"PCS Enterprises - Risk Assessment Template"
RISK ASSESSMENT School Name: Employer: North Somerset Local Authority or Governing Body, Address: School Logo: *Head teacher / Principal: Type of school and details: Secondary / Primary – Rural / Urban Numbers of staff / pupils Name of person (s) carrying out risk assessment: Position: *Head teachers have overall responsibility for Health & Safety and must ensure that the control measures identified in Table 2 are followed. 1 Priory Community School Enterprises Ltd. Safety Experts / Specialist Contractors Service(s) Provided H&S Competence / Checks? PCS Enterprises Ltd. Health & Safety Consultants / competent health and safety advice Yes Through Local Authority xxx Compliance Contractor No / Yes Other contractors e.g. gym equipment, kilns, playground equipment inspections, microwaves, fume xxx cupboards, LEV, design technology equipment, etc. 2 Priory Community School Enterprises Ltd. Please detail any emergency arrangements / contacts Local Hospital Local Authority Emergency Planning Office In an emergency always dial 999 Telephone: Contact person Health and Safety Governor Local Police (Non urgent) In an emergency always dial 999 North Somerset Health and Safety Officer for Statutory Provision Police Community Officer Others 3 Priory Community School Enterprises Ltd. TABLE 1 Using the boxes below, tick / cross each hazard or risk that has been identified by the school. 1 Access / egress difficulties - specific 27 Food Tech / preparation / catering 53 School Fete / Fair 2 Adventure Activities 28 Gardening 54 School premises 3 After / before school activities 29 Gymnasium 55 School trips – Farm visits 4 Animals / School pets 30 Glazing 56 School trips – Local 5 Art & Craft 31 Hazardous substances: chemicals, vapours, 57 Security / CCTV fumes, acids, lead, COSHH 6 Asbestos 32 Hygiene – General 58 Snow & ice 7 Bouncy castles / play inflatable’s 33 Infection 59 Special Needs / Disabled / Elderly 8 Bullying 34 Individual pupil risk assessments 60 Swimming 9 Caretaking 35 Kilns 61 Stress 10 Cleaners (if employed by the school) 36 Lead paint windows 62 Sun Safety e.g. COSHH / Manual Handling 11 Contractors – Site work / selection 37 Leadership & management 63 Travel – coach / mini-bus 12 Confined Spaces 38 Lifting equipment: Hoists 64 Travel – parents/staff 4 Priory Community School Enterprises Ltd. 13 Design & Technology 39 Long working hours e.g. functions, long 65 Travel – other (airports / trains) distance travel. 14 Display Screen Equipment 40 Manual Handling 66 Vehicles / cars / pedestrian separation 15 Drama visual effects: e.g., smoke, dry ice, 41 Medicines / Allergies / Medical conditions 67 Violence / Threatening Behaviour strobing lights, lighting rigs 16 Driving 42 Money – collections & storage 68 Work Equipment 17 Drugs / Alcohol 43 Noise 69 Work at height: e.g., zip-ups, ladders, tallescope, mobile elevated platforms, scaffold, rostra 18 Electronic Safety (E-Safety / Internet) 44 Offices 70 19 Electrical Safety - Fixed Installations: e.g. 45 P.E. Equipment / Activities 71 domestic supplies, generators, overhead cables 20 Electrical Safety – Portable equipment, 46 Playground equipment 72 extension leads, other. 21 Entertainers: musicians, magicians, theatre 47 Physical Restraint 73 performers 22 Environmental-waste disposal 48 Ponds 74 23 Explosives / pyrotechnics / fireworks 49 Productions, Crowds, Large Groups 75 24 Expectant Mothers 50 Radiation sources / equipment 76 25 Fire management 51 Safeguarding 76 26 First Aid 52 Science / Biology 76 5 Priory Community School Enterprises Ltd. TABLE 2 For each hazard / risk ticked in table 1, state who is at risk, (teaching staff, pupils, site staff, public, contractors’, others), what the risks are and how the risks are / will be controlled. Consider the following – eliminate, substitute, isolate, supervise, competent staff, specialists, protective clothing / equipment (include any specialist protective equipment), first aid / emergency facilities. The person(s) responsible for implementing the controls should also be clearly identified and receive a copy of this completed form. Head teachers have overall responsibility for Health & Safety and must ensure that the control measures identified in Table 2 are followed. (Consider including who is responsible for implementation and ensure they receive a copy of this completed form). Full details of experts / contractors and emergency arrangements should be detailed on page 1. Hazard Who is at Main Risks identified Control Measures for the risks identified Post-control Number / risk? Risk Level Examples have been detailed below, however other existing precautions may wish to be Details added / amended / deleted. High / Medium / Low All fire exits checked regularly for ease of opening e.g. door frames, push bar / pad, thumb turn locks All steps and ramps in good condition Key pad control on all external doors or other security measures Slips Trips Falls Automatic gates / doors controlled by office staff, press button to enter 1 Fire evacuation hindered / unsafe access / Low Staff, pupils, egress If any disabled visitors have issues reaching button on gate they can ring school Access / visitors, Med beforehand to arrange arrival Egress contractors, Inadequate safety / security provision Difficulties Uninvited persons / trespassers High Main doors automatic press button at low level Intercom at low level for ambulant and non-ambulant people Vision panels, direct line of site, window hatches and CCTV are in use when visitors, contractors or parents wish to gain access to the schools buildings Disabled toilet access available 6 Priory Community School Enterprises Ltd. Internal steps in good condition with hand rails Small wheelchair lift available Evacuation chair available and staff trained in use Do not leave any equipment unattended and blocking emergency access routes. Suitable fire and visitors signage Suitable & sufficient internal & external lighting including emergency lighting. 7 Priory Community School Enterprises Ltd. Information about the travel arrangements, location(s), activities, emergency arrangements with the requirement for a signed permission slip / parental consent form to authorise the trip / travel plan has been given to parents or carers. A separate and specific EVOLVE on line educational visit plan and risk assessment has Inappropriate site for visit / activity been recorded and agreed by xxxxxxxx (Name of heath & safety adviser) Inadequate instruction or supervision Inappropriate clothing and equipment Group leaders will be familiar with and will follow off site policy and guidelines Horseplay or inappropriate behaviour of pupils All leaders will meet prior to departure to discuss schedule for the day, risk Equipment failure assessments, emergency plans and implement management plans Lack of transport All leaders will be made aware of their roles and responsibilities prior to departure Injury from equipment / activity / location People separated from the group Leaders will have an appropriate level of first aid training as determined by the nature Environmental hazards / weather / of the visit and accessibility of the venue for paramedics Low 2 darkness Staff, pupils, Injury, infection, illness, medical A complete first aid kit (and travel sickness equipment) will be checked and taken Med Adventure group leaders emergency with group activities Lost or unknown location High No contact or communication with other Specific medical requirements for pupils and staff, has been assessed and undertaken. people Fatigue Exploratory visit to location(s) or recce. Poor hygiene Insurance checks for employers liability, third parties, travel, personal, etc. Low energy of individuals or group Sudden change of planned arrangements Known transport arrangements to, from and during visit and a risk assessment has or activities been made for travelling (see travel category) No finances to buy provisions, transport or emergency aid. Accommodation risk assessment has been undertaken and recorded. Leaders will have prepared a contingency plan in the event of an incident or other cause for a change to the original plan – An alternative plan ‘B’ Ensure sufficient and competent supervision of mixed gender Seats for events or performances will be booked, wherever possible, in a single block to enable easier supervision Advice to be taken from Special Educational Needs Coordinator (SENCO) where 8 Priory Community School Enterprises Ltd. appropriate Specific pupil risk assessment have been undertaken where appropriate Additional supervision to be arranged if required Group leaders trained in dynamic risk assessment Clear information, guidance and instruction to young people on activity and behavior standards to include self rescue, or group rescue techniques for specific activities Group leaders to know young peoples knowledge level or competence in activity AALA accredited premises used when activities come under the scope of the license e.g. caving, climbing, trekking etc. OEO2 form obtained from the activity provider (External Providers Declaration Form) Suitable and sufficient clothing for activity – storage / spare Sun cream, protection is available Check weather, tides, sunrise / sunset and adjust plans accordingly Check equipment requirements, worthiness, familiarity of use Emergency plan and emergency contact numbers Regular head counts and re-enforce to young people what to do if separated from the group Young people will remain in pairs, groups or buddy systems at all times, including visits to toilets, restaurants etc. Communication equipment, mobile phones, two-way radios & spare batteries to be available Third party will be informed when arriving / leaving / estimated at location Consider the need for maps, plans, course, sat-nav, torches, whistles, notepad and pens Consider the welfare arrangements – toilets Water and food requirements – spare, alternatives, special diets Leaders to have money / credit card available Group leaders checklist for activity has been completed. Parental permission obtained 9 Priory Community School Enterprises Ltd. Procedures and arrangements are in place for scheduled ‘before and after’ school activities. Advise parents and carer’s in a formal statement of the procedures and arrangements of before and after school activities. Parents / carer’s unaware of The ‘unwritten rule’ for schools may be that supervision should be available 10 3 responsibilities to collect Young persons minutes before and after the school day, on and off site. Low Staff, pupils, at specific times. volunteers, After / Before Pupils left unattended / unsupervised Consider the allocation of resources and teacher supervision of pupils at the end of the Med parents / school before or after school day carers. High activities No staff to supervise before / after school pupils Inform and enforce arrangements that parents hold the responsibility for safe supervision of Young persons, before & after school. Inform and enforce arrangements that siblings of pupils do not play on schools playground equipment. CLEAPSS guidance “ Keeping and housing animals in schools” adopted as guidance Have a written policy on pupils bringing in pets or other animals to school Injury, infection, illness from animal to Welfare of animals explained to staff and Young persons pupil or staff Injury, infection, illness to animal by pupil Ensure the animal does not have any obvious parasites, diseases or staff Low 4 Welfare of animal Ensure the animal has a safe & secure cage/housing that is regularly inspected for Staff, pupils, Safety of animal damage Med Animals / animals School pets Soiled litter, cage waste creating unhygienic environment Clean and disinfect cage / housing at regular intervals High Animal escaping Hygiene issues a full procedure is drawn up – soiled litter, washing hands, etc. Stressed / frightened animal Known supplier /owner of animal Handling animals explained with pupils Keep animals away from pupils face 10 Priory Community School Enterprises Ltd. Timetable to look after the animals in school holidays Food is stored in plastic containers and clean as you go procedures in place to prevent attracting unwanted pests. Ensure that animals that are brought into school are not listed under the Dangerous Wild Animals Act 1976. Welfare of dog is catered for e.g. dog walking, Willing staff to clean up after dog, wearing gloves, using paper and disinfectant Young persons reminded to wash hands by staff supervising dog. Anti bacterial gel available in classrooms, offices and staffroom for staff to further remind Young persons. Establish routines and procedures for Young persons to learn the need for hand washing after petting, walking the dog. Injury, infection, illness from animal to pupil or staff Dog regularly wormed and treated for flea prevention. Injury, infection, illness to animal by pupil Head teacher to closely monitor the health of the dog or staff Staff, pupils, Welfare of animal Short-haired breed of dog makes grooming and parasite detection easier. School Dog visitors, Safety of animal Breed of dog selected for gentle, quiet temperament parents, dog Soiled litter, dog sick, feaces creating unhygienic environment Dog kept on lead at all times outside office area. Animal escaping Young persons to pat dog when he is stood or sat still. Stressed / frightened animal Dog supervised by staff at all times. Bad behavior of dog, or towards dog Dog trained not to jump up. Dog interaction: rules/training taught to all Young persons by Head teacher, staff and dog trainer. Dog trained to have no mouth/teeth contact and to respond to command “no”. Dogs nails clipped regularly Parental consent form issued for pupils to have close contact with dog for training. Medical records used to list pupils identified as having an allergy and not to have contact with dog. Dog bedding regularly washed to reduce dust. 11 Priory Community School Enterprises Ltd. If the dog is very unwell it will not taken to school. Visitors advised dog is in office and removed if requested Prospectus to include information about dog and all prospective parents advised of its presence. Target is to have dog assessed as an accredited Pets as Therapy(PAT) dog. CLEAPSS guidance adopted for procedures and CLEAPSS model assessments are used, modified and reviewed. Group size should appropriate to the design and size of the room, take account of the nature of the task, the equipment, the age, ability, aptitude and special education Inadequate instruction or supervision needs of pupils. Injury, infection, illness from hazardous substances used in the activity Safe storage of materials and any COSHH assessments carried out and shared with Cuts / abrasions, muscular skeletal and staff other physical injuries while using equipment Regular cleaning regime to keep dust / waste to a minimum. E.g. wet mopping or Hepa Low 5 Staff, pupils, Irritation to eyes, nose and upper filter vacuum cleaning equipment is used. visitors, respiratory tract Med Art and Craft volunteers Skin disorders Ensure that the production of hazardous substances e.g. clay dusts, ceramic dusts & fumes are kept to a minimum and that adequate control measures are in place. High Unsafe use of equipment Specify any personal protective equipment that users must wear. Slips, trips and falls Lack of competence in specific equipment Equipment stored safely and counted in at end of lessons e.g. scissors craft knives etc. e.g. kilns Safety blades used where possible Glue guns, safe use of explained, stored correctly and visually inspected before use. Only low hazard paints, glazes and inks used where possible. 12 Priory Community School Enterprises Ltd. Flammable liquids (paint, white spirit, etc. kept to minimum quantities). Any known hazards from substances and appropriate controls must be communicated to people who may be exposed to any risks, including teaching, cleaning staff and pupils Food should not be consumed or brought into work areas where chemicals are used. Rags, cotton waste, polyurethane foam or similar materials should not be allowed to accumulate or be stored near naked flames, very hot objects or immediately against electrical equipment. All electrical work equipment inspected before use and forms part of the PAT testing regime. Materials brought in from home e.g. egg boxes toilet rolls cereal boxes safely stored and not soiled Ensure if collecting / using cereal boxes or similar that all foods are emptied to stop the attraction of unwanted pests Kilns should not be used unless staff have had specific training in kiln firing procedures. Ensure that a specific kiln risk assessment has been carried out which identifies all of the generic hazards. Further guidance found in Health and Safety Manual Staff, Full asbestos survey, register and risk assessments are in place that is undertaken by an approved & licensed contractor. Governors Asbestosis, mesothelioma, pleural Low A policy is in place that is provided by the employer or the approved licensed 6 Pupils, thickening contractor Med Visitors, Lung cancer Asbestos Breathing difficulties Define all DUTY HOLDERS RESPONSIBITIES Parents, High Contractors, Head teacher site manager and Governor have attended asbestos awareness training Volunteers. that is current and in date. 13 Priory Community School Enterprises Ltd. Teacher and support staff are provided with asbestos awareness information. All staff aware of location of asbestos containing material (ACM) and what to do if they notice any deterioration or damage of the ACM Full emergency procedures for ACM release are prepared and in place Location of Asbestos identified and labeled. A site map is prominently displayed for all staff to see where asbestos is located within the school. All contractors given a copy of the asbestos register and areas of work and level of intrusion discussed. Any intrusive works planned discussed with employer and or asbestos company, and a R&D (old type 3) survey undertaken if required. Asbestos tracking data-base or similar system is available and used. Monitored condition of known visible asbestos and recorded on Asbestos Management Plan . Annual independent check of ACM and updated register Removal of ACM to be undertaken by an approved & licensed contractor. Further Guidance found in Health and Safety Manual Supplier, Use of external companies / contractors Vet for competence (member of a relevant association) riggers, users Inflatable not secure in surroundings 7 Tripping on secure lines / anchorage Operator conforms to PIPA / ADIPS scheme of inflatable, points of inflatable Low nearby Bouncy castles Supplied / erected by competent persons. onlookers, Using poorly maintained equipment / Med Environment conditions affect the stability Inflatable has PIPA tag / current PIPA test certificate people in of inflatable. play High surrounding Weather conditions inflatables Risk assessments provided by supplier area of Instability / collapse of bouncy castle inflatable. Entrapment Appropriate public liability insurance in place (min £5m indemnity) Injury sustained by Young persons while 14 Priory Community School Enterprises Ltd. on the inflatable Sufficient number of people to move inflatable. Access and injury by machinery / blower / electrical cables to Young persons Minimise carrying distance Inadequate insurance Inadequate supervision Individuals aware of correct lifting techniques when rigging inflatable Inappropriate location of equipment Thoroughly examined every 14 months by a registered inspection body. The blower, Lack of competence inflatable and the electrical system should be examined and a certificate issued. These Manual handling injuries caused by should be checked before use. weighty, bulky and unwieldy load Inspected prior to the first use on any day following supplier/ manufacturers instructions and any defects are repaired before public use. Sited in an appropriate location, well away from obstacles such as fences, sufficient room on site for inflatable and blower. (blower is at least 1.2 meters from the inflatable) The inflatable is staked or heavy ballast is used to secure the equipment to the ground Attendants must constantly watch the activities on the equipment. Equipment must not be used in high winds. The correct blower specified for the device is being used and the air pressure is sufficient to give a reliable and firm footing Supervisor to ensure there is no boisterous or overcrowding of inflatable Separating larger users from smaller Young persons Define a maximum number, age limit, height limit of users Remove shoes and sharp objects (badges, electronic equipment, buckles) from users before playing on inflatable No drinking or eating while on the inflatable Ensure there are no significant trapping points between adjacent surfaces Ensure the outside walls are high enough, strong enough and attached to the base to prevent Young persons falling out, bouncing over or slipping through gaps in normal 15 Priory Community School Enterprises Ltd. use or foreseeable misuse Ensure there is a clear area to gain access & egress to the inflatable, as well as a viewing area for parents / carer’s. Behaviour policy in place and regularly reviewed A range of clearly communicated sanctions available and ensure these are understood by pupils, parents and staff Zero tolerance of bullying, with encouragement to report any incidents of bullying Safeguarding Governor is xxxxxxx, Safeguarding Officer is xxxx, other nominated safeguarding personnel are xxxx Cyber bullying, text bullying, sexual All cases/allegations investigated and evidence gathered and recorded. bullying as well as face to face bullying Pupils or staff receiving threats or Resource material and informed discussion used to educate pupils and staff threatening behaviour. Low In-class / assembly anti-bullying presentations / activities – annually and as required 8 Staff Stress, anxiety or psychological difficulties experienced by pupils or staff being Med Recognition that there are certain times and places when Young persons are more Bullying Pupils bullied vulnerable to being bullied e.g. outside of school hours, on school buses, etc. Aggressive or anti-social behavior by High bully’s Buddy bench available A breakdown in inter-personal relationships Playground mentors Staff / Young persons not wanting to attend school Staff / Pupil survey how safe they feel Supervision in and around toilets – open plan toilets designed Staff to watch for a regular pattern of possessions going missing, unexplained bruising or marks, damaged belongings or clothing Young persons who are assessed as being particularly vulnerable may warrant an increased level of supervision Specific pupil risk assessments if required 16 Priory Community School Enterprises Ltd. Consistent handling programme Parents engaged with the schools written plan Use of advice lines, forums and support websites to discuss experiences A strategy for engaging with external agencies to provide support Further guidance found at http://pcs-enterprises.org.uk/useful-links/ Cuts / abrasions, muscular skeletal and other physical injuries Specific manual handling assessment carried out for all one off tasks presenting Stains significant risk / for individuals with medical conditions etc. Sprains Manual handling as far as possible, broken down into smaller loads / assistance 9 Hernias sought. Fractures Make staff aware of correct lifting techniques to reduce risk of injury. Caretaking Slips trips and falls Manual handling training events and persons attending are recorded Caretaker Low Equipment falling Appropriate personal protective equipment is provided and worn Support staff Unbalanced / awkward / Mechanical lifting aids available (trolleys, sack trucks, etc.) and awareness training Med Unable to manoeuvre / lift equipment Good housekeeping and workplace layout. General lifting Unfit staff for activity Heavy items stored at waist level. High and carrying Bad lifting techniques used Lack of information of weight of object Floor surfaces unobstructed and slip free Heavy or awkward objects placed / stored Label heavy objects with their weight in difficult locations Overloading of manual handling Undertake team handling techniques when appropriate equipment (trolleys) Lack of personal protective equipment 17 Priory Community School Enterprises Ltd. Manual handling assessment carried out for use of floor buffer etc. Training has been given in correct procedure for use of such equipment, for contracted or staff cleaners Clean as you go procedures Sweep down procedures / spot clean between classes, use of school hall , lunchtimes Caretaker etc. Low Cleaning using Cuts / abrasions, muscular skeletal and equipment other physical injuries Safe storage of any hazardous substance Support staff Med COSHH assessments and Material Safety Data Sheets in place for any hazardous products High Safe working procedure carried out for wet floors and mopping. Electrical equipment subject to regular safety inspection and test (‘PAT testing’) Correct and safe storage of cleaning chemicals If decanting substances, the manufacturers guidelines will be followed. No mixing of substances will take place. 