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					State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

TABLE OF CONTENTS
1. Contract Description ................................ 1.1 Contract Scope ................................... 1.2 Quality Expectations .......................... 1.3 Contract Requirements ....................... 1.4 Customer Service and Responsiveness .................................. 1.5 Equipment Requirements ................... 1.6 Recommended Equipment .................. 1.6 Estimated Volume .............................. 2. Contract Specifications ............................ 2.1 Quantities .......................................... 2.2 Under-runs/Overruns ........................ 2.3 Sizes .................................................. 2.4 Artwork .............................................. 2.5 Recycled Papers ................................. 2.5.2 Cover Paper .................................. 2.6 Ink 5 2.6.1 Special Inks .................................. 2.6.2 Vegetable Oil-Based and Laser Compatible Inks ........................ 2.7 Proofs ................................................ 2.7.4 Press Checks ................................ 2.8 Bindery .............................................. 2.9 Finishing ............................................ 2.9.1 Folding ......................................... 2.9.2 Scoring and Perforating ................. 2.9.3 Drilling ......................................... 2.9.4 Other Finishing Operations ........... 2.11 Packaging .......................................... 2.12 Delivery.............................................. 2 2 2 2 2 3 3 4 4 4 4 4 4 4 5 5 5 5 6 6 6 6 6 6 6 7 7 3. Using the Contract ................................... 7 3.1 Ordering and Invoicing ........................ 7 3.1.1 Ordering Method ........................... 7 3.1.2 Pricing .......................................... 7 3.1.3 Invoicing ....................................... 7 3.2 Production Schedule ........................... 7 3.2.1 Printer Acknowledgement .............. 8 3.2.2 Proof Time Allowances ................... 8 3.2.3 Standard Production Time Allowances .......................................... 8 3.2.4. Scheduling Exceptions .................. 8 3.3 Freight ................................................ 8 3.4 NIGP/Commodity Codes ..................... 8 4. Special Contract Terms and Conditions .......................................... 9 4.1 Components of Bid and Contract ......... 9 4.2 Subcontracting ................................... 9 4.3 Contract Period ................................... 9 4.4 Extension of Contract.......................... 9 4.5 Wage Rate Adjustments ...................... 9 4.6 Evaluation Period ................................ 9 4.7 Termination/Cancellation ................. 10 4.8 News Releases................................... 10 4.9 Reports, Record-Keeping, and Record Retention .............................. 10 4.10 Force Majeure ................................... 11 4.11 Materials Integrity and Control .......... 11 5. Paper Price Table .................................... 11

Vendor Information:

American Litho 520 North 22nd Street Milwaukee, WI 53233

Bid Rate -48% George or Gloria Tamms Phone 414-342-5050 Fax 414-342-9950 Email gloria@amerlitho.com

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State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

1. Contract Description
1.1 Contract Scope
This is a statewide contract for the production of tabloids, magazines & digests printed on cold set web lithography equipment. This contract includes quantities from 1000 and up. All printing on this contract is by the cold set web computer to plate (CTP) lithographic process on recycled newsprint, uncoated groundwood, and offset papers. This contract includes covers for these publications, printed either one or two sided with up to 6 colors of ink. This contract includes binding operations such as saddle-stitching, perfect binding, press paste and collating, scoring, perforating and drilling. All chart pricing is based on the submission of electronic files by the ordering agency, but orders may be submitted as paper camera copy, with no change in price.

