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					PowerPoint
   Taught by
  Gary Gabris
             PowerPoint
•   What is it?
•   Where to get it
•   How to use it
•   How not to use it
•   Q&A
             PowerPoint
•   What is it?
•   Where to get it
•   How to use it
•   How not to use it
•   Q&A

            This is a technical “how to”,
              not a content “how to”
What is it?
               What is it?
• PowerPoint is a tool to help you create a
  presentation
               What is it?
• PowerPoint is a tool to help you create a
  presentation
• In your presentation, you can have text,
  pictures, movie clips, and sounds
               What is it?
• PowerPoint is a tool to help you create a
  presentation
• In your presentation, you can have text,
  pictures, movie clips, and sounds
               What is it?
• PowerPoint is a tool to help you create a
  presentation
• In your presentation, you can have text,
  pictures, movie clips, and sounds
Where to get it
           Where to get it
• PowerPoint is part of a software package
  called Microsoft Office – must be
  purchased
           Where to get it
• PowerPoint is part of a software package
  called Microsoft Office – must be
  purchased
• You can get a free version called Open
  Office at:
          http://www.openoffice.org/
            Where to get it
• PowerPoint is part of a software package
  called Microsoft Office – must be
  purchased
• You can get a free version called Open
  Office at:
          http://www.openoffice.org/
          It is not exactly the same
       as Microsoft’s, but very similar.
How to use PowerPoint
   How to use PowerPoint
All of the following instructions are for
PowerPoint in Microsoft Office 2003.
   Yours may be slightly different.
      How to use PowerPoint
• Customize PowerPoint for your use
      How to use PowerPoint
• Customize PowerPoint for your use
• Create each slide – use “Normal” view
     Click on “View”, then “Normal”
      How to use PowerPoint
• Customize PowerPoint for your use
• Create each slide – use “Normal” view
     Click on “View”, then “Normal”
• Show whole presentation in “Slide Show” view
     Click on “View”, then “Slide Show”
      How to use PowerPoint
• Customize PowerPoint for your use
• Create each slide – use “Normal” view
     Click on “View”, then “Normal”
• Show whole presentation in “Slide Show” view
     Click on “View”, then “Slide Show”

  To get out of slide show view, hit the “Esc” key
      How to use PowerPoint
• Customize PowerPoint for your use
• Create each slide – use “Normal” view
     Click on “View”, then “Normal”
• Show whole presentation in “Slide Show” view
     Click on “View”, then “Slide Show”

  To get out of slide show view, hit the “Esc” key

            You can also use shortcuts
           located in lower left of screen
Customize PowerPoint
      Customize PowerPoint
Why customize?
       Customize PowerPoint
Why customize?
Adjusting your seat & mirrors before you drive
       Customize PowerPoint
• Toolbars display frequently used functions
       Customize PowerPoint
• Toolbars display frequently used functions
• To display toolbars:
  •Click on “View”
  •Hold the mouse over “Toolbars”
  •Select the ones you want
       Customize PowerPoint
• Toolbars display frequently used functions
• To display toolbars:
  •Click on “View”
  •Hold the mouse over “Toolbars”
  •Select the ones you want
         At the very least, use Standard,
           Formatting, and Task Pane
       Customize PowerPoint
• Toolbars display frequently used functions
• To display toolbars:
  •Click on “View”
  •Hold the mouse over “Toolbars”
  •Select the ones you want
         At the very least, use Standard,
           Formatting, and Task Pane
    Your toolbar locations and appearance
          may be different than mine
Customize PowerPoint
  Make sure you have
 Auto Recover turned on!
       Customize PowerPoint
           Make sure you have
          Auto Recover turned on!
To turn on Auto Recover:
  •Click on “Tools”
  •Click on “Options”
  •Click on “Save” (at the top)
  •Make sure the Auto Recovery option is checked
Creating slides
              Creating slides
•   You can manually add all items to each slide
              Creating slides
•   You can manually add all items to each slide
•   You can use preformatted “slide layouts”
              Creating slides
•   You can manually add all items to each slide
•   You can use preformatted “slide layouts”
•   To display slide layouts:
    A “task pane” should appear on the right of the
    screen when you open PowerPoint.
              Creating slides
•   You can manually add all items to each slide
•   You can use preformatted “slide layouts”
•   To display slide layouts:
    A “task pane” should appear on the right of the
    screen when you open PowerPoint.
          If it doesn’t:
          Click on “View”, then “Task Pane”
              Creating slides
•   You can manually add all items to each slide
•   You can use preformatted “slide layouts”
•   To display slide layouts:
    A “task pane” should appear on the right of the
    screen when you open PowerPoint.
          If it doesn’t:
          Click on “View”, then “Task Pane”
    Select “Slide Layout” from the top of the task
    pane
               Creating slides
•   You can manually add all items to each slide
•   You can use preformatted “slide layouts”
•   To display slide layouts:
    A “task pane” should appear on the right of the
    screen when you open PowerPoint.
          If it doesn’t:
          Click on “View”, then “Task Pane”
    Select “Slide Layout” from the top of the task
    pane
    Add your text where it says to add text, title, etc
Adding items to a slide
     Adding a picture to a slide
• To add a picture:
  •Click “Insert”
  •Move mouse over “Picture”
  •When new box appears, click on “From File”
  •Find the file on your computer, then double
  click on it
  •Move it to where you want it located
    Adding a text box to a slide
• A text box is a location where you can add text
• To add a text box:
   •Click “Insert”, then click “Text Box”
   •Move your mouse to where you want the
   text box, then start typing
   •The text box will automatically get bigger
   while you are typing