18 Priory Community School Enterprises Ltd. Where there is a significant risk then ensure that a specific work equipment risk assessment is carried out. Machinery maintained in good condition Any formal servicing / inspection requirements identified, pre-use check conducted by user. Any specific training / instruction requirements identified and provided. Equipment is appropriate (being used for its intended purpose), restricted to users and securely stored. Tools / blades kept sharp and in good condition Work and cutter guards in place. Equipment is always switched off when not in use and never leave unattended. Electric shocks/burns Use of hand / Cuts / abrasions Mains powered portable equipment to be protected by residual current device (RCD) power tools Impact injury in higher risk situations, e.g., equipment used outside or in wet conditions, or lone Caretaker Entanglement with rotating parts working and for equipment where there is a risk of cables being severed. (drills, wood Low Inhalation of dust / fumes Staff Re-fuelling of petrol driven equipment is carried out when equipment is switched off, cutting Irritation to eyes, nose and upper Med equipment, respiratory tract on a level surface and in a well ventilated area. Ensure the fuel filler cap is securely Young persons hedge cutters, Skin disorders fitted. High strimmers, etc.) Visitors Un-authorised use / access Storage of petrol will be kept in a dedicated metal flammables cabinet, with only small Fire amounts (maximum 10 litres) being kept on site. Petrol driven equipment is never used indoors. Suitable personal protective equipment (PPE) available to users as required (e.g. eye, hearing protection, boots and overalls) All items of PPE stored carefully, kept clean (not open to potential contaminant) and readily available. For machine operations producing large quantity of dust / fume appropriate RPE (respiratory protective equipment) may be required. Long hair must be tied back; jewellery should be removed or covered and loose 19 Priory Community School Enterprises Ltd. clothing covered by a secure apron or overall. Work must be planned to be carried out at a time when pupils are not in close proximity to the activity Noise/ vibration level from particular machinery, (hammer drills, grounds equipment) known and following the manufacturers equipment instructions & Noise / guidelines vibration from Hearing damage, Low Caretaker Limit exposure times to employees equipment e.g. Miscommunication, Med sanding Lack of communication Personal protective equipment issued e.g. ear defenders machines, leaf Stress High blowers Limited/ minimal use of vibrating equipment Further guidance is available in the health and safety manual. Pre-use check conducted by users Electrical equipment subject to regular safety inspection and test (‘PAT testing’) Use of Caretaker Sufficient outlets to support the range of equipment normally used. Use extension electrical Electrical shock Low leads and adaptors only where necessary. equipment Staff Burns Mains powered portable equipment to be protected by RCD in higher risk situations, Fire Med e.g., equipment used outside or in wet conditions, and for equipment where there is a Young persons Power leads present a tripping hazard risk of cables being severed. High (Cuts / abrasions, muscular skeletal and Visitors System for reporting faults and taking equipment out of service in place other physical injuries) If using electrical equipment outdoors, consider weather, training leads, connection and use of RCD. Less hazardous chemicals used wherever possible. Material Safety Data Sheet for substances obtained from supplier and guidance followed. Using Irritation / harm to eyes, nose and upper COSHH Assessment completed for all hazardous chemicals and control measures chemicals Caretaker respiratory tract implemented. Skin / disorders All containers clearly labeled Low e.g. paints, Staff Poisoning Chemicals stored appropriately, access restricted. solvents, Burns Med No mixing of chemicals. greases, oils, Young persons cleaning Activities undertaken outside of school hours where possible. High materials, Visitors Immediate cleaning up of any spillage pesticides Appropriate Personal Protective Equipment (e.g. gloves, goggles etc.) provided and worn where identified in COSHH assessment. Any decanted chemicals need to be stored in suitable and clearly labeled containers If diluting any chemical the manufactures guidelines must be adhered too. 20 Priory Community School Enterprises Ltd. Repair / Check site asbestos log information for location of asbestos containing material prior maintenance to undertaking any work on the fabric of the building Caretaker Permission to work to be completed for any work on fabric of the building. Damage to Low All site staff to be aware of location of ACM’s remaining on site. asbestos Staff Asbestosis, mesothelioma, pleural Where there is any doubt about whether a substance or structure may contain containing Med thickening asbestos, then no work can be undertaken. Contact Derek Quick at North Somerset material Young persons Lung cancer Asset Management or you Asbestos management company contact High releasing fibres Visitors Operate a ‘permit to work’ system if required. into the Emergency procedures must be in place in the event of breakage, deteriation & atmosphere disturbance. Areas that may present a risk of broken glass, should be regularly inspected and any broken glass, syringes, cleared. Exposure to sharps e.g. Low Suitable equipment available such as litter pickers glass, whilst cleaning public Puncture injuries, cuts, infection Med Safe disposal procedures areas High Personal protective equipment e.g. gloves when retrieving items or collecting rubbish Yellow ‘Sharps’ bin are to be available & used Metal bins must be available for collection and disposal of glass 21 Priory Community School Enterprises Ltd. All access equipment suitable for purpose, checked before use and maintained in good condition Record in a log book any defects, maintenance or inspections, checks to ensure equipment in good condition (termly) User trained in use of ladders for minor inspection / maintenance tasks /displays Caretaker Low Floor surfaces suitable (firm and even surface) Staff Fracture, bruises, cuts from objects falling, Work at height concussion, vertigo or dizziness resulting Med No lone working Young persons in falls High Refer to any specific working at height risk assessments that will have detailed control Visitors measure for any identified risk. Ladders to be selected to the EN standards South West Provincial Employers Education Safety Officers Group have produced working at height guidance and practical solutions. This is available on the PCS Enterprises Health and safety Manual. Ensure there is adequate lighting. If possible follow different procedure daily. Building locked down as soon as possible at end of school day. Lone working Accident / injury, On site security system, controlled access to building e.g. through coded doors etc. Low – locking / Physical assault, Caretaker Use of visitor badges / signing in book unlocking Delayed assistance in emergency Challenging unknown visitors where safe to do so. Med building Cuts / abrasions, muscular skeletal and Key holders should be strictly controlled and numbers kept to a minimum. other physical injuries Carry a mobile phone High Consider suitable monitoring systems / devices that are linked to alarm company’s, or buddy based procedures or staff / family members. Lone working No high risk tasks e.g. working at height, COSHH, electrical work undertaken alone Accident / injury, – working in Caretaker Delayed assistance in emergency Low school alone in Lone working is usually restricted to times when problems are less likely, i.e. when at Cuts / abrasions, muscular skeletal and isolated Cleaning Staff least two persons are present in the school/building at vulnerable times (e.g. between Med other physical injuries locations 7:00 am and 8:30 am & 5:00 pm & 7:00 pm). No first aid provision to manage injuries Contractors will not be lone workers on site. Site staff / caretakers will always High Violent or aggressive behaviour from third supervise contractors. parties Identify if the lone worker has any medical condition's making him/her unsuitable for 22 Priory Community School Enterprises Ltd. Staff not aware of hazardous substances lone working (dependent on the work intended, the work location and any equipment to be used e.g. ladders, manual handling, heavy work task). Use of a “buddy” system (phone-in/response check by a nominated individual); Arrangements for regular contact between the lone worker, a member of staff or a family member are implemented Mobile phone or two-way radios in use Remote manual or automatic alarm system in place Notify staff on site of location / estimated duration of task if working on site remote from others. Reduce time spent working alone so far as is reasonably practicable. Use of a near miss incident register, including verbal or threatened violence; Personal safety training; Ensure all means of entry are locked to the site / building while working alone. Good housekeeping procedures and hazard reporting procedure in place Equipment stored correctly in designated areas Personal protective equipment provided, include incremental weather conditions; A well maintained security system at the building Staff to have access to any risk assessment for particular hazardous task. Adequate first-aid facilities known to lone worker & available at all times Lighting on egress and exit routes, car parking zones. If a break-in has occurred, the lone worker will not attempt to enter the premises until the police or security company arrive. If an out of hours emergency has occurred, the lone worker will not attempt to enter the premises until another member of staff arrives. The lone worker must wait in a 23 Priory Community School Enterprises Ltd. well light area, within their secured vehicle and have access to a mobile phone. If confronted by intruder(s) before the police arrive, the lone worker will not attempt to tackle or restrain them. Restraining of intruders should be left to the police who are trained in dealing with such situations. If the lone worker feels a situation is getting out of control, they will try not to freeze, keep moving, listening and talking to the person. They can often use the ‘talk and walk’ technique, diffusion techniques to either escape or walk the person to a populated work area, where it is safer. A security company act as the first key holders and attend ‘out of hours’ call outs. In order that site supervisor need only attend if required and accompanied by a security officer. Carry mobile phone to call for help. Before entering the grounds, notify someone of the situation, and the intention to investigate. Accident / injury, Responding to Make regular calls to those notified above to update them as to the situation. Caretaker/ Physical assault, intruder alarm Delayed assistance in emergency Low If a break-in has occurred, do not attempt to enter the premises until the police arrive. holiday Head Teacher Cuts / abrasions, muscular skeletal and periods / out other physical injuries Med If confronted by intruder(s) before the police arrive, do not attempt to tackle or of hours Public restrain them. responding to High alarm Restraining of intruders should be left to the police who are trained in dealing with such situations. School to implement a policy that at least two staff members / governors must respond to an intruder alarm or emergency situation outside of school hours. Confirm and detail any specific arrangements that a monitoring / security company will provide to the school during holiday period / out of hours. Refer to above section on Lone Workers 24 Priory Community School Enterprises Ltd. Training given in correct lifting techniques. Any specific training / instruction / information requirements identified and carried out Manual handling as far as possible, broken down into smaller loads / assistance sought. Mechanical lifting aids available (trolleys etc.) Appropriate clothing & footwear worn Lone working security/safety issues Heavy items stored at waist level. Unsafe electrical equipment Good housekeeping to be maintained Unsafe use of cleaning chemicals and Floor surfaces unobstructed and slip free equipment Cleaners Trailing leads kept to a minimum. Use extension leads and adaptors only where Low 10 Slips trips and falls necessary. (if contracted Med Cleaners directly by Lack of suitable storage of chemicals / /COSHH Use nearest available socket to reduce need for extension leads school) hazardous substances High Mains powered portable equipment to be protected by RCD in higher risk situations, Muscular skeletal issues e.g., equipment used outside or in wet conditions, or lone working and for equipment where there is a risk of cables being severed. Burns/ splashes Electrical shock System for reporting faults and taking equipment out of service in place Fire Less hazardous chemicals used wherever possible. Material Safety Data Sheet for substances obtained from supplier and guidance followed. COSHH Assessment completed for all hazardous chemicals and control measures implemented. Regular cleaning regime to keep dust / waste to a minimum for Design & Technology, Art Dept and Science rooms. E.g. wet mopping or Hepa filter vacuum cleaning equipment is used. 25 Priory Community School Enterprises Ltd. Lids to be kept on containers No mixing of chemicals. Immediate cleaning up of any spillage according to the guidance in any specific COSHH assessment and/or Material Safety Data Sheet (MSDS) using the appropriate chemical spillage equipment. Appropriate Personal Protective Equipment (e.g. gloves, goggles etc.) provided and worn where identified in COSHH assessment. Chemicals stored appropriately and access restricted when in use. Activities undertaken outside of school hours where possible. Immediate cleaning up of any spillage All containers are clearly labelled Always read the labels before using harmful substances Never mix hazardous chemicals Wet floor signs to be used when appropriate Dry mop floors after cleaning up initial spillage. Appropriate footwear worn Pupils, visitors, staff, contractors to be kept away from any spillages during cleaning. Adequate internal & external lighting during working hours Challenging unknown visitors where safe to do so. Carry a mobile phone or two way radio Reduce time spent working alone so far as is reasonably practicable. Potential hazardous waste e.g. vomit / bodily fluids must be disposed of correctly and surfaces properly disinfected and use bodily fluid spill kits. Disposable gloves and aprons used for all activities that may result in contamination 26 Priory Community School Enterprises Ltd. of clothing with blood, body fluids or faeces. Waste collections for clinical waste Adequate provision for hand washing (soap hot water) readily available. All wounds on exposed skin are suitably covered. Poor workmanship Contractors thoroughly vetted to satisfy selection criteria e.g. (have H&S Policy and Poor working practices adequate insurance etc.), and be competent to undertake the tasks for which they are Lack of competency commissioned. Inadequate insurance Contact with Young persons A Clerk of Works, CDM Co-ordinator has been appointed when appropriate. Hazardous substances / equipment Risk assessments and method statements provided. brought into school by contractors Appropriate public liability insurance in place (min £5m public liability) Inadvertent access Lack of supervision Pre-contract meeting to agree safe systems of work to be used prior to works Property damage / loss commencing on site and appoint a project manager / site supervisor 11 Pupils Slips, trips and falls School provides all relevant information to enable contractors to control risks. Physical injury from site activity Contractors – Staff Pupil Distraction Notification to North Somerset of any proposed developments to seek their approval, Selection and Visitors Unwanted / loud noise where appropriate. (not applicable to Academy Schools) Irritation / harm to eyes, nose and upper Site work Contractors respiratory tract School monitors work of the contractors and have regular liaison meetings. Electrical shock Burns Construction, Design and Management Regulations (CDM Regulations) must be Fire adhered to and for larger projects (over 30 days or 500 person days), are notifiable to the HSE. Fire evacuation hindered / unsafe access / egress All statutory approvals, such as planning permission and building regulations sought where applicable. Asbestosis, mesothelioma, pleural thickening, lung cancer Contractors’ vehicles and delivery vehicles not permitted into school grounds at start of school, during breaks, lunchtime and at end of school day. Clearly defined designated access route to and from work area 27 Priory Community School Enterprises Ltd. Contractors equipment and materials to be kept to a minimum Ensure all debris is placed in a suitable container according to type of waste and in a secure area, removed from walkways and disposed of safely. Daily inspection to be carried out by contractors and school representative A builders compound is maintained to provide separate access and welfare facilities Clear signage for visitors to main entrance / other services Construction work undertaken out of normal working hours wherever reasonably practicable or in a separate secure area. Restricted access to construction areas all staff advised during team briefing. Young persons advised of hazards and risks during assembly Contractors to report to school staff if pupils breach area. Contractors instructed not to engage in conversation with pupils. Copy of asbestos survey, permission to work (PTW) and all related documentation retained on the school premises in the asbestos log No invasive work to be conducted without reference to the survey. Contractors must read and sign the asbestos permission to work log, prior to commencing the work. If any intrusive work to the building fabric is undertaken, has a full RND (old type3) been undertaken. A HSE notification (F10) has been submitted - if not a Local Authority school A HSE notification on the removal and disposal of asbestos containing materials has been submitted - if not a Local Authority school. Electrical tools and equipment subject to a Portable appliance testing regime All portable electrical tools on site to be 110v or protected by RCD’s. All electrical equipment to be removed and/or stored appropriately at the end of each 28 Priory Community School Enterprises Ltd. working day. Cable covers to be used or cables hung out of direct access Contractors made aware of schools emergency procedures including evacuation and first aid. Contractor to inform school of any hazardous substances brought onto the site. Hazardous substances not left unattended. Clearly identify and securely stored. Contractor to ensure dust / fume / noise production is kept to a minimum Appropriate PPE are provided and worn by contractors and site visitors Appropriate dress / attire is worn at all times, especially during summer months. Badge system in place for contractors Contractors must sign in and out of the premises. Principal contractor to record all contractors on site and advise Reception of all persons on site. Adequate site security, fencing etc. Noise is kept to a minimum or agreed working times have been arranged for any noisy working activities. If light & noise is to affect neighbours, cooperation and communication has taken place. 