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					                                   REQUEST FOR QUOTATION
                                   PROFESSIONAL SERVICES




                           QUOTATION DETAILS
QUOTATION NUMBER:          AS/2011/RFQ/007/Car Hire Services

CLOSE        Date:         18 March 2011
             Time:         11:00



DESCRIPTION:               AgriSETA is seeking to appoint a suitably experienced
                           Car Hire service to provide support to AgriSETA in the
                           provision of a car hire service nationally.       The
                           successful provider will be contracted for a period of
                           three (3) years commencing 1 April 2011 and ending
                           31 March 2014 with the option to renew for another
                           two (2) years.


BRIEFING SESSION:          Yes                        No X
                           See division 1 on Special Conditions of Quotation and
                           Contract that the respondent needs to take note of.

                      DETAILS OF RESPONDENT

Organisation/individual:
Contact person:
Date:
Email address:
Telephone Number:
Cellular Number:
Fax Number:

         ORIGINAL                                    COPY

                Procurement process administered by AgriSETA.
Quotation No:         AS/2011/RFQ/007/Car Hire Services          AgriSETA Quotation Document

Glossary




                                                GLOSSARY

       AgriSETA                       Agricultural Sector Education and Training
                                                          Authority
           Award                      Conclusion of the procurement process and
                                           final notification to the effect to the
                                                     successful bidder
           B-BBEE                    Broad-based Black Economic Empowerment
                                     in terms of the Broad-based Black Economic
                                     Empowerment Act, 2003 (Act No. 53 of 2003)
                                        and the Codes of Good Practice issued
                                      thereunder by the Department of Trade and
                                                           Industry
                Bid                    Written offer in a prescribed or stipulated
                                    form in response to an invitation by AgriSETA
                                     for the provision of goods, works or services
      Contractor                         Organisation with whom AgriSETA will
                                       conclude a contract and potential service
                                    level agreement subsequent to the final award
                                     of the contract based on this Request for Bid
      Core Team                     The core team are those members who fill the
                                      non-administrative positions against which
                                             the experience will be measured.
          dti                               Department of Trade and Industry
        GCC                                   General Conditions of Contract
          IP                                       Intellectual Property
        NIPP                          National Industrial Participation Programme
     Original Bid                          Original document signed in ink, or
                                      Copy of original document signed in ink, or
                                       Submitted Facsimile of original document
                                                        signed in ink
            SCM                                 Supply Chain Management
            SLA                                  Service Level Agreement




                                                                                     Page 2
Quotation No:    AS/2011/RFQ/007/Car Hire Services                          AgriSETA Quotation Document

Content Page



          DOCUMENTS IN THIS QUOTATION DOCUMENT PACK
Respondents are to ensure that they have received all pages (pp 56) of this document,
which consist of the following sections:

SECTION A
Note: Documents in this section are for information to/instruction of respondents
and must not be returned with quotations.

 Section A Part 1: Background

 Section A Part 2: Quote Submission Conditions and Instructions:

 Section A Part 3: General Conditions of Contract (Available on the AgriSeta website
  at www.org.za)

 Section A Part 4: Terms of Reference

 Section A Part 5: Evaluation Process/Criteria

 Section A Part 6: Contract Form (Rendering of Services) (Parts 1 & 2)/Letter of
  Acceptance/Formal Contract
    (The pro forma contract is only included for respondents to take note of the contents of the
    contract that will be entered into with the successful contractor)

SECTION B
Note: Documents in this section must be completed and returned or supplied with
quotations.

 Section B Part 1: Special Conditions of Quotation and Contract: Special conditions
  that the respondent needs to accept

 Section B Part 2: Tax Clearance Certificate (The tax clearance certificate
  requirements page must not be returned with quotations)

 Section B Part 3: Declaration of Interest

 Section B Part 4: Declaration of bidder’s past SCM practices

 Section B Part 5: Certificate of Independent Bid Determination

 Section B Part 6.1: Preference Points Claim Form in terms of the Preferential
  Procurement Regulations 2001 (Purchases)

 Section B Part 6.2: Preference Points Claim Form in terms of the Preferential
  Procurement Regulations 2001 (Promotion of Small Enterprises)

 Section B Part 7: Invitation to Quote

 Section B Part 8: CV Template Guideline

 Section B Part 9: Pricing Schedule (Professional Services)




                                                                                                   Page 3
Quotation No:   AS/2011/RFQ/007/Car Hire Services   AgriSETA Quotation Document

SECTION A




       SECTION A




                                                                        Page 4
Quotation No:     AS/2011/RFQ/007/Car Hire Services                      AgriSETA Quotation Document

SECTION A Part 1: Background




BACKGROUND

AgriSETA covers all the economic sub sectors previously demarcated to PAETA (Primary
Agriculture) and SETASA (Secondary Agriculture). As the list of sub sectors is identified by
their SIC codes, is quite extensive, the following is a broad summary:
        All types of farming such as horticulture, animal husbandry, game, fish, crop and
         mixed farms
        Slaughtering and handling of meat and livestock products – red meat and poultry
         (including egg production)
        Processing of fibre, tea & coffee, macadamia nuts and tobacco
        Packing, drying, liquefying, exporting and importing fruit
        Milling, manufacture, storage and handling of sugar and grain products and starch
        Animal feeds and pet foods
        Sales and distribution of agricultural raw materials and other farming inputs and
         requisites
        Agricultural research
        Pest Control
        Seed production and marketing