1.2 Quality Expectations
The State expects all work performed on this contract to be of excellent quality, conforming to these quality criteria: 1. Inking must be consistent and uniform throughout in color strength and density. 2. Accurate registration consistent with cold set web offset lithography printing. 3. Correct ink match to specified PMS colors. 4. Halftones must be clean and crisp, with consistent quality at 100 line screen on newsprint/groundwood stock, 120 line on uncoated recycled offset stock and 150 line screen on coated/uncoated offset or cover stock. 5. Four-color process printing must match the contract proof, consistent with limitations of cold set web lithography. 6. Folding must be square and accurate with exact alignment of crossover printing across folds. 7. Finishing operations must be clean and applied correctly. Cutting and trimming must be square, clean and correctly aligned and positioned. Tabloid pages must be uniform, with no additional payment allowed if trimming is necessary. The contractor is expected to employ industry standard process controls to ensure and maintain quality printing. These controls include the regular use of quality measurement tools on press sheets, such as registration targets, star or slur targets and color bars, consistent use of densitometry throughout the prepress and press processes, prepress and press calibrations, and use of color corrected lighting in press and proofing areas. Additional controls include proper control of humidity and temperature in all production and work staging areas, paper storage in temperature and humidity controlled areas and cleanliness of work areas.

1.3 Contract Requirements
The contractor is expected to provide the following services for each order submitted on this contract: 1. Produce the type of work described in the contract, as ordered by the agency. 2. Provide all materials and services required by the order. 3. Cover shipping, insurance, and other costs incidental to and necessary for proofing, manufacturing and delivering the printed product, returning artwork and samples with invoices. 4. Store and archive electronic files for the duration of the contract. 5. Return, at no charge to the agency, any specifically requested files during or at the end of the contract period. Write to an electronic medium, such as CD, the final files, see section 2.4.

1.4 Customer Service and Responsiveness
These two items are critical to this contract. The successful bidder is required to: 1. Respond to telephone inquires within four hours after a call is placed by an ordering agency. 2. Acknowledge orders, as described in the Standard Terms and Conditions and in paragraph 3.2.1 of this document. 3. Notify agencies of scheduling problems and changes. 4. Facilitate press checks when requested. November 2008 2

State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

1.5 Equipment Requirements
Required equipment and software must be installed and operational in the vendor’s plant at the time of bid submission.
Prepress

The contractor must have a complete postscript prepress facility in-house with proofing, scanning and imagesetter, and be proficient in the use of the following electronic publishing software. The current version (as well as supporting 2 full previous versions) and continue to update this software as new versions are released throughout the term of the contract: Quark Xpress Adobe PageMaker Adobe Photoshop Adobe Illustrator Adobe Acrobat Professional Adobe InDesign
Plating

Surface offset lithography press plates must be made in-house by the vendor for the presses required and used.
Proofing

Contractor must have digitally based proofing capabilities. The vendor must also have proofing medium as large as the largest finished size plus bleeds, trims and register marks. 1. Digital Imposition Proofing required. (low resolution) 2. Mid Level Color Proof, continuous tone color proofing system that can show color breaks and position is required. 3. Color Digital Contract Proof (high resolution) It is expected that the contract color proof will be calibrated to the press and color matched on press.
Press

Web Offset 35‖ 4 Unit Cold set with capability of folding digest, magazine, and tabloid formats. Presses for separate covers – Sheet fed Offset Presses 2 & 4 color 20 x 26
Bindery

Saddle stitch binding equipment with a minimum of 6 stations, cover insertion station, and integral 3knife trimmer. Ability to saddle-stitch, side-stitch, glueline/press paste, and loose collate are required.
Drilling

One head power drill
Cutter

Power cutter Size: minimum 25‖ wide

1.6 Recommended Equipment
Recommended equipment is required only if all requirements of this contract are completed in-house but are recommended since some operations may be sublet. See section 4.2—Subcontracting for subletting of operations.
Presses

Web Offset 35‖ 8 Unit Cold set with capability of folding digest, magazine, and tabloid formats. Presses for separate covers – Sheet fed Offset Presses 2 & 4 color 28 x 40
Folder/Scorer

Ability to fold covers and other offline work as required is recommended.
Bindery

Hot glue perfect binder with minimum 10 stations, cover insertion station and integral 3-knife trimmer. November 2008 3

State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704
Drilling

P. O. Box 7867 Madison, WI 53707

Three head power drill
Other Finishing Equipment

Shrink Wrap Off line scoring machine Letterpress scoring press

1.6 Estimated Volume
The estimated volume of work to be completed within a 12 month period is 165 orders at $861,000. The State does not guarantee any minimum or maximum volume for this contract.

