4_Principles_Governing_2013_Technical_Packages_2012.06.21 by oroshi1993


									       Principles that Govern 2013 Technical Packages
Technical Packages are a critical part of the Canada Games. They guide the selection of athletes
by prescribing the age and eligibility requirements, assist the organizing committees by detailing
tournament formats and scoring procedures, assist Chefs de Mission in verifying eligibility, help
with budgeting by describing the number of participants permitted, advance coaching certification
by stating minimum requirements and generally contribute to athlete development by identifying
each National Sport Organisation's (NSO) version of athletes in the “training to compete” phase
of its Long Term Athlete Development Model (LTAD), or other suitable phase of the model as
justified by the NSO, discussed with the LTAD expert group, and approved by the Canada
Games Council Sport Committee.

Every Games' coach, manager, Sport Chairperson and Mission staff has an obligation to read
and understand every aspect of the Technical Package. Failure to do so could cost an athlete his
or her eligibility for the Games or could affect final standings or the conduct of the competition. If
someone does not understand an aspect of a Technical Package, he or she is to seek
clarification from the Sport Committee of the Canada Games Council (CGC) through his or her
Chef de Mission or NSO.

Technical Packages are developed 36 to 24 months prior to Games primarily by NSOs,
following principles outlined in this document, guidelines and requirements of the CGC. As the
overall governing body of the Games, the CGC has the ultimate authority over Technical
Packages, but this authority is exercised only with the knowledge and understanding of the
concerned NSO. Technical Packages are developed by sport, not disciplines.

If an individual wishes to seek clarification or initiate a change to a Technical Package leading up
to a Games, the request should be first directed to the NSO or the Chef de Mission. The NSO or
Chef de Mission will evaluate the merits of the request and will, if it has merit, submit the
requested change or clarification to the CGC’s Sport Division for consideration. The NSO or
Chef de Mission will submit the rationale for the request. Changes to age groups, eligibility
requirements, team sizes or staff complements will not be considered after 36 months prior to the
Games. Additions or changes to events / competition formats that result in a significant
cost increase to the Host Society will not be considered after 24 months before the
Games, unless approved by the CGC and the Host Society. Substantive changes to
events or competition formats will not be considered after 18 months before the Games,
unless approved by all participating provincial/territorial sport organizations and the CGC.
Minor corrections will be considered at almost anytime, but will be increasingly difficult to achieve
within six months of the Games. These time frames reinforce the importance of complete
understanding of the Technical Package by Games’ participants early.

Within the framework of the Mandate provided by Ministers, the Canada Games Council (CGC)
will have the full power to make final decisions about any aspect of the ordinary course of
business of the Canada Games or Canada Game Movement, including specifying the sport
technical considerations applying to the staging of the Games.

In fulfilling its responsibility, and to protect the public interest in the Games, the CGC will ensure
that sport technical considerations applying to the staging of the Games outlined in the
Stakeholder Reference Manual and individual Sport Technical Packages do not compromise the
promotion of sport development in Canada, or other significance of the Games, or the ability of all
Provinces and Territories to participate substantially in the Games.

The CGC has delegated authority to oversee its responsibility in this area to the CGC’s Sport
Committee. The Sport Committee is guided by two of the CGC’s strategic goals identified in its
long-range strategic framework for 2009 – 2017. Specifically, these strategic goals state:

         To be widely recognized by Canadians as a unique, premium, nation-building multi-sport

         To be widely recognized by national sport organizations and governments as a significant
         contributor to the success of Canadian Sport for Life (CS4L).

The Principles that Govern Technical Packages are founded in the above strategic goals, as well
as the values and operating principles contained in the CGC’s strategic framework (see section 2
of the CGC Stakeholder Reference Manual).

1. Classification

    a. Age categories are to be in the “training to compete” phase of the NSO’s Long Term
       Athlete Development model, or other suitable phase of Long Term Athlete Development
       as justified by NSO, approved through its accepted governance structure and/or decision-
       making processes, and then approved by the Canada Games Council’s Sport

    b. Single national age groups within a sport are preferable, unless the NSO can prove
       multiple age categories within a sport competition can benefit the NSO’s LTAD model.

    c.   NSOs are responsible for setting the age group, including the minimum age, based on
         technical rationale and the best fit of the Canada Games in the NSO's athlete
         development model. The CGC advises that if an NSO chooses to set a minimum age, the
         minimum age must be based on an objective element or, where no such element exists,
         the NSO must establish a review mechanism to consider for exceptional cases (or
         Human Rights violations may be brought forward to the NSO by the ineligible athlete). If
         exceptional cases are reviewed and approved, the athlete in question must sign a waiver
         saving harmless the Council, NSO, and Host Society from any physical or emotional

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         harm sustained by the athlete through the course of normal training and competition for
         the Games.

    d. Within the given age group selected by the NSO, the best athletes of that particular age
       should be permitted to participate (with the exceptions listed in principle #2, below).