The Minister of Labour, after consultation with the National Skills Development Authority,
has under section 9(1) of the Skills Development Act, 1998 (Act No. 97 of 1998) read with
Government Notice No. R.1082 of 7 September 1999 as amended, established the Sector
Education and Training Authorities (SETAs) as indicated in the Schedule 1 from 01 July
2005 to 31 March 2010 with a jurisdiction as indicated in schedule 2 of Government Notice
No. R.656. The functions of AgriSeta are inter alia to:
        develop a sector skills plan within the framework of the national skills development
         strategy;
        implement its sector skills plan by establishing learnerships, approving workplace
         skills plans, allocating grants as well as monitoring education training in the sector;
        promote learnerships by identifying workplaces for practical work experience,
         supporting the development of learning materials, improving the facilitation of
         learning and assisting in the conclusion of learnership agreements;
        register learnership agreements;
        obtain accreditation from the South African Qualifications Authority;
        collect and disburse the skills development levies in its sector;
        liaise with the National Skills Authority on the national skills development policy, the
         national skills development strategy as well as its sector skills plan;
        report to the Director-General of Labour on its income and expenditure as well as
         the implementation of it sector skills plan;
        liaise with the employment services of the Department of Higher Education and
         Training and any education body established under any law regulating education in
         the Republic of South Africa to improve information about employment
         opportunities and information between education training providers and the labour
         market;
        appoint staff necessary for the performance of its functions; and
        perform any other duties imposed by the Skills Development Act and the Skills
         Development Levies Act or consistent with the purposes thereof.


All the quotations by AgriSETA are intended to promote the objectives of AgriSETA.




                                                                                             Page 5
Quotation No:       AS/2011/RFQ/007/Car Hire Services                    AgriSETA Quotation Document

Section A Part 2: Quote Submission Conditions and Instructions



        QUOTE SUBMISSION CONDITIONS AND INSTRUCTIONS
CONDITIONS AND INSTRUCTIONSTHAT RESPONDENTS NEED TO TAKE NOTE OF

1            FRAUD AND CORRUPTION

1.1          All providers are to take note of the implications of contravening the Prevention
             and Combating of Corrupt Activities Act, Act No 12 of 2004 and any other Act
             applicable.

2            BRIEFING SESSION

2.1          No briefing session will be held.

3            CLARIFICATIONS/ QUERIES

3.1          Any clarification required by a respondent regarding the meaning or
             interpretation of the Terms of Reference, or any other aspect concerning the
             quotation, is to be requested in writing (letter, facsimile or e-mail) from Annetjie
             Labuscagne by not later than 14 March 2011. A reply will be forwarded within
             three (3) working days. All questions and answers will be published on the
             AgriSETA website and e-mails to all prospective respondents after the above
             date. The quotation number should be mentioned in all correspondence.
             Telephonic requests for clarification will not be accepted. If appropriate, the
             clarifying information will be made available to all respondents by e-mail only.

4            SUBMITTING QUOTATIONS

4.1          One (1) original plus three (3) hard copies as well as one (1) soft copy (CD)
             of the bid, i.e. four documents and a CD be handed in/delivered to:

             The Core Function Manager
             AgriSETA
             AgriSETA House
             529 Belvedere Street
             Arcadia

4.2          NB: Respondents must indicate on the cover of each document whether it
             is the original or a copy.

4.3          Quotations should be submitted in a sealed envelope, marked with:

              Quotation number (AS/2011/RFQ/007/Car Hire Services)
              Closing date and time (18 March 2011 at 11:00)
              The name and address of the respondent.

4.4          Documents submitted on time by respondents shall not be returned.

5            LATE SUBMISSIONS

5.1          Quotations received late shall not be considered. A quotation will be considered
             late if it arrived even one second after 11:00 or any time thereafter. The tender
             (bid) box shall be locked at exactly 11:00 and quotations arriving late will not be




                                                                                             Page 6
Quotation No:       AS/2011/RFQ/007/Car Hire Services                AgriSETA Quotation Document

Section A Part 2: Quote Submission Conditions and Instructions



             considered under any circumstances. Quotations received late shall be returned
             unopened to the respondent. Respondents are therefore strongly advised to
             ensure that quotations be despatched allowing enough time for any unforeseen
             events that may delay the delivery of the quotation.

5.2          Quotations sent to the AgriSETA via normal post or any other mechanism shall
             be deemed to be received at the date and time of arrival at the AgriSETA
             premises (tender/bid box or reception). Quotations received at the physical
             address after the closing date and time of the quotation, shall therefore be
             deemed to be received late.

5.3          Bidders should, in preparing their bids, plan for delays related to the load
             shedding of electricity by ESKOM in order to submit bids on time. No late bids
             due to load shedding will be considered.

6            DIRECTIONS TO AGRISETA OFFICES FOR DELIVERY OF QUOTATIONS

6.1          Physical Address

             The Core Function Manager
             AgriSETA
             AgriSETA House
             529 Belvedere Street
             Arcadia
             0084



                                  DIRECTIONS TO AGRISETA




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Quotation No:       AS/2011/RFQ/007/Car Hire Services                   AgriSETA Quotation Document

Section A Part 2: Quote Submission Conditions and Instructions




7            NEGOTIATION

7.1          The AgriSETA have the right to enter into negotiation with one or more
             respondents regarding any terms and conditions, including price(s), of a
             proposed contract.

