Docstoc

Recruiter EVENT PLANNING CHECKLIST

Document Sample
Recruiter EVENT PLANNING CHECKLIST Powered By Docstoc
					                                  ZipRealty District Event Planner
EVENT PLANNING CHECKLIST                                                 SHOPPING
Use this basic checklist to assist you in planning a successful event.   Officer in charge: _________________________________
Remember, we may not have all of the specifics that
your event requires on this sheet, so brainstorm prior to starting       o Silverware
your event planning to make sure everything gets covered!                o Plates
Name of Event: __________________________________                        o Napkins
Date: __________________________________________                         o Cups
Time: __________________________________________                         o Decorations
Location: _______________________________________                        o Eventbrite registration
Event Purpose: __________________________________                        o Performer specific items/requests
_______________________________________________                          o Projectors
_______________________________________________                          o PA/Audio
                                                                         o Presentation Materials
BRAINSTORMING                                                            o Other:


event happen?
                                 not met by traditional brokers, or
will it help promote the district office as a pleasant and profitable    WEEK PRIOR
place to work                                                            Officer in charge: _________________________________

                                                                         secured
SCHEDULING                                                                       Agents who confirmed for the class to remind them
Officer in charge: ________________________________                      and ask if they have questions
                                                                                 the presenter and make sure
         o What size room do you need?                                   arrangements are secured
         o What kind of tech needs do you have?                             Call local office staff to insure that they have a recruiting
         o What can you afford?                                          strategy

                                                                         event
schedule the performance date
           venue back to confirm your                                    DAY OF EVENT
date                                                                     Officer in charge: _________________________________
                                                                           Send a text message to all attendees reminding them
and room set-up                                                            Call the director before and after the event to offer
                                                                         support
performer (if necessary), including a ride to and                                     Make sure there is a cleanup plan in place
from the airport and/or hotel
                                                                         AFTER THE EVENT
your performer                                                           Officer in charge: _________________________________

FUNDRAISING                                                              volunteers who worked extra hard
Officer in charge: _______________________________                                    -event evaluation with the office staff
                                                                                        all the bills got paid and sponsors are formally
                                                                         thanked
  Set up payment method?                                                    Get a confirmed list of attendees by the director
                                     lected and distributed?                Call everyone who attended to ask if they enjoyed the
                                                                         event, and if they are interested in future events.
ADVERTISING                                                                 Send an email to all those who confirmed but did not
Officer in charge: ______________________________                        show, and a separate email to those who simply read the
                                                                         advertisement emails


                              co-market
                             ZipRealty District Event Planner


ZipRealty Event Planning Budget Worksheet
.
ANTICIPATED EXPENSES
Facilities Rental $..............................................................................$_______________
Food………………………………………………………………..$_______________
Beverage……………………………………………………………$_______________
Marketing $.......................................................................................$_______________
Speaker Fees / Honorariums..............................................................$_______________
Supplies.............................................................................................$_______________
Technical Support..............................................................................$_______________
Other ______________.................................................................... $_______________
Other ______________.................................................................... $_______________

*EXPENSE TOTAL .........................................................................................$_______________




ANTICIPATED INCOME
Admission Fees……………………………………………………..$_______________
Co-Sponsors………………………………………………………...$_______________
Co-Sponsors………………………………………………………...$_______________
Co-Sponsors………………………………………………………...$_______________
Co-Sponsors………………………………………………………...$_______________
District Contribution………………………………………………..$_______________
Other Income………………………………………………………..$_______________
Other Income………………………………………………………..$_______________

*INCOME TOTAL…..……………………………………………………..$_______________




**Expense totals and income totals should match perfectly. If they do not, seek assistance from
management.

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:25
posted:2/6/2013
language:English
pages:2