2. Eligibility

    a. With the more specific alignment of ages in the “training to compete” phase of LTAD, the
       CGC will no longer impose ability restrictions or amateurism regulations so that the best
       of age can compete at the Canada Games. Carded athletes, national senior team
       athletes, athletes who participated at major Games, athletes who may have signed a
       professional contract, etc. are no longer automatically excluded from the Games. NSOs
       may choose to include ability restrictions or amateurism regulations, but will no longer
       have these restrictions automatically imposed by the CGC.

    b. Carding, national team status, or participation in a major Games, etc. refers to the
       specific sport in question only (ie: if an athlete carded in swimming wishes to participate
       in diving at the Canada Games, where diving includes a carding restriction, that athlete is
       deemed eligible if the card is not from the sport of diving).

    c. Athletes must be registered members in good standing of their sport’s
       Provincial/Territorial Sport Organization (P/TSO) under the terms of principles (d) and
       (e) below.

         (NOTE: In exceptional circumstances, an athlete in a given sport within a province or
         territory with no recognized P/TSO for the sport may be named to the P/T Canada
         Games team based on established criteria developed by PT Government and agreed to
         by the CGC and NSO. The established criteria should include, but is not limited to the
         following: the athlete is an active member of an established club, is being coached by
         a NCCP certified coach (preferably with Competition Development or Level 3
         certification), is competing in Regional, Provincial and/or National level competitions
         and is adhering to a monitored yearly training plan. The criteria may also include
         other measures as developed by the respective P/T).

    d. The P/TSO must be recognized and/or funded by the P/T government, subject to
         exceptional circumstances in (c) above.

    e. The P/TSO must be a member in good standing of the National Sport Organization.

         (NOTE: In exceptional cases where there is a dispute between an NSO and its P/TSO in
         a given sport, the CGC will contact the respective P/T government to discuss the facts
         of the dispute. All parties will encourage the sport to resolve the matter through the
         NSO’s internal mediation process. Should the dispute not be resolved satisfactorily
         through the NSO’s internal processes, the PT Governments will jointly determine the
         participation of the affected PTSO in the Canada Games in collaboration with the CGC.

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   f.   Athletes must be Canadian citizens or permanent residents. A permanent resident is
        defined as someone who has been granted permanent residency 90 days prior to
        the start of the Opening Ceremony. Permanent residents have a Record of
        Landing (IMM 1000), a Confirmation of Permanent Residency (IMM 5292), a
        Permanent Resident Card, or any other document deemed eligible by Immigration
        Canada as proof of their status.

   g. NSOs may set minimum performance standards for the Canada Games for safety

   h. NSOs may set performance guidelines for the Canada Games that would be appropriate
      for athletes or teams at the “Training to Compete” level of competition.

   i.   Athletes may not compete in two sports at one Canada Games if they are scheduled in
        the same week.

   j.   Athletes may only compete for one province or territory at a single Canada Games.

   k. An athlete is permitted to try out for any province or territory of eligibility but can
      only try out for one province or territory per sport. (i.e. an athlete may try out for
      swimming for one province or territory but cannot try out for swimming in another
      province or territory. An athlete may try out for one province in swimming, and
      may try out for another province or territory in diving.)

   l.   Substitutions to athletes and support staff are permitted up until the teams board
        for their transportation to the Canada Games (via airport departure or bus
        departure), or, in the case of individually arranged arrivals and the home team, up
        until Village check-in. There will be no exceptions to this principle. The Council’s
        Venue Pass Policy will also follow this principle. Upon arrival at the Games, injury
        provisions and/or substitutions among accredited team athletes is permitted,
        following NSO or technical package guidelines.

   m. P/T Teams have the responsibility of monitoring eligibility requirements and
      performance standards and/or guidelines.

   n. P/T Teams and P/TSOs are responsible for determining the selection process of
      athletes within their P/T.

3. Residency

   a. An athlete's permanent residence must be located, for at least the 180 days prior to
      the opening of the Games, within the recognized boundaries of the P/T they are
      representing. An athlete can have only one permanent residence. Should an athlete
      not meet the 180 days permanent residence requirement, he/she may be ruled as
      eligible as defined in point (b) below.

   b. If an athlete is training outside his or her province or territory of permanent residence,
      the athlete may represent the province or territory in which they are training provided

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        he or she can demonstrate a commitment to the province or territory she or he wishes
        to represent by:

                (i)     Having been a member of a club or provincial/territorial sport
                        organization in that province/territory for the entire previous or
                        current competitive season

                        - AND -

                (ii)    Having represented that province or territory at an international,
                        national or regional championship,

                        - AND -

                (iii)   Not having received direct development funding from their province
                        or territory of permanent residence within a year of the opening of the
                        Games, unless the funding jurisdiction provides permission for the
                        athlete to compete for another team.

