"HOSPICE SUPPORT CARE"
HOSPICE SUPPORT CARE BOARD MEETING June 18, 2012 Attending: Sara Branner Jeanne Burkett Carolyn Bynum Allison Costantino Patrick Dennis Leigh Frackelton Mary Garrison Donna Hughes Suzanne Ircink Ben Maxwell Rich Schott Absent: Carolyn Irwin Judy Murphy Vice President Donna Hughes called the meeting to order at 6:03 pm, and reported that Ben Maxwell would be joining us shortly. ROLL CALL: Jeanne reported the three clients that died since our last meeting, Lois Garrett, John Hoyt, and Eleanor Billings, and asked Leigh to lead us in prayer in thanksgiving of their lives. PRAYER: Patrick led us in prayer. MAY MINUTES: Patrick moved to approve the minutes and Sara seconded it. The minutes were approved as emailed except for a correction of “survey monkey” instead of “monkey survey”. CONSENT DOCKET: On motion made by Ben and seconded by Patrick the Consent Docket was approved. There was a discussion that Board members desire to see a more effective way of the section on grants in the Executive Directors reports, distinguishing which grants are new or not, which are increased or decreased, etc. OLD BUSINESS: 1. The Marketing Committee reported that they met. Items of topic at their meeting was to put together one “grief guidebook” not multiple and that advertisements would pay for the printing, the need to get out the palm cards to churches and other organizations, and to get people more active using the website. 2. Patrick asked to report for the Database Committee. He reported that the committee would like to recommend to the Board that Hospice purchase the product “Donor Perfect” as presented at the May meeting as the Staff had looked at the Food Bank’s version and were happy with it. He pointed out that there needs to be a point person at the office to be in charge and to coordinate the effort to learn and maintain the database. Patrick made the motion and seconded by Sara that Hospice purchase Donor Perfect under the “perpetual plan” at a cost of $6,330. The cost has been agreed to be underwritten by Leigh Frackelton for the $6,330 covering the first year and the $880 per year fee will be an expense of Hospice. The motion was unanimously passed. 3. Ben reported that the bank authorization card has now been executed and in force allowing the President, Executive Director, bookkeeper and Treasurer to sign checks. NEW BUSINESS: 1. Leigh led a discussion about the internal control document that was part of the Executive Director’s report that the auditor had suggested Judy look at the IRS website for a template. Ben had noted two changes that Leigh had recommended and asked for any others. The matter was referred to the Finance, Budget, Administrative and Investment Committee to review for any other changes. Sara noted that her organization just worked through this process and agreed to forward a copy of that to the Committee. This will come up at our next Board meeting unless the auditor needs it passed before then in which case we can do it electronically. 2. Ben then announced that in conformity with our one discussion in prior executive sessions, the review of Judy’s most recent performance review, and Judy’s response. She was terminated as of that afternoon with a one-month severance package. Ben and Jeanne answered questions for the Board. Jeanne praised Ben for the professionalism with which this matter was handled. 3. Upon motion made by Leigh and seconded by Rich, a Search Committee consisting of Donna (as chair), Jeanne, Sara, Rich and Ben be established to review the job description, conduct interviews, and make recommendations to the Board for a new Executive Director. The motion passed unanimously. 4. Ben will meet with the Staff tomorrow at 9:30 a.m. to announce the termination of the Executive Director and to talk about the carrying out of Hospice business as the search proceeds. There being no further business and upon motion made, seconded and passed, the meeting was adjourned at 7:50 pm. Respectfully submitted, R. Leigh Frackelton, Jr.