Digital Assets Assistant
Reference Number: G2/TAB/085/13-MK
Explanatory notes, including application procedure.
Further particulars, including:
• Information about King’s College London, and the post;
• Job description;
• Person specification;
• Summary of the terms and conditions of service.
Please read carefully before completing the application form
Thank you for your enquiry regarding a post at King’s College London. Enclosed is a set of further
particulars for this post. These comprise: a job description and person specification; general
information about the College, School and Department; as well as the main terms and conditions of
Should you wish to apply for this position, please send the following:
a completed Standard four-page application form and Equal opportunities monitoring form
(CTRL + click the link)
You may include a curriculum vitae as well, but not in place of the application form.
To email: email@example.com
Applications should be made electronically in Word or PDF format.
Please ensure you quote reference number G2/TAB/085/13-MK on all correspondence.
Informal enquiries may be made to Helen Cargill on 020 7848 7292 or at firstname.lastname@example.org.
Closing date: Wednesday 6 February 2013
Interview date scheduled for: 18 or 19 February 2013
Please advise your referees that they may be contacted and asked to provide a reference at short
King's College London recognises that equality of opportunity and the recognition and promotion of
diversity are integral to its academic and economic strengths. The following principles apply in
respect of the College’s commitment to equality and diversity:
To provide and promote equality of opportunity in all areas of its work and activity;
To recognise and develop the diversity of skills and talent within its current and potential
To ensure that all College members and prospective members are treated solely on the basis of their
merits, abilities and potential without receiving any unjustified discrimination or unfavourable
treatment on grounds such as age, disability, marital status, pregnancy or maternity, race, religion
or belief, sex, sexual orientation, trans status, socio-economic status or any other irrelevant
To provide and promote a positive working, learning, and social environment which is free from
prejudice, discrimination and any forms of harassment, bullying or victimisation;
To promote good relations between individuals from different groups.
Applicants with disabilities
King's College London is keen to increase the number of disabled people it employs. We therefore
encourage applications from individuals with a disability who are able to carry out the duties of the
post. If you have special needs in relation to your application please contact the Human Resources
Advisor responsible for the administration of the post.
The College normally reimburses reasonable travel costs to and from interview within the United
Kingdom. Regrettably, only limited contribution to travel costs for applicants from outside the UK
may be available. Please contact the Head of Department before making your reservation.
We very much regret that due to limited resources and the large number of applications we currently
receive, we are only able to inform short listed candidates of the outcome of their application.
If you do not hear from us within four weeks of the closing date, please assume that you have been
unsuccessful on this occasion. We would like to assure you, however, that every application we receive
is considered in detail and a shortlist only drawn up after careful reference to a detailed person
If therefore, your application is not successful, we hope that you will not be discouraged and will still
apply for other suitable vacancies at King’s College London as and when they are advertised.
Thank you for your interest in King’s College London.
King’s College London is one of the top 30 universities in the world (2011/2012 QS international
world rankings), the Sunday Times 'University of the Year 2010/11' and the fourth oldest in England.
A research-led university based in the heart of London, it has more than 24,000 students (of whom
nearly 10,000 are graduate students) from 150 countries and more than 6,100 employees.
King’s has an outstanding reputation for providing world-class teaching and cutting-edge research. In
the 2008 Research Assessment Exercise for British universities, 23 departments were ranked in the
top quartile of British universities; over half of our academic staff work in departments that are in the
top 10 per cent in the UK in their field and can thus be classed as world leading. The College is in the
top seven UK universities for research earnings and has an overall annual income of nearly £525
There are nine Schools of Study:
Arts & Humanities
Dickson Poon School of Law
Florence Nightingale School of Nursing & Midwifery
Institute of Psychiatry
Natural & Mathematical Sciences
Social Science & Public Policy
King’s has a particularly distinguished reputation in the humanities, law, the sciences (including a
wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences
including international affairs. It has played a major role in many of the advances that have shaped
modern life, such as the discovery of the structure of DNA and research that led to the development of
radio, television, mobile phones and radar. It is the largest centre for the education of healthcare
professionals in Europe; no university has more Medical Research Council Centres.
Library Services is a key department within the Directorate of Students and Education at King’s
College London, supporting the institution’s teaching, learning, research and administrative activity.
Led by the director, Robert Hall, Library Services has four divisions, Customer Services, Information
Resources, Archives and Information Management, and Research and Learning Liaison.
Libraries are located across the five main campuses offering subject-specific resources with help and
advice from qualified staff. Library Services also offers a portfolio of services to an extensive network
of affiliated organisations including NHS staff from three internationally renowned teaching
hospitals: King’s College Hospital, Guy’s and St. Thomas’ Hospital, and South London & Maudsley.
The three Trusts have joined with the College to form one of only five accredited Academic Health
Sciences Centres in the UK - King’s Health Partners.