2. Contract Specifications
2.1 Quantities
This contract includes all quantities from 1000 and up in increments of 100. The price charts are based on run charges per thousand, however jobs will be ordered in increments of 100. Minimum quantity for any order is 1000 pieces. Decimal portions of the run charge are allowed.

2.2 Under-runs/Overruns
This is an exact count contract with no under-runs allowed. Overruns may be delivered at up to 3% on orders up to 10,000 and up to 1% on orders over 10,000. In the case of under-runs, agencies may require an order be placed back on the press, at no additional charge to the agency or the agency may accept lower quantity at a negotiated price.

2.3 Sizes
Digest: 5 3/8x8 3/8, Magazine: 8 3/8x10 7/8, and Tabloid: 10 7/8 x 16 7/8 formats bound along the long dimension only. Covers may be ordered for digest and magazine sizes but not for tabloids.

2.4 Artwork
Most artwork will be submitted in the form of electronic files, including PDF (portable document format). Vendor is required to return original files at no charge. If an agency chooses to request the final files, the vendor will write these files to CD or other medium requested or furnished by the agency. The vendor will be allowed to charge a 1/4 hour of prepress time at the State’s published rate with the vendor’s bid rate applied. Vendor may not charge for shipping of files during the life of the contract.

2.5 Recycled Papers
State agencies are required to use recycled papers. Recycled paper shall meet the definitions and minimum content recommendations in the EPA Comprehensive Procurement Guidelines issued May 2004. (www.epa.gov/osw) Exceptions to the recycled paper requirement should be rare on this contract and should only occur when a recycled stock is unavailable or because of excessive cost (at least 15%). Exception reports must be done and should be retained by the agency printing manager with the purchase order. Newsprint, ground wood, and uncoated offset papers may be used on this contract in weights from 30 lb. through 100 lb. text. Stocks outside of these parameters may be negotiated between the vendor and the ordering agency print manager.

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State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

Agencies must request a price quote from the contractor before placing an order. Prices shall not exceed invoice plus 5 (five) percent (%). The Agency Print Manager or the Contract Administrator may request a copy of the vendors’ paper invoices. Required roll stock must be available suitable for digest, magazine and tabloid sizes. See Paper Price Table, page 15. Newsprint Recycled (white) — 30-33 lb. white recycled web newsprint, 20-85% recycled content, target brightness of 57-60, charged at the net rates established in the paper price section — Roll Stock. No. 5 Groundwood Offset Recycled — 33-50 lb. white 20-85% recycled, target brightness of 70-72. Alternate stocks and other weights and brightness may also be included. Commodity Offset Recycled - 50-70 lb. White 30% recycled, target brightness 85-86. Other weights and brightness’s may be also be included. At each contract extension period, the State will review the percentage of increase in the market for paper stocks on this contract. The contractor will be required to keep records on the volume and types of stocks requested by state agencies and report at that time. 2.5.2 Cover Paper The agency or the vendor at the agency’s discretion may furnish cover stock papers. The Agency Print Manager must call the printer for a price quote before placing the order. Sheet sizes and the amount of cover paper necessary for a job, including waste allowances, are specified on the cover pricing charts. When agencies elect to furnish cover paper, it is recommended that the agency printing manager contact the vendor before placing the order to assure proper sheet size and grain. The contractor is required to safely store and protect from damage all agency paper. All agency furnished paper stored with the contractor is subject to certification of paper inventory to establish the correct paper count. Section 2.18 of the State’s Printing Grade Paper Contract (on VendorNet) states that the ―State will not be responsible for charges incurred as a result of defective paper.‖ The printing vendor is required to report and file any paperwork necessary for claims due to defective paper with the paper vendor. It is the responsibility of the paper and printing vendors to work out resolutions to problems and to keep the Agency Print Manager and the Contract Manager informed of proposed remedies.