29 Priory Community School Enterprises Ltd. Employees are prohibited from entering a confined space unless it is not reasonably practicable to undertake the work without entering it. “No entry - unless authorized” signage and areas are locked to un-authorised personnel / young persons. A “permit to work” safe system of working for confined spaces Testing / monitoring / personal monitoring the atmosphere will take place were 12 appropriate. This will be done with specialist monitoring equipment (Tetra) by a competent persons. Results from previous test will be made available to relevant Confined people. Spaces The atmosphere in a confined space will be tested from the outside without the need for entry where reasonably practicable A confined Fresh air ventilating or purging a confined space has been carried out. The space is a place Confined areas such as:- atmosphere will be tested to check that the purging has been effective, and that it is which is sewers, drains, ductwork, enclosed roof safe to breathe before allowing people to enter. substantially spaces, trenches Adequate and suitable lighting, including emergency lighting, will be provided. enclosed Lack of oxygen Relevant personal protective equipment (PPE) and respiratory protective equipment (though not Poisonous fumes or gases (RPE) will be provided and used always Liquids or solids that can suddenly fill the Low Any equipment provided for use in a confined space will be suitable for the purpose entirely), and Site Staff space and adherers to European Standards (EN) where serious Med Lack of ventilation producing a hot External power sources to electrical and mechanical equipment located within a Contractors injury can occur environment confined space will be disconnected, separated from the equipment when not in use. High from hazardous Ignition of gases in confined space, e.g. Checks are made to ensure isolation has been effective unless the permit to work substances or solvents specifically enables the system of work to allow power to remain on. conditions Restricted access & egress The time period that individuals are allowed to work in a confined space will be within the Lack of visibility assessed and restricted to a minimum period as detailed in the permit to work. space or nearby Lack of emergency plan Flammable and combustible materials will not be stored in confined spaces (e.g. Fire and explosion The arrangements for rescue and resuscitation will include consideration of : underground plant rooms, Rescue and resuscitation equipment drain systems, ventilation Raising the alarm and rescue ducts). Safeguarding the rescuers Fire safety / equipment Control of plant First Aid 30 Priory Community School Enterprises Ltd. Teachers / technicians are ‘competent’ i.e. suitably qualified / trained / accredited to DATA standards There is a departmental induction process (including H&S arrangements) for new employees The model risk assessments developed by CLEAPSS ‘Model Risk Assessments in D&T’ has been adopted, adapted and is regularly reviewed. BS4163:2007 ‘Health and safety for design and technology in schools and similar establishments’ is the code of practice, benchmark and legal reference that the department uses. An appropriate number of students for the task in a particular area, numbers of Inadequate adult supervision teachers, or use of specific equipment has been assessed and implemented. Poor organisation of classroom Safety rules for task and equipment are displayed Inadequate demonstration of skills & Specific hazard advice to pupils (either routine or lesson specific) and should be techniques incorporated in worksheets etc. Using electricity, electrical equipment and Electrical equipment visually checked prior to use for signs of damage / charring, e.g. electrical circuits damage to equipment, leads, plugs, sockets and have a current portable appliance test Use of work equipment, hammers, clamps, label. saws, staple guns Work equipment is visually checked prior to use for signs of damage, malfunction as Sharp equipment well as ensuring the annual inspection of the equipment has taken place. Pupils Low 13 Dirty work surfaces Damaged equipment will be immediately taken out of use, labeled, & reported Staff Bad housekeeping defective or for disposal. Med Design & Hazardous substances There is adequate lighting, workspace, ventilation Technology Ignition leading to a fire Technicians Personal protective equipment is available and used by staff and pupils High No first aid arrangements Suitable ‘housekeeping’ arrangements are in place to keep the room(s) clean and tidy Unsuitable clothing The operation of emergency-stop buttons in workshops should be regularly checked Use of Kiln (every half term / weekly / daily) Use of gas Isolation valves / switches are turned off, and secured, at the end of each class Use of glues / adhesives RCD sockets are provided and tested regularly Portable electrical appliances have been tested and inspected every XXXXXX (PAT Testing) by a competent person. A thorough check of any gas pipe work is carried out every year by a Gas Safe registered / approved contractor. Statutory inspections of LEV systems are carried out by a ‘competent’ person at least every 14 months Appropriate arrangements are in place to maintain records of all maintenance, tests, inspections of plant and equipment by a competent contractor or approved service provider Suitable fire fighting equipment is provided in or around the room, staff are training in the use of fire extinguishers, i.e. fire blanket, CO2 extinguisher Suitable bins and arrangements are in place for the safe disposal of waste materials / 31 Priory Community School Enterprises Ltd. substances Ample space to carry out work, allows for flexible arrangements (space in front of keyboard to support hands/ wrist during pauses in keying). Sufficient height to allow postural changes Chair is adjustable (seat back and seat height are adjustable) Good lumbar support Forearm is approximately horizontal and eyes same height as top of the VDU Display screen Screen is adjustable users - pupils Text large enough to read – sharp and focused and staff. Keyboard is useable, adjustable, detachable and legible Mouse within easy reach so it can be used with the wrist straight (“User” means Low 14 Eye strain and headaches Equipment located away from glare from windows a person who Muscular Skeletal injuries Adequate lighting around the workstation habitually uses Med Display Screen Upper limb disorders; back and Good posture practiced while at the workstation display screen Equipment shoulder pains Work pattern to reduce period of time spend at desk – no more than 20 minutes equipment as a High Repetitive strain injuries continuously working, without taking a natural break, undertaking a different activity, significant part of their normal going to the toilet! school work / Ensure screen surface is clean activity) Regular eye tests for users that may be suffering eye strain or headaches Sufficient leg room and clearance under workstation to allow for changes in posture – move boxes etc. from below desk Specific individual DSE risk assessment undertaken for “users” Specific risk assessment undertaken following any referral to occupational health or time off injury Specific guidance on use of laptops, iPads is available in the health and safety manual. All public, staff and volunteers advised of emergency procedures Electrical shock/burns Property damage/fire Appropriate fire extinguishers available. Pupils Cuts / abrasions 15 muscular skeletal injuries Staff Suitable layout of seating is undertaken during performances to ensure safe access Slips, trips and falls and egress. Drama Technicians Fire evacuation hindered/unsafe access/egress The maximum numbers of persons for a room / hall / theatre area is adhered to. (including Volunteers Using poorly maintained equipment visual effects) Overloading of lighting grid or scene Adequate back stage performance lighting available at all times Audience supports Sufficient electrical outlets to support the range of equipment normally used. Power leads present a tripping hazard Extension leads and adaptors only used where necessary. 32 Priory Community School Enterprises Ltd. Pupils do not work at height unless trained, supervised and of an appropriate age and maturity Staff who work at height are trained and competent in the use of access equipment An exclusion zone is placed underneath any temporary structure or lighting rig that is being adjusted or set, this area is marked with signs, cones or hazard warning tape Trap doors are coned/ taped off and secured in the down position when not in use Displays restricted to head height wherever practicable Kick stools/ steps are available and used to access higher displays Ladders only used for short duration work < 30 minutes and where three points of contact can be maintained whilst climbing the ladder Pre-use checks are carried out of all ladders and step ladders A register of step ladders and ladders is maintained and periodic checks are carried out and recorded – refer to separate working at height risk assessment, when appropriate The height of any scaffold towers does not exceed 3 ½ times the shortest base dimensions for internal use Formal annual inspection of mobile access towers owned by the school is carried out by a competent person Only competent trained staff will erect and dismantle working at height equipment. e. g. PASMA training. Repairs to working at height equipment only carried out by competent person approved by the manufacturer or supplier Tallescope if used is in good overall condition and maintained in accordance with manufacturer’s instructions Manufacturer’s instructions and ABTT Tallescope Guidance followed for the setting up and dismantling of a tallescope Mobile towers and talliscopes must never moved with a persons on them Smoke machines use non-toxic smoke effect If using pyrotechnic effects a separate risk assessment must be undertaken. Seek advice from PCS Enterprises or a special effects supervisor. Teachers / technicians will provide safety training and supervision to young persons, volunteers who erect and dismantle stage scenery Pupils can assist with scenery when supervised by the competent staff member(s) Refer to section 21 for Entertainers Refer to section 42 for Noise Refer to section 48 for Productions, Crowds Large groups Refer to section 3 for Before and After School Activities 33 Priory Community School Enterprises Ltd. Refer to section 23 for Explosives, Pyrotechnics. Refer to section 69 for Working at Height 34 Priory Community School Enterprises Ltd. Distraction caused by: Driver has a current driving license for the type of vehicle they will be driving (driving licenses should be checked annually by designated “responsible person”) Mobile phones Driver is healthy and fit to drive Navigation systems Drivers must have business use category for the vehicle for activities connected with Entertainment systems & high noise school business. This must include carry of pupils. levels Refer to the Driving at Work Policy in the Health and Safety Manual. Driver must understand and comply with the Highway Code Behaviour of passengers Drivers must ensure that the vehicle is in a roadworthy condition. Drivers should carry out basic safety checks on the vehicle before commencing a journey Eating & drinking The driver is responsible for ensuring that any load carried does not exceed the stated Insecure loads weight capacity of the vehicle. All loads must be appropriately secured to prevent objects shifting during transit. All drivers Stress or Road Rage Drivers should make themselves aware of any adverse weather conditions that may using vehicles impact upon their journey and allow additional time as part of their plans. Drivers for schools Illness or back pain should feel confident in making a decision not to travel if driving conditions are business, other Low 16 considered hazardous. road users and Fatigue: Drivers should pre-plan their route, taking into consideration the class of roads being members of Med Driving the public. used, likely traffic congestion and any major road-works / closures. Sleeplessness Drivers should make use of local and regional traffic reports, traffic websites and High satellite navigation road information in order to avoid any unnecessary delays in their Inability to concentrate journey. Long work hours Satellite navigation systems can be used but these should be programmed before commencing driving to avoid any unnecessary distraction for the driver. Neglect: Drivers should take adequate rest breaks during their journey ~ recommendation is to take at least a 15 minute break every 2 hours of continuous driving. Wherever Poor maintenance of vehicle possible these breaks should be taken in areas where access to welfare facilities is available e.g. local services / motorway service stations. Pregnant women may require Journey: more frequent rest breaks. Drivers may opt to make the journey by public transport to avoid the anxiety Getting in & out of vehicle associated with driving. Long driving hours Drivers should allow sufficient time to complete their journey in order to avoid the anxiety associated with traffic congestion or being late for a meeting. Getting lost Drivers should plan to make their journey during their normal working hours. Where an early start or late finish to a journey is unavoidable provision must be made for Weather conditions more frequent rest periods to mitigate the effects of tiredness and fatigue upon driving performance. 35 Priory Community School Enterprises Ltd. Collision or loss of control Only hands free mobile devices are to be used when driving. If another adult is in the vehicle they can make a phone call if necessary, when the vehicle is in motion. Alcohol, Drugs & Substances: If a driver is regularly using their own vehicle, the school has undertaken random checks of ownership of driving license, MOT, insurance and vehicle servicing records. Illegal, as well as prescribed and over the A specific risk assessment in ‘Driving your own vehicle at work policy’ is implemented. counter. Illegal driving Endorsement and penalties 36 Priory Community School Enterprises Ltd. Sleeplessness 17 Inability to concentrate The school has a Drug & Alcohol Policy for staff and pupils that is adhered too and Drugs / Pupils Loss of control regularly reviewed. Alcohol Staff and students are aware of the disciplinary procedures and actions of not Low Staff Mind altering affect adhering to the Drug & Alcohol Policy Illegal, as well The school must be aware, vigilant to any handling, supply or use of drugs and alcohol Med as prescribed Visitors Inappropriate & unpredictable behaviour on or off site. and over the Inform immediate line manager if you are taking prescribed medication which could High counter. Contractors Violent and aggressive acts affect your undertaking to safely carry out work activities, so that further control or considerations can be put in place. Reduction and lack of awareness of risks. 37 Priory Community School Enterprises Ltd. An effective School E-Safety Policy is in place and reviewed to meet the needs of the school. The school is responsible for ensuring that the school computer infrastructure / network is as safe and secure as is reasonably possible and that E-safety policies and procedures are implemented Governors, head teachers, teachers and support staff have had e-safety training or awareness sessions The schools internet provider provides filtering for web content, or an in-house filtering web content software / server exists to ensure E-safety. Staff & pupils are instructed and or provided rules & guidelines on inappropriate use and access of computer based material. Staff & pupils are encouraged to inform the schools safeguarding officer / computer Access to illegal, harmful or inappropriate manager / internet provider when inappropriate material, cyber-bullying or other e- images or other content safety risks are identified or experienced. Un-authorised access to / loss of / sharing of personal information The schools recognises that e-safety internet filtering is a proactive preventative The risk of being subject to grooming by approach, however be aware there are ways around internet filtering. those with whom they make contact on the internet. All school computer users are provided with user names and password. The sharing / distribution of personal Governors images without an individual’s consent or School computer users will have defined ‘access rights’ to the server / internet 18 knowledge Pupils Inappropriate communication / contact School computer users will be made responsible for the security of their username Low Electronic with others, including strangers and password and should not allow other users to access the systems using their log Cyber-bullying Safety Staff on details. Med Access to unsuitable video / internet games (E-Safety / Internet users Appropriate security measures are in place to protect the servers, firewalls, routers, High An inability to evaluate the quality, Internet) accuracy and relevance of information on wireless systems, work stations, hand held devices etc. from accidental or malicious Parents the internet attempts which might threaten the security of the school systems and data. Illegal downloading of music or video files An agreed policy is in place for the provision of temporary access of “guests” (e.g. The potential for excessive use which may trainee teachers, visitors) onto the school computer system. impact on the social and emotional development and learning of pupils. The school takes all appropriate measures to ensure the safe keeping of personal data, Use of personal phones and electronic minimising the risk of its loss or misuse e.g. the use of encrypted memory sticks. devices with cameras Teachers and support staff should provide pupils with suitable education to ensure resilience to the risks to which they may be exposed, so that they have the confidence 38 Priory Community School Enterprises Ltd. and skills to face and deal with these risks. Parents are informed and encouraged to understand and adopt appropriate e-safety guidelines. (Reference to schools policy, newsletters, website) New electrical installations and equipment adhere to the relevant European (EN) or British Standards (BS). The schools electrical mains requirements do not exceed the available supply A five yearly installation inspection is carried out by a competent persons as part of the schools compliance contract. In line with the Electricity at Work Regulations, no electrical equipment shall be put into use where its strength and capability may be exceeded in such a way as may give rise to danger. E.g. using the correct rated cable for the load of the equipment. Electrocution 19 Pupils Low Fire Existing electrical installations and equipment is maintained, checked or inspected as Electrical Electrical burns part of a specific maintenance regime. Staff Med Safety – Fixed Loss of power to school Visitors The use of circuit beakers (RCD or MCB) are installed / used on master fuse boards, High Installations supply circuits. Low voltage equipment is used when appropriate LED lighting is considered over tungsten light sources, for future developments or high level storage. Easily accessible and clearly identified emergency cut off power switches / controls are available near to fixed appliance / equipment There is a legal requirement for all public buildings to display their ‘Energy Certificates’ 39 Priory Community School Enterprises Ltd. All portable electrical equipment has a systematic PAT testing regime and visual checks are conducted prior to use Avoid use of extension leads where possible Use Residual Current devises (RCD’s) Use of cable covers, rubber matting where cables are a trip hazard or hang cable out of access areas Child mains socket covers are considered for use in certain areas. 20 Electrical equipment is not used when undertaking water based activities, wet Electrocution environments, or when people have wet hands etc. The safe use of electrical Electrical Pupils Low Fire equipment must be considered. Safety – Electrical burns Pre-use check conducted by users Staff Med Portable Slips trips and falls Electrical equipment subject to regular safety inspection and test (‘PAT testing’) equipment, Sufficient outlets to support the range of equipment normally used. Use extension Visitors High extension leads and adaptors only where necessary for short term use. leads, other. Mains powered portable equipment to be protected by RCD in higher risk situations, e.g., equipment used outside or in wet conditions, and for equipment where there is a risk of cables being severed. System for reporting faults and taking equipment out of service in place If using electrical equipment outdoors, consider weather, training leads, connection and use of RCD. 40 Priory Community School Enterprises Ltd. Contractors thoroughly vetted to satisfy selection criteria e.g. (if an entertainment company has more than 5 employee’s, have H&S Policy etc.), and be competent to undertake the activity for which they are commissioned. Safeguarding Risk assessments and method statements provided. Lack of control of activity. E.g. deviating from Appropriate public liability insurance in place (min £5m public liability) agreed event Pre-contract meeting to agree safe systems of work to be used prior to activity Animals - hygiene commencing - handling School provides all relevant information to enable entertainers to control risks. - control Pupils Young persons advised of any hazards and risks during activity 21 No insurance / risk assessments Staff A dynamic risk assessments will be undertaken and recorded at a later date, if Low Entertainers: required. musicians, Bad seating / layout of audience Visitors Med magicians, Electrical equipment subject to regular safety inspection and test (‘PAT testing’) Lack of fire management theatre Entertainers Sufficient outlets to support the range of equipment normally used. Use extension High performers Expectations of audience leads and adaptors only where necessary. Animals Mains powered portable equipment to be protected by RCD in higher risk situations, Noise e.g., equipment used outside or in wet conditions, and for equipment where there is a risk of cables being severed. Lack of electrical safety If using electrical equipment outdoors, consider weather, training leads, connection and use of RCD. Unsecure scenery - rigging / de-rigging Noise level from activity, (music, displays, sudden unexpected) reduced to suitable - during event level for the audience. Instructions & guidelines may be given by school / teacher. Ensure that all mobile / temporary scenery / structures are properly secured / fixed / supported. Refer to section 15 Drama Refer to section 48 Productions, Crowds, large Groups 41 Priory Community School Enterprises Ltd. Reduce, reuse, recycle all relevant products e.g. paper, metals, plastics All schools need to be committed to taking CARE of the environment: Complying with environmental laws and regulations; Always improving our environmental-management system; Reducing and preventing pollution Eliminating hazardous waste to landfill Selecting and managing approved / licensed contractors for waste. No collection of waste Lack of secure waste containers Ensure that suitable time periods are agreed for the collection of waste. e.g. once a week. Cross contamination and spreading Ensure all persons at risk have the correct Personal Protective Equipment (PPE) disease including heavy duty protective gloves, litter pickers, high visibility vests, disposable Fire risk vest. Lack of housekeeping Pre-contract meeting to agree safe systems of work to dispose of waste Pupils Breach of regulations There are suitable sanitary disposal bins within female toilets and arrangements for 22 Staff Low sanitary waste collection in place. Environmental Manual Handling Visitors School provides all relevant information to enable contractors to control any risks. Med – waste Contractors Sharps injuries High disposal The school must ensure any removal of waste by moving vehicles, from the school or Use of unlicensed contractors within close, unguarded proximity should be carried out before or after school hours. Public Environmental pollution Medical waste must be stored safely and correctly e.g. sharps bins, nappy bins, medical waste bags etc. until collection by approved / licensed contractor. Blocked drains No medical waste is transported by any member of the school’s staff. Lack of vermin / pest control Combustible waste must be stored away from the school buildings in secure Vehicle & pedestrian collision containers. Approved / licensed contractor to collect and dispose of waste in line with legal requirements. e.g. electrical goods WEE regs, Overloading of skips or containers must not take place. 42 Priory Community School Enterprises Ltd. Manual handling must be adhered to as outlined in section 40 of this risk assessment Refer to CLEAPPS for guidance on the disposal of chemical waste. Only licensed and competent contractors used for managing pyrotechnics / fireworks Insurance, risk assessments, H & S policies, safe systems of working, etc. provided by competent contactor. An identified event organiser, ‘banksman’, security, first aid arrangements, fire management must be in place before the use of pyrotechnics / fireworks at display firework events. All staff who use stage effects are competent and have had specific training with the intended special effects. All pyrotechnic effects used are placed or otherwise secured in custom made holders The room/stage /location etc. is suitable for the type of pyrotechnics being fired and the audience is kept at a safe distance from the pyrotechnics in use Pyrotechnic devices and air powered effects are operated by connection to a purpose built control / firing system and the system conforms to all recognized standards of safety Pupils No pyrotechnic devices, other than those required for any given performance will be 23 Fire / explosion stored ‘on site’ Staff Burns In the event of any pyrotechnic device remaining after the display, either as a result of Low Explosives Fire evacuation hindered/unsafe not being fired, for safety or other reason, or due to a miss-fire, these items will be Visitors access/egress removed by the operator and placed in the designated safety container and removed Med Pyrotechnics Using poorly maintained equipment from the site safely. Public High Fireworks If using pyrotechnic effects for stage productions a separate risk assessment must be Audience undertaken. Seek advice from PCS Enterprises or a special effects supervisor No domestic standard pyrotechnics / fireworks to be purchased, stored or used by school staff. If using ‘sparklers’, the safe use and controls of the ‘sparklers’ has been agreed , informed and communicated before use. Bonfires An assessment of the location of the bonfire, allowing for environmental conditions, buildings in close proximity, tress and vegetation, wind / rain etc. for more information visit http://www.direct.gov.uk/en/HomeAndCommunity/InYourHome/Escapingandrecov eringfromafire/DG_180664 Consider the materials that will be used to construct the bonfire and flammability e.g. 43 Priory Community School Enterprises Ltd. potential for the fire to get out of control, limit the size, consider the structure collapsing before, or the manor it will collapse during the fire. The ignition methods of the bonfire by competent person(s) Security and segregation of the bonfire from audience The impact of the bonfire on animals e.g. construction – animals hiding, caught in fire. Suitable and sufficient fire management procedures are in place, marshals with high visibility vests, fire fighting equipment, emergency services & procedures, etc. Ensure there is good communication systems in place with supervising adults, schools management, etc. The use of two-way walkie-talkie, mobile phones etc. may be required. The site will be supervised after the event to ensure the bonfire is completely extinguished. Make sure you have enough people to help on the night, including some extra people to cover anyone who falls ill. The use of a loud hailer / P.A. System may be required Inform local neighbours / residents of the planned event. First aider facilities must be available during the event Check whether your insurance covers any firework-related injuries Go to http://www.direct.gov.uk/en/HomeAndCommunity/InYourHome/Escapingandrecov eringfromafire/DG_180664 for more information. 