The Information Resources Division is responsible for the development and delivery of services and
content that create King’s print and electronic main Library collection. Information Resources
comprises the following five teams:
Acquisitions and Discovery
Responsible for ordering, cataloguing, processing and accessioning new print and electronic books,
scores, multimedia and other materials for the Library collection. The team also select monographs
for reading lists, provide the online Reading List service, deal with gifts and donations, and
administer the demand driven ebook service. In 2011/12 the team made over 13,700 title orders,
received over 18,000 shelf ready items, and catalogued over 4,500 gifts and 900 theses.
Responsible for financial management of the information resources annual materials budget,
collation and analysis of management information for business planning and benchmarking (e.g. the
annual SCONUL return), and collection management of print journals. A major area of activity for the
team is managing and delivering King’s participation in the United Kingdom Research Reserve
(UKRR), and supporting space redevelopment across the campus libraries. In 2010/11 the team
released over 4,000m of print journals, comprising 2,873 titles, and updated 5,669 metadata records
in the Library Catalogue.
Responsible for providing support for the College research information system, institutional
repository, Open Access deposit and Article Processing Charge (APC) administration, and e theses
portal. To support teaching and learning, the team also deliver the Digital Course Pack service, which
provides digital extracts of course readings via the College e-Learning platform and has so far
satisfied over 6,800 requests for digitisation, playing a major role in the College’s Technology
Enhanced Learning (TEL) strategy.
Responsible for developing services in Information Resources, the team led the implementation of a
cutting-edge Shelf Ready service in 2010/11, using full-cycle Electronic Data Interchange (EDI) in the
Library Management System (LMS) Aleph. Other recent innovations and areas of development have
included the launch of a new Patron Driven Acquisition (PDA) e book service ‘EBL’ in December
2010, a new scholarly recommender service ‘bX’ in May 2011, testing feasibility of continued access to
cancelled e journals via the digital preservation service Portico, and enhancing access to e resources
by replacing Athens with Shibboleth in August 2011.
Subscriptions and Access
Responsible for subscription resources, the team order, manage and provide access to subscription
resources including print and electronic journals, standing orders, databases, and ebook collections.
The team also provide the interlending and document delivery service which obtains articles and
loans for King’s staff and students of material not available in the Library collection. In 2010/11 over
15,000 journal titles were taken as current subscriptions, many via 39 deals; 973 journal titles were
moved to e only, and 10 new ebook collections acquired, comprising 6,000 new titles for the Library
collection. E resources are heavily used at King’s and in 2010/11 there were over 12 million combined
e journal full text downloads, database searches , ebook requests, and link resolver click throughs. For
interlending and document delivery the team dealt with over 10,000 requests from King’s staff and
students in 2011/12, and supplied over 1,000 loans and articles to external institutions.
Information Resources initiatives, projects, and new services planned for 2012/13 include:
A new discovery solution to enhance access and discovery of the Library collection
New online reading list software to replace the current system
Continuing participation in the UKRR and supporting space redevelopment in our libraries
Leading the JISC funded King’s and Senate House Copac Collection Management project
Managing significant new print gift acquisitions
Providing walk-in access to electronic resources for King’s alumni and Library visitors
Participating in the JISC Knowledge Base plus (KB+) national shared service initiative
Based at Drury Lane, the Digital Assets Assistant will work in the Digital Assets Team, together with
three DA Officers and the Digital Assets Manager. The role supports research and learning at King's,
with a focus on managing and producing high quality digitisations of print materials for the Digital
Course Pack service, together with checking and updating metadata for research articles, etheses and
other digital assets in the institutional repository.
Post title Digital Assets Assistant
Department/Division/Directorate Information Resources / Library Services / Students and Education
Responsible for n/a
Responsible to Digital Assets Officers
To support research and learning at King's by supporting the administration of Information
Resources digital assets services including the digital course pack service and institutional repository.
To provide other support services for the Digital Assets Officers and team.
Key responsibilities and objectives of the job:
Process requests for digital course packs, deposit of research articles, e-theses and other digital
assets, administering production lifecycle in library software.
Plan, prioritise and organize work on a weekly basis to achieve agreed standards, under the
direction and guidance of the Digital Assets Officers.
Digitise print materials using appropriate hardware and software.
Manipulate extracts to produce digital content to high levels of accessibility and usability for
course packs and other digital assets services.
Check and amend metadata for digital assets, including items in course packs and the
Distribute incoming post. Prepare packages for despatch, and liaise with Customer Services staff
to ensure smooth transfer of requested materials to and from library sites.
Be accurate, organised and methodical in all tasks.
Play an active, collaborative, and innovative role in the overall work of Information Resources
and work flexibly across the team as required.
Undertake various tasks from time to time as required by the Digital Assets Officers, Manager,
or any other relevant senior member of staff.