2.6 Ink
Black, varnishes, process and all PMS colors must be available. All price charts are built with black as the first color. Additional charges for wash-ups and the additional cost of PMS inks are included in the price charts. There is no wash-up charge for black ink. An MSDS sheet must be submitted for each different ink you use on this contract. 2.6.1 Special Inks Special inks such as metallic, fluorescent and tinted varnishes may be required for covers on this contract and a price upcharge, is included in the ―Additionals‖ section of the Cover Price charts. 2.6.2 Vegetable Oil-Based and Laser Compatible Inks Agencies may request vegetable oil-based or laser compatible inks on individual orders at no additional cost to the agency.

2.7 Proofs
A proof appropriate to the job may be specified by the Agency Print Manager on the printing order supplement. The pricing charts are based on the following three proofing levels:

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State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

2.7.1 Position Proof These are plotter type proofs. (low resolution) These proofs will be supplied trimmed, backed-up, collated and folded to show the actual trim of final bound product. Color breaks may be shown by a variety of methods but will not reflect actual color. 2.7.2 Mid-level Color Proof Digital continuous tone color proofs that indicate color breaks but are not indicative of color to be expected on press. When possible, these proofs are backed up, trimmed, collated and folded. If the proof is supplied flat then a position proof should also be requested by the agency. 2.7.3 Contract Color Proof Digital color proof that is calibrated to the press and is a high resolution type system. This proof will show the color that will be matched on press. 2.7.4 Press Checks When press checks are required, the agency will so state on the purchase order and will be priced at a 1/4 hour increment at the State’s published rates for the appropriate press with the bid rate applied. See Section 6 in Base Hourly Rates. Press checks should be scheduled during the normal daytime shift unless otherwise agreed to by the agency. Arrangements should be made at least 24 hours in advance and confirmed the day of the press check. Failure to adhere to the schedule by either party may lead to additional charges. If an Agency representative is more than 1 hour late, the vendor may charge for down press time at the State’s published rates for the appropriate press with the bid rate applied. If the vendor is more than 1 hour late with the scheduled press check the State may assess charges in the form of remedies and damages. See Section 11 Remedies and Damages in the Standard Terms and Conditions.

2.8 Bindery
Stitching, folding, glueline/press paste and collating are required on this contract and may not be sublet. Perfect binding is required but may be sublet. However, the state pricing found in the charts will be used and the vendor’s bid rate will apply. See section 4.2 Subcontracting for additional information.

2.9 Finishing
2.9.1 Folding Standard folding is required on this contract and may not be sublet. The vendor must be able to fold parallel and right angle folds on the largest sheet size required on this contract. 2.9.2 Scoring and Perforating Scoring and perforating will be required on some covers and may be done using one of the two following methods depending on the requirements of the job: Stitcher or folder scoring may be used if it eliminates cracking or other issues. Letterpress scoring will be required for perfect bound covers and may be needed on some saddlestitched covers. 2.9.3 Drilling Drilling is required on this contract. Vendor must have 1/4, 5/16, and 3/8 inch capabilities. Pricing is outlined in the additional’s part of the pricing charts. 2.9.4 Other Finishing Operations Other finishing operations may be requested on this contract. The vendor and the Agency Print Manager should negotiate these operations.

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State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

2.11

Packaging

Standard packaging for this contract is to bundle; brick stack and shrink wrap pallets. Agencies may request carton packing, with additional charges by the vendor for cartons. The charges for special packaging requirements are shown on the Miscellaneous Operations price chart. Other special packaging needs and cartons prices will be required and are subject to a pre-order quote. Other packaging requirements are explained in Section 8 of the Standard Terms and Conditions attached to this bid.

2.12

Delivery

Deliveries will be determined by each individual ordering agency and specified on the purchase order. F.O.B. Destination-Inside Door to any Wisconsin destination, for one delivery point per order. Orders with additional delivery points beyond one major destination may be shipped prepaid with actual freight charges for the additional locations added to the invoice. Freight bills must accompany the invoice. Any other special delivery requirements will be a pre-order price quote. FOB Destination Means: The seller retains title and control of goods until they are delivered and the contract of carriage has been completed. The seller selects the carrier and is responsible for the risk of transportation. The seller is responsible for filing claims for loss or damage.