• Adding a movie clip, sound, etc is similar – just
  select the item you want to add
Adding more slides
         Adding more slides
To add another slide after the one you are
  currently working on:
• Hold down the “Ctrl” key, then hit M
                       or
• Move the mouse to the left pane, right
  click, then click “New slide”
         Adding more slides
To add another slide somewhere else in the
  presentation:
• Locate the position for the new slide in the
  left pane
• Click your mouse where you want the new
  slide
• Hold down the “Ctrl” key, then hit M
                        or
• Right click, then click “New slide”
Changing the appearance of text
 Changing the appearance of text
Highlight the text you want to change, then:

• Select font,  size    , bold, underline,
  alignment, etc. from toolbar
• Superscript, subscript, case, etc: click on
  “Format”, then “Font”
• Don’t be afraid to experiment!
Making changes
           Making changes
To delete stuff:
Highlight whatever you want to delete (text,
  pictures, text boxes, etc), then:

• Hit the “Delete” key
                      OR
• Right click, then select “cut”
           Making changes
To copy stuff:
• Highlight whatever you want to copy (text,
  pictures, text boxes, etc)
• Right click, then select “copy”
• Move the mouse to wherever you want to
  insert the copied item
• Click to select that spot
• Right click and then click “Paste”
           Making changes
To undo changes you made since the last time
  you saved your presentation:
• Hold the “Ctrl” key and then hit Z
• Each time you do this, it will undo one
  change at a time
           Making changes
To undo changes you made since the last time
  you saved your presentation:
• Hold the “Ctrl” key and then hit Z
• Each time you do this, it will undo one
  change at a time

              BE CAREFUL!
          You can easily undo a lot
          of stuff you don’t want to.
Changing backgrounds
        Changing backgrounds
•   Select the slide in the left pane
•   Right click
•   Click “Background”
•   Select the background you want
•   Click “Apply” for just that slide, “Apply to
    All” for all slides in presentation
Changing views
             Changing views
To change views:
• Click on “View”, then select one of these:
  Normal: shows the current slide in the middle,
  and a narrow pane on the left with a small view
  of all the slides that will fit in the pane (scroll
  up/down for other slides)
  Slide Sorter: shows a medium view of all the
  slides that will fit in the pane (scroll up/down for
  other slides)
What not to do
             What not to do
• Don’t use hard to read fonts like this:
           Hard to read   Hard to read
         Hard to read     Hard to read
             What not to do
• Don’t use hard to read fonts like this:
           Hard to read   Hard to read
         Hard to read     Hard to read
• Don’t flash words continuously
             What not to do
• Don’t use hard to read fonts like this:
           Hard to read   Hard to read
         Hard to read     Hard to read
• Don’t flash words continuously
             What not to do
• Don’t use hard to read fonts like this:
           Hard to read   Hard to read
         Hard to read     Hard to read
• Don’t flash words continuously
• Don’t use animations unless absolutely
  necessary
   H OW
ANNOYING
    IS
  TH I S ?
           What not to do
• Don’t use a background that obscures
  your text
           What not to do
• Don’t use a background that obscures
  your text
           What not to do
• Don’t use a background that obscures
  your text
Questions and Answers

				
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