44 Priory Community School Enterprises Ltd. Awareness of HPA Guidance on Infection Control in Schools. Carry out a specific risk assessment for the individual on upon notification of pregnancy and when returning to work; this is available in the health and safety manual. Good hygiene practice is carried out. Pregnant staff in direct contact with someone with a potentially infectious rash (e.g. chicken pox, measles, rubella etc.) to seek advice from their GP / midwife. Mental / physical fatigue and working hours: currently able to cope with her workload and working hours, however this will be reviewed with pregnant employee and Nausea / vomiting, aches and pains, manager as pregnancy develops. bleeding, Manual handling of loads to be assessed by a case-by-case basis for the duration of 24 Restricted movement. pregnancy. Member of staff to request assistance / support available. Expectant Low Expectant Risk of slips, trips and falls, tiredness There are sufficient toilets and associated hygiene facilities available. mothers mothers, Adequate onsite arrangements for refreshments and rest periods Med Miscarriage, stress, medical complications Including unborn child Expectant mother is able to take breaks as required / agreed High breastfeeding Physical / verbal assault Contact with known or potentially violent persons / Young persons should be mothers Exposure to infection, disease prevented wherever possible for duration of pregnancy. If expectant mother is a DSE user review DSE Risk Assessment on workstation. Expectant mother not permitted to be a lone worker. Expectant mothers must avoid contact with ewes / new born lambs during school farm outings. Expectant mothers should not undertake tasks that may be overly stressful and may have a negative affect on their wellbeing. Pregnant mother that carry out activities in science departments should refer to CLEAPPS. A personal responsibility by expectant mothers to inform the employer should any events / tasks or responsibilities change during their pregnancy. Difficulties with access & egress during a The schools fire policy forms part of the schools health and safety policy or is a Pupils separate policy document. Low 25 fire drill or real fire Emergency plan in place, for raising alarm, calling 999, assembly points locations and Staff Med Fire Burns all staff aware of plan. management Good standards of housekeeping maintained Visitors High Smoke inhalation Fire exits not blocked All fire exit doors checked for ease of opening 45 Priory Community School Enterprises Ltd. Contractors Lack of visibility in smoke filled rooms Correct storage of hazardous chemicals Ensure there are appropriate controls of worship candles. Parents Impact with other people / objects / A specific and full Fire Risk Assessment has been undertaken xxx by xxx, all points structures actioned and this is reviewed annually or when significant change. Volunteers Fire awareness training completed by all staff on xxx Individuals’ belongings damaged or Emergency Identified fire wardens should have high visibility vests available for ease of destroyed Services identification and location Suitable and sufficient fire fighting equipment must be available with in-date annual School property destroyed inspections. School data lost Automatic fire fighting equipment (high-fog) is installed in commercial kitchen areas. Annual inspections of the system is carried out. Potential for panic Staff in high risk areas, e.g. DT food tech, science, kitchen, all trained in use of fire extinguishers Head teacher / bursar attended fire warden training on xxx Regular fire drill carried out (min 3 times per year) Assembly point identified and signed. A separate visitors assembly point may be required. Visitor / contractors sign-in book is taken to the assembly point. Correct signage in place throughout building, e.g. Fire action notices, fire exits, fire call points etc. Regular emergency lighting checks are undertaken. e.g. compliance If fire detection is installed, ensure regular checks are carried out by compliance contractor’s. If domestic smoke detectors are used, weekly battery / alarm test undertaken by caretaker. Fire alarm panel checked xxx per year by xxx Call points checked on a weekly rotational basis PAT testing undertaken by xxx frequency 5 yearly electrical installation check completed on xxx Fire log book maintained for lots of the above points to be recorded, reference to the compliance folder may be required. Fire awareness session with pupils Ensure bags and coats are not blocking corridors / walkways Storage of combustible materials located away from sources of ignition i.e. in designated stores not in boiler/ electrical rooms All combustible waste regularly removed. Fire doors in place and keep closed (unless on automatic self closers) 46 Priory Community School Enterprises Ltd. Ventilation grills in fire doors must contain intumescent material Exit doors open in the direction of travel Everyone can get to a place of relative safety in under 3 minutes Access route for emergency vehicles available and kept clear Ensure the emergency grab bag is complete, available and taken with a responsible person during drills and emergencies. Dependant on the severity of the fire, the second assembly point is XXXXXX Base on the criteria below, ensure the schools has enough first aiders for planned Impact, Shearing, Crushing or Trapping activities, sickness and off-site visits. caused by: Detailed information of any serious medical requirements, allergies or disabilities of Work equipment or tools pupils or staff is recorded Getting hands caught in equipment The school is XX minutes from nearest hospital Falling objects striking or injuring Minimal high-risk activities on site, no science labs DT workshops kiln etc. people Pupils xx ‘HSE First Aid at Work’ first aider People not being aware of their Staff surroundings and hitting objects or xx pediatric first aiders Low 26 structures Visitors xx infant and Young persons first aiders Med First Aid Burns caused by: Contractors xx emergency first aiders High Electrocution of electrical appliances & Injured Enough first aiders to cover all core ours…e.g. Lisa Smith, xxxx xxxx xxxxx xxxxx xxxxx work equipment persons Certificates all in date and system in place to monitor date for renewal Chemicals Signage detailing first aiders, contact numbers & location of first aid boxes Cuts from: xx first aid boxes, regularly replenished Classroom equipment First aiders are nominated to check that first aid boxes are replenished. Catering equipment Accident reporting procedures in place – separate procedures for staff and pupils Office equipment Managing medications policy in place and followed (see Medicines / Allergies / 47 Priory Community School Enterprises Ltd. Work equipment or tools Medical conditions section) Strain or injuries: Procedures and equipment in place for managing bio-hazards, blood spills, vomiting e.g. vomit kits, sharps bins, medical waste bags, nappy bins, sani bins, PPE. manual handling of equipment. First aid bags taken on school trips Slipping, tripping & falling from: First aid bags taken during a school evacuation (drill or actual) Wet or greasy surfaces Collision with equipment, structures Collision with other pupils Height Worsening effects of an injury due to a lack of first aid. Fire / explosion Ensure surfaces are clean and sanitised before use if the room is used for other Burns purposes. Cuts / abrasions Inert and impervious design of kitchen areas is considered. Slipping, tripping & falling from: Induction hobs are considered when replacing or designing cooking areas Wet or greasy surfaces 27 Pupils Consider ‘low-level’ kitchen furniture design elements for younger / smaller Young Food poisoning from ingestion and allergic persons Food Tech/ Staff reactions Staff trained in basic food hygiene Preparation / Anyone who Microbiological hazards - include bacteria, eats the Lifting lids off pans & kettles, moving hot tins, dishes and water to be restricted to fungi, yeasts and moulds. Catering prepared food. adults only for primary schools Chemical hazards - food contaminated by cleaning chemicals or hazardous Adequate supervision and safe working procedures in place substances. Physical hazards - things found in food Model risk assessments and guidance are refer to from CLEAPSS that are not meant to be there. Position pan handles not to overhang the edge of the cooker Lack of good hygiene and food handling procedures Ensure adequate space is available around the ovens at all times when handling hot 48 Priory Community School Enterprises Ltd. Cross contamination items. Lack of suitable food containers Suitable oven gloves are used when handling hot items. Controlled storage and use of knives. Pupils taught correct techniques for use of knives and use under supervision. Knives are kept sharp, as blunt knives can cause serious injuries. Wash knives separately do not leave in sink Ensure good housekeeping and that any spills / food debris are cleared up immediately. Spillages should be dealt with immediately. Paper towels to be used on small areas of water-based contamination Electrical equipment is subject to regular safety inspection and test ('PAT testing) Gas equipment is under planned maintenance A gas isolation valve should be available to isolate the gas supply when not in use. Young persons must be supervised at all times. Oven gloves are used for transporting hot cooking utensils, trays, equipment, etc Fire blanket kept in the area and staff should know how to use it. Suitable fire extinguishers are available, dependent the cooking activities. e.g. wet chemical extinguishers for deep fat fryers. Cookers and ovens should be sited away from flammable materials, doorways, passageways and fire escape routes. Fly screens cover window areas Insectocutors are considered. Pupils taught the need for personal hygiene. Staff and pupils to wash hands before 49 Priory Community School Enterprises Ltd. handling food and after visits to the toilet. Ensure that warm water, soap and towels (disposable) are available. Cuts etc. are covered with waterproof adhesive dressings. Tie back long hair. Aprons are routinely cleaned and washed Only small quantities of food should be stored, and correct stock rotation should be ensured. All staff/volunteers are made aware of pupils who are sensitive to foods and food additives. Staff should be aware of ingredients/food additives present in foodstuffs Food is kept in the refrigerator - Temperatures (0-4°C) prevent most food poisoning bacteria from growing. Food is cooked thoroughly to destroy or reduce any bacteria present in the food - this can be checked using a thermometer. Food must be cooked to reach a core temperature above 75°C to kill bacteria. “Use by” and “best before” dates should be checked. Food stored in suitable containers. (covered / protected from contamination) Foods appropriately covered / wrapped and stored prior to taking home. Pupils provided with instruction on safe storage / consumption Separate chopping boards and utensils should be used for raw and cooked foods. If this is not practical, the chopping board should be cleaned and disinfected between use. Equipment, including cutlery, should be stored in secure, clean conditions and used only for food preparation. Work surfaces cleaned with a multi-purpose cleaner and then disinfected 50 Priory Community School Enterprises Ltd. Pest control is contracted to XXXXXX Waste bins are regularly emptied and cleaned. Sign is displayed with the Do and Don’t Do Keep raw meat and vegetables away from cooked food Keep cooked meat above raw meat in the refrigerator Keep food covered to protect from dust, flies and dirt Thoroughly rinse/wash all fruit and vegetables in clean water to remove soil, insects and chemicals Clean and sanitise all equipment and benches Keep food stored in food-grade containers Wear clean protective clothing Wash hands before handling food Don’t Chop raw and cooked meat on the same chopping board Handle raw food then cooked food without washing your hands Use food handling gloves for handling money Store food uncovered in the fridge or cool room 51 Priory Community School Enterprises Ltd. Adopt environmentally sensitive approach to garden i.e. garden without the use of chemicals. Pupils are supervised at all times when gardening and using equipment Ensure compost is in a segregated area, if used. As the compost may attract animals and unwanted pest Staff & volunteers assisting in the garden to be made aware of any Young persons known to have specific plant and food allergies, including hay fever and to know which member of staff is responsible for administering that medication. Young persons must not eat parts of plants unless instructed to do so, and must wash hands after garden sessions. Everyone must wash their hands thoroughly after working in the garden and before Poisoning from ingestion and allergic handling food and drink. reactions from plants All pupils instructed on the safe use and handling of garden equipment. e.g. hand Microbiological hazards - include bacteria, forks, trowels, spades, racks etc. fungi, animal faeces and moulds. Pupils Low 28 Depending on age and maturity of young persons, certain garden equipment is not to Stings from insects be used by pupils e.g. lawn mowers, secateurs, Staff Med Gardening Damage to eyes from support sticks and Cover any cuts or abrasions before garden sessions. Visitors High plants Remove all traces of animal faeces before the Young persons enter the garden area. Slips, trips and falls Ensure pathways are not wet and muddy and no running on muddy areas Sunburn, dehydration, hypothermia Appropriate clothing to be worn for the weather conditions. Young persons not to lift heavy objects or bags of compost, nor to overfill wheelbarrows where in use. Use smaller sized watering cans for Young persons that aren’t as heavy when full. Adults and Young persons to use safe lifting techniques when lifting. Any relevant Personal Protective Equipment (PPE) to be used by staff or pupils Avoid the use of fresh organic manure 52 Priory Community School Enterprises Ltd. Reduce risk of air borne particles by wetting loose mulch materials before applying. Regular cleaning of the area is undertaken to keep clean and to ensure there is a build up of ‘body fat’ / sweating. Regular clean-as-you-go procedures in place, especially if the hall is used for many activities e.g. lunch Staff have a relevant national governing body coaching qualification for the activities identified Showers run through weekly, or after holiday periods, for 5 minutes at a water temperature of more than 45ºC. At point of use, where there is a scold risk the water tap temperature should be 43ºC. Shower heads regularly descaled / disinfected Ensure sports halls have protected windows, protected light fittings and do not have any low level mirrors All glazing in vulnerable areas (>250mm wide and up to waist height in internal walls Legionella / partitions and windows, up to shoulder height in doors) either filmed or safety 29 Pupils Slips, trips and falls Low glazing. Injury, impact, cuts from equipment Impact resistant toughened glass or glazing protection provided where risk Gymnasium / Staff Lack of safeguarding Med assessment indicates that it is required Lack of supervision Adequate supervision by trained staff School Hall Visitors Manual handling injury of equipment High Induction for users in correct method of use Lack of qualified coaching staff Young persons to be reminded of gymnasium rules regularly by teaching and teaching assistant staff. Gymnasium secured against unauthorised access Good housekeeping, area kept clean and tidy First aid trained staff to deal with injuries Planned annual inspection and maintenance routine with testing where appropriate for type of equipment Defective items removed from area or locked away where possible or marked clearly to indicate they should not be used Ensure correct handing techniques are being practiced when erecting or moving sports equipment (benches, gym equipment); if in doubt seek assistance to carry out 53 Priory Community School Enterprises Ltd. team handling Pupils should wear appropriate footwear to prevent slipping and ensure they have good stability and grip when carrying out activities. Pupils must have hair tied back and jewellery must not be worn, unless specific and agreed medical or religious reasons. All glazing in vulnerable areas (>250mm wide and up to waist height in internal walls / partitions and windows, up to shoulder height in doors) either filmed or safety glazing. Pupils Low Injury, impact, cuts from glass 30 Impact resistant toughened glass or glazing protection provided where risk Staff Objects breaking glass Med assessment indicates that it is required Glazing Ensure vulnerable lighting fittings, windows, are protected with metal cover / grill Visitors High If safety film is installed, monitor the condition and life of the product as it does have a shelf life. Any new installations comply with the approved building regulations. COSHH assessment to be undertaken on all identified hazardous substances using Lack of oxygen information from material safety data sheets (MDS) Burns/ splashes Hazardous substances to be stored according to guidance in any specific COSHH Poisonous fumes or gases assessment and/or Material Safety Data Sheet (MSDS) Liquids or solids that can suddenly fill the Personal protective equipment to be used according to the guidance in any specific space COSHH assessment and/or Material Safety Data Sheet (MSDS) Lack of ventilation Flammable substance to be stored in a purpose-made, lockable fire-resisting cabinet, Inhalation / Ingestion of hazardous labeled with hazard warnings. substances Activities producing hazardous substances e.g. fumes, vapours, dust are control by use Pupils Ignition of hazardous substances 31 of local exhaust ventilation (LEV) fume cupboards, regular inspection and Unrestricted access & egress Staff maintenance of equipment, cleaning procedures, use of HEPA filter hoover, wet Hazardous Lack of visibility mopping of dust, etc. Low substances: Lack of fire and emergency arrangements Suitable and sufficient fire extinguishers are available within the vicinity of the Visitors, Med chemicals, hazardous substances Lone working security/safety issues vapours, Volunteers, High fumes, acids, Store to be locked except when in use. Work Unsafe electrical equipment lead, COSHH experience Substances to be in an original container, or clearly labeled in a dedicated container Unsafe use of substances and equipment Should there be a requirement to dilute hazardous substances, this should be carried Slips trips and falls out in accordance with the manufactures guidelines. Lack of suitable containers or storage of Minimise amount of hazardous substances stored and used. substances Lids to be kept on containers Lack of correct labeling of substances No mixing of chemicals. Lack of suitable waste / disposal Immediate cleaning up of any spillage according to the guidance in any specific COSHH 54 Priory Community School Enterprises Ltd. arrangements assessment and/or Material Safety Data Sheet (MSDS) using the appropriate chemical spillage equipment. Lack of information of substances No smoking or other sources of ignition permitted in areas where flammable vapours may be present. Dispose of flammable waste including contaminated cloths etc. safely disposed of in metal waste bins Secure shelving provided Shelves not overloaded Store frequently used items at easily accessible locations Store heavy items on lower levels, preferably at about waist height to reduce risk of manual handing injuries Hazardous chemicals used in science departments are to be used and stored in accordance with CLEAPPS guidance and Hazchem cards Chemical spill kits must be available. Consider and record the actions required in the event of a hazardous substance emergency. Further CLEAPSS guidance can be found at www.cleapss.org.uk 55 Priory Community School Enterprises Ltd. Cleaning contractors carry out regular cleaning as outlined in their contract specifications. Adequate provision for warm water & hand washing soap is readily available. Consider the use of anti-bacterial hand gel in winter periods. or as directed. The importance of thorough hand washing is understood by staff & pupils. Always Inhalation / Ingestion of hazardous wash hands after:- substances Food contamination touching raw foods Food poisoning Slipping, tripping & falling handling waste Microbiological hazards - include bacteria, Pupils fungi, yeasts and moulds. cleaning Low 32 Chemical hazards - contamination by Staff after going to the toilet Med Hygiene – hazardous substances. General Lack of warm / hot washing water, soap, handling animals Visitors cleaning products High Lack of clean cloths, towels, drying Clear signage on benefits of hand washing in toilet areas and kitchens facilities Lack of cleaning brushes, mops, spill kits. All wounds on exposed skin are suitably covered. Lack of first aid facilities Current copy of ‘Guidance on Infection Control in Schools & other Child Care Settings’ available from Health Promotion Agency – www.hpa.org.uk and guidance followed Personal protective equipment is available and used when required e.g. gloves Good housekeeping is understood by staff and adhered too Refer to First Aid (section 26) section for controls on body fluid spills and hazardous medical waste. Water fountains and bottles should be regularly cleaned and bottles should not be shared. 