How to Write a Complaint Letter to an Attorney
Writing a letter to an attorney can be intimidating, regardless of
whether it is addressed to an attorney representing you, one you haven't
retained, or an attorney that is working against you in a legal matter.
If you have complaints regarding any attorney and how he has handled
legal issues that involve you, a complaint letter may be necessary. Any
letter to an attorney should be professional in tone and in a business
format. Follow these steps to write a complaint letter to an attorney.
1Type, rather than hand write, your letter to the attorney. Your letter
needs to look professional. A hand written letter will not send a
professional message like a typed letter will.<
2Use a tone in your letter that is professional and courteous. A
professional and courteous tone includes making requests, rather than
3State your complaint clearly and succinctly. Formal letters should be as
short as possible while still conveying the issues you have with the
attorney.Jot down your issues with the attorney before you begin writing
the letter. Brainstorming what your problems are with the attorney and
their level of importance will help to narrow down and clarify your
4Write a business letter that's in the proper format. This includes your
name and address, the current date, the receiver's information,
salutation, the body of the letter and your concluding remarks.Use a
double space in between each of the following: your information, the
date, your recipient's information, the salutation, the body of the
letter and the closing of the letter.
5Address the attorney by his formal name. For example, address the
attorney as "Mr." "Mrs." or "Ms." with the attorney's last name. To
maintain the professional tone of the letter, don't use a first name.
6Begin the body of your letter. Each paragraph of the body should be
approximately 5 sentences long with an opening sentence.Arrange the body
of your letter so that each paragraph is single spaced with an
indentation starting each paragraph and a space in between paragraphs.
Categorize each element of your complaint in its order of importance. Use
1 paragraph for each element or issue of the complaint. For example, if
your issues are the attorney's consistent tardiness to court, his failure
to return your calls in a timely fashion, and his monthly invoices, you
need 3 paragraphs.
Clarify each issue within its designated paragraph by using examples of
the problem. Use dates, times and specifics that caused the problem. In
each paragraph, avoid using derogatory comments. At the end of each
paragraph suggest how the problem can be avoided in the future.
Thank the attorney for taking your letter into consideration in the final
paragraph. Suggest that the attorney contact you by phone or in writing
to discuss the matter further.
7Conclude your complaint letter with a courteous remark, such as
"Sincerely" or "Yours Truly."
8Skip 4 lines then type your name. Under your typed name, include your
phone number, with the proper area code. Above your typed name use a
black or blue pen to sign your name. Using a pen that is not black or
blue will diminish the professional nature of the letter.
9Keep a copy of the letter for your records. If the problems persist, you
may need a copy of the letter to further the complaint to the state bar
association in the state in which the attorney is licensed.<
Sources and Citations