7.2          The AgriSETA shall not be obliged to accept the lowest of any quotation, offer or
             proposal.

7.3          All respondents will be informed whether they have been successful or not. A
             contract will only be deemed to be concluded when reduced to writing in a formal
             contract signed by the designated responsible person of both parties. The
             designated responsible person of the AgriSETA is Mr Jeremia Sello Madiba or
             his written authorised delegate.

7.4          Agriseta also reserves the right to enter into one contract with a respondent for
             all required functions or into more than one contract with different respondents
             for different functions.

7.5          Under no circumstances will negotiation with any bidders constitute an award or
             promise / undertaking to award the contract.

8            ACCESS TO INFORMATION

8.1          All respondents will be informed of the status of their submission once the
             procurement process has been completed.

8.2          Requests for information regarding the quotation process will be dealt with in line
             with the AgriSETA SCM Policy and relevant legislation.

9            REASONS FOR REJECTION

9.1          The AgriSETA shall reject a proposal for the award of a contract if the
             recommended respondent has committed a proven corrupt or fraudulent act in
             competing for the particular contract.

9.2          The AgriSETA may disregard the quotation of any respondent if that respondent,
             or any of its directors:

9.2.1        Have abused the SCM system of the AgriSETA.

9.2.2        Have committed proven fraud or any other improper conduct in relation to such
             system.

9.2.3        Have failed to perform on any previous contract and the proof exists.

9.3          Such actions shall be communicated to the National Treasury.




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Quotation No:       AS/2011/RFQ/007/Car Hire Services                  AgriSETA Quotation Document

Section A Part 2: Quote Submission Conditions and Instructions




10           PAYMENTS

10.1         AgriSETA will pay the Contractor the fees set out in the final contract according
             to the table of deliverables. No additional amounts will be payable by the
             AgriSETA to the Contractor.

10.1.1       The Contractor shall from time to time during the currency of the contract,
             invoice the AgriSETA for the services rendered.

10.1.2       The invoice must be accompanied by supporting source document(s) containing
             detailed information, as AgriSETA may reasonably require, for the purposes of
             establishing the specific nature, extent and quality of the services which were
             undertaken by the Contractor.

10.1.3       No payment will be made to the Contractor unless an original tax invoice
             complying with section 20 of the VAT Act No 89 of 1991, as amended, has been
             submitted to the AgriSETA.

10.1.4       Payment shall be made by bank transfer into the Contractor’s back account
             normally 30 days after receipt of an acceptable, original, valid tax invoice.
             Money will only be transferred into a South African bank account. (Banking
             details must be submitted as soon as the bid is awarded).

10.2         The Contractor shall be responsible for accounting to the appropriate authorities
             for its income tax, VAT or other moneys required to be paid in terms of the
             applicable law.

11           CANCELLATION OF PROCUREMENT PROCESS

11.1         This procurement process can be postponed or cancelled at any stage provided
             that such cancellation or postponement takes placed prior to entering into a
             contract with a specific service provider to which the quote related.




                                                                                           Page 9
Quotation No:        AS/2011/RFQ/007/Car Hire Services            AgriSETA Quotation Document

Section A Part 3: General Conditions of Contract




                        GENERAL CONDITIONS OF CONTRACT
1            The General Conditions of Contract are available on the AgriSETA Website or
             on request.

http://www.agriseta.co.za/downloads/tender/General_Conditions_of_Contract_July_2010.p
df




                                                                                     Page 10
Quotation No:       AS/2011/RFQ/007/Car Hire Services                      AgriSETA Quotation Document

Section A Part 4: Terms of Reference



                               TERMS OF REFERENCE (TOR)

THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE CAR
             HIRE SERVICES NATIONALLY
1           BACKGROUND

1.1         The Agricultural Sector Education and Training Authority (AgriSETA) is a
            statutory body established through the Skills Development Act of 1998 to enable
            its stakeholders to advance the skills levels in the sector in accordance to
            government’s growth initiatives. Additional information can be obtained from the
            following website: www.agriseta.co.za


2           BACKGROUND TO THE PROJECT

2.1         AgriSETA is seeking to appoint a suitably experienced Car Hire service to
            provide support to AgriSETA in the provision of a car hire service nationally


3           CONTRACT PERIOD

3.1         The successful provider will be contracted for a period of three (3) years
            commencing 1 April 2011 and ending 31 March 2014 with the option to renew for
            another two (2) years. The renewal will be confirmed 3 months before the
            contract end date.


4           OVERALL OBJECTIVE OF THE PROJECT

4.1         AgriSETA requires a quotation in the Car Hire category for the provision of a car
            hire service nationally.

4.2         This description of services is not necessarily exhaustive and should be used as
            a guide. Potential suppliers are encouraged to expand on their service offerings
            where they believe these will be of benefit to AgriSETA. Specific minimum
            administrative service elements are:

4.2.1       Car hire with 24 hour emergency support
4.2.2       Point to point service / chauffer service
4.2.3       Competitive industry rates.