56 Priory Community School Enterprises Ltd. Teachers and classroom assistants monitor the visible health of pupils Unwell Young persons and staff to remain at home in line with guidance from health professionals Microbiological hazards - include viral, Display a current copy of Health Promotion Agency ‘Infection Control Poster’ available bacteria, fungi, yeasts and moulds. from Health Promotion Agency – www.hpa.org.uk Chemical hazards - contamination by Ensure emergency contact details for pupils and staff are kept up to date hazardous substances. Ensure precautions taken for any pregnant members of staff – separate risk Lack of understanding of infectious assessments should be completed Pupils diseases and appropriate control Consider providing Flu Vaccinations to staff at start of winter period. Staff measures Contact the Local Authority Infection Control Officer (Jane Day on 01934634528) if Low 33 Lack of warm / hot washing water, soap, required. Visitors cleaning products Report ‘notifiable diseases’ such as legionnaire disease, leptospirosis, Lyme disease, Med Infection Lack of first aid facilities etc. Pregnant Lack of emergency contact details Pupils will remain off school for a period of 48 hrs. after the last episode of vomiting High mothers and Lack of immunisation or diarrhoea baby No infection control records Ensure hand washing is carry out after touching animals Contact with infectious persons Ensure hand washing is carry out after undertaking activities such as environmental Lack of spill kits for vomiting / diarrhoea studies, pond dipping or open water activities (on or around the area) Lack of suitable waste containers for If an infectious outbreak occurs (more than 5 incidents, or more than regular medical waste. numbers) consider increasing the cleaning regime, consider stopping water and sand play activities, etc. Refer to First Aid (section 26) section for controls on body fluid spills and hazardous medical waste. Any life threatening or significant harm or health and safety concerns for individual pupils is notified to the Special Educational Needs & Disability (SEND) Team at the Verbal Aggression Local Authority via a HS1 form (blue form). Violent and aggressive behavior Lack of personal safety Discussions take place between both the SEND Team and the Health and Safety Officer 34 Pupils Low Stress and further considerations/actions can be taken. Individual Communication difficulties Staff Med Leaning difficulties Advice to be taken from Special Educational Needs Coordinator (SENCO) where pupil risk Damage to property appropriate assessments Volunteers High Class disruption An Incident Log records any relevant information, violent acts or threatening behaviour and events for an individual pupil. Staff are trained to an appropriate level to help them identify, prevent and manage the potential for violence and/or aggression 57 Priory Community School Enterprises Ltd. Offensive behaviour is dealt with through school discipline policy, with consistent application of sanctions every time the behaviour is repeated Staff are made aware that certain events and circumstances may be particularly stressful to pupils and act as ‘trigger points’ for threatening behavior. Non-confrontational strategies / diffusion techniques are used. Procedures are in place where a senior member of staff can be called to a class immediately should an incident arise or where signs of an impending incident are apparent Parents will be contacted and asked to attend the school after violent acts or threatening behavior Individual education plans and consistent handling programmes are in place Physical intervention training has been provided to XXXXX XXXXXX Referrals and multi-professional meetings are arranged as necessary Statemented pupils have annual reviews that are recorded and sent to SEND Co- coordinator 58 Priory Community School Enterprises Ltd. Hot materials handled with tongs or other suitable tools. Gloves to be worn (to EN 407) when removing ware whilst kiln still warm Kilns situated in working areas should be caged Whenever firing overnight or for the first time after a service or component replacement, plan your firing cycle to reach cut off temperature at a time when you are in attendance to monitor the kiln. If temperature "tell tale" signs (chamber colour, cones etc.) indicate a potential problem, switch off immediately. Rubbish not allowed to accumulate Located in separate room / area. Flammable materials are not to be stored in the kiln room. Clear circulation space is maintained at all times (450mm). CO2 fire extinguisher present in vicinity. No access to live heating elements - interlocking device where the kiln door cannot be opened before the mains supply is switched off. Installed by a competent electrician in accordance with BS 7671:2001. Accessible and labeled isolation point. Burns Visual inspection conducted pre-use. Electrical shock Kiln must be regularly inspected by a competent person. Ingestion inhalation and absorption of toxic No food or drink to be prepared or consumed in any area used for pottery. Pupils substances Low 35 Effective hand washing after using ceramics materials and chemicals. Staff Skin irritation / sensitisation Med Kilns All materials are properly labeled and stored, and appropriate warnings are included in Contractors Cuts / abrasions, sprains/ strains / muscular High the labeling. skeletal Material Safety Data Sheet for substances obtained from supplier and guidance Fire followed. COSHH Assessment completed for all hazardous chemicals and control measures implemented. 59 Priory Community School Enterprises Ltd. Immediate cleaning up of any spillage Regular cleaning routines carried out to limit the generation of dusts. Record where the lead paint is or could presumed to be based on historical information, the state / condition of the paintwork, which locations it has been removed from, any planned work with lead paint by site staff or contractors If the paintwork is in good condition, seal it in with an overcoat of modern paint. If the paintwork is in bad condition and needs to be removed before you can decorate, use methods that don’t create dust or fumes. Use a solvent or caustic-based liquid paint stripper, as recommended by Defra (Department for Environment, Food and Rural Affairs). Use suitable PPE when working on lead paint windows, wear protective clothes, Inhalation of lead based dust through the gloves and a good quality face mask with a suitable filter. Consider FFP3 CE Certified mouth / nose Face Masks. Absorption of lead paint though the skin If possible, shut off the work area and don’t let other people in, especially Young Pupils and eyes persons or pregnant women or carry out the decorating outside of school hours / or in Low 36 holiday periods. Staff Acute or chronic lead poisoning Med Lead paint If possible, remove furniture and carpets; otherwise cover them completely. Visitors windows Abdominal pain - moderate-to-severe, High Contractors usually spasmodic. When you break from the work, store the clothes you’ve been wearing in a sealed plastic bag and wash your hands and any other bare skin before you do anything else. Vomiting. When you’ve taken most of the paint off, moisten the surface and smooth it with a wet water-proof abrasive paper – don’t use dry sandpaper Place the removed paint and any residues on coverings in a safe container – a sealed plastic bag Thoroughly clean the room and any coverings used with a solution of dishwasher detergent (not washing up liquid). If you need to get rid of any dust after decorating, you may have to use an industrial vacuum cleaner that has a Hepa filter to collect or encapsulate hazardous dust. Responsibly dispose of any old paint tins that may be lead based products. If an employee or pupil suspects that they may have been exposed to a lead based health condition at work, they must consult a general practitioner (GP) doctor. 60 Priory Community School Enterprises Ltd. The school has an up-to-date Health and Safety Policy in place, signed dated and agreed by the Governors and is published on the schools website. Adequate communication systems have been established to enable good communication between Governors, head teachers, office managers, department managers, teachers and support staff The school encourages leadership and management competency, skills. training and knowledge The schools governors and senior leadership team understands the value and impact on organisational growth, sustainability, optimisation, competitiveness and risk management. The school had developed an operational health and safety strategy, for the short medium and long term, that incorporates risk management criteria. A risk register has been developed and is continually being revised and reviewed Lack of commitment There are established procedures for the selection and control of contractors Health and safety is a regular agenda for governor meetings Lack of competence There is a health and safety committee made up of xxxxxxx (detail committee Pupils members) Low 37 Lack of communication The school has a health and safety governor (name) Staff Med Leadership & Termly health and safety inspections take place and are recorded Lack of co-operation management The school has established good accident reporting and investigation procedures Visitors High Lack of control The school attempts to integrate good health and safety management with business decisions. Lack of safety culture Training in risk management was undertaken by xxxxxxx (who) on xxxxxx (date) Health and safety training has been awarded to xxxxxxx (who) on xxxxxx (date) (what level). This may be reviewed at a staff performance appraisal The school encourages the workforce in the promotion and achievement of safe and healthy conditions PCS Enterprises Ltd provides proactive health and safety advice and assistance to the school. The risk assessment review is shared with staff and any admendments communicated to relevant staff Dynamic risk assessment is encouraged and any findings will be recorded at a later date. The schools heath and safety manual is available at http://pcs- enterprises.org.uk/health-safety-resources and / or https://www.n- somerset.gov.uk/Education/Schools/healthandsafetymanual.htm 61 Priory Community School Enterprises Ltd. Safe working load (SWL) must clearly be displayed and adhered too It is the operators responsibility to ensure the safe operation of the hoist or lifting equipment Equipment failure The lifting equipment / hoist / sling must not be used unless staff have had the necessary training Overloading of lifting equipment People must not be carried, use the equipment for ‘joy riding’, or be transported Equipment being unstable due to ground unless the equipment is specifically designed for the transportation of people. conditions The lifting equipment must not be overloaded in any way Equipment falling from height The hoist / lifting equipment is fully charged and the battery fitted correctly when required Slips, trips and falls The lifting equipment / hoist / sling must not be used if there is obvious signs of damage, fluid leaks, etc. Impact with equipment or objects Any leads are connected correctly 38 The hoists / lifting equipment emergency lowering systems / emergency stop button Lack of inspection and maintenance are in working order and known to users Low Lifting Staff regimes The raise/lowering mechanism must only be used if fully functioning Med equipment: Visitors Lack of supervision The castors on portable lifting equipment are moving freely i.e. free from carpet fibres hoists, rise High and fall beds /fluff etc. (mobile & standing hoists) Contractors Lack of competent persons Lifting Operation and Lifting Equipment Regulations 1998 (LOLER) inspection checks are in date Lack of clear information / safe working load / safe systems of working Read the handling / hoisting equipment instructions and ensure it is current and relevant Lack of or bad communication Communicate with all involved in the task at all times Lack of personal protective equipment Ensure safety and comfort of person at all times for equipment that is specifically Lack of appropriate equipment / designed for the transportation of people. accessory equipment Any concerns regarding the equipment, task, person, environment etc., must contact the schools management. Double check any sling / harness attachments prior to raising or lowering Hoists, lifting equipment and slings must not be adapted or misused 62 Priory Community School Enterprises Ltd. Staff adhere to the Working Time Regulations 1998 Staff are able to have a break after a reasonable period during a long working day or long period of travelling Drivers should take adequate rest breaks during their journey ~ recommendation is to take at least a 15 minute break every 2 hours of continuous driving. Wherever possible these breaks should be taken in areas where access to welfare facilities is available e.g. local services / motorway service stations. Pregnant women may require more frequent rest breaks. Expectant mothers are able to take breaks as and when required Staff have adequate time for recovery time, sleep, meals etc. 11 hours break between two turns of duty. Isolated occasions may occur to reduce this time period. All possible efforts will be maintained to adhere to the 11 hour guidance Consider whether unscheduled, additional hours of work may increase the level of risk of fatigue Stress / anxiousness Consider the necessity for it to be conducted outside of standard school hours and/or Fatigue/ lack of sleep during extended hours. For non-essential work, consider rearranging the work 39 schedule so it is not carried out during these times Staff Losing control of vehicle while driving Low Long working Consider scheduling work for certain hours when the risks may be lower. For Volunteers example, where practicable, scheduling potentially higher risk work for times when hours e.g. Lone working security/safety issues Med functions, long people are normally awake to align with the body clock and lower risk work for Expectant distance Lack of work / life balance periods where there may be fatigue High mothers travel. Ill-health Providing specific controls and clear procedures for hazardous work, particularly for work carried out between 22.00hrs and 06.00hrs Consider arranging contingency plans for potentially unavoidable situations, emergencies, where there is a risk workers could become fatigued while carrying out work activities Staff understand the unique demands of school schedules and recognise fatigue indicators such as: - A drowsy relaxed feeling Blurring vision 63 Priory Community School Enterprises Ltd. Difficulty in keeping your eyes open Head nodding Excessive yawning Specific manual handling assessment carried out for all one off tasks presenting significant risk / for individuals with medical conditions etc. Staff are encouraged to make the school aware of any medical / back conditions Manual handling as far as possible, broken down into smaller loads / assistance sought. Make staff aware of correct lifting techniques to reduce risk of injury. Manual handling training events and persons attending are recorded Refresher training regularly provided. Appropriate personal protective equipment is provided and worn Cuts / abrasions, muscular skeletal and Mechanical lifting aids available (trolleys, sack trucks, etc.) and awareness training other physical injuries Good housekeeping and workplace layout. Stains Heavy items stored at waist level. Sprains Floor surfaces unobstructed and slip free Hernias Pupils Fractures Label heavy objects with their weight Staff Slips trips and falls Low Equipment falling Ensure cases / boxes have appropriate handles in correct locations. 40 Volunteers Unbalanced / awkward / Med Manual Unable to manoeuvre / lift equipment Undertake team handling techniques when appropriate Pregnant Unfit staff for activity High Handling mothers and Bad lifting techniques used Hazard reporting is encouraged and recorded. baby Lack of information of weight of object Pregnant mothers do not lift heavy / awkward objects / equipment Heavy or awkward objects placed / stored in difficult locations Ensure the objects being carried do not obscure the way forward. Overloading of manual handling equipment (trolleys) Objects should not be stacked too high or in an unbalanced way Lack of personal protective equipment Staff should only undertake lifts that are as much as they can easily manage. Tasks should be rotated or suitable rest breaks taken to avoid becoming overtired or to reduce the likelihood of straining. Ensure there is enough space to undertake the activity. Trained site staff undertake the bulk of manual handling activities e.g. deliveries, moving furniture, etc. (For larger schools) 64 Priory Community School Enterprises Ltd. No medication permitted into the school unless there is written parental consent stating the name of the pupil, the medication, and the frequency and dosage to be administered. The amount of medication brought into and stored at the school, will be kept to a minimum – weekly dose amounts are recommended. A log is kept of all medication administered – by whom, when, amounts & type of medication Sickness/vomiting Photographs are available to confirm the identity of pupils that have specific medical Allergic reaction arrangements Serious side effects / illness Wrong administering of medication Health care plans are completed by pupils parents and recorded by the school for Medication not available, or out of date those pupils with complex medical needs e.g. chronic or ongoing medical conditions Late / overdue administering of (e.g. diabetes, epilepsy, anaphylaxis etc.) medication 41 Expiry dates monitored and parents notified that replacement is required. Pupils Lack of understanding of allergies / Low medical conditions and appropriate Medicines / Mediation returned to parents when no longer required, or at end of term. Staff control measures Med Allergies / Lack of first aid facilities and first aiders Medical Medicines to be provided in the original container with the name of the appropriate Visitors Lack of emergency contact details High conditions pupil. No medical records Lack of medical recording procedures Stored in a secure place, lockable cupboard or room (no medicines stored in first aid Lack of infection control kits) Contact with infectious persons / animals Lack of spill kits for vomiting / diarrhoea All emergency medicines (asthma inhalers, epi-pens etc.) readily available and not Lack of suitable waste containers for locked away. Self administering of medication is encouraged when appropriate. medical waste. Pupils must not be given any medicines unless by written parental request No child under 16 to be given aspirin containing medicine unless prescribed Any specific training required by staff on the administration of medication e.g. epipen will be provided by the school nurse / team. Written agreements in place between parents and school and reviewed periodically. Pupils’ medical needs are catered for on educational visits and school trips 65 Priory Community School Enterprises Ltd. Eliminate or reduce the requirement to collect cash. Encourage payment by cheque or ‘Parent Pay’ Cash handling training, arrangements and procedures are recorded and adhered too. Collecting cash is carried out in a secure location (detail location) Petty cash amounts are only paid out to a maximum of £xx Petty cash floats are restricted to a designated person(s) Money safes / cash boxes are not kept in public places and kept out of site Physical and verbal abuse An inventory of the safes / cash boxes is undertaken on a daily / weekly basis. Threatening behaviour Money safes / cash boxes are locked and the key removed whenever designated staff 42 Pupils Low are not using the safe / cash boxes. An appropriate category safe is used, depending on Stress the amounts of money stored. Money – Staff Med collections & Loss of money Petty cash slips are matched against corresponding receipts, cash records. storage Visitors High Damage to property A cash collecting service is used. Data protection loss Depositing / obtaining cash at local banks is to be undertaken by XXXXX (two members of staff, security personnel,) and personal security of the staff is paramount. The frequency of trips to the bank are kept to a minimum and carried out of different days of the week. Travel to / from banks by car. If staff are judged to be at risk of injury or harm, surrendering the cash is the first action to be taken. Calling the police or additional assistance is the second priority. The schools finance department carries out random auditing checks throughout the year. 66 Priory Community School Enterprises Ltd. Carry out a specific individual risk assessment for staff at risk of hearing damage. Reduce at source the exposure of staff to noise, where this is possible. Staff exposed to high noise levels is kept to a minimum Staff are informed of the measures taken to eliminate and/or control exposure to noise. Safe working practices for equipment or activities that produce high noise levels are undertaken Provide health surveillance where staff are particularly exposed to noise, are particularly vulnerable, or have reported early signs of hearing damage. Power tools / equipment / plant that emits / produces high noise levels are not used Hearing loss / damage during the school day. Pupils Tinnitus The phasing out and replacing of old machinery with new equipment capable of Staff operating at reduced noise levels is undertaken Inability to concentrate Low 43 Visitors Consider establishing a ‘hearing protection zone’ around any noisy machines and Reduced communication provide appropriate hearing protection for technician staff Med Noise Volunteers Stress Noise warning signage is located to raise awareness of excessive noise levels. High Contractors Inability to hear emergency / fire alarms Where high noise levels are created within drama productions or music lessons, steps Audiences are taken to reduce the level as low as is reasonable (e.g. limiting volume of PA systems, reducing the time exposed to the noise etc.) PPE is provided e.g. the use of ear defenders for sound engineers/staff where necessary HSE guidance on noise exposure in music for schools and colleges is followed – http://www.soundadvice.info/schoolsandcolleges/schoolsandcolleges-step1.htm Staff are encouraged to report any problems with increased noise exposure, reduced efficiency of risk reduction measures, or early signs of hearing loss / damage The school will ensure that staff undertake audiometry testing when the early signs of 67 Priory Community School Enterprises Ltd. hearing loss / damage are identified, via occupational health. Visual and audible fire / emergency alarms are used in areas of potential raised noise levels. Ensure correct handing techniques are being practiced when moving office equipment or materials; if in doubt seek assistance to carry out team handling Staff instructed not to use makeshift steps (chairs/ tables etc.) when accessing areas at height Step-ladder or kick stools provided for staff to safely access areas of height Reporting procedure in place for identified defective items with prompt removal/ remedial action Office staff to reduce time spent working alone so far as is reasonably practicable; refer to Lone Working assessment Store frequently used items at easily accessible locations Store heavy items on lower levels, preferably at about waist height to reduce risk of manual handing injuries Shelving is not overloaded with material & objects Lone working security/safety issues Office windows can be opened to allow sufficient ventilation Unsafe electrical equipment Office has air conditioning units Entrapment in office equipment Office has a good level of overhead lighting and portable desk lighting is available if Unsafe use of cleaning chemicals and required. equipment A walkie-talkie system is used around the school with a unit located in the office. Slips trips and falls Pupils Ergonomic chairs and desks are used by staff Low 44 Bad manual handling Staff Burns/ splashes Adequate storage space is provided Med Offices Electrical shock Visitors Trailing extension leads Service contract for photocopier / printer High Fire Sealed toner cartridges used Working with display screen equipment Falling objects / materials Fixed guarding preventing access to dangerous parts of office machinery Working at height Bad lighting conditions There is good office organisation and layout to allow sufficient working space around Lack of suitable ventilation each desk Noisy environment Stress Storage along fire escape routes /near fire exits is prohibited Money handling 68 Priory Community School Enterprises Ltd. Violence and threatening behaviour Provision of hangers for bags and coats Staff have their own office workstation / desk. No ‘hot-desking’ Sufficient socket outlets are provided in each office. Staff are competent and have nationally recognised qualifications for the activities they are coaching or supervising. Unsuitability/ unqualified sports staff Volunteers working with young persons have had CRB clearance. A ‘best practice’ Lack of supervision procedure for CRB will update the clearance every 3 years or when there has been a gap in employment history. Equipment is set up incorrectly Adults other than Teachers (AOTT’s) must be supervised and do not have any Incorrect manual handing techniques responsibility or duty to conduct sporting activities Slips, trips and falls Only trained staff to set up specialist equipment. Staff are aware of the procedures for reporting any defects, damage, maintenance Surfaces and walls