UNIVERSITY OF HUDDERSFIELD

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UNCONFIRMED
UNIVERSITY OF HUDDERSFIELD
SCHOOL OF EDUCATION AND PROFESSIONAL DEVELOPMENT

Minutes of the ASSOCiate Online User Group Meeting held on 5th November 2008.

PRESENT: Shailesh Appukuttan, HUDCETT Technical Development Manager; Rich Ashley, University
of Bolton; Khorshed Bhote, CityLit; Jim Crawley, Bath Spa University; Pam Garside, West Suffolk
College; Cecilia McKelvey, University of Greenwich; Denise Robinson, HUDCETT Director; Lynne
Rogers, Institute of Education; Victoria Wright, University of Wolverhampton.

CHAIR: Denise Robinson

ACTION
1. APOLOGIES
Paul Armstrong, University of Leeds; Stevie Dee, Harrow College; Gina Donovan,
Canterbury Christ Church; Sue Exley, University of Plymouth; Mark Glasson,
University of Plymouth; Zoe Jones, Lancashire Adult Learning; Warren Kidd, UEL;
Kim Nairn, Great Yarmouth College; Tina Neil, City College Norwich; Sue Rhodes,
Knowsley Community College; Christine Robertson, Herefordshire College of
Technology; Lyn Scott, Lowestoft College; Jane Wood, Hopwood Hall College.

2. MINUTES OF THE LAST MEETING 5TH JUNE 2008
Agreed to be a correct record.

3. MATTERS ARISING FROM 5TH JUNE 2008
The ASSOCiate Online Agreement had been delayed as a result of protracted
discussions with external solicitors. However, the agreement had been distributed;
those partners who have not returned their signed agreements are asked to do so as
soon as possible.

Please send any videos that need to be uploaded to Shai.

West Suffolk – are participating in a project 'FE Teachers' TV'. We can link to their SA / PG
site to access the videos and other resources. Shai to liaise with Pam.

It was noted that trainees seem reluctant to upload pictures and it was not clear if this
was because they need to develop their skills or because they do not want their
image on the site. If the latter – we need to reassure trainees that any appropriate
image will be acceptable - e.g. a picture of a flower, their dog, etc. HUDCETT Team SA
to include FAQ on the uploading of images (including the problem of size).
All User
Monitoring trainee activity. It will be possible to track use of the site based on centres Group
(Huddersfield is piloting this at the moment). However, Shai will need an additional members /
field to include such information. If partners wish to use this, they will need to identify SA
the information code and add to the list of trainees.

4. PROGRESS REPORT
i) E-moderators and e-mentors - PASS prize; content & training; Chief e-moderator
pilot: Chief E-moderators' reports. The 2 Chief E-moderators have produced their
first monthly reports. The next monthly report at the end of November will be sent out Chief E-
to Users. It was noted that out of the 3,000 trainees now registered only 540 have Moderator
logged on to the site. There will be additional trainees registered over the next few
days (when the information is received) and then all partners need to ensure that all
trainees log on and add their profiles to facilitate 'Find a Buddy'. Ultimately, the site
will be populated by trainees’ interaction rather than activity being dominated by e-
moderators or tutors.

Note that teacher educators have access to all subjects but can upload items only in
their subject(s) that they have subscribed to.
UNCONFIRMED

Trainee prize – details for the £50 book token for each of the 14 main subject areas HUDCETT
were discussed. This paper will be sent out to e-moderators by the end of Team
November.

An ASSOCiate Online Update will also include this and other information (e.g.
information on OurStudent and other developments); an email alert will be sent out to HUDCETT
all Users (to be then forwarded to trainees) directing them to the Update. Team
ii) Developments for 08-09 – OurStudent (14-19; Skills for Life); Elluminate (DR & SA);
Professional Formation; Teacher Educator project (Jim Crawley): Elluminate – to be All User
piloted for the purpose of video conferencing and for a project on Observation at a Group
distance. Shai asked for users to contact him if they were interested in trying a call. members

Teacher Educators – 13.1. – Jim Crawley outlined the proposal for a separate
Teacher Educators' section. This was agreed. Jim + 2 colleagues will develop this –
we should be able to use this as a pilot as early as the New Year. To allow access to JC
moderators and teachers in the first instance.
iii) Membership – update & new category paper; new application form – papers
received
iv) Marketing– events; direct marketing; training & development day 13 January 2009;
ASSOCiate Online Conference 5 June 2009: Various activities, presentations and
articles have been written and the latter (3) should be out this Autumn.
v) User stats: These showed details per partner. Updated stats to be sent to all Users
in one month's time. SA
vi) Election of ASSOCiate Online representative to the HUDCETT Advisory Group: Pam
Garside volunteered. Pam will be sent the details of the next Advisory group meeting
in February in Huddersfield.

5. EMBEDDING ASSOCIATE ONLINE INTO THE CURRICULUM
Cecilia McKelvey gave a brief presentation on Greenwich’s use of ASSOCiate Online
in the curriculum via a brief paper that gave 3 uses of ASSOCiate Online in the
curriculum. These were thought to provide useful examples that other partners could
also use.

Pam Garside agreed to bring examples from West Suffolk for the next meeting. PG

6. EVALUATION AND MONITORING – HOST; LSIS (FORMERLY QIA); FLAVIN
PROJECT INNOVATIONS LTD
The HUDCETT report to LSIS (formerly QIA) was discussed with specific references
to ASSOCiate Online.

HUDCETT's 'critical friend', Flavin Project Innovations LTD, has produced an
intermediate report and a draft questionnaire to go out to trainees and tutors in the All User
early Spring. The ASSOCiate Online User Group were asked to read this carefully Group
and make any recommendations for amendments, etc to Denise so she can pass on members
to Flavin Project Innovations LTD. The results of the survey can be used by
individual partners for use in their own Impact reports (for SARs, SEDs and Ofsted
reports).

It was suggested that emphasis should be placed in the title on OurSubject rather
than ASSOCiate Online as some trainees were not familiar with title.

7. ANY OTHER BUSINESS
 Request for institution logos for Member pages on ASSOCiate Online website
(SA).
 List of teacher educators on open website (SA). All members of the ASSOCiate All User
Online User group need to consider this – please respond to Shai with your Group
thoughts. members
 Use of the page listing all specialisms with moderators and mentors (SA) Shai All User
UNCONFIRMED
will send out the page as it would appear. All members of the ASSOCiate Online Group
User group need to consider this – please respond to Shai with your thoughts. members
 Reminder: tasks for Technical Champions.
 Separate area for teacher educators and teachers? (SA)
 Existing moderators/user group covering areas with no moderators (SA) (only 4
or 5 now) – we will send this out to partners with request for the information to be HUDCETT
sent out to likely tutors. Team
 User data transfer & correct format required (SA) – matter raised.
 Reminder: ASSOCiate Online Help page (SA).
 Application of ‘tags’ in the general profile page (SA). Shai explained that there is
now a new facility that allows a greater level of sophistication in tagging details.
This will make links to other groups much easier. This will be a useful additional
facility for ‘Find a Buddy’.

8. DATE, TIME AND PLACE OF NEXT MEETING
Wed 11th Feb or Thursday 12th Feb at the Institute of Education

Note that there will be a Networking Event for E-moderators and E-mentors on 13th
January 2009 at Huddersfield. The Annual Conference for ASSOCiate will be on 5th
June at Huddersfield. The User Group will be held after the conference.
Denise Robinson
HUDCETT Director
5th June 2008