5           COMPETENCY AND EXPERTISE REQUIREMENTS

5.1         Minimum respondent requirements
            In addition to any requirements contained in the main body of the RFQ
            document, for a potential supplier to be successful in their application, AgriSETA
            also requires the following minimum skills, knowledge and experience from
            providers:

5.1.1       National infrastructure or the ability to operate nationally



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Quotation No:       AS/2011/RFQ/007/Car Hire Services                    AgriSETA Quotation Document

Section A Part 4: Terms of Reference



5.1.2       In-house company owned ground transport fleet (i.e. not sub-contracted)
5.1.3       Provision of reliable (less than 2 years, 30000km) fully maintained vehicles of
            various categories and types
5.1.4       Arrangement of delivery/collection of hired cars to designated addresses
5.1.5       Arrangement of "key point" car hire drop-off points (e.g. airports)
5.1.6       Established (minimum 3 years operation) company

           It is expected that prospective service providers will provide sufficient
           details of their knowledge and experience in their response to enable
           AgriSETA to effectively evaluate the response.


6           DELIVERY AND SERVICE

           The response submitted must clearly outline overall plans, service and/or product
           offering, adherence to timelines and guidelines, pricing.


7           CODE OF CONDUCT

7.1         The appointed service provider will at all times conduct themselves in a
            professional manner, with respect to:

7.1.1       Professionalism, courtesy and respect are required.
7.1.2       Punctuality is required.

7.2         The service provider is to represent the best interests of AgriSETA.

7.3         The service provider is to immediately report conflicts, errors and problems to
            AgriSETA.


8           WHERE SERVICE IS REQUIRED

8.1         This application of this service is required in all nine provinces of South Africa.




                                                                                            Page 12
Quotation No:           AS/2011/RFQ/007/Car Hire Services                     AgriSETA Quotation Document

Section A Part 5: Evaluation Process/Criteria



    ALL RESPONDENTS MUST TAKE NOTE OF THE EVALUATION PROCESS THAT WILL BE
                                 FOLLOWED


1            EVALUATION PROCESS
1.1          COMPLIANCE WITH MINIMUM REQUIREMENTS

1.1.1        All quotations duly lodged as specified in the Request for Quote will be examined
             to determine compliance with quotation requirements and conditions.
             Quotations with obvious deviations from the requirements/conditions, will be
             eliminated from further consideration.

1.2          DETERMINATION OF SCORE FOR FUNCTIONALITY

1.2.1        The evaluation criteria and weights for functionality as indicated in the table in
             below, will apply.

                                                                             MAXIMUM TO BE
                CRITERIA                                                       AWARDED
                Functionality                                                      100
                            Experience of prospective contractor                   20
                            At least three (3) years experience
                                                                                    20
                             operating as a car hire service
                            Technical approach                                     75
                            In-house company owned ground
                                                                                    20
                             transport fleet (i.e not sub-contracted)
                            National infrastructure or ability to operate
                                                                                    20
                             nationally
                            Reliable, fully maintained vehicles (less
                                                                                    10
                             than years, 30000kms)
                            Arrangement of “key point” car drop-off
                                                                                    10
                             point (e.g. airports)
                            Arrangement of delivery/collection of hired
                                                                                    10
                             cars to designated addressed
                            Contingency planning                                   5
                            Contactable references                                 5
                            Detail of assignment, testimonials and
                             contact information from 3 clients for the             5
                             company proposing
                Maximum subtotal for functionality if no
                                                                                   100
                presentations are held
                Maximum subtotal for functionality before
                                                                                    60
                presentation
                Presentation




                                                                                                 Page 13
Quotation No:         AS/2011/RFQ/007/Car Hire Services                 AgriSETA Quotation Document

Section A Part 5: Evaluation Process/Criteria



                           Experience of prospective contractor             20
                           Technical approach                               70
                Maximum subtotal for presentation only                       40
                Maximum total for functionality and
                                                                             100
                presentations combined

1.2.2        The score for functionality should be calculated as follows:

              Each panel member shall award values for each individual criterion on a
               score sheet. The value scored for each criterion shall be multiplied with the
               specified weighting for the relevant criterion to obtain the marks scored for
               the various criteria. These marks should be added to obtain the total score
               for functionality.

              The score of each panel member shall be added together and divided by the
               number of panel members to establish the average score obtained by each
               individual respondent for functionality.

1.3          ELIMINATION OF PROPOSALS ON GROUNDS OF FUNCTIONALITY

1.3.1        Quotations that score less than 65% of the marks available for functionality will
             be eliminated from further consideration. Marks will therefore not be awarded for
             their cost proposals or for preference.

1.4          PRICE AND PREFERENCE POINTS

1.4.1        All remaining quotations will be evaluated as follows:

1.4.2        80 Marks will be awarded for price, with 20 marks being awarded for specific
             goals set out in the preference points claim form(s).

1.5          DETERMINATION OF SCORE FOR PRESENTATIONS

1.5.1        The AgriSETA may decide to have compulsory presentations made either by all
             bidders who have obtained at least 65% of the marks for functionality, or by the
             bidders ranked first to a maximum of six, but not less than the three highest
             scoring bidders, once the price and preference marks have been combined.

1.5.2        Presentations shall only affect the marks awarded for functionality. If the
             AgriSETA wishes to use presentations to discriminate between bidders, the
             evaluation criteria to be affected shall be determined in advance and due
             allowance made in the mark scheme and indicated in paragraph Error!
             Reference source not found.1.2 above.

