presidents

							CLUB PRESIDENT TRAINING
Toastmasters Leadership Institute II
          January 2004

              Raymond Valvano, DTM
Paul D. Stackpole Service Club 7034

    Tel: 508-233-4259                     Fax: 508-233-4775
    Email: Raymond.Valvano@natick.army.mil
Toastmasters International Club Officer training material/information and personal
experience were used in developing this handout and providing the training session.
                                                                                      1
WHY JOIN TOASTMASTERS?
     Personal Growth

       Educational

         Social

          Job
                         2
              PRESIDENT
Set club goals       Inspire
Plans of action      Motivate
Delegate             Has vote at District &
Monitor progress        Regional
Coach team members      Conferences &
                        International
Recognize               Convention
   achievement
Look for successor

                                              3
 Immediate Past President
               Guidance

Heads Club Officer nominating committee

 Helps with Distinguished Club Program

        Resource of knowledge


                                          4
             CLUB SUCCESS
Membership Needs       High Value Items
 Member Interest       CTM ATM DTM CL
  Survey                 AL HPL
 Member Retention      Officer Training
 New Members           Speechcraft
 Semi-Annual/Officer   Youth Leadership
   List                Club Sponsor
                       Semi-Annual/Officer
                        List

                                             5
                 CLUB BUDGET
Existing Funds           Unplanned Spending
Source of Funds =         Postage Rate Hike
  Dues, Other             Equipment Breakage
                           0r Lost
Planned Spending          Room fee
  Contests & Awards       ???
  Educational
   materials
  Administrative Items

                                               6
                    JANUARY 2004
Goals:
1.   Club Officer    SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY    FRIDAY   SATURDAY

     Training                                                1           2        3


2.   Club Officer
                     4        5        6         7           8           9        10 TLI at MIT
     Installation
3.                   11       12       13        14          15 TLI at   16       17
                                                             Marlboro

Actions:
                     18       19       20        21          22          23       24
1.

2.
                     25       26       27        28          29          30       31

3.




                                                                                           7
                  FEBRUARY 2004
Goals:
1.   Club          SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY   SATURDAY

     Membership    1        2        3         4           5          6        7

     Drive
                   8        9        10        11          12         13       14
2.

3.                 15       16       17        18          19         20       21




Actions:           22       23       24        25          26         27       28



1.
                   29

2.

3.




                                                                                     8
                     MARCH 2004
Goals:
1.   Begin Inter-        SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY   SATURDAY
     national Speech
                                  1        2         3           4          5        6
     Contest for Club,
     Area                7        8        9         10          11         12       13

2.   Begin Dues
     Collection          14       15       16        17          18         19       20 Club
                                                                                     Contest
3.   Club Proxies                                                                    deadline



4.   Mention Spring      21       22       23        24          25         26       27 Area
                                                                                     Contest
     Conference                                                                      completed



Actions:                 28       29       30        31


1.
2.
3.
4.
                                                                                                9
                        APRIL 2004
Goals:
1.   Semi-annual        SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY      FRIDAY   SATURDAY

     Report Due                                                 1 Club Dues   2        3
                                                                at TI

2.   Division Contest
                        4        5        6         7           8             9        10 Division

3.   Nomination                                                                        Contest
                                                                                       completed

     Committee – ½yr    11       12       13        14          15            16       17


4.   Spring Conference
                        18       19       20        21          22            23       24 Spring
Actions:                                                                               Conf at
                                                                                       Waltham


1.                      25       26       27        28          29            30

2.

3.

4.


                                                                                              10
                             MAY 2004
Goals:
1.   Club Officer       SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY   SATURDAY

     Elections – ½ yr                                                               1


2.   Mention Regional   2        3        4         5           6          7        8

     Conference
                        9        10       11        12          13         14       15
3.

Actions:                16       17       18        19          20         21       22


1.
                        23       24       25        26          27         28       29
2.

3.                      30       31



4.

                                                                                         11
                                JUNE 2004
Goals:
1.   Region VII Conf.      SUNDAY   MONDAY   TUESDAY   WEDNESDAY         THURSDAY    FRIDAY     SATURDAY
2.   DCP Ends                                1         2                 3           4 Region   5 Region VII
                                                                                     VII Conf   Conf at
3.   Mention                                                                         at
                                                                                     Westford
                                                                                                Westford

     International         6        7        8         9                 10          11         12

     Convention
4.   Club Officer List     13       14       15        16                17          18         19

     to TI – 1/2yr & 1yr
5.   Review Club           20       21       22        23                24 Hail &   25         26
                                                                         Farewell
     Progress
6.   TLI                   27       28       29        30 Club Officer
                                                       List at TI

Actions:
1.
2.
3.
                                                                                                       12
                             JULY 2004
Goals:
1.   New District &     SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY   SATURDAY

     Area & Club                                                1          2        3

     Officers/Install
                        4        5        6         7           8          9        10
2.   New DCP
3.   Mention            11       12       13        14          15         16       17

     International
     Convention         18       19       20        21          22         23       24

4.

