2008 Wedding Packages New

TAKE ME TO THE PLACE WHERE MY PERFECT WEDDING IS A DREAM COME TRUE. TAKE ME TO THE HILTON. Our commitment to you The Hilton Indianapolis is committed to making your dreams come true. Our limitless food options are designed to express your individuality and honor your cultural heritage. Our professional staff is ava ilable to ensure you and your guests' every need is met. Be our honored guest Staying at the Hilton Indianapolis has obvious advantages, such as spacious guest rooms, suites, first-class banquet facilities and a host of on-site amenities. You'll never have to worry about you and your party's accommodations. It's all about you and your special day It's your wedding, and only you know what it will take to make th is exciting day everyth ing you imagined it would be. Tell us what will make your day unique. We’ll deliver! Hilton Indianapolis 120 West Market Street Indianapolis, IN 46204 Our Packages We can't help you with your first dance, but our experienced staff will ensure th a t a ll of the other deta ils surrounding your elegant reception are handled to perfection. We' ll work with you on everyth ing from menus and wine selection to candles and linens to help make your fairy ta le wedding complete. Our Reception Packages include the following: Complimentary Deluxe Accommodations for the new Couple on their Wedding Night No Room Rental Fees Champagne Toast for all guests Cha ir Covers (optional) Parquet Dance Floor Cake Cutting and Service 10% off Rehearsa l Dinner or Brida l Brunch Brida l Ready or Babysitting Room Staging for Band or DJ Complimentary Parking for Bride and Groom and Immediate Family Centerpiece Options Floor Length Table Linens (optional) Butler Passed Hors D’oeuvres Specia l Parking Rates Discounted Room Rates Customized Menus Tables, Cha irs, Ch ina, Glassware W h ite Glove Service Complimentary Deluxe Accommodations for the new Couple for your first Anniversary plus Dinner for two in 120 West Market Fresh Grill Your Wedding Ceremony The Hilton Indianapolis welcomes the opportunity to host your Ceremony in conjunction with your wedding reception. Our talented wedding team is experienced at transforming ballrooms, large and small, into gorgeous, vow-perfect settings. Ceremony costs vary depending on number of guests and space utilized with in the hotel and includes a bridal ready room, microphone and sound system, cha irs, set up and complimentary use of the site for rehearsal (based on ava ilability). Wedding Fact Sheet Deposits The Hilton Indianapolis requires a $1,000.00 non- refundable deposit due with the signed contract. An additional deposit equal to one ha lf of the tota l ba lance is due 30 days prior to the event date and a final balance payment is Due 10 days prior to your wedding day. Service Charges and Indiana State Taxes A 16% Indiana Room Tax will be applied to all guest rooms. A 9% Indiana Sta te Sa les Tax will be applied to all food and beverage charges. A 22 % service charge will a lso be applied to all food and beverage. Menu Arrangements All deta ils pertinent to your event will be needed by the Catering Department 90 days prior to the event date. Menu selections are limited to one item. If two items are selected, the h igher price will prevail for all meals. Ch ildren’s meals and specia l dietary meals can be arranged. All Packages require a minimum of fifty guests. Our Catering Staff will be happy to create a specia lized menu for you. Revenue Minimums All agreed upon revenue minimums are excluding service charge and sales tax. Th is is a minimum amount only. Your balance will reflect your menu price selection per person multiplied by your final guaranteed head count. Full Service Assistance The Catering Department can provide assistance in arranging for flowers, enterta inment, photographer, limousine service, videographer, specia lty linens and cha ir covers. An afternoon wedding reception tends to follow a mid-morning wedding ceremony. This time of day typically represents a less formal wedding event. (Available between 12 pm – 5 pm) The Afternoon Wedding Cockta il Hour Selection of Two of the Following Displays Cheese Board Imported and Domestic Cheeses Served with French Bread and Fancy Crackers Fresh Seasonal Fruit Display Served with Honey Yogurt Dip Fresh Vegetable Crudités Fresh Seasonal Vegetables Served with Bleu Cheese and Ranch Dip Lunch Starter Selection of One of the Following Mixed Field Greens with Roma Tomatoes, Goat Cheese and Scallion Your Favorite Soup You pick the Soup, Hot or Cold, and we’ll make it for You Hearts of Romaine with Herbed Croutons and Classic Caesar Dressing Lunch Entree Selection of One of the Following Chicken Florentine Boneless, skinless chicken breast, grilled and served on a bed of layered polenta and spinach with a light roasted red pepper sauce Caraway Roasted Pork Loin Pork loin roasted with garlic