3. Using the Contract
3.1 Ordering and Invoicing
3.1.1 Ordering Method Orders will be issued by individual state agencies or universities using an official State Purchase Order and a Class 3 print order supplement, DOA-3077. Orders will be issued in compliance with all requirements included in the State of Wisconsin Procurement Manual. 3.1.2 Pricing All jobs may be priced from the Price Charts included in this bid request. The number of pounds of paper needed to complete your order can be estimated from the Paper Price Chart. In cases where the price charts have no provision for pricing, pricing will be negotiated between the ordering agency and the vendor. All cost for paper will be on a pre-order price quote. 3.1.3 Invoicing A separate invoice with three (3) samples of completed work for each individual order must be sent directly to the ordering agency promptly after the job is delivered. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order, including reference to purchase order number and submittal to the correct address for processing. Invoices will not be dated as received or processed for payment until all accompanying items required are received by the state. The State of Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods have been delivered and accepted as specified. After auditing, the invoices are approved for payment only if they comply with specifications, purchase order, and samples of the completed job. See Section 10: Invoicing and Payments in the Standard Terms and Conditions for State of Wisconsin Printing, January, 2002.

3.2 Production Schedule
Agencies will request delivery dates using the delivery schedules found in 3.2.3 based on quantity and page count. Agencies are encouraged to confirm a production schedule with the contractor before placing critical orders. November 2008 7

State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

3.2.1 Printer Acknowledgement Vendors should acknowledge receipt of all orders. The vendor is required to acknowledge an order within 48 hours if vendor cannot make the production schedule set forth on the purchase order. Failure to do so binds the printer to the schedule. 3.2.2 Proof Time Allowances Proofing time allowed will be as follows: 8 to 144 pages is four (4) working days

152 to 608 pages is six (6) working days

Proofing time begins the day the good files are received by the vendor. The final day is the date the proof is received by the Agency. The contractor must report any file problems to the Agency Print Manager within the first working day of receiving files. Shipping of the proof should be at the end of the next to last working day to allow the agency to receive the proof by the final day. The schedule may require overnight shipment of proofs on the part of the contractor and the agency. The contractor will pay for shipping proofs to the agency. The cost of shipping the proof back to the contractor will be paid by the agency. The Bidders must take into consideration in their bid the cost of shipping proofs to the agency for next-day delivery (e.g. UPS Next Day, Federal Express). Agencies will return proofs via the same method, when necessary to meet the production schedule. If the agency’s files requires extensive alterations due to improper preparation or require extensive proof alterations a new schedule must be negotiated with the vendor. 3.2.3 Standard Production Time Allowances Production Time begins with the return of the approved proof, with delivery on the last production day. Quantity Page Count Production Time Up to 25,000 4 to 144 pages 5 days Up to 25,000 144 to 608 7 days 25,000 &100,000 4 to 144 pages 7 days 25,000 & 100,000 144 to 608 9 days 100,000 & up 4 to 144 pages 7 days 100,000 & up 144 to 608 10 days Perfect Binding requires and three (3) additional days. Other finishing to be negotiated between the agency and vendor. 3.2.4. Scheduling Exceptions Delivery schedules of less than the Standard Production Time Allowance must be negotiated between the agency and the contractor prior to the issuance of an order. The agency and contractor should agree on additional charges that may be incurred before an order is placed. When problems occur in the plant that will affect delivery, the contractor will notify the agency immediately so that alternative measures can be taken. Unless the agency is properly notified, the contractor is obligated to complete each order on time. Orders delivered late are subject to late delivery charges described in Section 11 of Standard Terms and Conditions for State of Wisconsin Printing. The charge for late delivery is not more than 5% per working day.

