Executive Administrative Assistant in St Louis MO Resume Gricel Ortiz by GricelOrtiz


More Info
									                                       GRICEL ORTIZ
                                          St. Louis, MO 63104
617-792-6817                                                                     gigi1571@yahoo.com


Enthusiastic, personable, detailed oriented and self-motivated bilingual (English-Spanish) executive
assistant with over ten years administrative and project management support.
     Proven strong interpersonal skills plus ability to efficiently handle multiple projects, manage
      teams and work independently.
     Experienced in organizing and solving problems to complete deadlines efficiently and on time.
     Proactive self-starter with excellent follow-up and time management skills.
     Ability to work under pressure while maintaining a positive attitude and strong work ethic.

Microsoft Office (Word, Excel, PowerPoint), FileMaker Pro, Oracle, GanttProject, and BaseCamp

                                 PROFESSIONAL EXPERIENCE

BERKLEE COLLEGE OF MUSIC | Boston, MA                                                     2007 – 2012
Provided Network information related to communications, programming, events and social media.
Provided support to the Associate Vice President to develop and implement a work plan for the overall
management and monitoring of initiatives and activities across the Network sites.

Project Manager                                                           (2009-2012)
        Monitored the development of projects as assigned by Associate Vice President; interacted with
        senior leadership, participating college departments, outside consultants, vendors, and community
        members as requested.
        Reviewed membership applications, prepared membership agreements ensuring compliance with
        Membership Agreement.
        Bilingual Liaison between Berklee City Music and Spanish speaking Network Partners.
        Assisted Director for Curriculum and Instruction with coordination and logistics of the Network
        Faculty Training Institute seminar.
        Hired, trained, and supervised office assistant and seven work-study students.
        Coordinated travel, tracked expenses and developed PowerPoint Presentations for meetings.

Assistant to the Associate Vice President and Project Manager            (2007 –2009)
        Bilingual Liaison between Network Partners and the Berklee City Music Network.
        Provided full administrative support to Associate Vice President and the City Music National
        Prepared general correspondence, memoranda, agendas and meeting minutes. Maintained
        appointment calendar, scheduled appointments, conferences and meetings.
        Coordinated travel arrangements on a Domestic and International basis.
        Tracked expenses utilizing Excel and processed invoices reflecting proper adherence to budget.
BETH ISRAEL DEACONESS MEDICAL CENTER | Boston, MA                                          2001 – 2007
Provided support for leadership positions and a division or department by leading and coordinating
administrative work, projects and staff. Performed various administrative functions requiring in-depth
knowledge of departmental programs, operations and services and hospital policies and procedures.

Administrative Assistant
        Provided administrative support to Principal Investigator, Post-Doctoral Fellows, with additional
        support to laboratory employees including screening telephone calls, greet visitors and resolving
        administrative inquiries.
        Assisted with grant preparation. Reconciled 13 NIH grants on a monthly basis.
        Assisted principal investigator and staff in problem solving, project planning, development and
        execution of stated goals and objectives.
        Scheduled and coordinated meetings, events, interviews and appointments.
        Coordinated travel arrangements.

VISTA CARE HOSPICE | Canton MA                                                             2000 – 2001
Provided direct oversight and supervision of the clerical support staff. Responsible for planning, directing
and controlling branch office support functions. This position coordinates systems and procedures to
assure the most efficient functioning of the assigned functions and their interrelation to total branch

Office Manager
        Coordinated workflow among Program Director, Volunteer Coordinator and six Clinicians.
        Interpreter for Spanish speaking patients and their families.
        Ensured compliance with all local, state, and federal human resources management regulations.
        Processed payroll reflecting adherence to stated procedures.


Keiser University, Fort Lauderdale, FL (Currently Enrolled—Online Program)
BA, Business Management

Bunker Hill Community College, Charlestown, MA
Business Management
Courses Completed: College Writing I, College Writing II, Microeconomics, Macroeconomics, Algebra,
Applications/Concepts, Principles of Marketing, Introduction to Business, Principles of Accounting I,
Principles of Accounting II

To top