regulations implement the 2003/18/EC amendment to the Asbestos Worker
Protection Directive 83/477/EEC in Great Britain. They will also repeal and replace with
a single set of regulations The Control of Asbestos at Work Regulations 2002, The
Asbestos (Licensing) Regulations 1983, as amended and The Asbestos (Prohibitions)
Regulations 1992 (Prohibitions Regulations), as amended.

The legislation is supported by an Approved Code of Practice (ACoP) “Work with
materials containing Asbestos”. Further guidance on the duty to manage asbestos in
premises can be found in the “The Management of Asbestos in Non-Domestic
Premises” ACoP.

The Duty to Manage
The legislation imposes a duty to manage on those in control of premises, the duty
holder, to:
    take reasonable steps to determine the location and condition of materials likely
       to contain asbestos;
    presume materials contain asbestos unless there is strong evidence that they do
    make and keep an up to date record of the location and condition of the ACMs or
       presumed ACMs in the premises;
    assess the risk of the likelihood of anyone being exposed to fibres from these
    prepare a plan setting out how the risks from the materials are to be managed;
    take the necessary steps to put the plan into action;
    review and monitor the plan periodically; and
    provide information on the location and condition of the materials to anyone who
       is liable to work on or disturb them.
APPENDIX III – Classification of Premises

Chart showing whether a Residential premises is likely to be classified as Domestic or Non-
Domestic for the purposes of CAR 2006
                                          Mode of
        Type of Residence                                            Rooms / Parts                Premises
                                                                                                  Yes No
                                       Owner/occupier                         All                  ■
                                      Let to single family                    All                  ■
                                      Occupied by more       Private rooms (e.g. bedrooms;
                                       than one family                  living rooms)
                                      Occupied by more        Shared rooms (e.g. kitchens,
   Private House Single dwelling                                                                   ■
                                       than one family               bathrooms, toilets)
         including bed-sits
                                                            Common parts used for access
                                                          and circulation (e.g. entrance lobby     ■
                                    Rooms let to lodgers               and staircase)
                                                                       Private rooms               ■
                                                                       Private rooms               ■
                                     Occupied by more
                                                                       Private rooms               ■
                                       than one family
                                                               Common parts - for access,
     House converted into flats
                                     Occupied by more          circulation and storage (e.g.
                                       than one family     entrance lobby and staircase, roof
                                     Integral/linked with
                                                                            Private                ■
      Garages/parking spaces
                                      Not allocated to a
                                                                       Common parts                     ■
                                       specific person
                                                                    Individual dwellings           ■
                                                            Common parts (e.g. foyers, lifts,
                                     Occupied by more        stairs, lobbies; boiler and plant
            Block of flats
                                       than one family       rooms, roof spaces, communal               ■
                                                              yards, gardens, store rooms,
                                                          external outbuildings, bike shelters)
                                    Occupied by owner
                                                                       Private rooms               ■
  Flats over shop or office with or    of shop or office
     without separate entrance                                         Private rooms               ■
                                     Leased separately Access/egress & circulation area                 ■
                                                                       Private rooms               ■
                                                          Communal rooms (dining / lounge)         ■
                                                            Work areas (e.g. central kitchen,
    Sheltered Accommodation
                                                              staff rooms & laundries), lifts,
                                                            staircases and circulation areas,
                                                           boiler room, stores & roof spaces
Hotel or Guest House including Bed                         Private rooms occupied by owner         ■
 & Breakfast accommodation when
prime purpose. Halls of Residence.                         Guest accommodation & common
Hostels owned privately or by Local                                          parts
      Authority. Care Homes.
   Tied cottage/accommodation       Leased or rent-free                       All                  ■
            Farm house              Leased or rent-free                       All                  ■

Current and future arrangements for Asbestos Surveyor Accreditation and
Personnel Certification Schemes
The duty to manage
Duty holders under regulation 4 of CAW (the duty to manage asbestos) may choose to
employ an asbestos surveyor/inspector to carry out the assessment of whether
asbestos is present in their premises. HSE strongly recommends the use of an
accredited organisation for complex Type 1, and for Types 2 and 3 surveys (as detailed
in MDHS 100). The duty holder can confirm if that organisation/sole trader is likely to be
suitable by checking that they are accredited to the International Standard ISO17020 for
asbestos surveys as awarded by the United Kingdom Accreditation Service (UKAS).
Asbestos Certification Schemes
In addition to the UKAS accreditation service for asbestos surveyor organisations, there
are two personnel certification schemes being developed for individuals that undertake
asbestos surveys.
UKAS is currently assessing applications, under ISO 17024, received from the providers
of the ABICS and NIACS schemes to become accredited certification bodies for the
purpose of certifying individual surveyors.
The ABICS Scheme
ABICS (Asbestos Building Inspectors Certification Scheme) is operated by the Faculty
of Occupational Hygiene (FOH), part of the British Occupational Hygiene Society
(BOHS). However, ABICS has an independent Management Committee with wide
representation from interested parties.
ABICS is an independent certification scheme, presently under review for UKAS
accreditation, which will certify surveyors and inspectors. It will ensure that they have
the qualifications and knowledge that they need to identify materials that contain
asbestos and to advise on the condition of the materials. To obtain an ABICS certificate
a surveyor will have to show that he or she has the ability to do this work properly and
can give the building occupier a clear report that decisions can be taken on how to
manage any asbestos found.

