IUB Professional Council

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					IUB Professional Council Business Meeting Minutes Kelley School of Business, Room 3055 February 20, 2008 Council Members in Attendance: Tracy Bee, Jonathan Bolte, Jim Brown, Jim Johnson, Christina Kuzmych, Eric Love (Black Faculty/Staff Council Ex-officio), Dennis McGreer, Dan Ondrik, Paula Phillips, Claudia Polley, Marge Schrag, Tracy Smith, Greg Travis, Ed Vasquez (CWA Ex-officio), Beverly Vicker. Proxies: Eric Love for Rob Aspy, Jeremy Gilmore for Patrick Smith. Guests: Susan Johnson-University Planning, Institutional Research & Accountability. Members Not in Attendance: Pete Bucklin, Mark Goodner, Pam Owens, Trish Surfus. Meeting Minutes A motion to approve the January, 2008 minutes as written was made, seconded and passed. Old Business Website Re-design Update – Jonathan Bolte The team is working to get the newly-designed site up and running. Progress is being made, though not as quickly as had been hoped. Jonathan continues to work with several volunteers to get all the changes in place. Anthem/IMA Update An agreement has been reached. No details of the settlement were available at today’s business meeting. HHE Visit to the Statehouse No report at this time. Retreat Summary Updates Agenda items currently being on by each committee are:  Communications and Marketing Committee o Website re-design o BPC data more easily available to all professional staff  Outreach and Advocacy Committee o After hours event at the Cyclotron – There is also a possibility that an upcoming BPC business meeting could be held there  Professional Interests Committee o Perks Page – A mailing has gone out to all participants to update their information. After this process is complete, an effort will be made to recruit new businesses. o Professional Development Grant Program – The review process is ongoing.  Executive Committee o Scheduling of Guests for BPC monthly business meeting – Still trying to schedule President McRobbie and Neal Theobald. Beth Cate and Dan Rives will be guests for the March meeting. The chair persons from each committee have been charged with the task of identifying the top two or three priorities that can be accomplished by year end. New Business SJR-7 Proposed Marriage Amendment This proposed legislation has been brought back to the Indiana Statehouse in the same form as last year. A motion was made, seconded and passed at today’s meeting to reaffirm the position of the BPC by re-sending the letter that was sent last year, stating that the BPC stands against the proposed state constitutional amendment banning gay marriage. Upcoming BPC Election Nominations for this year’s BPC election will begin Friday, February 22, and will continue through Monday, March 3. The best way to recruit new members is through personal contact, so current council members are urged to approach their constituents and encourage professional staff participation. Self-nominations are encouraged. 1

New Ad-hoc and Search Opportunities The following positions have become available on ad-hoc and search committees on the Bloomington campus:  Ad-hoc committee – Anti-Sweatshop Advisory Committee – Patrick Smith has agreed to serve.  Search committee – Dean of the Office of Women’s Affairs – Rob Aspy has agreed to serve.  Search committee – Dean of the Faculties & Vice Provost for Academic Affairs – Marge Schrag has agreed to serve.  Search committee – Vice Provost for Undergraduate Studies (title not yet formalized) – Mark Goodner has agreed to serve. New Wings Partnership Campaign The BPC was asked to provide an endorsement for the Middle Way House New Wings Partnership campaign. The structure of the campaign is similar to that of United Way. The short-term goal of the campaign is to raise $250,000 by the end of March, in order to receive matching funds from the Sunshine Lady Foundation. Laurie McRobbie is the Chair Person for the campus effort, and a letter will be going out to all faculty and staff asking for support. The BPC, along wit h the Bloomington Faculty Council, has been asked to endorse the campaign. The council was in agreement that Christina should endorse the campaign on behalf of the BPC. Accounting of Paid Time Off There are discussions occurring about an initiative to develop a new system for professional staff to enter their paid time off information. If, and when, a project team is convened, the BPC will ask to be involved. Search and Screen/Review Committees Dean, Jacobs School of Music Review – Dennis McGreer The review is underway. Surveys have been sent out. Special Guest: Doug Porter, Director of Parking Operations At 3:55 the meeting was turned over to Doug Porter, Director of Parking Operations. The parking system was set up in 1965, and the first garage was built in 1970. Parking is a self-supported auxiliary, based on user fees. q. How does IU compare with other Big Ten schools in terms of parking? a. It is very difficult to compare IU with other Big Ten schools, because our demographics are very different (i.e. several Big Ten schools are located in densely-populated urban areas). There are also many variables that make comparison difficult. We do know, however, that IU’s parking rates are on the low end of the scale when compared with other Big Ten universities. q. Are we aiming to become a predominantly pedestrian campus? a. The general attitude seems to be that IUB is a pedestrian campus for students. There are parking garages that are located within walking distance to all areas of campus. Three pieces of advice for getting around on campus:  Get an alarm clock and use it – allow plenty of time to arrive at your destination.  Buy comfortable shoes – walking is usually the quickest way between two points on campus.  Familiarize yourself with both the campus and city bus systems – they come in handy during times of inclement weather. q. Is Parking Operations involved with the campus sustainability initiatives? If so, how? a. Parking Operations “reacts” when buildings are put up. For example, it is not until after the building is designed that Parking Operations becomes involved. There is debate that continues on how much is enough, and how the university might be able to entice commuters to seek alternatives to driving and parking on campus. Many ideas are tossed around, including making reserved spaces available for alternative fuel vehicles. q. The Capital Priorities Committee is working with President McRobbie to recommend a Master Planner to develop a ten-year plan for the campus. Wouldn’t that make it easier to plan parking ahead? a. This is a change from what we have now. We have never been in a position to correctly anticipate our needs that far out. Perhaps this will make it easier. q. What kind of input or data would be used for a ten-year plan? a. The Master Planner will lay it out. Keep in mind that if and when administration changes, these plans will always be subject to change as well. 2