Actions:                25       26       27        28          29         30       31



1.

2.

3.

                                                                                         13
                        AUGUST 2004
Goals:
1.   District Officer   SUNDAY   MONDAY   TUESDAY   WEDNESDAY          THURSDAY        FRIDAY      SATURDAY

     Training           1        2        3         4                  5               6           7


2.   International
                        8        9        10        11                 12              13          14
     Convention
3.                      15       16       17        18 International   19              20 Inter-   21
                                                    Convention at      International   national    International
                                                    Reno               Convention at   Conven-     Convention
Actions:                                                               Reno            tion at
                                                                                       Reno
                                                                                                   at Reno


                        22       23       24        25                 26              27          28
1.

2.
                        29       30       31
3.




                                                                                                           14
              SEPTEMBER 2004
Goals:
1.   Begin Humorous   SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY   SATURDAY

     Speech Contest                               1           2          3        4


2.   Begin Dues       5        6        7         8           9          10       11

     Collection
3.   TI Anniversary   12       13       14        15          16         17       18


     Membership Dr
                      19       20       21        22          23         24       25
4.

Actions:
                      26       27       28        29          30

1.

2.

3.


                                                                                       15
                  OCTOBER 2004
Goals:
1.   Semi-annual        SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY    SATURDAY
     Report Due
                                                                           1 Club    2
2.   Club, Area,                                                           Dues at
                                                                           TI

     Division Contest   3        4        5         6           7          8         9


3.   Nomination
     Committee – All    10       11       12        13          14         15        16


4.   Mention Fall
     Conference         17       18       19        20          21         22        23


5.

Actions:                24       25       26        27          28         29        30



1.
                        31

2.
3.
                                                                                          16
                 NOVEMBER 2004
Goals:
1.   District Fall       SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY   SATURDAY

     Conference                   1        2         3           4          5        6


2.   Club Officer ½ yr
                         7        8        9         10          11         12       13
     Replacements
3.                       14       15       16        17          18         19       20


Actions:
                         21       22       23        24          25         26       27
1.

2.
                         28       29       30

3.




                                                                                          17
                 DECEMBER 2004
Goals:
1.   Club Officer List   SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY       SATURDAY

     to TI                                           1           2          3            4


2.   Transition Period
     – ½ yr
                         5        6        7         8           9          10           11




3.   Club Officer        12       13       14        15          16         17           18

     Installation
4.                       19       20       21        22          23         24           25



Actions:
                         26       27       28        29          30         31 Club
1.                                                                          Officer
                                                                            List at TI

2.

3.

4.
                                                                                              18
   Create a Vision of Club
          Success
 Feature quality programming
 Require manual speeches
 Expect effective evaluations
 Encourage active participation
 Keep membership at charter
  strength
 Be enthusiastic
                                   19
Plan to Make Your Club Vision
          a Reality
 Communicate your vision
 Use Executive Committee Meetings to set
    and achieve goals
   Set membership / educational goals
   Make every meeting outstanding
   Provide harassment-free environment
   Make your Club a Quality Club
   Motivate performance / track progress
    using DCP
                                            20
  Qualities of a Super Team

 Committed to quality performance
 Creative methods of removing obstacles
 Visible / accessible to others
 Driven to achieve, exude energy,
  excitement, and commitment
 Work together

                                       21
   Ensure Successful Club
       Administration
 Encourage officers to attend
  training sessions
 Verify that officers attend training
 Confirm all paperwork is turned
  in to WHQ
 Search for Club leaders
                                         22
     Represent the Club
 Act as liaison between
  Club / Area / District
 Participate in and vote at
  Area / District functions
 Vote at the International Convention

                                     23
  Executive Committee
       Meetings

 Review progress

 Verify all officers are fulfilling
  responsibilities


                                       24
 Conduct Effective, Enjoyable
          Meetings
 Contact VPE before each meeting
 At meeting, verify all assignments are
  filled and that participants are ready
 Make sure meeting begins / ends on time
 Enthusiastically welcome
  members / guests
 Follow parliamentary procedure
                                           25
Goals:
1.         SUNDAY   MONDAY   TUESDAY   WEDNESDAY   THURSDAY   FRIDAY   SATURDAY

2.

3.

4.

Actions:
1.

2.

3.

4.




                                                                            26