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13 MINUTES MEETING OF June 26_ 2012 COMMITTEE OF THE

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					                                                         #13 MINUTES
                                                     MEETING OF June 26, 2012
                                                   COMMITTEE OF THE WHOLE
The Committee of the Whole met on Tuesday, June 26, 2012 2:00 p.m. at the Township of
Drummond/North Elmsley Administrative Building, 310 Port Elmsley Rd.


MEMBERS PRESENT:                         Aubrey Churchill                            Reeve
                                         Gail Code                                   Deputy Reeve
                                         Ken Fournier                                Councillor (CHAIR)
                                         Charlotte Reed                              Councillor
                                         Ray Scissons                                Councillor

STAFF PRESENT:                           Cindy Halcrow                               Clerk Administrator
                                         Cathy Ryder                                 Deputy Clerk
                                         Scott Cameron                               Manager of Public Works
                                         Shawn Merriman                              CBO


1. Call to Order
   The meeting was called to order at 2:00 p.m. A quorum was present.

2. Disclosure of Pecuniary Interest
   The Chair invited members wishing to disclose a pecuniary interest to do so now.

3. Minutes of Previous Meetings
   3.1    Regular Session Minutes of June 5, 2012

      MOTION #COW-12-327                           (Verbal)

      MOVED BY:                                    Aubrey Churchill
      SECONDED BY:                                 Charlotte Reed

      THAT the Committee of the Whole approves the minutes of the regular Committee of the Whole
      meeting held on June 5, 2012 as circulated.
                                                                                     ADOPTED

4. Additions and Approval of Agenda
    a) LAWS (See 10.1 New Business)
    b) Tackaberry (See 7.1 Committee and Board Reports)

      MOTION #COW-12-328                           (Verbal)

      MOVED BY:                                    Gail Code
      SECONDED BY:                                 Ray Scissons

      THAT the Committee of the Whole approves the agenda for the June 26, 2012 meeting of the
      Committee, as amended.
                                                                                  ADOPTED

5. Petitions and Delegations - None

6. Communication/Correspondence
   No items were pulled from the Communication package although the following item was discussed
   before the motion was adopted:

     #3 Impression Printing – Perth Community Guide Advertising Space
     The Committee will review for 2013 budget.

     MOTION #COW-12-329                             (Verbal)

     MOVED BY:                                     Aubrey Churchill
     SECONDED BY:                                  Gail Code
Township of Drummond/North Elmsley – Committee of the Whole Minutes, June 26, 2012                             Page 1 of 4
   THE COMMITTEE OF THE WHOLE RECOMMENDS,
   THAT the remainder of the communication items for June 26, 2012 be received as information.
                                                                                         ADOPTED

7. Committee and Board Reports
   7.1 PUBLIC WORKS

   a) Report of the Public Works Manager – Information Items
   The Public Works Manager gave the Committee an update on environmental and transportation
   services. The Committee received the report as information.

   The Public Works Manager gave an update on the boat ramp at the Mississippi River.

   The Public Works Manager reported that Tackaberry Construction had requested an extension to their
   paving completion date. The Committee accepted the recommendation of the Public Works Manager
   and the following motion was presented:

   MOTION #COW-12-330                              (Verbal)

   MOVED BY:                                       Ray Scissons
   SECONDED BY:                                    Aubrey Churchill

   THE COMMITTEE OF THE WHOLE RECOMMENDS,
   THAT Council does hereby accept Tackaberry Construction’s request for an extension to the
   completion date of July 21, 2012 for the Leach Hands Road paving Contract No. 2012-01, as per their
   letter dated June 25, 2012.
                                                                                         ADOPTED

   The Public Works Manager reported on an incident on Burn’s Road involving a hay wagon. Residents
   have inquired about the possibility of upgrading the road to eliminate the blind hill to reduce hazards
   on the roadway. The Committee accepted the recommendation of the Public Works Manager to
   upgrade the roadway and the following motion was presented:

   MOTION #COW-12-331                              (Verbal)

   MOVED BY:                                       Aubrey Churchill
   SECONDED BY:                                    Ray Scissons

   THE COMMITTEE OF THE WHOLE RECOMMENDS,
   THAT the section of Burn’s Road between Armstrong Road and Buttermilk Hill Road be upgraded to
   eliminate the vertical sightline deficiency (blind hill) within the road to meet the specifications within
   the “Manual of Geometric Design Standards for Canadian Roads”. Funding for this work is to be
   taken from the 2012 Public Works Budget.
                                                                                                   ADOPTED

   The Public Works Manager reported that he had attended a presentation by Lefleche Environmental
   regarding their company and the proposed transfer site in Beckwith Township.

   Action Item: Direction given to the Public Works Manager to arrange for Lefleche Environmental to
   make a presentation to Council the fall of 2012.

     7.2 COMMUNITY DEVELOPMENT
     a) Report of the Planner – Draft Road Closing Policy
     The Deputy Clerk presented the report on behalf of the Planner. The Committee accepted the
     recommendations to establish a consistent and comprehensive process for evaluating the processing
     requests for the closure and sale of unopened Township road allowances and other public roads.

     Action Item: Direction given to staff to prepare a Road Closing By-law with the policy checklist
     adopted as a schedule to the by-law.

     b) Report of the CBO
     The Committee accepted the report of the CBO and that the Mandatory Septic Re-inspection Otty
     Lake By-law be brought forward to the June 26, 2012 Council meeting for review and passage.