and whole caraway, sliced and served on abed of braised red cabbage and a red wine demi Served with Herb roasted potatoes Pan Seared Salmon Filet Served with a saffron cream on a bed of rice pilaf Lime Chicken and Linguini Lime marinated and grilled chicken served over linguini with tomato concasse and a light cream All hot entrees served with Chef’s choice of fresh vegetables, Warm Rolls and Butter, Freshly Brewed Coffee, Decaffeinated Coffee and Teas. Champagne Toast for All Guests Hosted Three Hour Bar Call Brand Liquor, Domestic and Imported Beer, House Wines, Soda and Bottled Waters ($4.00/person for each additional hour) $60.00/person w/Chair Covers and Linens A 9% Indiana State Sales Tax will be applied to all food and beverage charges. A 22 % service charge will also be applied to all food and beverage. $51.95/person Full Carat Diamond Package Cockta il Hour Cheese Board Imported and Domestic Cheeses Served with French Bread and Fancy Crackers Fresh Seasonal Fruit Display Served with Honey Yogurt Dip Fresh Vegetable Crudités Fresh Seasonal Vegetables Served with Bleu Cheese and Ranch Dip Your Choice of Two Butler Passed Hors d’oeuvres Dinner Starter Selection of One of the Following Mixed Field Greens with Roma Tomatoes, Goat Cheese and Scallion Your Choice of Dressings Your Favorite Soup You pick the Soup, Hot or Cold, and we’ll make it for You Hearts of Romaine with Herbed Croutons and Your Choice of Dressings Dinner Entree Selection of One of the Following Free Range Half Chicken Herb Marinated and Roasted, with your choice of Garlic Mashed Potatoes, Oven Roasted Potatoes or Rice Pilaf. Served with Herbed Chicken Jus. Roast Loin of Pork Whole Cumin and Garlic Rubbed and Roasted. Served with Spiced Apples, and Apple Jack Brandy Sauce and Wild Rice Pilaf. Chicken Breast Roulade Boneless, Skinless Breast Stuffed with Julienne Vegetables, Spinach and Goats Cheese. Served with Polenta and Herb Cream Sauce All hot entrees served with Chef’s choice of fresh vegetables, Warm Rolls and Butter, Freshly Brewed Coffee, Decaffeinated Coffee and Teas. House Red and White Wine Served With Dinner Champagne Toast for All Guest Hosted Three Hour Bar Premium Brand Liquor, Domestic and Imported Beer, House Wines, Soda and Bottled Waters ($4.00/person for each additional hour) $86.00/person with Chair Covers and Linens A 9% Indiana State Sales Tax will be applied to all food and beverage charges. A 22% service charge will also be applied to all food and beverage. $78.95/person Two Carat Diamond Package Cockta il Hour Selection of Two of the Following Displays Cheese Board Imported and Domestic Cheeses Served with French Bread and Fancy Crackers Fresh Seasonal Fruit Display Served with Honey Yogurt Dip Fresh Vegetable Crudités Fresh Seasonal Vegetables Served with Bleu Cheese and Ranch Dip Your Choice of Two Butler Passed Hors d’oeuvres Appetizer Chilled Seafood Cocktail Shrimp, Scallops and Salmon in a Rice Wine Vinaigrette. Served over Saffron Israeli Couscous Seared, Chilled Tuna Seared, Chilled and Thinly Sliced Tuna Served with Lime Marinated onion and cilantro syrup Lemon Sorbet Intermezzo Course Selection of One of the Following Mixed Field Greens with Roma Tomatoes, Goat Cheese and Scallion Your Choice of Dressings Your Favorite Soup You pick the Soup, Hot or Cold, and we’ll make it for You Hearts of Romaine with Herbed Croutons and Your Choice of Dressings Dinner Entree Selection of One of the Following Petite Filet and Chicken Roulade Petite Filet of Beef with Cabernet Demi-Sauce. Paired with our Chicken Roulade with an Herb Cream Sauce. Garlic Mashed Potatoes. Petite Filet and Salmon Petite Filet of Beef with Cabernet Demi-Sauce. Paired with a Salmon Filet and Saffron Cream. Barley Pilaf. New York Strip and Shrimp Scampi Grilled 10oz Strip Steak served with Three Jumbo Grilled Shrimp. Spinach Risotto. Shrimp and Scallop Kebobs A Pair of Grilled Kebobs with Shrimp, Scallops and Mushroom. Wild Rice and a Sauce of Fresh Tomatoes, Shallot, Herbs and White Wine. All hot entrees served with Chef’s choice of fresh vegetables, Warm Rolls and Butter, Freshly Brewed Coffee, Decaffeinated Coffee and Teas. House Red and White Wine Served With Dinner Champagne for All Guest Hosted Four Hour Bar Premium Brand Liquor, Domestic and Imported Beer, House Wines, Soda and Bottled Waters ($4.00/person for each additional hour) $108.00/person with Chair Covers and Linens A 9% Indiana State Sales Tax will be applied to all food and beverage charges. A 22 % service charge will also be applied to all food and beverage. $101.50/person T HE CASUAL BUFFET R ECEPTION Many couples are less formal in their everyday lives and wish to reflect that in the mood and ambiance of their wedding day. Light and Lively Imported and Domestic Cheese Garnished with Sliced Seasonal Fresh Fruits and Berries Assortment of Crackers and Sliced Baguettes Grilled Vegetable