                        - OR
                (iv)    Other similar circumstances may be considered.

   c. Athletes attending school on a full-time basis outside their province or territory of
      permanent residence during the year of the Canada Games shall be permitted to
      compete for either their province or territory of permanent residence or the province
      or territory in which the athlete attends school.

4. Team Size

   a. The number of athletes permitted shall be sufficient to permit the safe and proper conduct
      of the competition in the sport and reflects the team complement allowable for similar
      events (eg. national championships). The unique tournament or competitive conditions of
      each Canada Games may be considered in determining team size (i.e. tournament
      format, number of games/rounds per day, etc.).

   b. The staff complement permitted to a sport recognizes technical and supervisory
      requirements for the field of play.

   c.   Other issues to consider for team staff are as follows:

        i. Technical needs:

            - athlete to coach ratio
            - degree of specialization
            - technical specialist (i.e., mechanic, rigger)
            - safety
            - building certified coach capacity through the Games within each participating

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             - competitive and training opportunities
             - coaching involvement in competition and training
             - nature of facility

         ii. Developmental aspect (athletes and coaches)

         iii. Team supervision requirements outside of competition

   d. All registered athletes must intend to compete in at least one event.

5. Coaching

   a. An athlete cannot compete at the Canada Games without an accredited coach present.


   a. Teams with female athletes must have a female coach or manager; teams with male
      athletes must have a male coach or manager (exception: points (b) will be considered
      before point (a)).

   b. There is no gender requirement for sports with only one coach allowed. If the coach is
      of opposite gender as the team and no managers are permitted as part of the team
      complement, supervision in the Athletes’ Village is the responsibility of the PT

   c.    For individual sports where there is a quota for one coach and one manager, teams who
         are sending athletes of one gender exclusively must have either the coach or manager
         be of the same gender as the team.

   d. For team sports where there are 2 coaches or more for a separate women's team, one of
      the coaches must be a woman. For team sports where there are 2 coaches or more for
      a separate male's team, one of the coaches must be male. The application will be as

                 Summer Games:
                      • Basketball
                      • Soccer
                      • Softball
                      • Volleyball (Indoor)

   e. For individual/ mixed team sports with more than one coach per team and with women
      competitors, one of the coaches must be a woman. For individual/ mixed team sports
      with more than one coach per team and with male competitors, one of the coaches must
      be male. The application will be as follows:

                 Summer Games:
                      • Athletics
                      • Canoe-Kayak
                      • Diving

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                        •   Fencing
                        •   Rowing
                        •   Swimming
                        •   Tennis
                        •   Yachting
                        •   Wrestling

    f.   Since affirmative action is deemed necessary by the Sport Committee, there will be no
         exemption process for gender requirements unless the Sport Committee is satisfied that
         exceptional circumstances exist.

Apprentice Coaches

    a. Each Province / Territory is allocated up to 2 Women in Coaching Program (WiC)
       coaches and up to 2 Aboriginal Apprentice Coach Program (ACCP) coaches over
       the two weeks of the Canada Games. It will be the responsibility of each
       Province/Territory to determine which sports are allocated apprentice coaches.

    b. Apprentice coaches will not count towards a team or individuals sports staff quota
       as outlined in the Technical Package, they will be in addition to the established
       staff complement.

    c. Apprentice coaches will have the same accreditation as other accredited coaches.


    a. Full National Coaching Certification Program (NCCP) Level 3 certification is required, or
       the equivalent in the new NCCP to at least NCCP Competition – Development (Certified)
       status for the 2013 Canada Games (with the exception noted in point b below). Level
       3 certification includes theory, technical and practical components, unless otherwise
       stated in the Technical Package.

    b. In sports with designated coaches for Special Olympics athletes (those exclusively
       coaching Special Olympics athletes at the Canada Games), the NSO may request
       an alternative NCCP certification requirement that better aligns with the need of the
       Special Olympians attending the Games. Requests must be approved by the
       Canada Games Sport Committee.

    c.   Exemptions from Level 3 certification or Competition-Development qualifications are
         possible in truly exceptional cases. Such exemptions must be requested by
         provincial/territorial Chefs de Mission.

    d. A National Sport Organization may request to the CGC’s Sport Committee that coach
       certification exemptions not be permitted within their sport for the Canada Games. The
       CGC’s Sport Committee will review these requests from the NSO, in cooperation with the
       Coaching Association of Canada, and may exempt certain sports from the coach
       certification exemption process.

    e. An exemption will be considered only if a coach has obtained full NCCP Level 2
       certification including completion of the Level 3 Theory equivalency or has

