New Student Orientation Guide 2012 - Embry-Riddle Aeronautical by linxiaoqin


									New Student Orientation Guide
                     2012 - 2013

              Important Information for
            All New Incoming Students

Important Dates                               2

International Student Information             3

New Student Checklist                         4

Registration Instructions                     5

Pre-Flight Checklist for Flight Students     6-7

Important Reminders                           8

New Student Orientation                       9

New Student Orientation Schedule           10-11

Contact Information                          12

Important Dates

Mid-May - July 15   Registration - Must have submitted the online registration supplement form

June 15             Housing contract and $200 security deposit deadline for guaranteed housing

July                2012-2013 Financial Handbook available online at:
                    Billing statements accessible to registered students through ERNIE student services center

Early August        Room assignments emailed

August 17           Balance of tuition and fees for Fall 2012 due

August 20           International Student Housing Check-In (international students only) - please bring
                    required documentation of immunizations

August 21-22        International Student Orientation - For international students only

August 23           Orientation Check-In and Residence Halls Open

August 24           New Student and Parent Orientation

August 25-26        New Student Orientation continues

August 27           Fall 2012 Classes Begin

September 3         Labor Day Holiday

October 4-6         OctoberWest Homecoming

October 12          Mid-Semester Break

November 12         Veteran’s Day Holiday

November 21-23      Thanksgiving Holiday - residence halls do not close

December 6          Last day of classes

December 7          Study Day

December 8, 10-13   Final Exams

December 15         Commencement

December 22         Residence halls begin reduced services to students

January 2, 2013     Residence halls resume full services to students

January 9, 2013     Spring Semester classes begin

International Student Information

This information will help you with your initial entry into the country. Please read it carefully.

After receiving your I-20, you should schedule an appointment with the nearest U.S. Embassy or Consulate in
your country to obtain your F-1 student visa. Once your visa has been issued, contact Andy Fraher in the Embry-
Riddle Admissions Office 928-777-6697 or

When you have made travel arrangements to the United States, please forward your itinerary (flight sched-
ules, transportation information from Phoenix, arrival time in Prescott, etc.) by email to Debi Parris at as soon as possible.

Upon your arrival in the United States, you will be photographed and a digital fingerprint will be taken. In addi-
tion, you must have the following paperwork available for immigration agents when you reach your initial
entry point into the country:

        •   Your passport - must be valid for at least six months beyond your first entry into the U.S.

        •   Your currently valid F-1 visa (unless you are a Canadian citizen, which exempts you from
            this requirement)

        •   Your financial support documents used to obtain your F-1 visa from the U.S. Consulate in
            your home country

        •   Your signed I-20 (make sure you have signed the form at item #11)

Please make sure that these documents are easily accessible for the inspection officer (they should be in
your carry-on bag, do not put these documents in your checked luggage).

We realize you will have had a long flight to the U.S. and you will be tired and anxious to get to Embry-Riddle.
Please recognize that it is normal for some students to go to secondary inspection for further identity verification.
If this happens to you, please remember to be patient, as this is a normal part of the entry process. If you have
difficulty entering the country, you can ask the inspecting officer to telephone the Admissions Office at 928-777-
6697 or 800-888-3728.

When you arrive in Phoenix, you will need to have arranged transportation to Prescott from Phoenix Sky Harbor
International Airport. There are a number of van shuttles that run between Phoenix and Prescott (see Local Area
Information, pg. 9). It is recommended that you purchase a “door-to-door” ticket; the shuttle can then drop you at
the Embry-Riddle campus when you arrive.

When on campus go to the Department of Student Life Office, located in Haas Commons (Building 73), to check
in to your residence hall. Once you have submitted all immunization records to the Wellness Center, you will be
able to check in to your room. Check-in time will be Monday, August 20, 2012 from 8:00am to 5:00pm. If you are
arriving outside of this time frame, please call ahead to make arrangements.

Be aware that you must have all records of immunizations on file to be allowed to check in to housing. If the
Wellness Center does not have your immunization records, your check-in will be delayed.
Bring copies of all immunization records!

New Student Checklist

F   Set up your ERNIE account at Click on “New to ERAU? Register your account” and
    follow the prompts.

F   Submit housing contract and $200 security deposit by June 15 at (see pg. 8).

F   Have your official final high school transcript (must include graduation date) and/or transcripts from all
    colleges previously attended mailed directly to the Embry-Riddle Admissions Office - Prescott Campus.

