Humanitarian Regional Team Meeting Summary
Wednesday,05 December, 2012
14:00 hrs, UNAMA conference room
UNHCR, IOM, UNICEF, PIN,WFP/AG, WHO, UNHCR/APA, IRC, UNAMA and OCHA
Follow up on action points from the last meeting
Overview of winterization preparedness plan
Review of 3Ws and networks
o -coordination mechanisms (PHT, clusters)
o -Outcomes of ERF workshop
o Current vaccination program, cholera outbreak
OCHA welcomed HRT members. Action points from last meeting were discussed and actions
taken were acknowledged.
OCHA presented the CHAP overview and disseminated information on key messages,
prioritization of provinces based on humanitarian needs and general analysis of
humanitarian needs verses on ground actors. OCHA also explained that information
documented in upcoming CHAP 2013 is mostly from clusters and OCHA (CHAP field
workshops). OCHA explained that in CAP 2012 most projects were not funded by
donors. CHAP 2013 is document that will provide assistance to both donors and
NGO/INGO to better understand on ground humanitarian situation and fund disposal to
address and respond to basic humanitarian needs.
UNHCR raised concern that during 2012 SE region received minimum assistance in
running humanitarian programs and CHAP 2013 might help donors to better understand
current humanitarian needs of the region and it will be a great boost for humanitarian
actors in the region.
UNAMA head of civil affairs mentioned that Paktika is one of the neglected provinces in
SE and OCHA along with other humanitarian agencies should keep highlighting basic
humanitarian needs of that province and should establish a strong network in order to
address humanitarian needs of Paktika.
OCHA will disseminate final version of CHAP 2013 document.
Over view of winterization plan:
UNHCR informed participants that the needs assessment is completed in Paktya and
Khost. In then coming week, UNHCR will distribute 2000 cold packages in Paktya and
1000 cold packagesin Khost.
OCHA informed that WFP will provide food rations for the same families 2000 families
in Paktya and 1000 families in Khost in conjugation with the UNHCR distribution.
UNHCR mentioned that they have been informed by WFP that food package will soon
arrive to Gardez and will be distributed accordingly.
UNICEF, WHO, IRC, IOM and PIN mentioned that according to their organisation SoP
they will provide assistance based on need. If any emergency occur in the region they
have capacity to respond. UNICEF also mentioned that their stocks are currently in
ANDMA and will be distributed based on need. Any decision forfurther stock allocation
to SE will be taken from their Kabul office..
OCHA and WHO agreed upon that key health NGO’s (HNI-TPO and ACTED) should
attend these HRT’s in order to better understand their health stock status and their
responding capacities. HNI-TPO and ACTD were invited to HRT meeting but they were
unable to attend.
OCHA informed participants that PDMA of Paktika will soon receive 220MT of food
items from Kabul. However, Paktya and Khost PDMA is not receiving food aid. Though,
latter mentioned departments were promised by central government that they will receive
some financial aid in case of any emergency occurred in winter.
OCHA disseminated current emergency stock table to participants and requested for
feedback in order to update current stock status.
OCHA will try to meet with HNI-TPO and ACTD in order to get information of
Review of 3w’s and networks.
OCHA briefed participants on 3w’s in SE. OCHA mentioned that 3w’s matrix has been
distributed to humanitarian actors but still OCHA has not received any feedback on this
It was also highlighted that cluster leads should also focus on 3w’s that are relevant to
their sector. OCHA is ready to provide assistance in updating cluster specific 3ws. The
3Ws will provide a picture of the physical presence, programs/services delivery and
response capacities on the ground
OCHA will re-disseminate soft version of 3w’s and will appreciate humanitarian actor’s
response on stated matrix.
o Coordination mechanism.
On question of establishment of PHT in Khost UNHCR mentioned that establishment of
PHT in Khost will be important tool to better analyse humanitarian situation and will be
key to coordinate with other actors that are only operating in Khost. All participants
supported initiative of PHT in Khost.
UNAMA CAU mentioned that PHT should also be organised in other provinces like
Paktika and Ghazni. And, mentioned that regional context is less focused, actors and
communities in provinces are neglected.
WHO highlighted that the cluster mechanism is currently weak and less supported in SE
and there are drawbacks in linkages of provincial and central cluster. Regional/provincial
actors are skipped in most instances. As such, WHO noted that the cluster mechanism
should be strengthened and supported in order to highlight key issues that are relevant to
the region and province.
OCHA informed participants that cluster coordination (CC) unit within OCHA is
working to consolidate cluster mechanism and CC has hypothesized three clusters:
Health/Nutrition/WASH, Protection/NFIs and Food Security and Agriculture (FSAC).
Humanitarian actors in SE welcomed this idea and stated that it will enable cluster leads
in the region to better analyse situation relevant to their field of operation and will be
time saving tool and might help in strengthening linkage between provincial/regional and
OCHA will establish PHT in Khost, Ghazni and Paktika.
o Outcomes of ERF workshop
OCHA provided an overview of the outcomes of the ERF workshop and expressed
appreciation for the active participation in ERF workshop.
UNHCR raised concern that ERF is invisible in Paktya.
APA mentioned that there office had submitted proposal in May 2012 but it was
never funded. OCHA informed that APA project was not approved by health cluster
because it was construction/development project (Health clinic building in refugee
OCHA mentioned that concerns were shared with our Kabul office. ERF manager
and OCHA would motivate NGO/INGO to submit proposals according to ERF
criteria. Project funding will depend on fund availability and approval from relevant
o Polio vaccination, cholera outbreak
WHO and UNICEF mentioned that during fiscal year four cases of polio were
reported in SEregion and DoPH with technical and financial support from WHO
and UNICEF respectively has completed first phase of polio vaccination in
bordering districts of Paktya and Paktia. Second phase will cover districts of
Khost and third phase which will finish by December 18 will cover whole region.
WHO also raised concern that post-campaign monitoring system is not running
well. Though, they receive information that areas are very well covered but
outbreaks are still reported and polio is biggest concern for both UNICEF and
WHO since many immunization campaigns has been carried and still polio cases
are reported. WHO would like to contract IP (NGO) for better monitoring
WHO also mentioned that health NGO’s that have contracted MoPH vaccination
programs, which have some contractual drawbacks and this should be
highlighted at central ministry level. For example, NGOs inform WHO that they
have responsibility of covering 5km surrounding distance from their operation
site and this has been agreed and signed with MoPH. Another, reason for less
coverage is insecurity; cases are reported in areas which are insecure.
OCHA informed participants about cholera outbreak in Paktika and WHO
briefed participants on current status and response.
UNAMA and OCHA will assist WHO in identification of reliable NGO for monitoring of