1.5.3        Points determined by the presentation will be awarded to each bidder by each
             member of the Bid Evaluation Committee and then an average calculated. Such
             score will be added to the original score for functionality.

1.5.4        A bidder will be disqualified if the combined score for functionality fails to meet
             the minimum threshold for functionality as per paragraph Error! Reference
             source not found.1.3.1 above.




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Quotation No:        AS/2011/RFQ/007/Car Hire Services                   AgriSETA Quotation Document

Section A Part 5: Evaluation Process/Criteria




1.6          CALCULATIONS OF POINTS FOR PRICE

1.6.1        If appropriate, implied contract price adjustments will be made to the cost
             proposals of all remaining quotations.

1.6.2        The lowest acceptable quotation/proposal (adjusted or not), will obtain the
             maximum percentage allocated for price, taking into consideration the relative
             competitiveness of the proposed price. The other quotations/proposals with
             higher prices (adjusted or not), will proportionately obtain lower scores.

1.6.3        The price points scored out of 80 shall be calculated according to the following
             formula:

              :The 80/20 preference point system (up to R500 000)



                              Pt  P min
                Ps  90(1               ) where
                                P min

             Ps = points scored for price of the bid/proposal under consideration

             Pt = rand value of tender under consideration

             Ph = Rand value of lowest acceptable tender


1.7          AWARDING OF POINTS FOR PREFERENCES/GOALS

1.7.1        Points for any specific goals will be awarded according to the formula(e)
             indicated in the preference points claim form(s).

1.7.2        The goals to be promoted through this bid are:


                                                                    MAXIMUM TO BE
                   PREFERENTIAL CRITERIA                            AWARDED
          Equity ownership by HDIs as per the preference form      10
          Promotion of SMMEs as per the preference form            10
                Maximum total                                       20




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Quotation No:        AS/2011/RFQ/007/Car Hire Services               AgriSETA Quotation Document

Section A Part 5: Evaluation Process/Criteria




1.8          COMBINING PRICE AND PREFERENCE MARKS

1.8.1        The preference marks for each acceptable quotation will now be added to the
             price score for that quotation.

1.8.2        The Quotation Evaluation Committee may recommend that the contract be
             awarded to the respondent obtaining the highest aggregate mark as determined
             by 1.8.1 or to a lower scoring quotation on justifiable grounds.

1.9          ADJUDICATION OF QUOTE

1.9.1        The relevant award structure will consider the recommendations and make the
             final award. The successful respondent will usually be the service provider
             scoring the highest number of points or it may be a lower scoring quotation on
             justifiable grounds or no award at all.




                                                                                        Page 16
Quotation No:       AS/2011/RFQ/007/Car Hire Services                                  AgriSETA Quotation Document

Section A Part 6: Contract Form



                CONTRACT FORM: RENDERING OF SERVICES
THIS FORM MUST BE FILLED IN DUPLICATE BY BOTH THE SERVICE PROVIDER (PART 1) AND THE
PURCHASER (PART 2). BOTH FORMS MUST BE SIGNED IN THE ORIGINAL SO THAT THE SERVICE
PROVIDER AND THE PURCHASER WOULD BE IN POSSESSION OF ORIGINALLY SIGNED CONTRACTS
FOR THEIR RESPECTIVE RECORDS.

                   PART 1 (TO BE FILLED IN BY THE SERVICE PROVIDER)

1.         I/we hereby undertake to render services described in the attached bidding documents to AgriSETA
           in accordance with the requirements and task directives/proposals specifications stipulated in Bid
           Number ……………………………….. at the price/s quoted. My/our offer/s remain binding upon
           me/us and open for acceptance by the Purchaser during the validity period indicated and calculated
           from the closing date of the bid.

2.         The following documents shall be deemed to form and be read and construed as part of this
           agreement:

2.1        Bidding documents, viz
               Invitation to bid
               Tax clearance certificate
               Pricing schedule(s)
               Filled in terms of reference/task directive/proposal
               Preference certificates in terms of the Preferential Procurement Regulations, 2001
               Declaration of interest
               Declaration of bidder’s past SCM practices
               Special Conditions of Contract

2.2        General Conditions of Contract

2.3        Other (specify)

3.         I/we confirm that I/we have satisfied myself as to the correctness and validity of my/our bid; that the
           price(s) and rate(s) quoted cover all the services specified in the bidding documents; that the
           price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and
           rate(s) and calculations will be at my own risk.

4.         I/we accept full responsibility for the proper execution and fulfilment of all obligations and conditions
           devolving on me/us under this agreement as the principal liable for the due fulfilment of this contract.

5.         I/we declare that I/we have no participation in any collusive practices with any bidder or any other
           person regarding this or any other bid.

6.         I confirm that I am duly authorised to sign this contract.


           NAME (PRINT)                                                    WITNESSES

           CAPACITY                                                        1

           SIGNATURE                                                       2

           NAME OF FIRM                                                    DATE:

           DATE




                                                                                                            Page 17
Quotation No:       AS/2011/RFQ/007/Car Hire Services                                   AgriSETA Quotation Document

Section A Part 6: Contract Form



                CONTRACT FORM: RENDERING OF SERVICES
                         PART 2 (TO BE FILLED IN BY THE PURCHASER)

1.         I     ……………………………………………………..………………                                     in   my     capacity    as
           ……………………………………………..                         accept     your     bid   under  reference     number
           ……………………………………………. dated ……………………………………. for the rendering of
           services indicated hereunder and/or further specified in the annexures.