The NIACS scheme
The Asbestos Removal Contractors Association (ARCA) and its specialist division
Asbestos Testing and Consulting (ATaC) have entered into a joint venture with the
Royal Institute of Chartered Surveyors (RICS) and established a company called NIACS
(National Individual Asbestos Certification Scheme) in order to provide a scheme
offering certification of individual surveyors through a UKAS-accredited certification
NIACS has entered into an agreement with the Construction Industry Training Board
(CITB). The CITB is an existing UKAS accredited certification body and is applying for
extension of scope to be able to offer Asbestos Inspector Certification to ISO 17024.
In addition NIACS has entered into an agreement with the Royal Society for the
Promotion of Health (RSPH) to provide an examination for the scheme. RSPH has
developed a Level 3 Certification in Asbestos Inspection Procedures, which has been
accredited by the Qualifications and Curriculum Authority. Possession of this
qualification will be the entry level requirement for the UKAS-accredited certification
scheme, as is membership of one of a specified list of professional organisations

Role                           Training                               Timescale
Asbestos Manager                   Asbestos Awareness                June 2007
                                   BOHS P405 (Management of          October 2006
                                     Asbestos in Buildings)
                                   BOHS P402 (Buildings              May 2008
                                     Surveys and Bulk Sampling for
                                   NIACS (National Individual        TBC
                                     Asbestos Certification
                                     Scheme; AtaC RICS JV
                                     Partnership) preferred

Asbestos Officer                     Reporting procedures            March 2007
                                     Asbestos Awareness
                                     BOHS P405 (Management of
                                      Asbestos in Buildings)

Asset Surveyors                      Asbestos Awareness              May 2008
                                     BOHS P402 (Buildings
                                      Surveys and Bulk Sampling for

Responsive Maintenance               Asbestos Awareness              On-going
Void Maintenance Inspectors
Clerk of Works

Housing Management Staff             Asbestos Awareness              On-going
(including Housing Officers,
Void Officers)
Maintenance Administration
Appendix VII - Bibliography & Supporting Material

Ref           Title                                                                  ISBN
SI            Health and Safety at Work etc Act 1974 (SI 1974/1439)                  0 10 543774 3
SI            The Control of Asbestos Regulations 2006 (SI 2006/2737)                0 11 042918 4

Approved Codes of Practice
Ref        Title                                                                     ISBN
L143       Approved Code of Practice Work with Materials containing Asbestos         0 7176 6206 3
L27        The Management of Asbestos in Non-Domestic Premises,                      0 7176 6209 8

Guidance Notes
Ref        Title                                                                     ISBN
           The provision, use and maintenance of hygiene facilities for work with
EH47       asbestos insulation, asbestos coating and asbestos insulating board       0 7176 2299 1
           Training operatives and supervisors for work with asbestos insulation
EH50                                                                                 0 7176 1634 7
           and coatings (1988)
           Enclosures provided for work with asbestos insulation, coatings and
EH51                                                                                 0 7176 1700 9
           insulating board (2000)
MS13       Asbestos: Medical guidance notes (1999)                                   0 7176 2417 X
           Surveying, sampling and assessment of asbestos containing materials
MDHS100                                                                              0 7176 2076 X

Additional relevant guidance
Ref          Title                                                                   ISBN
             The selection, use and maintenance of respiratory protective
HSG53                                                                                0 7176 1537 5
             equipment (1998)
             Controlled asbestos stripping techniques for work requiring a licence
HSG189/1                                                                             0 7176 1666 5
HSG189/2     Working with asbestos cement (1999)                                     0 7176 1667 3
HSG210       Asbestos essentials task manual (2001)                                  0 7176 1887 0
HSG213       Introduction to asbestos essentials (2001)                              0 7176 1901 X
HSG227       A comprehensive guide to managing asbestos in premises (2002)           0 7176 2381 5
             Asbestos: The analysts’ guide for sampling, analysis and clearance
HSG248                                                                               0 7176 2875 2

HSE leaflets
Ref          Title                                                                   ISBN
             Asbestos alert for building maintenance, repair and refurbishment
INDG188                                                                              0 7176 1209 0
             workers (1995)
             A short guide to managing asbestos in premises (2002)                   0 7176 2564 8
INDG255      Asbestos dust kills - keep your mask on (1999)                          0 7176 1696 7
             Selection of suitable respiratory protective equipment for work with
INDG288                                                                              0 7176 2456 0
             asbestos (1999)
INDG289      Working with asbestos in buildings (1999)                               0 7176 1697 5

Further reading:
Ref          Title                                                                   ISBN
EN ISO/      General requirements for the competence of testing and calibration
IEC 17025 laboratories (2000) European Standard
Appendix VII - Bibliography & Supporting Material

Appendix VII (Continued)
Ref         Title                                                                 ISBN
            Asbestos in The Home – Epping Forest District Council
            The Control of Asbestos at Work Regulations 2002 – Slough Estates
            Asbestos Safety Information – London Borough of Greenwich
            Management of Asbestos – Cambridgeshire County Council
            Asbestos Policy & Code of Practice – Rochford District Council
            Asbestos Management Policy – Pinnacle PSG Limited
            Asbestos Health & Safety Policy – City West Homes
            Asbestos Policy & Procedures – Basildon District Council

Internet Reference sources:
URL                              Site Name         Health & Safety Executive – Asbestos Home Page

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