F   All Flight Students – carefully review Aviation and Transportation Security Act (ATSA) information (see
    Pre-Flight Checklist, pg. 6-7). Original documents must be presented in person during orientation. Non-U.S.
    citizens should note special instructions regarding ATSA.

F   All Flight Students – obtain and bring FAA Medical Certificate (see Pre-Flight Checklist, pg. 6-7).

F   Bring FAA pilot license and log book (experienced flight students only).

F   Complete Medical Report Form found at
    forms; provide proof of 2 measles, mumps and rubella immunizations, 3 Hepatitis B injections and
    a Meningococcal vaccine. Must be on file in Wellness Center prior to start of semester to avoid
    registration hold, housing check-in hold, Eagle Card hold, inability to pay bill and other holds.

F   If you have health insurance coverage and need to opt out of the university policy, you must complete the
    waiver through ERNIE by September 6 or you will be charged the fee. See page 8 for more information.

F   Bring vehicle registration and proof of insurance if you will have a car on campus.

Checklist for Transfer Students
(in addition to the above)

F   Bring college catalogs from all colleges previously attended (may be helpful)

F   Bring course outlines/syllabus if transfer credit is uncertain (may be helpful)

F   Bring copies of all FAA certificates (experienced flight students only)

F   Bring a course outline of previous engineering courses (Engineering transfer students)

Registration Instructions

To be registered for classes, complete the online registration supplement form and take the online math
placement test. First, log in to ERNIE at (see New Student Checklist, pg. 4). Once you have
arrived at the portal home page, click on the “Student Services” tab at the top of the page and then scroll down to
“Registration Supplements”. Supplements should be submitted by July 15. If you are unable to submit by that date,
contact your academic advisor.
After you have returned your registration supplement, log in at either or
and take the ten-minute online math placement test. You will need your student ID number.

All students are registered in the order in which their registration supplements are received. Your academic advisor
will review your file, including information provided on the registration supplement, all transcripts, test scores and
your math placement test score. You will be registered for classes or contacted for additional information. You will
be able to view your schedule in your ERNIE student services center.

If you have questions pertaining to the registration process, please contact the Admissions office, Monday –
Thursday, 7:00am to 5:00pm (MST). You may call toll free 1-800-888-3728 and ask to be transferred to the
academic advisor for your college.

Katherine Greene, College of Arts and Sciences: 928-777-3897
Melissa Parsons-Klippel, College of Aviation: 928-777-3898
Linda Cimikowski, College of Engineering: 928-777-3912

The placement test is designed to help with your success at Embry-Riddle. We ask you to take the test very
seriously and do your best regardless of how you evaluate your knowledge and ability. The test is not a pass-fail
test and must be taken without using a calculator. Special preparation is not necessary for the test. Taking the
placement test is not mandatory, but we strongly recommend you participate.
Our general education curriculum requires that you take at least two math courses. The required math courses
differ depending on your major. You will be placed in an appropriate first mathematics course based on your major,
previous mathematics coursework, grades, AP test scores, SAT/ACT scores, and your math placement test score.
Please note that what is most important is not how advanced the beginning course is, but how well you perform in
each course you take. An improper placement for your first math course could be a source of great frustration to
you and actually hinder your academic progress.
 If you have any questions concerning your mathematics courses, feel free to contact Dr. Hisa Tsutsui, the chair of
the mathematics department, at

Pre-Flight Checklist for Flight Students

All students intending to pursue flight training at Embry-Riddle should carefully review the following
information. Failure to comply with pre-flight requirements will delay the start of your flight training.

The following are required to be presented at New Student Orientation prior to the start of classes:

1. Proof of U.S. citizenship (non-U.S. citizens please see information on page 7)
The Aviation and Transportation Security Act (ATSA) requires that all U.S. citizens taking flight training must
show proof of U.S. citizenship. These requirements must be met prior to the start of any flight training. Proof of
U.S. citizenship may be presented by submitting one of the following original documents to the Records Office.
Please provide only original documents. Photocopies, even certified copies, are not acceptable. If using other
than a valid passport, a current government issued photo identification document will also be required.

• A valid, unexpired U.S. passport
• An original birth certificate documenting birth in the United States or one of its territories*
• An original U.S. naturalization certificate with raised seal, Form N-550 or Form N-570
• An original certification of birth abroad, Form FS-545, Form DS-1350, Form FS-240 –OR–
 An original certificate of U.S. citizenship, Form N-560 or Form N-561

* 49CFR Part 1552 states “the individuals original or government issue certified U.S. American Samoa, or Swains
Island birth certificate, together with a government-issued picture identification of the individual.”