are poorly maintained requirements for the equipment Ensure correct handing techniques are being practiced when erecting or moving Pupils Contact with other people sports equipment (benches, goal posts, gym equipment); if in doubt seek assistance to carry out team handling 45 Staff Contact with sporting equipment Pupils wear suitable clothing etc. according to time of year and weather forecast Low P.E. Volunteers Inappropriate use of equipment Pupils should wear appropriate footwear to prevent slipping and ensure they have Med Equipment & Other schools Unacceptable forms of play good stability and grip when carrying activities. Sports High Activities pupils (inter- There are adequate pupil/staff ratios for the activity. Contact with other users school Instruction to pupils regarding use of equipment, rules of the games, skill, techniques activities) and disciplinary actions is provided and adhered too. Damaged / unstable equipment / inadequate maintenance Some activities / games are non-contact sports. Warm up activities at the start of each session, including muscle specific stretches in Inadequate space / location for activity relation to activity are undertaken. Strict refereeing is undertaken. Insufficient / lack of information about medical condition / dietary requirements Individual and group abilities are considered for the activity Lack of first aid facilities There will always be sufficient space for group size/activity Dehydration The P.E. equipment is securely stored in a safe storeroom Games posts to be kept in good condition, lighter portable posts secured to prevent them falling over free standing posts secured and all posts checked regularly. Teachers have a good up to date working knowledge of the game(s) they are teaching. Ensure the schools has enough first aiders for planned activities, sickness and off-site 69 Priory Community School Enterprises Ltd. visits. When surfaces & equipment has an increased risk of injury due to wet, icy or damage the equipment will be placed ‘out of bounds’ and not used. All weather sports courts / areas are used for particular sports depending on weather conditions Advise parents and carer’s in a formal statement of the procedures and arrangements of before and after school activities. All pupils, staff, visitors and volunteers advised of emergency procedures Pupils from other schools will be supervised by their schools staff Detailed information of any serious medical requirements, allergies or disabilities of pupils or staff is recorded Procedures to address the needs of injured pupils and the remainder of the group should be anticipated, in particular on visits away from school premises. The school is XX minutes from nearest hospital Water / refreshments are available during activities Regular cleaning of equipment is undertaken to keep clean and to ensure there is a build up of ‘body fat’ / sweating. Ensure sports halls have protected windows, protected light fittings and do not have any low level mirrors Pupils must have hair tied back and jewellery must not be worn, unless specific and agreed medical or religious reasons. Specific risk assessments are undertaken for particular activities, throwing activities, etc Activities will be arranged and undertaken following the guidance laid out in the AFPE www.afpe.org.uk (old BALPPE guidance) Refer to section 29 Gymnasium and School Hall Refer to section 16 for Driving Procedures and arrangements are in place for ‘before and after’ school activities. Refer to section 3 for Before and After School Activities 70 Priory Community School Enterprises Ltd. Refer to section 26 for First Aid Refer to Section 58 for Swimming activities. Refer to Section 52 for School Premises. 71 Priory Community School Enterprises Ltd. Ensure correct handing techniques are being practiced when erecting or moving playground equipment; if in doubt seek assistance to carry out team handling Any new fixed equipment meets the BS EN 1176 standard The surface around any fixed play equipment is made of xxxxx [something which will soften an impact - there are no specific statutory regulations on this]. Grass or topsoil is acceptable for fall heights of up to 1m. For greater heights an impact attenuating surface that meets BS EN 1177 is strongly recommended - this surface should extend 1.75 meters beyond the footprint of the play equipment. Staff are aware of the procedures for reporting any defects, damage, maintenance requirements for the equipment An annual / termly health and safety audit is carried out by the schools senior leadership team Regular inspections of the fixed playground equipment are undertaken – daily by supervising staff, monthly by site staff and annual by a competent contractor. Any findings are recorded. Supervising staff make visual checks of the area and arrange for removal of any animal faeces, broken glass etc. and broken equipment to be cordoned off / removed if not Lack of supervision done so already Staff supervise the activities of playground equipment Incorrect manual handing techniques Pupils will be fully briefed regarding the required behaviour and use of the Slips trips and falls equipment, potential hazards, “no-go areas” and safety measures / procedures; such as no jumping from the top of equipment, climbing over other pupils, no sliding before Inappropriate use of equipment previous person has come off a slide etc. Pupils Equipment is set up incorrectly There are restrictions and controls of pupil numbers on the apparatus at one time 46 Low Staff Unacceptable forms of play Portable play equipment is securely stored in a safe storeroom, when applicable. Playground Med Visiting young First aiders are available to manage any injuries. equipment Contact with other users persons and safety Pupils wear suitable clothing etc. according to time of year and weather forecast High Damaged / unstable equipment / inadequate maintenance When surfaces & equipment has an increased risk of injury due to wet, icy or damage, the equipment will be placed ‘out of bounds’ and not used. Lack of good design and layout Activities and equipment used in the playground by young persons should be assessed for its suitability for age and use e.g. length of skipping ropes, type of fixed playground Unauthorised use of equipment before and equipment chosen etc. after school Areas of the playground are segregated for particular activities. Everyone connected with the school (teachers, visitors, lunchtime supervisors, etc.) follow the same playground safety rules. 72 Priory Community School Enterprises Ltd. Inform and regularly enforce arrangements that siblings of pupils do not play on schools playground equipment. The school has a Physical Restraint Policy All persons participating in restraint of pupils must have attended a recognised physical intervention training program. Lisa Smith, Fred Jones have attended a recognised management and prevention of violence and aggression training. Training certificates are in date and there is system in place to monitor the renewal of specific training. Restraint techniques must only be used as a last resort to minimise the risk and Staff suffer injury from violent or protect the safety of pupils and staff. aggressive act. Staff should have a robust knowledge of de-escalation techniques and have the ability to utilize these whenever possible. Pupils suffer injury from their actions or A debriefing should be conducted after specific incidents requiring restraint the actions of others techniques. Escalation of the violent or aggressive A record of any physical intervention used must be completed behaviour occurs A member of the leadership team may contact parents as soon as possible after an Pupils incident to inform them of the actions that were taken and why, and to provide them Low 47 Manual handling related issues with an opportunity to discuss it. Staff Med Physical Restraint Lack of understanding of pupil’s history, Staff should always act within the School’s policy on behaviour and discipline, Volunteers High background, medical conditions or particularly in dealing with disruptive behaviour. behaviour issues. An in-depth knowledge and understanding of each individual pupil, including their Lack of communication history, particularly where the pupil has shown violent tendencies or has been involved in violent incidents. This should be identified through a specific risk Excessive force being used to restrain assessment using an appropriate assessment tool, from which a consistent handling programme (Individual Education Plan –IEP’s) should be formulated. Wherever possible a risk assessment should be undertaken to identify the nature of potential violent or aggressive acts. Violent or aggressive behaviour needs to be treated with an appropriate, measured and reasonable response. De-escalation techniques will be used before any other interventions. Continue to use verbal de-escalation even if other interventions are necessary. Staff should recognise what generally and specifically upsets and calms pupils. This should be noted in the consistent handling programme. Where possible and appropriate, encourage pupils to understand their own triggers and possibly have controls that that the pupil can access e.g. time out cards, safe place identified. 73 Priory Community School Enterprises Ltd. Manage others in the environment – move to safe place if necessary. Explain to the pupils and others nearby what they intend to do, giving, brief, clear and assertive instructions. Consider removing the pupil to a designated area or room to help calm their behaviour. Additional support from other competent members of staff is available, if required. Staff should only use force when: - the potential consequences of not intervening were sufficiently serious to justify considering use of force, where the pupil is at risk of damaging themselves, others or pupils; the chances of achieving the desired result by other means were low; and the risks associated with not using force outweighed those of using force. Care must be taken that any technique applied does not restrict breathing Incidents are recorded and reported to the Head teacher as soon as possible In situations where force may be necessary the staff, have a duty of care to make a dynamic risk assessment about the situation and act accordingly. 74 Priory Community School Enterprises Ltd. Instruction to Young persons regarding use and rules surrounding the pond Good visibility for leaders to supervise and monitor whole area used Edges of the pond clearly visible, no steep or slippery banks Deeper zone positioned away from the edges where access is not possible The depth should be kept as shallow as possible Pond regularly maintained to ensure that the perimeter does not become obscured and that the area around the pond does not deteriorate. If possible the pond should be located so that it is visible from nearby school buildings. Slips, trips and falls Cuts and abrasions Slip / tripping hazards reduced from the surrounding area. Drowning Access & egress difficulties Edges that are open for access for pond dipping should be gently sloping, or flat and well defined, or have a decking platform Unauthorised access Infection / disease Appropriate level of supervision in place taking into account age of pupils and any Weils disease special needs Pupils Poisoning from ingestion and allergic Low Appropriate warning signs posted if applicable (‘No unaccompanied Young persons’, 48 reactions from plants ‘deep water’ etc.) Staff Med Ponds Microbiological hazards - include bacteria, Ponds in primary schools fenced to (1.1m high min) with lockable gate to deter Visitors fungi, animal faeces and molds. High unsupervised entry Ensure pupils wash their hands after leaving the pond area and before consuming Stings from insects food. Damage to eyes from support sticks and Do not allow Young persons to touch any part of their face with their hands before plants hands are washed. Younger pupils should be seen to wash their hands. Cuts / abrasions covered with waterproof plaster No eating in the pond area Prevent access to the area by cats/dogs, check always made of the area to remove (hygienically) any faeces before Young persons enter the area. 75 Priory Community School Enterprises Ltd. Any algal scum should be removed, avoiding skin contact. Pupils should be supervised carefully so that they have no opportunity to eat any parts of the plants growing in or around the pond. Where the existing pond is fairly deep or your risk assessment raises this as an issue, A specific event risk assessment has been undertaken Entertainments license has been granted, if required Music license has been granted, if required Alcohol license has been granted, if required Police have been notified of the event Maximum numbers of audience known though ticketing Barriers and adequate supervision to prevent un-authorised access and egress Fire exit routes maintained in seating plan Fire marshals, first aiders, security staff have been planned. (detail contractor if applicable, or numbers of persons in these roles) Staff, Car Parking stewards are available to direct traffic pupils, 49 Low Suitable and sufficient signage is used to direct people to the event, toilets, fire exits, visitors, Productions etc. Med contractors, crowds and large groups Welfare – water, toilets, waste disposal has been planned and organized. (detail High volunteers, contractor if applicable) paying public, event officials Lost Young persons arrangements have been planned for and signage and information is made available. Catering arrangements are xxxxxx (detail contractor if applicable) Emergency Plan has been reviewed and updated Ensure arrangements are in place for clearing up and safely disposing of any litter left after the event Regular premises inspections are undertaken. Adequate internal & external lighting is available For larger events, contact should be made with the local authority for traffic related issues, road closures, etc. 76 Priory Community School Enterprises Ltd. Further guidance found in Health and Safety Manual under Event Safety The Science Department has its own specific Health and Safety Policy, which details the standard operating procedures, and contingency plans. The schools Radiation Protection Adviser (RPA) is xxxxxxx The schools Radiation Protection Supervisor (RPS) is xxxxxxx The standard operating procedures and contingency plans have been agreed with the RPA. All members of staff that handle radioactive sources are familiar with the standard Pupils operating procedures and contingency plans. Safe systems of storing, handling, using and disposing of sources of radiation are Staff recorded in the departments radiation user log. The storage arrangements for radioactive substances are xxxxxx Purchasing documentation of any radiation source is kept until the disposal of the material. This ‘radioactive source history’ is also recorded within the departments log. Radiation External and internal irradiation of the All radioactive sources are clearly labeled with a radioactive warning sign 50 Low Advisor / body A lab coat, toxic dust mask and disposable gloves are worn when handling radioactive Radiation Officer / Inhalation, ingestion and absorption of sources Med sources / Supervisor radioactive materials A radiation audit record is completed annually. equipment Appropriate, working, monitoring equipment is available and routinely used. High Radioactive sources are never be left unattended by a member of staff Visitors Each radioactive source has its own storage container and remains in the storage container until it is required. The container should not be handled for longer than Volunteers necessary. Specific handling tools are used for radioactive sources Hands must be washed thoroughly after working with any radioactive source No eating or drinking policy for science department areas. The RPS regularly checks to ensure that sources have been returned to the store. The RPS has ensured that appropriate instruction and training is given to all students. Information on the disposal of radioactive material should be sought via the schools Radiation Protection Adviser Further guidance found in Managing Ionising Radiations and Radioactive Substances in Schools at www.cleapss.org.uk Pupils The school has a Safeguarding Policy that is widely distributed to all relevant parties, Low 51 and reviewed and revised annually. Staff The schools Safeguarding Officer is xxxxxxx Med Safeguarding Safeguarding training is provided by xxxxxx (detail when, with refresher periods) Visitors Ensure all visitors to the school are directed (or can only gain access) to the main High reception area. 77 Priory Community School Enterprises Ltd. Volunteers Reception signposting clearing indicates where visitors must go when arriving at the site. Contractors Clear and adequate signage throughout site and school. School operates a signing in system with identification badges worn Pupils aware to open doors only to known members of staff Perimeter of premises protected where possible from person(s) gaining access to the site through fences, hedges etc. Perimeter fencing to be maintained and repaired to maintain a clearly marked and physical barrier. CCTV is recorded 24 hours a day 7 days a week Good relationship with local community, local neighbourhood watch and crime prevention officers The premises are locked (but exit from inside is possible in case of emergency e.g. emergency fire exit push door) when school is closed and staff work alone. A security company acts as the first key holders and attend ‘out of hours’ call outs. In order that site supervisor need only attend if required and accompanied by a security officer. All staff working with young persons have had CRB clearance. Two points of reference are undertaken when recruiting. The ‘best practice’ is a CRB updated every 3 years or if there has been a gap in employment history All interviews that occur must have an individual who has undertaken safer recruiting, and the guidance as laid out in the DFE document safer recruitment in Education is followed. Facebook access is restricted in this school, never add a student as a friend Never contact pupils via MSN etc. Guidance followed in the schools intimate care policy Staff should never give phone number(s) to students Staff should never text a student Guidance followed in contractors working in and for schools Staff are not allowed to access mobile phones during classroom /teaching time the policy is xxxx All internal doors to teaching areas and quiet areas etc. have vision panels in the doors Nothing is placed over the door vision panel to obstruct view All work experience placements are xxx checked The school has an identified safeguarding officer(s) and they are xxxx xxxx All staff have to undergo safeguarding training within their induction to the school and certainly within the first week All staff are aware of reporting procedures and follow xxxx policy/guidelines-follow 78 Priory Community School Enterprises Ltd. the whistle blowing policy guidelines All pupils are encouraged to report any concerns to xxxx Comprehensive e-safety risk assessment and policy for pupils and staff (see E-Safety section 18) The Science / Biology Department has its own specific Health and Safety Policy which details the standard operating procedures and contingency plans. Lack of oxygen Hazardous substances to be stored according to guidance in any specific COSHH Burns/ splashes assessment and/or Material Safety Data Sheet (MSDS) Poisonous fumes or gases CLEAPSS is referred to for safety information and model risk assessment. Model risk Liquids or solids that can suddenly fill the assessment are incorporated into the departments scheme of works. space Personal protective equipment to be used according to the guidance in any specific Lack of ventilation COSHH assessment and/or Material Safety Data Sheet (MSDS) Inhalation / Ingestion of hazardous Flammable substance to be stored in a purpose-made, lockable fire-resisting cabinet, substances labeled with hazard warnings. Ignition of hazardous substances Activities producing hazardous substances e.g. fumes, vapours, dust are control by use of local exhaust ventilation (LEV) fume cupboards, regular inspection and Unrestricted access & egress maintenance of equipment, cleaning procedures, use of HEPA filter hoover, wet Lack of visibility Pupils mopping of dust, etc. Lack of fire and emergency arrangements Suitable and sufficient fire extinguishers are available within the vicinity of the Low 52 Staff hazardous substances Lone working security/safety issues Med Science / Visitors Substances to be in an original container, or clearly labeled in a dedicated container, Biology Unsafe electrical equipment should there be a requirement to dilute hazardous substances, this should be carried High Volunteers Unsafe use of substances and equipment out in accordance with the manufactures guidelines. Slips trips and falls Minimise amount of hazardous substances stored and used. Lack of suitable containers or storage of Lids to be kept on containers substances The science prep room(s) are kept lock / have an electronic access system, with Lack of correct labeling of substances nominated members of staff being given / keys / access codes / electronic tags No eating or drinking policy for science / biology department areas. Lack of suitable waste / disposal Teachers / technicians are ‘competent’ i.e. suitably qualified / trained / accredited to arrangements nationally recognised standards There is a departmental induction process (including H&S arrangements) for new Lack of information of substances employees An appropriate number of students for the task in a particular area, numbers of teachers, or use of specific equipment has been assessed and implemented. 