Display Served with a Roasted Garlic Basil Aioli, Balsamic Vinegar and Extra Virgin Olive Oil Whole Roasted Breast of Turkey Apple Cranberry Chutney, Dijon Mustard and Mayonnaise And an Assortment of Rolls Herb Crusted Roast Tenderloin of Beef Dijon Mustard, Horse Radish Sauce And an Assortment of Rolls Pasta Station Cheese Stuffed Tortelinni, Penne and Angel Hair Pasta Grilled Chicken, Baby Shrimp and Proscuitto Selection of Fresh Vegetables Marinara, Pesto and Alfredo Sauces Cooked to Order by Uniform Chef Your Choice of Four Hot or Cold Butler Passed Hors d’oeuvres Champagne Toast for All Guest Hosted Three Hour Bar House Wines, Soda and Bottled Waters ($4.00/person for each additional hour) $91.95/person with Chair Covers and Linens A 9% Indiana State Sales Tax will be applied to all food and beverage charges. A 22 % service charge will also be applied to all food and beverage. $83.95/person POST WEDDING BREAKFAST OR BRUNCH THE CONTINENTAL Freshly squeezed orange and assorted juices Seasonal fresh fruit display including melons and berries Choose one of the following breakfast bakery displays: Muffins, Danish and assorted sliced fruit breads or Muffins, assorted doughnuts and pecan rolls or Assorted bagels, cream cheese and plenty of toasters Butter and fruit preserves Hubbard and Cravens coffee, decaffeinated coffee and teas. $14.25 THE MARKET FRESH BREAKFAST BUFFET Freshly squeezed orange and assorted juices Seasonal fresh fruit display including melons and berries House made granola and assorted cold cereals with 2% and skim milk Farm fresh scrambled eggs Breakfast potatoes Bacon Choice of 2: Sausage links Sliced ham Freshly baked Danish Toaster station to include plenty of toasters, white and wheat breads, bagels, English muffins whipped butter, whipped honey cinnamon butter and a wide assortment of jams and jellies Hubbard and Cravens coffee, decaffeinated coffee and teas $19.95 A 9% Indiana State Sales Tax will be applied to all food and beverage charges. A 22% service charge will also be applied to all food and beverage. The Planning Our tools make it easier for everyone to enjoy a well-planned wedding experience. You and your fiancé, parent or planner can match your needs with the right facility, manage your out-of-town guest lists and even access our handy wedding checklist. Visit www.1hilton.com (see the Guest Features tab) for a complete list of planning tools. Wedding checklist The following checklist should help you fulfill your wedding needs from the minute you get engaged to the second your honeymoon flight leaves the tarmac. However, these tasks are not all-inclusive. There may be additional chores related to your specific situation. Consult with your wedding coordinator or Hilton wedding planner if you have additional questions or concerns. Getting Started • • • • • • • Introduce both families and officially announce engagement Start a budget Start a guest list Select a tentative date and alternate date Consider whether you want to hire a wedding coordinator Create a gift registry Research wedding etiquette Parties • • • • • • • • • Consider having an engagement announcement party Sign up for one or more gift registries Give shower hostess(es) guest list Begin thank-you notes for showers and early gifts Consider booking a cocktail party Consider booking a bachelor/bachelorette party Buy attendant gifts Consider scheduling an attendant's party Consider booking a day-after brunch Guests We make it easy for you to manage your out-of-town guests' hotel stay Reservation Management Tools You can manage guest rooms for your wedding party; and your guests can make their own reservations, double-check dates, and access directions — all online. Visit www.1hilton.com (see the Guest Features tab) for a complete list of planning tools. Guest List Manager Once you have selected a hotel and obtained a group block for your guests, you can create your Guest List Manager. Using the Guest List Manager, you can set up your guest list and reserve rooms as needed for the dates selected. And by monitoring guest bookings, you will know at a glance which wedding guests have not made their hotel reservations. Personalized Online Group Guest List Manager • • • • • Determine out-of-town guest list Select hotel(s) for your out-of-town guests Determine parking and transportation needs Send reservation deadline reminder to guests who haven't booked Consider whether to provide amenity bags Rehearsal Dinner • • • • Select a rehearsal dinner time and location. At the Hilton Indianapolis, we offer a 10% discount off of your rehearsal dinner when you’ve booked your reception with us. Try 120 West Market Fresh Grill, a perfect location for your rehearsal dinner. Meet with caterer/chef/planner and choose rehearsal dinner menu and beverages Order and send out rehearsal dinner invitations Determine parking and transportation Ceremony • • • • • • • • • Choose your attendees Start researching wedding gowns Investigate ceremony sites Visit and book ceremony site for wedding day (and rehearsal) Send out save-the-date email Consider buying wedding insurance Send an engagement photo to the local newspaper Visit bridal salon and try on gowns Find a florist • • • • • • • • • • • • • • • • Order gown and veil Select bridesmaids' dresses Select wedding favors Buy gown accessories (shoes, purse, lingerie) Choose an officiate Purchase wedding rings Select groom's tux and groomsmen attire Place order for invitations Purchase wedding favors and accessories Send out invitations Select makeup artist and hair stylist Finalize ceremony details (music, readings, solos, etc.) Have gown fitting(s) Apply for marriage license Look into name change, if applicable Consider something old, something new, something borrowed, something blue Reception • • • • • • • • • • • Investigate reception sites Visit and book the Hilton Indianapolis Determine parking and transportation Determine reception agenda (order of program and length of time for each activity) Meet with your wedding coordinator and discuss menu ideas Get ideas for music, select a band or DJ (make sure A/V equipment needs are met Consider signing up for a dance class Decide on wedding and groom’s cakes (if not prepared by hotel staff, can cake be brought in?) Schedule a tasting and finalize menu Determine beverage options Determine seating arrangements and prepare place cards Honeymoon • • • • • • • • Determine a honeymoon budget Start investigating destinations Choose and book wedding night bridal suite, if applicable Choose and book honeymoon destination (hotel, travel, transportation, etc.) Determine if you need a passport, visa, immunizations, etc. Make a travel checklist (and purchase any needed items) Make plans for pets, plants, paper pickup, etc. Reconfirm plans (flights, rental cars, etc.) After the Wedding • • • • Get your gown cleaned and properly stored Preserve your bouquet, if applicable Complete name change kit Meet the photographer and/or videographer Parties There are many ways to celebrate your love. Let Hilton make each gathering special in its own unique way through the right combination of venues, menus and quality service. Engagement Party Some traditionalists believe the bride's mother should host this event, but more couples are taking it upon themselves to spread the joyous news. Our planners will gladly help you (or your mother) stage a formal dinner, cocktail hour, brunch — or whatever function you'd like to celebrate the day. Bridal and Couples Showers Spare your friends the extra work and have your shower with us. Other Events An attendants' party is a good way to say 'thanks' to your closest friends and relatives for working so hard to make your day memorable. You may also want to use this time to give your attendants their personal gifts. A cocktail party is another great option for bringing guests together before the wedding. It also serves as an attractive alternative for those friends and family who were not invited to the rehearsal dinner. Farewell Brunch The day after all the festivities is a fantastic time to hold one final get-together, especially if you and your newly wedded aren't leaving for your honeymoon right away. This can be an all-comers affair, or just a special time for you and your spouse to decompress. Honeymoons Start off married life in a state of total relaxation, whether you plan separate sites for the wedding, reception and honeymoon or an allinclusive destination wedding. Drift away from the everyday in a luxuriously appointed guest room or full-service spa. a colorful garden path. With so many exotic and romantic locations to choose from, Hilton makes it easy to discover your ideal honeymoon destination. Go to www.Hilton.com for a complete list of our most exciting destinations. EVENT PROFESSIONALS FLORAL DESIGN Enflora/McNamara Colby Palmer Wedding Flowers CAKES Carlson Cakes www.carlsoncakes.com Heavenly Sweets www.heavenlysweetscakes.com/index.htm PHOTOGRAPHERS On 3 Photography www.on3photography.com Jerry Goldberg www.goldbergphoto.com Anthony Wilson Dave Cohen 317-213-6949 1-800-862-3166 Heather Lang Palmer Designs Jan Johnson 317-596-1200 www.mcnamaraflorist.com 317-253-7160 800-800-4639 Cindy Carlson Tanya Marshall 317-377-1911 317-770-9399 DJ SERVICES JC Disc Jockey Service www.jcdiscjockeyservice.com Indy Sounds DJ Pros www.DJPros.com Sunny Moon LIMOS/CARRIAGES Carey Limousine Services www.careyindiana.com/ Yellow Rose Carriages www.indycarriage.com (Any Sales Mgr.) 317-241-7100 Jesse Carruthers Brian Jones Dave Johnson Sunny Moon 317-513-0398 317-889-9556 800-337-7767 317-776-3666 (Any Sales Mgr.) 317-634-3400 MUSICIANS Sherri Watson David Meek PIPE AND DRAPE Pianist/Harpist Pianist 317-257-2831 317-655-0000 Best Rentals, Inc. (Any Sales Mgr.) 317-638-3515