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        Competition – Development In-Training status and has completed four of the six
        Competition – Development Multisport modules plus the Making Ethical Decisions
        module. Exceptional cases may be reviewed by the Sport Committee.

   f.   An exemption is granted on the premise that the coach plans to advance to full
        Canada Games coach certification within the 2 years following the completion of
        the Games. Other conditions may be set by the CGC Sports Committee on a case
        by case basis. The conditions associated with granting an exemption will be
        monitored closely by the CGC, the Coaching Association of Canada and the P/T
        Coaching Representatives.

   g. A coach is permitted only one exemption in his/her coaching career per sport.


   a. Only provincial/territorial team coaches permitted by the Technical Packages and
      accredited by the Host Society may coach athletes - in training or competition - at the

6. Events/Competition Format

   a. "Field of Play" rules are those of the NSO, with absolute minimum of modifications for the
      Canada Games.

   b. In reviewing proposed events for the Canada Games program after sport selection
      is complete:
          • First and foremost, events must prepare athletes for national or
              international-level competitions at the T2C or T2W levels of competition;
              This includes
                  o Inclusion at similar –age national championships
                  o Inclusion at similar – age international events
          • Events of Major Games programs will be favoured in consideration for
          • Events with significant positive effects on spectator attendance, team
              spirit, or Canadian cultural identity may be considered;
          • Events with significant cost to the Host Society (venue set-up, officials,
              etc.) must be selected at the time of sport selection, or prior to 36-months
              before the Games with Host Society sign-off.

   c.   Competition format should be similar to that of similar age national championships or
        international events (eg. heats, semis and finals in track sprinting events; heats and finals
        in swimming).

   d. Seeding is based on most recent similar-age national championship results or other
      means to ensure opportunity for best athletes or teams to progress through successive
      rounds of competition.

   e. NSOs may consider a tiered format of competition only if the format will allow for an
      enhanced sport competition and/or enhanced athlete development.

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   f.   Any competition format at the Canada Games must provide the opportunity for every
        athlete or team to win a gold medal.

7. Tie-Breaking: Competition

   a. NSO rules apply.

8. Provincial/Territorial Ranking

   a. Every team that enters a sport will be ranked, regardless of finish.

   b. Separate men's and women's teams per sport will be ranked separately and will be
      awarded 10 flag points each (eg. men's cross country skiing; women's hockey).

   c.   Sports with combined men's and women's teams shall have one ranking and be
        awarded 20 flag points (affects figure skating, badminton and tennis).

   d. Distinct disciplines within a sport will be ranked together and be awarded 10 flag
      points per gender (i.e. men’s indoor volleyball team will be ranked with the men’s
      beach volleyball team for the award of 10 flag points while the women’s indoor
      volleyball team will be ranked with the women’s beach volleyball team for the
      award of an additional 10 flag points).

   e. Results of every competition must contribute to sport scoring.

   f.   Sport scoring systems will be constructed to showcase excellence, while recognizing

   g. The results for non-scoring competitors are not counted towards sport scoring
      and no movement within the final results occurs. NSOs may request an alternative
      format (i.e. potential effects of a reallocation of para athlete policy) be approved by
      the CGC’s Sport Committee.

9. Tie-Breaking: Provincial/Territorial Ranking

   a. Ties will be broken.

   b. Where possible, ties should consider "on field" results between tied teams.

   c.   If required, consider most event first places, then second places, etc.

10. Medals

   a. There must be separate team and individual competitions in order to award two sets of

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   b. There must be a distinct competition for medals to be awarded (i.e. no "combined"
      medals unless there are competitions specifically for "combined" medals). For
      bodyweight sports, there shall be one set of medals per weight class (judo, wrestling).

   c.   An athlete finishing last cannot win a medal. For combative sports, an athlete must win a
        match or a bout to be awarded a medal. For all other sports, there must be at least four
        entries for a bronze to be awarded, three for a silver and two for a gold.

   d. The CGC will award medals to athletes only.

11. Uniforms

   a. NSO "Field of Play" rules must be followed for style of competition uniforms. Specific
      differences or requirements of the Canada Games will be listed in the Technical Package
      (ex: numbering).

   b. Competition uniforms must be designed in provincial/territorial colours as per established
      in Section 11 of the CGC Stakeholder Reference Manual. If this is not possible, approval
      must be obtained from the CGC.

   c.   Please see the CGC's Commercialization Policy for complete regulations concerning
        advertising on uniforms.

   d. Ceremonial team walk-out uniforms are required for Medal Ceremonies. NSOs desiring
      to have athletes wear competition uniforms for medal ceremonies must obtain approval
      from the CGC.

12. Equipment

   a. Sport equipment must follow the NSO rules & regulations, as outlined in the Technical

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