3.3 Freight
The bid rate includes delivery F.O.B. Destination-Inside Door to Wisconsin destinations, for one delivery point per order. The exact location will be specified on the purchase order. Orders with additional delivery points beyond one major destination may be shipped prepaid with actual freight charges for the additional locations added to the invoice. Freight bills must accompany the invoice.

3.4 NIGP/Commodity Codes
Orders will be placed using 999-80 NIGP code.

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State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

4. Special Contract Terms and Conditions
4.1 Components of Bid and Contract
All of the following are to be considered as integral parts of this bid: Request for Bid form (DOA-3070) Description of Contract Designation of Confidential and Proprietary Standard Terms and Conditions for State of Information Form ( DOAWisconsin Printing, January 2002 Data Sheet-Company Information State of Wisconsin Contracts (DOA-3049) Data Sheet-Wage Information Paper Price Table Vendor References Cooperative Purchasing Agreement Special Conditions of Bid

4.2 Subcontracting
The subletting of the prepress, press and stitching, collating and folding on this contract are not allowed. Perfect binding, covers, and letterpress scoring may be sublet but will be priced based on the price charts with the bid rate applied. Other operations such as specialty binding, embossing, foil stamping, or other specialty finishing operations may be sublet. The contractor may not transfer, assign, or sublet any state work without the prior consent of the state, nor may any of the work be performed outside of the contractor's plant without advance approval. Such approval must be requested and approved in writing. If the vendor chooses to sublet these operations, the contract vendor is responsible for the performance and schedule of the subcontractor. The state will not be liable for charges incurred due to the fault of a subcontractor. Subcontracted work not priced in the price charts may be billed at no more than 10% above actual cost.

4.3 Contract Period
This contract covers a twelve-(12) month period. The contract price charts will remain unchanged during this twelve-month period.

4.4 Extension of Contract
If mutually agreeable to the contractor and the State, the contract may be extended for two (2) additional twelve (12) month periods. Rates and conditions must remain unchanged during any extension period unless a price adjustment is requested and then approved by the State Bureau of Procurement. Invoices for paper may be requested at this time. At each contract extension period, the State will review the percentage of increase in the market for paper stocks on this contract. The contractor will be required to keep records on the volume and types of stocks requested by state agencies and report at that time.

4.5 Wage Rate Adjustments
Contract adjustments are allowed at contract extension date. One half of one percentage of change in the average wage rate may be applied to the contract. Allowable adjustments are effective at the extension date of the contract and do not apply to orders written before the effective date of change. The contractor must submit a current wage statement with any request for adjustment and must supply more wage information if requested. See the Data Sheet—Wage Information form (DOA-3543) for complete information.

4.6 Evaluation Period
This contract is subject to an initial ninety-(90) day evaluation period. If at the end of that time, the quality and/or responsiveness of the vendor are unacceptable according to the terms of this bid, the contract will be canceled and awarded to the next lowest responsible bidder or rebid.

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State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

4.7 Termination/Cancellation
Either Party may terminate this Contract at any time with no less than a 30-day written notice of termination. Failure of the contractor to produce materials according to the conditions of this contract may result in termination. Some conditions are listed below:  Rejection of an order, with reprinting entirely at the Contractor’s expense.  Assessment of damages when time does not allow for reprinting. See Section 11--Remedies and Damages of Standard Terms and Conditions for State of Wisconsin Printing, January 2002.  Cancellation of the Contract. The State also reserves the right to cancel this Contract for any other breach of its terms, by giving written notice to Contractor of such cancellation and specifying the effective date thereof, at least thirty (30) days before the effective date of such cancellation. Contractor shall, in the event of such cancellation, be entitled to receive compensation for any work accepted hereunder in accordance with the State's order(s). Contractor may also be compensated for partially completed work in the event of such cancellation. The compensation for such partially completed work shall be no more than the percentage of completion of each work effort or product, as determined in the sole discretion of the State, times the corresponding payment for completion of such work as set forth in the State’s order(s). Upon termination/cancellation or other expiration of this Contract, the Contractor shall immediately return to the other all papers, materials, and other properties of the other held by the Contractor for purposes of execution of this Agreement. In addition, each Party shall assist the other Party in the orderly termination of this Agreement and the transfer of all aspects hereof, tangible or intangible, as may be necessary for the orderly, non-disruptive business continuation of each Party.

