HRT SE meeting summary 051212 by h8NWL2


									                     Humanitarian Regional Team Meeting Summary

                              Wednesday,05 December, 2012
                           14:00 hrs, UNAMA conference room



    Introduction
    Follow up on action points from the last meeting
    CHAP feedback/overview
    Overview of winterization preparedness plan
    Review of 3Ws and networks
    AOB
         o -coordination mechanisms (PHT, clusters)
         o -Outcomes of ERF workshop
         o Current vaccination program, cholera outbreak


OCHA welcomed HRT members. Action points from last meeting were discussed and actions
taken were acknowledged.

CHAP feedback/overview

      OCHA presented the CHAP overview and disseminated information on key messages,
       prioritization of provinces based on humanitarian needs and general analysis of
       humanitarian needs verses on ground actors. OCHA also explained that information
       documented in upcoming CHAP 2013 is mostly from clusters and OCHA (CHAP field
       workshops). OCHA explained that in CAP 2012 most projects were not funded by
       donors. CHAP 2013 is document that will provide assistance to both donors and
       NGO/INGO to better understand on ground humanitarian situation and fund disposal to
       address and respond to basic humanitarian needs.
      UNHCR raised concern that during 2012 SE region received minimum assistance in
       running humanitarian programs and CHAP 2013 might help donors to better understand
       current humanitarian needs of the region and it will be a great boost for humanitarian
       actors in the region.
      UNAMA head of civil affairs mentioned that Paktika is one of the neglected provinces in
       SE and OCHA along with other humanitarian agencies should keep highlighting basic
       humanitarian needs of that province and should establish a strong network in order to
       address humanitarian needs of Paktika.

   Action point:
        OCHA will disseminate final version of CHAP 2013 document.

   Over view of winterization plan:
      UNHCR informed participants that the needs assessment is completed in Paktya and
       Khost. In then coming week, UNHCR will distribute 2000 cold packages in Paktya and
       1000 cold packagesin Khost.
      OCHA informed that WFP will provide food rations for the same families 2000 families
       in Paktya and 1000 families in Khost in conjugation with the UNHCR distribution.
       UNHCR mentioned that they have been informed by WFP that food package will soon
       arrive to Gardez and will be distributed accordingly.
      UNICEF, WHO, IRC, IOM and PIN mentioned that according to their organisation SoP
       they will provide assistance based on need. If any emergency occur in the region they
       have capacity to respond. UNICEF also mentioned that their stocks are currently in
       ANDMA and will be distributed based on need. Any decision forfurther stock allocation
       to SE will be taken from their Kabul office..
      OCHA and WHO agreed upon that key health NGO’s (HNI-TPO and ACTED) should
       attend these HRT’s in order to better understand their health stock status and their
       responding capacities. HNI-TPO and ACTD were invited to HRT meeting but they were
       unable to attend.
      OCHA informed participants that PDMA of Paktika will soon receive 220MT of food
       items from Kabul. However, Paktya and Khost PDMA is not receiving food aid. Though,
       latter mentioned departments were promised by central government that they will receive
       some financial aid in case of any emergency occurred in winter.

   Action point:
        OCHA disseminated current emergency stock table to participants and requested for
           feedback in order to update current stock status.
        OCHA will try to meet with HNI-TPO and ACTD in order to get information of
           health stockpiles.

Review of 3w’s and networks.
    OCHA briefed participants on 3w’s in SE. OCHA mentioned that 3w’s matrix has been
       distributed to humanitarian actors but still OCHA has not received any feedback on this
    It was also highlighted that cluster leads should also focus on 3w’s that are relevant to
       their sector. OCHA is ready to provide assistance in updating cluster specific 3ws. The
       3Ws will provide a picture of the physical presence, programs/services delivery and
       response capacities on the ground

Action point:
     OCHA will re-disseminate soft version of 3w’s and will appreciate humanitarian actor’s
        response on stated matrix.

  o    Coordination mechanism.
      On question of establishment of PHT in Khost UNHCR mentioned that establishment of
       PHT in Khost will be important tool to better analyse humanitarian situation and will be
       key to coordinate with other actors that are only operating in Khost. All participants
       supported initiative of PHT in Khost.
      UNAMA CAU mentioned that PHT should also be organised in other provinces like
       Paktika and Ghazni. And, mentioned that regional context is less focused, actors and
       communities in provinces are neglected.
      WHO highlighted that the cluster mechanism is currently weak and less supported in SE
       and there are drawbacks in linkages of provincial and central cluster. Regional/provincial
       actors are skipped in most instances. As such, WHO noted that the cluster mechanism
       should be strengthened and supported in order to highlight key issues that are relevant to
       the region and province.
      OCHA informed participants that cluster coordination (CC) unit within OCHA is
       working to consolidate cluster mechanism and CC has hypothesized three clusters:
       Health/Nutrition/WASH, Protection/NFIs and Food Security and Agriculture (FSAC).
      Humanitarian actors in SE welcomed this idea and stated that it will enable cluster leads
       in the region to better analyse situation relevant to their field of operation and will be
       time saving tool and might help in strengthening linkage between provincial/regional and
       country level.

   Action points:
        OCHA will establish PHT in Khost, Ghazni and Paktika.

   o   Outcomes of ERF workshop
        OCHA provided an overview of the outcomes of the ERF workshop and expressed
          appreciation for the active participation in ERF workshop.
        UNHCR raised concern that ERF is invisible in Paktya.
        APA mentioned that there office had submitted proposal in May 2012 but it was
          never funded. OCHA informed that APA project was not approved by health cluster
          because it was construction/development project (Health clinic building in refugee
        OCHA mentioned that concerns were shared with our Kabul office. ERF manager
          and OCHA would motivate NGO/INGO to submit proposals according to ERF
          criteria. Project funding will depend on fund availability and approval from relevant

   o    Polio vaccination, cholera outbreak
             WHO and UNICEF mentioned that during fiscal year four cases of polio were
                reported in SEregion and DoPH with technical and financial support from WHO
                and UNICEF respectively has completed first phase of polio vaccination in
                bordering districts of Paktya and Paktia. Second phase will cover districts of
                Khost and third phase which will finish by December 18 will cover whole region.
             WHO also raised concern that post-campaign monitoring system is not running
                well. Though, they receive information that areas are very well covered but
                outbreaks are still reported and polio is biggest concern for both UNICEF and
                WHO since many immunization campaigns has been carried and still polio cases
                are reported. WHO would like to contract IP (NGO) for better monitoring
                vaccination campaign.
             WHO also mentioned that health NGO’s that have contracted MoPH vaccination
                programs, which have some contractual drawbacks and this should be
                highlighted at central ministry level. For example, NGOs inform WHO that they
                have responsibility of covering 5km surrounding distance from their operation
                site and this has been agreed and signed with MoPH. Another, reason for less
                coverage is insecurity; cases are reported in areas which are insecure.
             OCHA informed participants about cholera outbreak in Paktika and WHO
                briefed participants on current status and response.
Action point:
     UNAMA and OCHA will assist WHO in identification of reliable NGO for monitoring of
        vaccination program.

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