2.         An official order indicating service delivery instructions is forthcoming.

3.         I undertake to make payment for the services rendered in accordance with the terms and conditions
           of the contract within 30 (thirty) days after receipt of an invoice.

                                                                               PREF POINTS         PREF POINTS
            DESCRIPTION OF          PRICE (VAT           COMPLETION
                                                                               CLAIMED FOR         CLAIMED FOR
               SERVICE                INCL)                 DATE
                                                                                   HDIs             RDP GOALS




4.         I confirm that I am duly authorised to sign this contract.




           SIGNED AT                                              ON



           NAME (PRINT)



           SIGNATURE




           OFFICIAL STAMP                                                      WITNESSES

                                                                               1

                                                                               2

                                                                               DATE:




                                                                                                           Page 18
Quotation No:   AS/2011/RFQ/007/Car Hire Services   AgriSETA Quotation Document

SECTION B




       SECTION B




                                                                       Page 19
Quotation No:        AS/2011/RFQ/007/Car Hire Services                                  AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



SPECIAL CONDITIONS OF QUOTE AND CONTRACT

                SPECIAL CONDITIONS                                             CONFIRMATION
                                                                               Yes No    If no, indicate
                                                                                         deviation

1               GENERAL

1.1             Respondents must indicate a confirmation response
                against each paragraph in this part of Section B by
                marking the YES box or by marking the NO box.
                The respondent must clearly state if a deviation from
                these special conditions are offered and the reason
                therefore. If an explanatory note is provided, the
                paragraph reference must be indicated in a
                supporting appendix to the quotation submission.
                Answering questions or supplying detail by referring
                to other sections will not be accepted.

1.2             Should       respondents     fail    to      indicate
                agreement/compliance or otherwise, the AgriSETA
                will assume that the respondent is not in compliance
                or agreement with the statement(s) as specified in
                this quotation.

1.3             Quotes not completed in this manner may be
                considered incomplete and rejected.

2               QUOTE SUBMISSION CONDITIONS,
                INSTRUCTION AND EVALUATION
                PROCESS/CRITERIA

2.1             Quote submission conditions and instructions as well
                as the evaluation process/criteria have been noted.

3               GENERAL CONDITIONS OF CONTRACT

3.1             The General Conditions of Contract must be
                accepted. The General Conditions of Contract is
                available on the AgriSETA website or on request.

4               SPECIAL CONDITIONS                    OF         QUOTE   AND
                CONTRACT

4.1             The Special Conditions of Quote and Contract as per
                Section B Part 1 of this Request for Quotation must
                be accepted. Non-compliance may be deemed to be
                non-responsive.

5               ADDITIONAL INFORMATION REQUIREMENTS

5.1             During evaluation of the quotations, additional
                information may be requested in writing from



                                                                                                  Page 20
Quotation No:        AS/2011/RFQ/007/Car Hire Services                              AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



                SPECIAL CONDITIONS                                         CONFIRMATION
                                                                           Yes No    If no, indicate
                                                                                     deviation

                respondents. Replies to such request must be
                submitted, within 5 (five) working days or as
                otherwise indicated. Failure to comply, may lead to
                your quotation being disregarded.

6               VENDOR INFORMATION

6.1             The successful respondent will be required to
                complete a vendor information form detailing the
                organisation’s complete profile.

7               CONFIDENTIALITY

7.1             The quotation and all information in connection
                therewith shall be held in strict confidence by
                respondents and usage of such information shall be
                limited to the preparation of the quotation.
                Respondents shall undertake to limit the number of
                copies of this document.

7.2             All respondents are bound by a confidentially
                agreement preventing the unauthorised disclosure of
                any information regarding the AgriSETA or of its
                activities to any other organisation or individual. The
                respondents may not disclose any information,
                documentation or products to other clients without
                written approval of the accounting authority or the
                delegate.

7.3             Confidential information” includes any information or
                knowledge whatsoever relating to the AgriSETA
                including but not limited to all information in whatever
                form (tangible or intangible), reports (whether
                generated by the AgriSETA or service providers to
                the AgriSETA), documentation, specifications, know-
                how, accounts and computer readable data relating
                or pertaining to the project or the AgriSETA.

8               INTELLECTUAL PROPERTY, INVENTIONS AND
                COPYRIGHT

8.1             Copyright of all documentation relating to this
                contract belongs to the client. The successful
                respondent may not disclose any information,
                documentation or products to other clients without
                the written approval of the accounting authority or
                the delegate.

8.2             All the intellectual property rights arising from the



                                                                                              Page 21
Quotation No:        AS/2011/RFQ/007/Car Hire Services                            AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



                SPECIAL CONDITIONS                                       CONFIRMATION
                                                                         Yes No    If no, indicate
                                                                                   deviation

                execution of this contract shall vest in AgriSETA who
                shall be entitled to cede and assign such to the
                Department of Higher Education and Training and
                the contractor undertakes to honour such intellectual
                property rights and all future rights by keeping the
                know-how and all published and unpublished
                material confidential.

8.3             In the event that the contractor or any project team
                member would like to use information or data
                generated by the project, for academic or any other
                purpose, prior written permission must be obtained
                from the client.     Such permission will not be
                unreasonably withheld and if it is withheld, written
                reasons will be provided.