4.8 News Releases
News releases, information sheets or advertising concerning this contract will not be done without the permission of the State.

4.9 Reports, Record-Keeping, and Record Retention
The winning vendor must establish and maintain records of all State expenditures incurred under this contract in accordance with generally accepted accounting principles as promulgated by the American Institute of Certified Public Accountants. The State Bureau of Procurement and/or any designated bureau representative may request reports. The vendor will be required to maintain records documenting contract performance. Contractors are required to furnish quarterly reports to the State Bureau of Procurement Contract Administrator. These reports will be due by the 15th of the following month in an electronic data base format compatible with MS Excel and will include: 1. a detailed description of each order produced under the contract, 2. 2. per job dollar value, 3. 3. the quantity, 4. 4. the number of ink colors, 5. 5. type of paper used, 6. 6. the name of agency that ordered the job, and 7. 7. Total dollar volume of business done on the contract lot by agency. Duly authorized representatives of the State and the Wisconsin Legislative Audit Bureau shall have the right to audit, review, examine copy and transcribe any pertinent records or documents relating to any contract resulting from this RFB. The vendor shall retain all documents associated with this contract for a period of not less than four (4) years after final payment is made. Failure to complete one or all of the required reports will be grounds for cancellation of the contract.

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State Bureau of Procurement Wisconsin Department of Administration Mandatory Contract 15-99980-704

P. O. Box 7867 Madison, WI 53707

4.10

Force Majeure

Neither Party shall be considered in breach of this Agreement for its failure to perform or its delay in the performance of any obligation hereunder, except for the State’s obligations to pay amounts due hereunder, if the performance of such obligation is prevented or delayed by fire, flood, explosion, war, insurrection, embargo, governmental actions or requirements, military authority, act of God, shortages in the marketplace or any other event beyond the reasonable control of that Party. Contractor and State agree to take prompt reasonable actions to minimize the effects of any such event or circumstances.

4.11

Materials Integrity and Control

The awarded contractor (vendor) agrees to take and maintain all measures necessary to ensure the security of materials used in the development of and work produced or printed under this contract and the materials they are printed on or made from. The contractor agrees to shred and destroy all waste or excess material used in producing work under this contract or work not accepted by the Department, to prevent their use by another or in any other manner not expressly authorized by the Department. The contractor agrees that upon failure to fully comply with this paragraph, the contractor shall reimburse the Department any costs incurred by it in recovering materials or work or ensuring against its unauthorized use. The contractor further agrees to pay the Department the face value, or other value ascribed the work by the Department, for work completed but not delivered or otherwise disposed of or accounted for to the satisfaction of the Department.

5. Paper Price Table
Pounds will be based on one 16 page magazine signature.
Newsprint Recycled 10%-40% PC, 100% TR, Target Brightness 56-60, Target Opacity 94-96

No. of lbs. Startup 30-33 lb. 90

No. of lbs. Run per M 60

Cost per CWT $43.34

Brand Name Atlantic – 100% recycled

No. 5 Groundwood Offset Recycled 10%-40% PC, 100% TR, Target Brightness 60-70, Target Opacity 91-95

35 lb. 40 lb. 50 lb.

100 150 184

67 82 96

$48.00

Abitibi – not recycled Call for availability and pre-order price quote Call for availability and pre-order price quote

Commodity Offset Recycled 10%-40% PC, 100% TR, Target Brightness 70-75, Target Opacity 92-95

50 lb. 60 lb. 70 lb.

184 210 210

96 115 115

$57.75

Badger – 100% recycled Call for pre-order price quote Call for pre-order price quote

Mill Certification letters are required for each Brand of paper and are on file with the State Bureau of Procurement.

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