Specific Aspects - indicate frequency D (daily), W (weekly), M (monthly) where applicable:
Intensive Display Screen Equipment work D Direct patient contact involving exposure prone
(eg. data entry or digital microscopy): procedures (EPP):
Heavy manual handling: Direct patient contact, no EPP
Highly repetitive tasks (eg. pipetting or re- Work with patient specimens (eg. blood or tissue
shelving books): samples):
Shift work, night work or call-out duties: Work with GM organisms or biological agents
that may pose a hazard to human health:
Work involving risk of exposure to Hazards which require health surveillance eg.
environmental or human pathogens (eg. in respiratory sensitisers (allergens, substances with
waste streams or soils): risk phrase R42, wood dust etc) or loud noise:
Driving vehicles on College business: Food handling or preparation:
Work at height (eg. ladders, scaffolds etc) Work in confined spaces (eg. sump rooms, etc)
Information of a confidential nature must be kept strictly confidential and should never be disclosed
either inside or outside work. It should be noted that breach of confidentiality is a serious offence
which may lead to dismissal.
All staff are expected to adhere to King’s policies and procedures.
This job description reflects the core activities of the role and as the College and the post-holder
develop there will inevitably be changes in the emphasis of duties. It is expected that the post-holder
recognise this and adopt a flexible approach to work and be willing to participate in training.
If changes to the job become significant, the job description should be reviewed formally by the post-
holder and line manger. The Human Resources department should then be consulted as to the
implications of the proposed changes.
Eligibility to work in the United Kingdom
The advertising of this post has not been compliant with UKBA guidelines for candidates who need to
apply for a Certificate of Sponsorship to work in the UK.
Criteria S E
E I AP Application
I B I Interview
A L P Presentation
L E R References
Education/qualification and training
English and Maths at GCSE level grade A-C (or equivalent) * AP
Good communication skills * AP/I
Fluency in English * AP/I
Computer literacy, including familiarity with word processing,
internet and email
Previous experience working in a library * AP/I
Working within a team * AP/I
Working in a busy environment * AP/I
Personal characteristics/other requirements
Ability to carry out manual handling * AP/ I/R
Good eye for detail/accuracy * AP/ I/R
Methodical approach to work * AP/ I/R
Flexibility * AP/ I/R
Interpersonal skills * AP/ I/R
Summary of terms and conditions of service
This appointment is made under the King’s College London Terms and Conditions of Service for
Professional Services Staff, a copy of which is available from the Human Resources department on
Period of Appointment Fixed term contract for 12 months
Probation Six months
Salary £15,658 - £18,523 per annum, plus £2,323 London allowance per annum
Annual leave 27 working days. Staff receive four additional closure days. Notification as
to how these days are taken is circulated at the start of the academic year.
This appointment is superannuable under the SAUL (applicable for Grades 1 to 5) pension scheme.
Staff already superannuated under the NHS Superannuation Scheme may opt to remain in that
scheme provided they fully satisfy the terms of the Medical School Employment (Superannuation)
Direction 1993 and provided an application to do so is received by the NHS scheme trustees within
three months of appointment to King’s College London. Alternatively staff may opt to participate in
SERPS or take out a personal pension. Please note that the College does not provide an employer's
contribution towards a private pension plan.
The College operates PensionsPlus by which individuals increase their take home pay by reducing
their NI contributions. For staff who join either SAUL or USS pension schemes, you will
automatically be entered into PensionsPlus (provided you would benefit from doing so). As a result
your salary will be reduced so that you receive the PensionsPlus salary and a payment is made into
your pension scheme instead.
NB - NHS Superannuation Scheme: Medical Schools are classed as “Direction Employers” and some
benefits of the NHS Scheme are not available to Direction members.
For further information please contact Ms Pauline Job, Payroll & Pensions Manager, King’s College
London, James Clerk Maxwell Building, 57 Waterloo Road, London SE1 8WA.
Some appointments to King’s are subject to Occupational Health clearance. Should you be offered
this post and health clearance is required you will be sent an Occupational Health Questionnaire
along with your contract of employment. When the Occupational Health Department have evaluated
your questionnaire and declared that you are fit for appointment, your appointment will be formally
In the course of your work you may have access to personal or confidential information which must
not be disclosed or made available to any other person unless in the performance of your duties or
with specific permission from your Head of School/Department/Division. (In particular if your work
involves the handling of clinical samples and/or patient data, NHS policies for the maintenance of
security and confidentiality of NHS systems and data must be observed). Breaches in confidentiality
may lead to disciplinary action.
Training and Education
King’s College London recognises the importance of training in achieving its objective of pursuing
excellence in teaching, research and clinical practice through the activities of its staff. We are
committed to providing training for all members of staff so that they can perform their jobs effectively
and offering them opportunities for further development. Most training and development will occur
"on the job" and formal training opportunities are also available within King’s College London
associated hospitals trusts and through other external organisations.
No Smoking Policy
King’s College London is committed to maintaining a healthy environment for staff, students and
visitors. Therefore, please note that smoking is not permitted in any of the College buildings or in
College vehicles. Smoking is also not permitted immediately outside the entrances to College
buildings or near to windows and air intake units. Staff working at associated NHS trust sites or other
premises should adhere to whatever policy is in place at these locations.