oa application 2013 2014

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					                                      Office Assistant Academic Year 2013 - 2014
                                                         Job Description


Responsibilities Include
    Work a minimum of approximately 10 hours per week.
    Attend mandatory staff meetings each quarter.
    Provide administrative support for the offices of Residence Life which include:
             o Neilwood Gables - North
             o Neil wood Gables - South
             o Archer House
    Complete other tasks and duties as assigned.


Qualifications
    2.25 or higher current semester and cumulative grade point average.
    Student at The Ohio State University enrolled a minimum of ten (10) credit hours per semester.
    Friendly, dependable, and detail-oriented.
    Professionalism is a must.
    Minimum two semesters prior Office Assistant (or comparable) experience preferred.


Scheduling
     Residence Life Administrative Offices are open (Academic Year) Monday thru Friday, 8 am – 5 pm and
        (Summer) Monday through Friday, 7:30 am – 4:30 pm
     Residence Life offices are also open weekdays and need staffing during the following periods:
            o November 27, 2013
            o December 12, 2013 - January 3, 2014 (Winter Break)
            o March 10 – 14, 2014 (Spring Break)
            o You will be required to work part of either Winter or Spring break.
     Residence Life offices will be closed on the following dates in observance of federal holidays:
            o September 2, 2013
            o November 11, 2013
            o November 28 – 29, 2013
            o December 24 – 25, 2013
            o January 1, 2014
            o January 20, 2013
            o May 26, 2014




Please send applications no later than February 15, 2013 to: Donna Vidmar
vidmar.12@osu.edu
Neilwood Gables
190 W. Woodruff
Columbus, OH 43210
614-292-3930
                                              Office Assistant Summer 2013
                                                         Job Description


Responsibilities Include
    Work a minimum of 10 hours per week.
    Attend mandatory staff meetings as scheduled.
    Provide administrative support for the offices of University Housing, which include:
             o Neilwood Gables - North
             o Neilwood Gables - South
             o Archer House
    Complete other tasks and duties as assigned.


Qualifications
    2.25 or higher current semester and cumulative grade point average.
    Friendly, dependable, and detail-oriented.
    Professionalism is a must.
    Minimum two semesters prior Office Assistant (or comparable) experience preferred.
    Please note that being hired for the summer session does not guarantee a position for the 2013-2014 academic year.


Scheduling
     You will be expected to be available Monday May 6 – Friday August 16.
           o Administrative offices are open 7:30 am – 4:30 pm.
           o The offices will be closed in observance of Independence Day on July 4.
           o Please submit any vacation time you may need along with this application.




Please send applications no later than February 15, 2013 to: Donna Vidmar
vidmar.12@osu.edu
Neilwood Gables
190 W. Woodruff
Columbus, OH 43210
614-292-3930
                                                           Office Assistant Application
  Please complete the following information to assist the selection team in assessing your candidacy for an Office Assistant position.
   Please attach a copy of your current semester schedule, including extracurricular commitments (if available). Feel free to attach a
                                resume as well. Applications should be typed or completed in black ink.

                                                           PERSONAL INFORMATION
Name: ten                                                              Current Class Rank: (Please Select)
Sex: (Please Select)                                                   High School Graduation Date:
Permanent Address:
(Street and No., City, State, and Zip Code)
Present Address:
(Street and No., City, State, and Zip Code)
Permanent Phone: (            )     -                                             Present Phone: (           )   -
Permanent Email:                                                                  School Email:

                                                                  STUDENT STATUS
College:                                                                   Last Quarter GPA:
Number of Hours Completed to Date:                                                OSU Cumulative GPA:

                                    EMPLOYMENT INFORMATION: Please list your two most recent jobs.
Employer:                                                    Employer:
Address:                                                     Address:
Phone Number: (           )       -                          Phone Number: (      )    -
Supervisor:                                                  Supervisor:
(Include Title)                                                                   (Include Title)
Start and End Date:                                                               Start and End Date:
Position:                                                                         Position:
Job Responsibilities:                                                             Job Responsibilities:




 REFERENCES: List at least one University Housing staff member (i.e. Hall Director, Resident Advisor, Office Assistant, Assistant Director,
   etc.) that would recommend you for an Office Assistant position. This person should also be willing to write a brief letter of recommendation
Reference Name:                                                        Position:
Email:                                                                 Phone Number: (              )   -
Reference Name:                                                        Position:
Email:                                                                 Phone Number: (              )   -


                                                         AVAILABILITY
How many hours per week would you like to work?
Are you applying to be an RA for the next semester or academic year?
Which university break are you more likely to stay for?              Winter                                 Spring
Were you awarded Federal Work-Study?                                 Yes                                    No
Could your extra-curricular activities cause scheduling problems?    Yes                                    No
Which term of employment are you applying for?                                          Summer              Academic Year
*Please note that academic year employees may also work in the summer if they choose.
               ESSAY QUESTIONS: Please answer THREE of the following below or on a separate piece of paper.
At the Administrative Offices, there will often be times where you find yourself working unsupervised. There may be tasks that
require your initiative. Please describe a time when you took initiative to complete a task without being asked.




Workplace feedback must go both ways. It is important to be willing to provide constructive feedback about your work
environment. Please describe your most and least favorite aspect of your prior hall desk.




As mentioned in a previous question, there will often be times when you will be working without direct supervision. Occasionally
you may be asked to make a decision when someone else is not present to do so. Please recall a past experience in which you had to
make a judgment call which would generally be reserved for someone other than yourself (such as an RA/RM/HD).




The University Housing Office values and expects a high level of customer service and professionalism at each of the
Administrative Offices. Describe your commitment to continue excellence in customer service. What role do you feel
professionalism plays in the Office Assistant position?




Working at the Administrative Offices, it is not uncommon to encounter information of a sensitive or personal nature. Because of
this, we place a very high importance on confidentiality. What are some reasons why confidentiality might be so vital to our work
environment?




I certify the answers on this document are true, to the best of my knowledge. I realize that The Ohio State University will verify the
information furnished by me and that any misrepresentation of facts may constitute cause for discontinuance in the selection process,
a non-appointment or dismissal. I authorize all previous employers to cooperate with the University and to release, on a confidential
basis, any information concerning my employment, and further authorize University Housing to access my academic and student
conduct records. I understand that I am required to complete at least ten (10) hours of academic credit in order to (1) be eligible for
an Office Assistant position and (2) retain any Office Assistant assignment should I be offered the position. I have read and am
familiar with the position description and the terms of employment. I agree to abide by all University and Housing regulations.


_      _____________________                                           _      __________________________________
Date                                                                   Signature of Applicant

   The Ohio State University is an Equal Opportunity/Affirmative Action Employer. Qualified women, minorities, Vietnam-era veterans, disabled veterans and
                                                     individuals with disabilities are encouraged to apply.

				
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