79 Priory Community School Enterprises Ltd. Safety rules for task and equipment are displayed Specific hazard advice to pupils (either routine or lesson specific) and should be incorporated in worksheets etc. Electrical equipment visually checked prior to use for signs of damage / charring, e.g. damage to equipment, leads, plugs, sockets and have a current portable appliance test label. Work equipment is visually checked prior to use for signs of damage, malfunction as well as ensuring the annual inspection of the equipment has taken place. Damaged equipment will be immediately taken out of use, labeled, & reported defective or for disposal. There is adequate lighting, workspace, ventilation Personal protective equipment is available and used by staff and pupils Suitable ‘housekeeping’ arrangements are in place to keep the room(s) clean and tidy The operation of emergency-stop buttons in workshops should be regularly checked (every half term / weekly / daily) Isolation valves / switches are turned off, and secured, at the end of each class RCD sockets are provided and tested regularly Portable electrical appliances have been tested and inspected every XXXXXX (PAT Testing) by a competent person. A thorough check of any gas pipe work is carried out every year by a Gas Safe registered / approved contractor. Statutory inspections of LEV systems are carried out by a ‘competent’ person at least every 14 months Appropriate arrangements are in place to maintain records of all maintenance, tests, inspections of plant and equipment. Suitable fire fighting equipment is provided in or around the room, staff are training in the use of fire extinguishers, i.e. fire blanket, CO2 extinguisher, sand buckets Suitable bins and arrangements are in place for the safe disposal of waste materials / substances Refer to section 23 if explosives are used Refer to section 49 for Radiation sources Refer to section 31 for Hazardous materials Further CLEAPSS guidance can be found at www.cleapss.org.uk 80 Priory Community School Enterprises Ltd. In the event of a need to cancel the event, ensure enough time, planning, signage, information is provided to all parties. The event organized has a detailed plan / folder for all stalls, events, arrangements and procedures Bad organisation The event organizer has informed parents / carers of their responsibility for supervising their own Young persons when advertising the event and during the event Lack of communication Brief fete team on event procedures, timings, responsibilities, waste facilities, Falling objects safeguarding, unauthorised areas, emergency contact details, weather conditions, etc. Lack of competence Brief marshals to make regular check to ensure area clear of rubbish/trip hazards / safeguarding / behaviour. Lack of supervision Brief fete team / external parties / stall holders the importance of safety Pupils Incorrect or lack of appropriate arrangements. equipment Staff Low 53 Short range weather forecast has been obtained Lack of emergency procedures Visitors Med School Fete / Event staff / stall holders / third parties have suitable wet weather clothing Fair Theft Stall holders Lost Young persons High Access in to event controlled using single entrances will be supervised by members of Lack of toilets staff / contractor Contractors High risk foods Lack of waste disposal procedures A marquee or alternative interior venue (name) is available as a wet weather cover Burns scolding, fire from cooking / BBQ area Lack of First Aid arrangements Suitable numbers of waste bins are available and nominated person(s) will be detailed Slips, trips and falls to manage waste Electrocution A planned list of event activities / not suitable activities / ‘no go’ activities has been detailed in the event of bad weather, e.g. bouncy castles, grass based races, trampolining etc. Ensure adequate numbers of traffic marshals are available to monitor and co-ordinate. Ensure good signage to toilets, lost Young persons areas, first aid, etc. A first aider / St John’s Ambulance are available 81 Priory Community School Enterprises Ltd. A public address system / megaphone is used to inform people of event massages Local community police officer is in attendance dependent on the size of the event Caretaker / site staff always available Electrical power is supplied from xxxxxx, RCD are used on extension leads, matting covers power leads, power leads are hung out at height, If generators are used, strict control of location, fueling, exhaust emissions, noise levels and size is developed and implemented. Areas of the event will be cordon off to ensure safety of Young persons, attendees Activities and stalls to take account of age of Young persons Higher risk activities such as inflatables etc. to be provided, managed and supervised by a recognized service provider. Activities involving projectiles (e.g. throwing darts into cards mounted on a board, coconut shy’s) must be supervised by an adult member at all times. Ensure food preparers have a current food hygiene certificate Restrict the types of food available to less high risk foods Ensure that BBQ area is not in direct contact (separate area) with other objects, members of the public, close to other stalls, fire blankets are available, etc Adequate areas of shade are available Animals / pets are not allowed in or on school property. Break rota’s for marshals and staff running stalls has been considered Ensure BBQ staff have suitable cooking equipment, utensils, personal protective equipment (cooking gloves), fire blankets, waste bins, hand cleaning gels / facilities, etc. or hire this in from a reputable company School kitchen / fridges / freezers is used as a holding area for food / catering 82 Priory Community School Enterprises Ltd. Ice boxes / cold boxes are used as required. Ensure emergency exits in halls , corridors, access areas are all unlocked Father Christmas to be a member of the schools staff or known to the school, assisted by at least one other member of staff at all times, current CRB known, with possibility of desceet supervision Access routes are clear and not obstructed Reinforce with signage or announcements that the school is a no smoking area Refer to section 7 Bouncy Castles Refer to section 41 Money collection Refer to section Productions, Crowds, Large Groups Refer to 25 Fire procedures / management Condition of premises regularly checked – Structural survey was last undertaken on xxxxxx Entrapment injury Slips, trips and falls Prompt maintenance of defects Cuts and abrasions Reporting procedure for identified defects, maintenance with action priorities Water scolding Fall objects / tree branches Immediate cleaning up of spillages Pupils 54 Unsafe electrical equipment Good housekeeping maintained Staff School Electrical shocks Designated storage areas premises Unhygienic areas / surfaces Visitors Infection / disease Door closers checked and adjusted as part of caretakers / site services duties Lack of security Door finger guards fitted - where required Fixed electrical installation testing completed (5 yearly min) and any remedial work actioned. All electrical equipment is PAT tested and visual checks conducted prior to use 83 Priory Community School Enterprises Ltd. Fire management procedures are in place and a systematic system to ensure Fire exits clearly marked and fire evacuation notices posted throughout site / in each classroom. Fire doors checked regularly (self closures operating, doors close freely, smoke seals / strips in place etc.) Fire alarm tested weekly, drills conducted each term. Fighting equipment, detection is regularly inspected / in place. Lighting is sufficient for tasks around the school Adequate welfare facilities are provided and maintained in a clean state. Thermostatic mixing valves fitted to all sinks to which relevant pupils / classrooms and special needs pupils have access to. The condition of the premises and hazard spotting is formally looked at 3 times a year on the health and safety walk around / inspection. Temperatures monitored (43 °C max at outlets where vulnerable users have access) All glazing in vulnerable areas (>250mm wide and up to waist height in internal walls / partitions and windows, up to shoulder height in doors) either filmed or safety glazing. Impact resistant toughened glass or glazing protection provided where risk assessment indicates that it is required Opening limiters fitted to windows above ground floor where risk of falling exists. Where windows open onto playground areas barriers / controls in place to prevent pupils running into them Ensure sports halls have protected windows, protected light fittings and do not have any low level mirrors Grounds maintenance contract is in place, which includes a tree survey to identify any 84 Priory Community School Enterprises Ltd. foreseeable risks from falling branches etc. The site is periodically checked for missing drain covers, uneven surfaces, etc. School inspection is carried out by schools health and safety governor / senior leadership team every term Statutory testing and maintenance is undertaken to the required frequency by xxxxxxxx (contractor) Any areas which become unsuitable will need to be conned off and placed out of bounds until repairs can be undertaken. Specific water risk assessment conducted by xxxxxxx – (Aquastat) and water log book completed Entrances and exits are clearly signed and well lit and kept free from obstructions. Arrangements in place to ensure access maintained in snowy / icy conditions refere to section 56 Snow & Ice Annual letter home with permission slip to authorise trips throughout school year has Bad pupil behavior been signed by parent or carer Individual(s) separated and left behind Group leader to undertake preliminary visit to the farm to discuss arrangements, Parents unaware of school trips policy facilities, health and safety procedures etc. 55 Pupils Major or minor injury to pedestrian from An ‘aid memoire’ template is used for school farm trips to reflect the guidance of a trip Low vehicles School Trips – Staff Specific risk assessments may also be completed as required. Med Young persons running into path of vehicles Farm Visits Visitors Staff will be fully briefed with respect to supervisory responsibilities and the intended High Confrontation with a member of public route, activities and emergency procedures Lack of suitable clothing Farm machinery, chemicals, slurry pits, Young people will be briefed not to cross roads, unless and until specifically instructed animals, barbed wire, electric fences to do so by staff Infection and illness One supervisor (or appropriate group member) will be at the front of the group, one at the back, with the others positioning themselves alongside the group between the 85 Priory Community School Enterprises Ltd. young people and the road itself Ensure adequate supervision and staff / pupil ratios – ratio roughly (1:6 and state year group(s)) Young persons put into pairs, do not rush towards the transport, line up sensibly – use footpaths Clear information of the disciplinary measures that will occur if the rules are not followed is implemented Staff / helpers to be spread across activities. Advice to be taken from Special Educational Needs Coordinator (SENCO) where appropriate Specific pupil risk assessment have been undertaken where appropriate Group leaders trained in dynamic risk assessment The gender of staff will take account of the group’s gender mix (normally at least one member of each gender in mixed groups), wherever possible Ensure adequate supervision and staff / pupil ratios – ratio roughly (1:6 and state year group(s)) Communication equipment, mobile phones, two-way radios & spare batteries to be available Farm will be informed when arriving / leaving / estimated at location Consider the welfare arrangements – toilets Water and food requirements have been considered and provided for - spare, alternatives, special diets Leaders to have money / credit card available if required. Suitable and sufficient clothing for activity – storage / spare Sun cream, protection is available if required Emergency plan and emergency contact numbers Regular head counts and re-enforce to young people what to do if separated from the group Wash hands thoroughly after touching / handling farm animals and always before eating and drinking 86 Priory Community School Enterprises Ltd. Welfare of animals explained to staff and Young persons Rules for handling and touching animals explained to pupils Keep animals away from pupils face Group briefed as appropriate regarding local hazards: - always follow instructions by farmer or farm personnel avoid moving machinery not to climb on bales, walls or fences keep away from slurry tanks, hoppers etc. not to touch barbed wire or electric fences not to enter fields containing animals not to touch or feed animals unless the farm personnel are supervising/give permission Annual letter home with permission slip to authorise walking trips throughout school year has been signed by parent or carer’s Staff will be fully briefed with respect to supervisory responsibilities and the intended Bad pupil behavior route, activities and emergency procedures Individual(s) separated and left behind An ‘aid memoire’ template is used for local trips to reflect any significant guidance of a 56 Pupils Parents unaware of school trips policy Low trip. School Trips – Staff Major or minor injury to pedestrian from Med Young people will be briefed not to cross roads, unless and until specifically instructed vehicles to do so by staff Local Visits Visitors Young persons running into path of High vehicles One supervisor (or appropriate group member) will be at the front of the group, one Confrontation with a member of public at the back, with the others positioning themselves alongside the group between the Lack of suitable clothing young people and the road itself Pupils wear high visibility clothing Ensure adequate supervision and staff / pupil ratios – ratio roughly (1:6 and state 87 Priory Community School Enterprises Ltd. year group(s)) The route will be planned to avoid fast or dangerous junctions or sections of road whenever possible The group will normally walk on the side of the road facing oncoming traffic, but the group leader will choose the safest side according to road conditions, width of verge, and visibility of traffic. Young persons put into pairs, do not rush towards the transport, line up sensibly – use footpaths Clear information of the disciplinary measures that will occur if the rules are not followed is implemented Staff / helpers to be spread across class line. Advice to be taken from Special Educational Needs Coordinator (SENCO) where appropriate Specific pupil risk assessment have been undertaken where appropriate Group leaders trained in dynamic risk assessment The gender of staff will take account of the group’s gender mix (normally at least one member of each gender in mixed groups), wherever possible Ensure adequate supervision and staff / pupil ratios – ratio roughly (1:6 and state year group(s)) Communication equipment, mobile phones, two-way radios & spare batteries to be available Third party will be informed when arriving / leaving / estimated at location Consider the welfare arrangements – toilets Water and food requirements have been considered and provided for - spare, alternatives, special diets Leaders to have money / credit card available if required. Suitable and sufficient clothing for activity – storage / spare Sun cream, protection is available if required Emergency plan and emergency contact numbers Regular head counts and re-enforce to young people what to do if separated from the 88 Priory Community School Enterprises Ltd. group 89 Priory Community School Enterprises Ltd. The school has written procedures for security, visitor’s arrangements. Induction training is provided that details security matters School operates a signing in system with identification badges worn Ensure all visitors to the school are directed (or can only gain access) to the main reception area. When visitors arrive at school the reception, it has a ‘holding area’ so that access to the main body of the school is controlled until authorised. Clear and adequate security signage throughout site and school. Pupils aware to open doors only to known members of staff Staff challenge anyone without a badge and escort them to the schools reception. Perimeter of premises protected where possible from person(s) gaining access to the site through fences, hedges etc. Perimeter fencing to be maintained and repaired to maintain a clearly marked and physical barrier. CCTV is recorded 24 hours a day 7 days a week Good relationship with local community, local neighbourhood watch and crime Harassment, verbal abuse prevention officers Pupils Inadequate safety provision Low 57 Injury from intruders The premises are locked (but exit from inside is possible in case of emergency e.g. Staff Uninvited persons / trespassers emergency fire exit push door) when school is closed and staff work alone. Med Security / Damage or loss of property A security company act as the first key holders and attend ‘out of hours’ call outs. In CCTV Visitors Arson order that site supervisor / other designated senior member of staff need only attend High Lack of safeguarding if required and accompanied by a security officer. Particular areas in the school (Science prep rooms, Design & Technology departments) are locked when not in used / have electronic security systems / key pad access systems. Main vehicle gates are locked at night and at weekends CRB checks or supervision is undertaken for contractors moving around the school. 90 Priory Community School Enterprises Ltd. Valuable school equipment has security tags / devices / alarms. Anti-vandal paint is used in particular areas (define areas) Nominated member of staff to monitor weather conditions and anticipate when snow / ice clearance may be required. Prioritised areas for clearing of snow and gritting of paths, steps and slopes. (main access routes, paths from car parks to buildings etc. to be dealt with ASAP) Other areas cleared as time permits. Regular inspection of all areas and identification of those such as steps, slopes etc. that may not be safe even when cleared. Treat cleared paths, vehicle access areas with further salt and grit if freezing temperatures continue. Salting and gritting of paths, playgrounds be undertaken, where there is a risk of snow Slips, Trips, Falls / freezing conditions the night before Pupils Physical exertion Back injuries, strains/sprain If slopes and steps remain in a dangerous condition it may be necessary to prevent Damage to vehicles access to affected area – cones / barrier/ tape etc. Staff Low 58 Damage to equipment Staff are correctly equipped for all weather conditions (e.g. Waterproof jacket, Volunteers Damage to property Med Snow and ice trousers and footwear). Cold working temperatures Visitors High Frostbite Suitable footwear is worn for each task e.g. if ice or snow is required to be cleared or Contractors salting. Ensure staff clearing snow are physically capable Work at sensible pace and take frequent breaks Training given in correct lifting techniques to transport heavy grit bags Mechanical lifting aids available (trolleys, sack barrow etc.) Where playgrounds remain slippery due to compacted snow / ice it may be necessary to accommodate pupils indoors at break time. If playgrounds remain in use supervision levels may need to be increased. The site supervisor is responsible for ensuring adequate stocks of salt and gritting materials are available. A grit spreader has been purchased and is used for gritting purposes. 91 Priory Community School Enterprises Ltd. All the needs of pupils are assessed before they enroll at the school, including individual risk assessments, behavioural issues and health concerns. These needs continue to be dynamically assessed Pupils have / are referred for the statementing process and also have annual reviews of their needs Manual handling of students with physical disabilities The school has access to a selection of multi professional services / support and meetings are arranged as required. Pupils unable to recognise everyday hazards, communicate distress, or move Appropriate referrals are made in a timely process for developing pupils needs around independently A local authority Designated Special Educational Needs officer or SEND department is Lack of appropriate mechanical aids and available and will support the school equipment Individual assessments, care plans, and consistent handling programmes are Management of difficult behaviour and the recorded, implemented and reviewed, as appropriate. 59 use of physical restraint Information on pupils will only be shared with applicable staff Pupils Low Special Needs lone working where an employee works The school nurse / team are consulted for advice on any complex medical needs Staff on a one- to-one basis with a SEND pupil Staff are trained for specific individual pupils needs, e.g. handling, medication etc. Med Disabled Lack of suitable emergency evacuation The SEND Coordinator for the school is xxxxxxx Volunteers procedures SEND training has been delivered to xxxxxx (staff) High Health Issues Personal emergency Evacuation Plans (PEEP’s) are undertaken for all pupils & staff Access and egress difficulties Lack of planning for educational visits who would have difficulty leaving the building in an emergency situation or accessing Slips trips and falls various parts of the building. Stress All pupils with health and safety concerns or life threatening conditions have a ‘Blue Form’ / HS1 undertaken with a risk assessment. The form is considered for control measures and sent to the local authority SEND department / team. Disabled access toilets are available (detail numbers and location) xx members of the SEN team have completed a post graduate certificate in SEND xx teaching assistants have undertaken xxxx recognised induction courses xx teaching assistants have completed further accredited training; xx teachers have xx years experience of working in special schools. The school has on-site provision for up to xx SEND pupils The school recognises individual staff / pupils’ rights to dignity, autonomy and privacy. 60 Pupils, Inadequate safety provision Licensed leisure facilities to be used Low Sudden / unexpected immersion or Swimming Staff, Strict boundaries on where the pupils are allowed to go in the swimming facility Med drowning 92 Priory Community School Enterprises Ltd. Members of Slips, trips, and falls Head count to be made on arrival & before leaving the swimming facility High the public, Unsafe / inappropriate use of swimming Meeting points will be agreed for the start and end of sessions Other equipment swimmers The gender of staff will take account of the group’s gender mix (normally at least one Infection, illness from unclean swimming member of each gender in mixed groups), wherever possible water An appropriate adult / member of staff (of appropriate gender) will be available to Confrontation with other swimmers / supervise group members in the changing rooms (as necessary) members of public An assessment of pupils capabilities will be undertaken prior to entering the pool for Stomach cramps while swimming the first time. Individual(s) separated and left behind If the group is under the direct supervision and care of instructors at the pool, at least one group leader will remain present and immediately available to assist (i.e. with behavioural / pastoral issues) if required, beside the pool All accompanying staff will remain accessible and available to assist with supervision throughout the pool session (as required) Make sure the Young persons follow the pool instructions regarding the use of toilet and shower before entering the pool Suitable clean swimwear is worn that follows the facility’s rules Swimming sessions will be arranged for the group’s exclusive use in a clearly defined area of the pool If accompanying staff are directly responsible for providing instruction/supervision of groups in the pool, they will hold the National Rescue Award for Swimming Teachers and Coaches, as a minimum Only group members whose parents have given permission will be allowed to swim Group members to be briefed regarding safety rules, expected behaviour (no running) and emergency procedures Clear information of the disciplinary measures that will occur if the rules are not followed 93 Priory Community School Enterprises Ltd. Slip resistant surfaces in evidence The lifeguard(s) will supervise from out of the water from a point where the whole swimming area can be observed The lifeguards will remain alert to danger, and will be ready and prepared, if necessary, to enter the water to conduct a rescue Lifeguards are present and are provided by the leisure facility / swimming pool All non swimmers / weak swimmers will be identified and be directed to areas suitable to their ability Floats and teaching / play equipment will be used in accordance with pool management rules or instructors training procedures Young persons who are unwell during the swimming lesson need to return to school as soon as possible Staff will have an established emergency procedure in the event of a group member being injured and needing hospitalisation Heavy emotional demands Clearly defined job roles & demands assessed and related training requirements Managing conflicting situations provided when required. Dealing with aggressive and/or violent Staff & student discipline policy make clear and adhered too behavior Head teachers have access to stress NLP consultant and guidance that is funded via Head teachers, Long working hours the Strategic Schools Forum (SSF) Lone working A stress risk assessment is available in the health and safety manual Teachers, Dealing with over large classes Violence policy adhered too and or reviewed Low 61 Unrealistic work targets Recognised measures to reduce violent behavior in school Administration Med staff Workload too great or tight deadlines The school lone working policy is adhered too Stress No opportunity to delegate Timetabling structured to ensure lone working does not happen High Support staff, Dealing with conflicting priorities Agreement on maximum class sizes Difficult to take regular breaks Achievable work targets agreed in advance and reviewed Technicians Use of contract/agency/part time workers Re-allocating tasks and increasing resources for particular staff Large administration workload Work life balance initiatives developed and encouraged Ofsted inspection demands Job demands re-assessed Unable to participate in the decision Clear planning and communication of priorities by the schools management making process Permanent contracts encouraged. 