8.4             The AgriSETA shall own all deliverables produced by
                the Contractor during the course of, or as part of the
                contract whether capable of being copyrighted or not
                (“IP”) and which are or may become eligible for
                copyright under the laws of the Republic of South
                Africa and which relates to the contract or which
                arises directly from this contract. This IP AgriSETA
                shall be entitled to freely cede and assign to the
                Department of Higher Education and Training. No
                other document needs to be executed to give effect
                to this cession, assignment or transfer.

8.5             The provisions of this clause 8 shall only apply to
                such IP that is created during the course and scope
                in terms of this contract.

8.6             The Contractor acknowledges and agrees that each
                provision of clause 8 is separate, severally and
                separately enforceable from any other provisions of
                this contract.

8.7             The invalidity or non-enforceability of any one or
                more provision hereof, shall not prejudice or effect
                the enforceability and validity of the remaining
                provisions of this contract.

8.8             This clause 8 shall survive termination of this
                contract.

8.9             Non-acceptance of clause 8 may deem your
                submission to be non-responsive.

9               NON-COMPLIANCE WITH DELIVERY TERMS



                                                                                            Page 22
Quotation No:        AS/2011/RFQ/007/Car Hire Services                            AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



                SPECIAL CONDITIONS                                       CONFIRMATION
                                                                         Yes No    If no, indicate
                                                                                   deviation


9.1             As soon as it becomes known to the contractor that
                he/she will not be able to deliver the services within
                the delivery period and/or against the quoted price
                and/or as specified, the AgriSETA must be given
                immediate written notice to this effect.          The
                AgriSETA reserves the right to implement remedies
                as provided for in the GCC.

10              WARRANTS

10.1            The Contractor warrants that it is able to conclude
                this Agreement to the satisfaction of the AgriSETA.

10.2            Although the contractor will be entitled to provide
                services to persons other than AgriSETA, the
                contractor shall not without the prior written consent
                of AgriSETA, be involved in any manner whatsoever,
                directly or indirectly, in any business or venture
                which competes or conflicts with the obligations of
                the contractor to provide Services.

11              PARTIES NOT AFFECTED BY WAIVER OR
                BREACHES

11.1            The waiver (whether express or implied) by any
                Party of any breach of the terms or conditions of this
                contract by the other Party shall not prejudice any
                remedy of the waiving party in respect of any
                continuing or other breach of the terms an conditions
                hereof .

11.2            No favour, delay, relaxation or indulgence on the part
                of any Party in exercising any power or right
                conferred on such Party in terms of this contract
                shall operate as a waiver of such power or right nor
                shall any single or partial exercise of any such power
                or right under this agreement.

12              RETENTION

12.1            On termination of this agreement, the contractor
                shall, on demand hand over all documentation
                provided as part of the project and all deliverables,
                etc., without the right of retention, to the AgriSETA.

12.2            No agreement to amend or vary a contract or order
                or the conditions, stipulations or provisions thereof
                shall be valid and of any force and effect unless such



                                                                                            Page 23
Quotation No:        AS/2011/RFQ/007/Car Hire Services                             AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



                SPECIAL CONDITIONS                                        CONFIRMATION
                                                                          Yes No    If no, indicate
                                                                                    deviation

                agreement to amend or vary is entered into in writing
                and signed by the contracting parties. Any waiver of
                the requirement that the agreement to amend or vary
                shall be in writing, shall also be in writing.

13              FORMAT OF SUBMISSIONS

13.1            Respondents must complete all the necessary
                quotation documents and undertakings required in
                this quotation document. Respondents are advised
                that their proposal should be concise, written in plain
                English and simply presented. Respondents are to
                set out their proposal in the format prescribed
                hereunder:

13.2            Part 1: Special conditions of quotation and
                contract

13.2.1          Respondents must complete and return only division
                2 of the Special Conditions of Quotation and
                Contract.
13.3            Part 2: SARS Tax Clearance Certificate(s)

13.3.1          An original valid SARS Tax Clearance Certificate
                must accompany the proposal.            In case of a
                consortium/ joint venture, or where sub-contractors
                are utilised, an original valid SARS Tax Clearance
                Certificate for each consortium/ joint venture member
                and/or sub-contractor (individual) must be
                submitted. The certificate requirements page should
                not be returned as part of the submission.

13.4            Part 3: Additional Registration Certificates

13.4.1          A valid copy of Business (company) registration
                certificate must be submitted, if applicable.

13.4.2          A valid copy of IRP 30A must be submitted in the
                case of a Labour Broker.

13.4.3          A valid copy of VAT registration certificate (VAT103)
                must be submitted, if applicable.

13.4.4          Copy of company incorporation certificate(s) must be
                submitted, if applicable.

13.5            Part 4: Declaration of Interest




                                                                                             Page 24
Quotation No:        AS/2011/RFQ/007/Car Hire Services                                AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



                SPECIAL CONDITIONS                                           CONFIRMATION
                                                                             Yes No    If no, indicate
                                                                                       deviation

13.5.1          Each party to the quotation must complete and
                return the Declaration of Interest. Quotes submitted
                without a complete and signed Declaration of
                Interest may be deemed to be non-responsive.

13.6            Part 5: Declaration of respondent’s past Supply
                Chain Management practices

13.6.1          Each party to the quotation must complete and
                return “Declaration of bidder’s past Supply Chain
                Management practices”. Quotes submitted without a
                complete and signed Declaration of Interest may be
                deemed to be non-responsive.