Township of Drummond/North Elmsley – Committee of the Whole Minutes, June 26, 2012                  Page 2 of 4
     c) Report of the CBO – Building Activity Report
     The Committee received the report as information with the following direction:

     Action Item: Direction given to staff to provide Council members with the CGIS breakdown report
     as time permits.

     d) Report of the CBO – By-law Enforcement Update
     The CBO gave Council an update on By-law Enforcement issues and concerns. The Committee
     accepted the report with the following direction:

              staff to provide a breakdown of by-law enforcement issues on regular basis
              Property Standard issues will be reviewed at the end of CoW meetings instead of creating a
               separate committee.

     e) Report of the CBO – Recurrent Energy Solar Projects in North Elmsley Ward
     The CBO gave the Committee members an update on the status of the following solar projects: Smiths
     Falls 2, Smiths Falls 3, Smiths Falls 4 and Smiths Falls 5. S. Brandon was on hand to answer and
     clarify questions regarding well water testing. S. Brandon also thanked the CBO for all his efforts in
     engaging residents to participate in the program.

     7.3 CORPORATE SERVICES - None

     7.4 COMMUNITY SERVICES - None

     7.5 CLERK/MEMBERS OF COUNCIL
     a) Report of Reeve
     The Reeve provided a verbal update on the following items:
      June 7/2012        Council Visioning Session at Township Office
      June 12/2012       Doctor recruitment meeting – Smiths Falls Hospital boardroom
      June 13/2012       Valley Heartland AGM – Carleton Place
      June 13/2012       Smiths Falls Hospital – Grand Opening
      June 14/2012       Rideau Canal Corridor L.S.- Reeves & Mayors from Ottawa to Kingston met in
                          Merrickville regarding rumours of Beveridge Locks closing
      June 22/2012       Represented County Council in Almonte General Hospital Golf Tournament
      June 22/2012       Attended retirement party for Lanark County CAO Peter Wagland
      June 26/2012       Attended Lanark County Council meeting with Township CA

     b) Report from Fire Board – No reports

     c) Report from Library Board – C. Reed
      Library Board meeting on June 18, 2012 but she was unable to attend – she will forward minutes
        to Deputy Clerk
      Rideau Heritage Route Tourism Association meeting June 25, 2010 but she was unable to attend

     d) Report from CA's
     RVCA – R. Scissons
      Watershed Tour last Thursday, June 19, 2012 including Mill Pond Conservation Area, Yacht
        Club, Hydro Dam in Perth,
      Presentation on Municipal Drains at Civitan in Perth
      Joint Source Water Protection meeting on July 26, 2012 in Manotick

     MVCA – G. Code
      Presented a Mississippi Valley brochure to Committee members
      June 14, 2012 Office Meeting in Mill of Kintail:
      Review of the new building interior/exterior finishing
      Reported that building construction could begin by August 2012
      Discussion on the turning lanes and the outside washroom

     Board of Directors Meeting and Annual Tour June 20, 2012
      Met at the Canoe Club, Carleton Place for Annual Tour of Mississippi Lake
      Presentation on wetlands and the impact relating to flood control and water management



Township of Drummond/North Elmsley – Committee of the Whole Minutes, June 26, 2012                   Page 3 of 4
     Mississippi Valley Source Protection Authority June 20, 2012, Carleton Place
      Discussion regarding proposed source protection plan
      Joint Source Protection Authority Meeting scheduled for July 26, 2012 at RVCA office

     e) Report from Members of Committee
      K. Fournier – Minor Variance meeting on July 4, 2012
      K. Fournier attended YAK AGM and presented D. Morrelli, Executive Director with a retirement
        gift on behalf of the Township.

***Council discussed the Comprehensive Zoning By-law in Open Session at this point in the meeting.

The Clerk Administrator reviewed the recommendations of behalf of the Planner and the Committee
accepted the recommendations and gave the following direction:

Action Item: Direction given to staff to make the appropriate changes to the Comprehensive Zoning By-
law and bring forward for review and passage on August 14, 2012.

8. CLOSED SESSION – Public Road Allowance
   8.1 Litigation or potential litigation including matters before administrative tribunals affecting the
   Township.

     MOTION #COW-12-332                            (Verbal)

     MOVED BY:                                     Aubrey Churchill
     SECONDED BY:                                  Charlotte Reed

     THAT the Committee of the Whole shall hereby hold closed session of Committee of the Whole at
     3:51 p.m. to discuss matters pertaining to litigation or potential litigation affecting the Township;

     AND THAT the Clerk Administrator, Deputy Clerk and Public Works Manager remain in the room.
                                                                                                       ADOPTED

     MOTION #COW-12-333                            (Verbal)

     MOVED BY:                                     Ray Scissons
     SECONDED BY:                                  Gail Code

     THAT the Committee of the Whole shall hereby return to regular session of the Committee of the
     Whole at 4:13 p.m.
                                                                                      ADOPTED

     RISE AND REPORT
     Council directs staff to seek legal advice on potential litigation.

9. Confidential Reports - None

10. New Business
    10.1 Discussion on LAWS.

11. Adjournment

     MOTION #COW-12-334                            (Verbal)
     MOVED BY:                                     Ray Scissons
     SECONDED BY:                                  Gail Code
     THAT the Committee of the Whole stand adjourned at 4.24 p.m.
                                                                                                       ADOPTED




______________________________                                                   ______________________________
CHAIR                                                                            CLERK ADMINISTRATOR
Township of Drummond/North Elmsley – Committee of the Whole Minutes, June 26, 2012                        Page 4 of 4

				
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