94 Priory Community School Enterprises Ltd. Job changes take place without Strategies to encourage staff to participate in decision making. consultation Consultation with staff before job changes Bullying and/or harassment from Two-way communication policy or ‘open door’ policy managers/other staff/students Cuts in working hours discussed with particular staff to reduce workplace stress Poor communication – both vertical and Systems for dealing with bullying and harassment, e.g. Bullying and Harassment horizontal. policies. Equal Opportunity Policy. Complaints procedure – complaints treated Staff feel undervalued seriously and acted on. Lack of line management support. Measures to value staff’s contributions Staff given responsibility without the Staff development and professional development opportunities authority to take decisions Analysis of a good ‘safety culture’ of the school Lack of career development/promotion and measures to improve the working environment. routes. The schools management show concern and empathy for those they manage. Over competitive culture Assess lighting, noise, thermal comfort, ventilation, etc. of staffs environment Sunhats must be worn when instructed by school staff Parents encouraged to apply sun cream to pupils prior to arrival at school. Shaded play areas provided in outdoor playground. Dehydration Outdoor playtime limited as required. Sun burn Pupils A sensible approach to the application of sun cream for pupils is adopted. Low 62 Sun stroke Staff Pupils may be supervised to apply sun cream to themselves. Med Sun Safety Tiredness Volunteers Drinking water available at all times High Inability to concentrate Parents are informed of school procedures on sun safety prior to the pupil beginning Lack of understanding of sun safety school / on schools website Parental reminders are sent out at the beginning of third term about sun safety. Sunburn to site staff is avoided by using high factor sun cream and by covering bare skin if working outdoors for prolonged periods. 95 Priory Community School Enterprises Ltd. Refer to section 16 for Driving Information about the travel arrangements, location(s), activities, emergency arrangements with the requirement for a signed permission slip / parental consent form to authorise the trip. On long journeys the Group Leader should operate within the Passenger Carrying Vehicles Driver’s Hours Regulations. In summary these state the maximum period of continuous driving should be 4.5 hours after which a break of 45 minutes should be taken or up to three breaks of up to 15 minutes taken during this time. The maximum period of driving to be undertaken in one day is 9 hours after which a period of rest of at least 11 hours should be taken. For longer journeys there should be more than one driver to avoid accidents caused by fatigue. Driver to carry out vehicle checks before departure if using a hired minibus or a Individual separated and left behind school vehicle 63 Access & egress form vehicle Staff must count all students before each departure Pupils Travel sickness Ensure adequate supervision – based on the consideration of length of journey, Low Travel – Vehicle Breakdown numbers of pupils, special pupil needs, etc. Staff If driving a school minibus MIDAS trained drivers and certificate is current Med Lack of First Aid arrangements Coach Emergency contact details , mobiles are provided to staff Coach Driver Distracting driver High Lack of restraint while vehicle is moving Young persons put into pairs, do not rush towards the transport, line up sensibly – use Mini-bus Collision by vehicle at drop-off / pick-up footpaths point or car park Pick up and drop off points set in clear safe places with room to accommodate group size and potential hazards e.g. passing traffic identified Adult to monitor crossing points from coach / minibus Young persons asked to sit in designated seats and to put seatbelts on, raise hands if they have any issues, told not to get up from seat/undo seatbelt without instructions from adult. Young persons instructed to keep noise level low as not to distract the driver Stop/rest at services - agreed with the driver if required The gender of staff will take account of the group’s gender mix (normally at least one member of each gender in mixed groups), wherever possible Members of staff are to ensure all young persons have their seatbelts fastened Members of staff are to undertake headcounts when getting on and off the coach All to keep bags under their own seats, not in the aisle Use of reputable coach company with qualified driver and responsibility for 96 Priory Community School Enterprises Ltd. roadworthiness Driver(s) hold an international PCV License if travelling abroad If abroad, minibus and drivers’ hours will follow European Union requirements and a tachograph will be used. Vehicle is assessed regularly (at least annually) by VOSA (Vehicle and Operator Services Agency) and has a current MOT certificate Vehicle has been maintained and serviced regularly (and that records are available if requested for inspection) Coach company – check policy on breakdown Indicate where the emergency exit and make sure it is clear Inform Young persons where first aid/sick bucket is in the event of an emergency If watching DVD make sure it is age restriction appropriate First aid kit is available and location is known Advice to be taken from Special Educational Needs Coordinator (SENCO) where appropriate Specific pupil risk assessment have been undertaken where appropriate Group leaders trained in dynamic risk assessment Stop/rest at services - agreed with the driver if required Traffic conditions may change the expected arrival times of journeys and staff in the vehicle will keep the school informed Further information can be in ‘Safety on School Trips, Off-site Visits and Adventurous Activities’ 97 Priory Community School Enterprises Ltd. Refer to section 16 for Driving Driver has a current driving license for the type of vehicle they will be driving (driving licenses should be checked annually by designated “responsible person”) Driver is healthy and fit to drive Driver to carry out vehicle checks before departure Access & egress form vehicle Check in-date motor insurance policy and covers business / work use. Travel sickness Young persons instructed to keep noise level low as not to distract the driver Vehicle Breakdown Stop/rest at services - agreed with the supervising staff & driver if required 64 Lack of First Aid arrangements Booster seats / cushions must be available for use when appropriate (Young persons Pupils Lack of pupil safeguarding under 1.35m) Low Travel – The vehicle has sufficient capacity for each passenger to have their own seat and own Staff Distracting driver Lack of restraint while vehicle is moving seatbelt Med parents/staff Driver Collision by vehicle at drop-off / pick-up If younger Young persons are being transported, child-safe locks are operational on vehicles the doors to ensure that they cannot be opened accidentally High point or car park Parents The school undertakes sampling of staff driving license, MOT, vehicle servicing history Illegal drivers Lapses of driver concentration & insurance documentation if staff use their own vehicle for driving at work The school will make all reasonable and appropriate checks to ensure that pupils are not at risk of harm from the driver Pick up and drop off points set in clear safe places with room to accommodate group size and potential hazards e.g. passing traffic identified Stop/rest at services - agreed with the driver if required Emergency contact details , mobiles are provided to parents Traffic conditions may change the expected arrival times of journeys and staff in the vehicle will keep the school informed Individual(s) separated and left behind Information about the travel arrangements, location(s), activities, emergency Pupils arrangements with the requirement for a signed permission slip / parental consent 65 Collision by vehicle at drop-off / pick-up point or car park form to authorise the trip / travel plan has been given to parents or carers. Staff Low Travel – Confrontation with a member of public A separate and specific EVOLVE on line educational visit plan and risk assessment has Public Group member apprehended by transport Med Other / abroad been recorded and agreed by xxxxxxxx (Name of heath & safety adviser) security services Volunteers Lack of emergency procedures High (airports, Leaders will have prepared a contingency plan in the event of an incident or other trains, ferry) Colliding with / falling luggage cause for a change to the original plan – An alternative plan ‘B’ Security staff Leaning out of train / ferry windows Health concerns, travel sickness Group leader to ensure there is at least one person in the group who can act as 98 Priory Community School Enterprises Ltd. Language difficulties translator if travelling abroad Lost documentation Lapses of driver concentration All important documentation has been photocopied, emailed or is on a USB data stick for group leaders to utilize if required. In event of loss/theft of documentation, Group Leader(s) to go to/notify the local/nearest British Embassy /Consulate/High Commission Advice to be taken from Special Educational Needs Coordinator (SENCO) where appropriate Specific pupil risk assessment have been undertaken where appropriate Group leaders trained in dynamic risk assessment The gender of staff will take account of the group’s gender mix (normally at least one member of each gender in mixed groups), wherever possible Ensure adequate supervision and staff / pupil ratios – ratio roughly (1:6 and state year group(s)) Pick up and drop off points set in clear safe places with room to accommodate group size and potential hazards Group Leader to undertake regular headcounts when travelling Leaders will ensure that boarding and leaving the plan, train, ferry etc. is carefully supervised by a staff member, and in an orderly manner Newly qualified teachers, volunteers and parents will not be expected to take responsibility to be a group leader. CRB checks will be undertaken for all necessary adults involved in the travel plan / trip Check in-date travel insurance policy and covers activities to be undertaken, personal affects, medical expenses, personal injury and the numbers within the group A suitable and sufficient travel first aid kit is available for the region of travel Specific medical requirements for pupils and staff, has been assessed and undertaken At least one group leader will remain present and immediately available to assist (i.e. with behavioural / pastoral issues) if required. Young people will remain in pairs, groups or buddy systems at all times, including 99 Priory Community School Enterprises Ltd. visits to toilets, buffet etc. A leader will be positioned at each end of group to give permission/be aware when individuals leave the group to go the toilet or buffet Young people will be given particular instructions not to lean out of windows or to open or touch any exterior emergency doors Clear information of the disciplinary measures that will occur if the rules are not followed Emergency contact details, mobile phones are provided to staff Pupil emergency procedures are provided - what to do if there is an incident or pupils become lost or separated from group Teachers / school staff are responsible for all pupils in their care throughout the entire trip / travel plan Reinforce a no drinking alcohol policy to all young persons and ensure duty free purchases do not include alcohol and cigarettes. Personnel identification / badges / school attire is worn by pupils Pupils in conjunction with school staff will manage any bags / cases / equipment for the travel to ensure they are securely stored and remain safe Leaders to ensure sufficient time to book in. Some airlines will open a special desk to book large groups in – check with the operator. Group members and parents/carers should be made aware of any restrictions relating to size/weight and contents of luggage beforehand. Young people to be aware of aviation / ferry / train rules & regulations relating to the carrying of items not belonging to themselves or that are illegal or considered unsafe (e.g. knives) Group members are aware of the need to comply willingly with all security measures and not to jest about possession of bombs or other terrorist activity. Leaders will ensure that group members read and/or listen to the airline’s / ferry / trains official safety instructions, and will help explain emergency procedures to the group if required Seats will be booked, wherever possible, in a single block to enable easier supervision 100 Priory Community School Enterprises Ltd. In the event of an emergency or health concern, a leader will notify a member of the transport crew, cabin crew immediately Refer to section 33 Infection Refer to section 2 Adventure Activities Refer to section 26 First Aid Clearly defined designated access route to and from school premises Co-operation of parents e.g. persuading them to park away from the entrance/ school letters Parents encouraged to walk their Young persons to school. School travel plan in place. There is a dedicated car parking area “School” warning signs and flashing hazard lights positioned on local road leading to school Restricted speed limit on local road leading to school Pupils Young persons’s play areas sited away from parked cars or suitably segregated with appropriate barriers. Staff Major or minor injury to pedestrian, 66 vehicles or damage to buildings / Pedestrian routes clearly indicated Low Visitors structures Vehicles, cars, Gates closed / locked at break/ lunchtimes Med Young persons running into path of pedestrian Public vehicles separation Physical protection around vulnerable areas of buildings e.g. bollards or barriers. High Drivers Obscured view by vehicles Ineffective pedestrian vehicle segregation Contractors’ vehicles not permitted into school grounds at start of school, during Parents breaks, lunchtime and at end of school day. Ensure a ‘banksman’ supervises the safe movement of contractors vehicles. Hedges and shrubs maintained to ensure maximum visibility. Speed limit on site with clear signs and markings displayed Traffic calming measures in place prior to higher risk areas, such as crossing points, speed bumps, etc. Minimise vehicles allowed onto site, particularly during start and end of school day. Use one-way system for vehicles - where possible. 101 Priory Community School Enterprises Ltd. A School Crossing Person is available at the beginning and end of school day, if applicable Provision of designated delivery points. Restrict delivery times e.g. to avoid times when there is high pedestrian activity or during lesson changes / break times Barriers / railings on pavements to main entrances of the school ensure pupils do not walk straight on to the road. ‘School Keep Clear” signage and zig-zag lines are located on roads next to school entrances. Individual pupil risk assessments are undertaken and recorded, when appropriate. Staff are trained to an appropriate level to help them identify, prevent and manage the potential for violence and/or aggression A Blue form (HS1) is completed when applicable Particular incidents could lead parents / carer’s being banned for the school premises, via a solicitors letter Racial Harassment Offensive behaviour is dealt with through school discipline policy, with consistent Sexual Harassment application of sanctions every time the behaviour is repeated False Accusations Violent acts or threatening behavior are recorded Verbal abuse Staff are made aware that certain events and circumstances may be particularly 67 Pupils Threats Low stressful to pupils and act as ‘trigger points’ for threatening behavior. Physical aggression Violence and Staff Non-confrontational strategies / diffusion techniques are used. Med Vandalism Threatening Make it clear to both pupil and parents that further incidents of harassment of school Theft behaviour Visitors staff will result in the police being contacted and a complaint of harassment being High Stress made Bullying Procedures are in place where a senior member of staff can be called to a class Communication difficulties immediately should an incident arise or where signs of an impending incident are apparent Staff recognise the school is located in a high-crime neighbourhood Access to the school areas is controlled by locked doors / security systems CCTV camera are used in the school and recorded xxxxxx (where) Staffing levels are appropriate to manage violence prevention 102 Priory Community School Enterprises Ltd. Where there is a significant risk then ensure that a specific work equipment risk assessment is carried out. Fixed guarding preventing access to dangerous parts of work equipment Machinery maintained in good condition Any formal servicing / inspection requirements identified, pre-use check conducted by user. Any specific training / instruction requirements identified and provided. Equipment is appropriate (being used for its intended purpose), restricted to users and securely stored. Tools / blades kept sharp and in good condition Electric shocks/burns Work and cutter guards in place. Cuts / abrasions Equipment is always switched off when not in use and never left unattended. Impact injury Entanglement with rotating parts Mains powered portable equipment to be protected by residual current device (RCD) Low 68 Inhalation of dust / fumes in higher risk situations, e.g., equipment used outside or in wet conditions, or lone Staff Irritation to eyes, nose and upper working and for equipment where there is a risk of cables being severed. Med Work respiratory tract Volunteers equipment Skin disorders Re-fuelling of petrol driven equipment is carried out when equipment is switched off, High Un-authorised use / access of equipment on a level surface and in a well ventilated area. Ensure the fuel filler cap is securely Fire fitted. Petrol driven equipment is never used indoors. Suitable personal protective equipment (PPE) available to users as required (e.g. eye, hearing protection, boots and overalls) All items of PPE stored carefully, kept clean (not open to potential contaminant) and readily available. For machine operations producing large quantity of dust / fume appropriate RPE (respiratory protective equipment) may be required. Long hair must be tied back; jewellery should be removed or covered and loose clothing covered by a secure apron or overall. 103 Priory Community School Enterprises Ltd. Work must be planned to be carried out at a time when pupils are not in close proximity to the activity Tools used by caretakers / site staff are locked away after use. Staff instructed not to use makeshift steps (chairs/ tables etc.) Teaching staff to restrict displays to head height where practical Ensure display boards are accessible Stepladders or kick stool provided for users to access display areas safely. The work to be carried out must establish the most appropriate access equipment and the safe method of working must be adhered too. Carry out pre-user checks on working at height equipment Falling from height A ladder registration is adopted and maintained. Equipment or structures collapsing Pupils Staff should be physically fit and in good health to undertake working at height Falling objects activities. Staff Low 69 Users must have in-date proof of their competence e.g. PASMA 'Towers for Users' Lack of competence Visitors certification. Med Working at Incorrect or lack of appropriate height. Volunteers equipment IPAF Powered Access License (PAL) or similar accreditation is held and in-date by High competent staff. e.g. for mobile elevated working platform (MEWP), powered access Contractors Lack of emergency procedures for people equipment, working at height Ensure working at height equipment is stable and secure e.g. ground condition have been assessed, ladders are level, scaffold is straight and true, stabilisers are rigged and provide suitable bracing. Manufactures guidelines for assembling or dismantling the work equipment are adhered too. There is adequate clearance for the access equipment e.g. trees, power lines, steelwork An exclusion zone is created around any access equipment Ladders are used for short duration (less than 30 minutes) and light work only The schools ladder policy is that it is a two man operation. 104 Priory Community School Enterprises Ltd. Ladders conform to BS2037 and are Class 2 – Trade Use Ladders should be angled at a 75° (1 in 4 rule) Heavy or awkward items should not be carried up ladders Do not overreach while up a ladder, scaffolding or access equipment Maintain three points of contact while ascending & descending a ladder Do not throw items while working at height Do not use access equipment in high winds or icy conditions Metal ladders must not used near or with mains electrical equipment. Use fiberglass ladders that reduce the likelihood of electrical conductivity If fall arrest equipment / harnesses are required, people must be trained in the equipment, carry out user checks and safe method of working must be adhered too. e.g. man-wire, MEWP’s, People using harnesses have suitable knowledge and understanding of suspension trauma, together with solutions for reducing the effects of the condition. Independent six monthly inspection checks must be carried out on all harnesses and lanyards and lines Association of British Theatre Technicians (ABTT) guideline’s are adhered to when using tallescopes. When working on roofs; maintain a safe distance from the edge Guard rails, toe boards are used on all scaffolding, mobile towers, powered access equipment Rescue plans for the appropriate access equipment have been considered and trained people can carry out the emergency plans / procedures. PPE equipment should be available and used. 105 Priory Community School Enterprises Ltd. South West Provincial Employers Education Safety Officers Group have produced working at height guidance and practical solutions. This is available on the PCS Enterprises Health and safety Manual. 70 71 72 73 Assessment completed by: Job Title 106 Priory Community School Enterprises Ltd. Next Review Date Date Signature Review completed by: Job Title Next Review Date Date Signature Please detail any significant actions / control measures that are presently NOT being carried out, owing to a lack of resources, finances, etc. Risk Actions / Control Measures not being implemented No Health and Safety Governor on the Governing Boby with ‘reasonably practicable’ justification. Governors have not had any recent health and safety training No 3 year / 5 year development plan for the school Lack of or inadequate exterior lighting around school grounds / walkways / car park Lack, or no CCTV to ensure good safeguarding of site No risk register Mechanical / electrical issues beyond the control of the school 107 Priory Community School Enterprises Ltd. Condition of the fabric of the buildings beyond the control of the school Completed by: Job Title Review Date Date Signature POST CONTROL RISK RATING ACTION REQUIRED The activity must not take place at all. VERY HIGH (VH) Strong likelihood of fatality / serious injury occurring You must identify further controls to reduce the risk rating. You must identify further controls to reduce the risk rating. HIGH (H) Possibility of fatality/serious injury occurring Seek further advice, e.g. from your H&S Team If it is not possible to lower risk further, you will need to consider the risk against MEDIUM (M) Possibility of significant injury or over 3 day absence occurring the benefit. Monitor risk assessments at this rating more regularly and closely. No further action required. LOW (L) Possibility of minor injury only 108 Priory Community School Enterprises Ltd.