Please do not mail original documents; bring the original documents to Flight Student Check-In during
orientation, or to the Records Office, in person. Students will not be allowed to start their flight training until this
documentation is submitted. There are no exceptions to this regulation. Contact the Records Office with questions,
Building 12, 928-777-3808.

2. FAA Medical Certificate (required for ALL flight students)
All students planning to begin flight training at Embry-Riddle are required to hold a current First or
Second Class Federal Aviation Administration (FAA) medical certificate. Aviation Medical Examiners
(AMEs) are designated by the FAA to issue these certificates, following completion of an application and a
physical examination. AMEs can be found in most U.S. cities and in major cities abroad.

Please be aware that past medical and/or legal problems, including drug- and alcohol-related convictions, could
result in you being denied a medical certificate even if you feel you are in good health. All previous medical and
legal issues should be evaluated before you begin your education for an aviation-related career; if they are not,
delays are common. You will not be allowed to enroll in flight laboratories without a FAA medical certificate.
Therefore, to avoid delays, we advise you to obtain your medical certificate before coming to Embry-Riddle. For
students coming from countries outside of the United States, please contact the Airman Certification Coordinator
at the Flight Department prior to obtaining a medical certificate. In some cases, medical certificates may not
be valid. If you have significant medical and/or legal problems, be sure to bring copies of medical and/or court
records for your FAA medical examiner to review.

Both the government and the aerospace industry consider drug- and alcohol-related convictions (yes—paying a
fine is a conviction) a serious problem. Medical and behavioral standards for professional pilots and air traffic
controllers are among the highest in our society. Mistakes, poor judgment, and other “indiscretions of youth” can
have lasting consequences for your career. Prevention through responsible behavior is key.

Aviation Medical Examiners can be found at the FAA Web site,

3. Certificates or Flight Ratings Earned Before Enrolling at Embry-Riddle
Original certificates must be presented in the Records Office for possible advance standing credit. Copies can be
sent to Admissions prior to enrollment for unofficial transfer credit evaluation.

Non-U.S. citizens unable to provide proof of U.S. citizenship as noted in item 1 above must comply with the U.S.
Department of Homeland Security (DHS) notification requirements. All non-U.S. citizens must register with the
Transportation Security Administration (TSA) online. The students are required to submit a training application,
fingerprints, a valid passport and student visa along with a processing fee to the TSA. The students can register
for flight courses and begin flight training as soon as the TSA approves the training request. Some advanced flight
courses may require a waiting period of up to 30 days. If Embry-Riddle receives any directive from the DHS or
the TSA, the student may be administratively withdrawn. This information and fee, but not the fingerprints, must
be sent prior to starting additional specific flight courses and will be managed through Embry-Riddle’s Airman
Certification Coordinator at the Flight Training Center.

Questions or need help?

Airman Certification Coordinator

Flight costs are not covered by your tuition payments. For detailed information on flight costs per year and per
course, visit Subject to change.

In the effort to maintain a work and educational environment that is safe for its employees and students, the
University has established a mandatory flight student drug-testing program. Success in the aviation industry
requires a commitment to excel and the discipline to avoid unsafe practices. The use of illegal drugs constitutes an
unsafe practice and is incompatible with an aviation environment. All students entering the flight training program
are subject to random and post-accident drug testing in accordance with the policy outlined in the Undergraduate
Catalog The University reserves the right to immediately suspend or dismiss
any student who uses or possesses illegal drugs.

Important Reminders

Housing information, including floor plans, rates, and meal plan options, can be found on the University website
at To apply for housing, go to and login using
your ERNIE account ID and password. First click on the “My Emergency Contacts” link located on the left
hand side; complete and submit this form. Return to the home screen and select the applicable housing contract
for the term you are planning to reside on campus. After completing your housing contract, you will be asked to
submit a $200 security deposit (if you don’t already have one on file) as part of the application. Housing contracts
will not be considered “submitted” until the deposit has been paid. When room assignments have been made, a
confirmation of your assignment will be sent to you, which can also be viewed online at this site. Be sure to read
the housing terms and conditions. For help, contact the Department of Student Life at or 928-

If you have applied for financial aid and have not received a confirmation of financial aid awarded to you, please
contact the Financial Aid Office as soon as possible. All aid awarded to you should be confirmed before your
arrival on campus. The Financial Aid Office can be reached by calling 1-800-888-ERAU, extension 3765 or fax

Refer to the 2012–2013 Financial Handbook, available online later this summer at
financialhandbook for information regarding tuition, flight, housing, meal plan costs and fees. REMEMBER –
Payment in full for direct University costs, including tuition and fees, is due by August 17, 2012. You must
be registered for classes in order for a bill to be generated.
Students’ class schedules are activated upon receipt of payment or enrollment in a payment plan.