q. How can IU give discounted parking tags to high school students and not to staff? a. High school students who are issued parking tags usually are taking one class and are under tight time restraints to return to their own campus for other classes. There were fewer than ten of these permits issued this year. q. Why do some administrators/deans have their own parking spaces? What and who determines this? a. It was the Provost’s decision to offer reserved spaces to deans, at a cost of $100 per month. Not all deans took this offer. q. Is “building up” a good idea, and if so, is it part of the overall parking plan? For example, members have noted that the Jordan Street garage, centrally located, is only two floors high. Is there a policy dictating building height? a. It is very expensive to build a parking garage, generally $15,000-$20,000 per space. Underground parking is even more expensive. Since the spaces at Jordan are not usually all full, the university really cannot rationalize adding another 300-space level to the existing garage. q. The newest parking garage (Henderson Garage) has a unique architecture much admired throughout campus. Will this type of architecturally pleasing garage construction become the norm? a. Extra effort was made to make this garage appealing to the eye, since it is located in a “gateway” area, an entry to campus. It will look even nicer when landscaping around the garage has been completed. q. How often does the Parking Advisory Committee meet? a. The committee meets as needed, but generally at least twice a year. q. Could short-term parking be made available for work-related errands, especially around Franklin Hall? a. Now that Henderson Garage is open, there should be plenty of space available in Poplars Garage. The alternative would be to use a department permit. q. Since IU no longer has its own fleet of vehicles, where can we park when driving cars with government-issued (municipal) license plates? a. Government-issued license plates should be able to park on campus. Enterprise should give a permit to park anywhere on campus, with the exception of spaces reserved for service vehicles. q. Is it possible to make it easier to get a one-day pass, for those of us who only need a parking pass once in a while? a. Parking Operations is working on putting together a “bundle” of one-day passes that can be obtained without making a trip to their office each time one is needed. q. How do we pay for our parking garages? a. We have two ways of paying for parking garages. The first is to use savings, and the second is to borrow the money through bond issues. q. What is the balance between “A” and “C” parking permits? a. Though the spaces may be rearranged from time to time, we try to keep the ratios about the same – we have 3,000 garage spaces for “A” or “Visitor” permits plus another 1,500-2,000 “A” spaces around campus, and there are between 3,500-4,000 “C” permit spaces. q. With increased building happening around 10th and the Bypass, are there any plans in the works to increase parking there? a. Parking Operations has not yet been made aware of any plans at this time. Announcements The March meeting will be held Wednesday, March 19, from 3:00-5:00 p.m. in KSOB 3055. Meeting was adjourned at 5:05 p.m. Meeting minutes respectfully submitted by Teresa Spiegel.