Embry-Riddle requires all students to have health insurance. To help fulfill this requirement the university offers a
basic insurance plan that is underwritten by United Healthcare. The plan is offered at a greatly reduced premium
and is renewable on an annual basis. Enrollment is automatic. Students who already have private coverage that
is comparable to the plan that the university offers will be allowed to waive out of the university sponsored plan.
You must complete the waiver in order to avoid this charge to your student account. Additional information
regarding the plan highlights and instructions for those who wish to waive out will be forthcoming from United
Healthcare. For more information please contact the Wellness Center, 928-777-6653.

A Medical Report Form is required and can be found at
forms. All students born after Dec. 31, 1956 must provide proof of two doses of MMR (Measles, Mumps, and
Rubella) administered on or after January 1, 1968 and on or after their first birthday. All students who reside in
University housing must either document the immunizations for Hepatitis B and Meningococcal Meningitis OR
sign a waiver declining vaccination. Vaccines are given at the Wellness Center. International students must have a
tuberculin test upon arrival to campus at the Wellness Center.
Immunization records and the Medical Report Form must be on file in the Wellness Center prior to start of
semester to avoid registration hold, housing check-in hold, Eagle Card hold, inability to pay bill and other holds.

New Student Orientation

Your college experience is about to begin! Orientation is your first opportunity to become a part of the campus
community, meet your future classmates and colleagues, and create friendships and lifelong connections. You’ll
want to take these few days to get settled in and take care of business, but most of all, expect a memorable time
while you enjoy the “get acquainted” activities we have planned for you.

New student check-in will begin at 8:00am on Thursday, August 23. This day is designated as your day to
get moved in to your residence hall and complete checklist items: register your vehicle, pick up your mailbox
key, buy your books, clear TSA requirements for flight, etc. The remaining days are packed with programs and
activities to both educate you on your academic program and campus policies, and most importantly, to help you
begin building social ties within the student community. We’ve got some exciting events planned that you won’t
want to miss!

Sponsored by the Department of Student Life for first year students, Passport to Embry-Riddle is a program
designed to aid with the transition to college life, familiarize students with resources available on campus, and
provide co-curricular learning experiences. The program runs through the beginning of the Fall 2012 semester.
Students receive their passport during orientation and have the opportunity to attend specific events and complete
tasks to earn “stamps” for their passport. At the end of the program, students should return their passports to the
Department of Student Life and based on how many “stamps” were earned, students will be eligible for prizes –
with the grand prize being a free semester of on-campus housing!

A team of current student leaders will be on campus during orientation to help guide you through orientation and
your first week at Embry-Riddle. New students will be placed together in groups led by an orientation leader.
These groups will get together throughout the weekend so that students can meet new people, get questions
answered, and have fun.

Parents are invited and encouraged to attend orientation with their student on Thursday, August 23 and Friday,
August 24. Special programming led by our dean of students will also address specific concerns that parents have
as they send their students away from home for the first time. They’ll also have the opportunity to meet with many
of the staff and faculty. Parent programming ends on Friday, and parents are encouraged to leave or do some
Arizona sightseeing on their own for the remainder of the weekend so that students can start adjusting to their new
home and building friendships.

You may find directions to our campus at and Prescott area information at
If you need to arrange transportation to Prescott from Phoenix Sky Harbor International Airport, there are a
number of van shuttles that run between Phoenix and Prescott:
Prescott Transit Authority             928-445-5470 
Shuttle U                              928-442-1000 
VanGo                                  928-717-8264           email:
Executive Transportation Services      928-445-5466 
(limousine service, which may be more expensive)
New Student Orientation Schedule

Schedule is tentative and subject to change.

Parents are invited to participate in events listed in blue.

Events eligible for a passport stamp (see page 9) are noted with the       symbol.

Monday, August 20 - Wednesday, August 22
International Student Orientation - International students only

Thursday, August 23
8:00am - 5:00pm                 New Student Check-In                     Chapel Fair
                                “To-Do” Checklist Completion             Jet Photos/Alumni Welcome
                                Flight Student Check-In                  Hazy Library Open House
                                Community Services Fair

12:30pm - 3:00pm                Advising, Transfer Questions, and Registration - preferred time

1:00pm - 3:00pm                 Disability Support Services Available

11:00am - 12:00pm               Air Force ROTC Information

1:00pm - 2:00pm                 Army ROTC Information

2:15pm - 3:00pm                 College of Engineering Meeting

4:00pm - 5:45pm                 Information Session for Veterans & Reception

6:00pm - 7:00pm                 Welcome & Kickoff

7:00pm - 8:30pm                 Meet Your Orientation Leader

8:30pm - 11:00pm                Student Union Open House

Friday, August 24
8:00am - 5:00pm                 Late Check-In
                                Checklist Completion

8:00am - 9:00am                 Advising and Registration

9:00am - 10:00am                Convocation

10:30am - 1:30pm                College Meetings and Lunch

1:45pm - 2:15pm       Fixed Wing and Helicopter Flight Briefings for Non-College of Aviation Students

2:00pm - 3:00pm       Advising and Registration

2:30pm - 4:30pm       Letting Go While Holding On - For Parents

3:00pm - 4:30pm       Activity With Your Orientation Leader

4:30pm - 5:30pm       Student Government Association (SGA) Panel

4:30pm - 5:30pm       Parent Social with Staff & Faculty

8:00pm                Harlan Cohen, invited speaker - The Naked Roommate

10:00pm               Block Party Extravaganza Fest

Saturday, August 25
10:00am - 2:00pm      Late Check-In
                      Checklist Completion

10:00am - 12:00pm     Playfair

12:00pm - 2:00pm      Lunch With Your Orientation Group

2:00pm - 4:00pm       Introduction to Campus Life

4:00pm - 6:00pm       Sunset Hike

8:00pm                Movie (TBD)

10:00pm               Carpe Noctem S‘mores

Sunday, August 26
10:00am - 2:00pm      Late Check-In

10:00am - 1:00pm      Orientation Olympiad

1:00pm - 3:00pm       Tailgate BBQ and Athletic Event

2:00pm - 5:00pm       Shuttle Service to Local Shopping Centers

5:00pm - 7:00pm       Residence Hall Floor Meeting Followed by Dinner With Your Resident Assistant

7:00pm - 9:00pm       One Ton Sundae and Karaoke

Contact Information

Academic Advisors
Katherine Greene, College of Arts and Sciences                  (928)777-3897
Melissa Parsons-Klippel, College of Aviation                    (928)777-3898
Linda Cimikowski, College of Engineering                        (928)777-3912
Reception                                                       (928)777-6600
Tom Rajala, Dean of Enrollment Management                       (928)777-6692
Bryan Doughterty, Director of Admissions                        (928)777-6696
Andy Fraher, Director, International and Graduate Recruitment   (928)777-6697
Sara Bofferding, Associate Director of Admissions
Southern California (90000-93009; 93500-93599), HI
Kurt Estorez, Assistant Director of Admissions
Northern California (93100-93499; 93600-96199); NV
David Hernandez, Assistant Director of Admissions
Burt Mullins, Assistant Director of Admissions
Ray Preston, Assistant Director of Admissions
Derek Sundquist, Assistant Director of Admissions
CT, DE, IN, KY, MA, MD, ME, MI, NH, NJ, NY, OH, PA, RI, TN, VA, (928)777-6687
VT, WV, U.S. Territories, U.S. Citizens Abroad, Military Addresses
Michelle Tissot, Assistant Director of Admissions
Office                                                          (928)777-3726
Center for International Programs and Services
Debi Parris, International Student Coordinator                  (928)777-3410
Financial Aid
Reception                                                       (928)777-3765
Department of Student Life
Reception                                                       (928)777-3744
Information Technology (IT) Support
Help Desk                                                       (928)777-6990
Air Force - MAJ Timothy Johnson                                 (928)777-3868
Army - Darlean Pope                                             (928)777-3870
Wellness Center
Medical                                                         (928)777-6653
Marcee Keller, Disability Support Services Coordinator          (928)777-6653
Debbie Ritterbush, Mental Health Counselor                      (928)777-6653

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