13.7            Part 6: Certificate               of     Independent   Bid
                Determination

13.7.1          Each party to the quotation must complete and sign
                the Certificate.    Quotes submitted without a
                completed and signed Certificate of Independent Bid
                Determination may be deemed non-responsive.

13.8            Part 7: Employment equity

13.8.1          Respondents must provide proof of their employment
                equity compliance and plans

13.9            Part 8: BEE status

13.9.1          Respondents must provide, if available, external and
                independently provided certified BEE status details

13.10           Part 9: Preference Points Claim Form in terms of
                the Preferential Procurement Regulations 2001
                (Purchases)

13.10.1         Respondents must complete and return                   the
                Preference Points Claim Form (Purchases).

13.10.2         For a consortium or joint venture:

                 Each member organisation wishing to claim
                  points should complete a separate Preference
                  Points Claim Form (Purchases).

                 In    the   case      of    a   consortium/joint
                  venture/subcontractor, item 9.8 of the Claim
                  Form should only be completed once for the
                  whole consortium/joint venture.



                                                                                                Page 25
Quotation No:          AS/2011/RFQ/007/Car Hire Services                          AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



                SPECIAL CONDITIONS                                       CONFIRMATION
                                                                         Yes No    If no, indicate
                                                                                   deviation


13.11           Part 10: Preference Points Claim Form in terms
                of the Preferential Procurement Regulations 2001
                (Promotion of Small Enterprises)

13.11.1         Respondents must complete and return the
                Preference Points Claim Form (Promotion of Small
                Enterprises).

13.11.2         For a consortium or joint venture:

                 Each member organisation wishing to claim
                  points should complete a separate Preference
                  Points Claim Form (Promotion of Small
                  Enterprises).

13.12           Part 11: Invitation to Quote

13.12.1         Respondents must complete, sign and return the full
                “Invitation to Quote” document.

13.13           Part 12: Technical approach

13.13.1         Respondents must, at least cover the under-
                mentioned in their technical approach and return as
                part of their submission:

                 Describe, in detail, exactly how they propose to
                  carry out the activities to achieve the outcomes
                  identified in the terms of reference. They should
                  identify any possible problems that might hinder
                  delivery and indicate how they will avoid, or
                  overcome such problems.

                 Describe how the work will be managed. Provide
                  an organisation chart clearly indicating:

                        The lines of reporting and supervision within
                         the respondent’s team.

                        The lines of reporting between the
                         respondent and AgriSETA and other
                         stakeholders, if applicable.

                 Identify the position(s) involved in the direct
                  delivery of the service to be provided and in the
                  overall management of the work and name the
                  people who will fill these positions.




                                                                                            Page 26
Quotation No:        AS/2011/RFQ/007/Car Hire Services                                      AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



                SPECIAL CONDITIONS                                              CONFIRMATION
                                                                                Yes No    If no, indicate
                                                                                          deviation

                 Describe the tasks, duties or functions to be
                  performed by staff in these positions.

                 Indicate the number of hours required to
                  complete each task and the number of hours to
                  be provided by each team member.

                Respondents are to present such information in a
                matrix.     The following is provided merely as
                guidance. Respondents are free to elaborate as
                they see fit.

           Outcome/output            Activity            Team             Person days for   Total person
                                                         member(s)        each team         days
                                                         involved (name   member
                                                         and position)




                SPECIAL CONDITIONS                                              CONFIRMATION
                                                                                Yes No    If no, indicate
                                                                                          deviation

13.13.2         Provide a work plan of activities. In addition to
                providing details of the estimated number of work
                days for each activity, respondents are to supply a
                detailed timetable that identifies when certain
                activities will be undertaken and over what period
                they will be spread. The timing of activities, the time
                needed to complete them, and the order in which
                they will be undertaken must be explained and
                justified.

                The work plan could for example cover the following:

           Outcome/       MONTHS                                                                           Person
           outputs                                                                                         days
           and            1      2       3       4      5        6   7    8    9     10     11     12      allocated
           activities




            SPECIAL CONDITIONS                                                  CONFIRMATION
                                                                                Yes No    If no, indicate
                                                                                          deviation

13.13.3 Please note that part 12 should be no longer than 20
        single-sided A4 pages in Arial 11 (font size).

13.14       Part 13: Team details




                                                                                                        Page 27
Quotation No:        AS/2011/RFQ/007/Car Hire Services                                 AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



            SPECIAL CONDITIONS                                                CONFIRMATION
                                                                              Yes No    If no, indicate
                                                                                        deviation
13.14.1 In this part that must be returned as part of the
        submission, respondents must provide details of the
        team named in the previous part.

            The respondents must provide a summary chart
            containing all the people to be used.

            Name                Position in          Current     Years of        Education       Relevant
                                team                 position    experience                      specialist
                                                                                                 areas of
                                                                                                 knowledge
                                                                                                 demonstrating
                                                                                                 suitability for
                                                                                                 position




            SPECIAL CONDITIONS                                                CONFIRMATION
                                                                              Yes No    If no, indicate
                                                                                        deviation

13.14.2 For each team member there must be:

             A complete curriculum vitae confirming suitability
              for the position. A format is provided as a
              guideline only for the compilation of the CVs.

13.15       Part 14: Experience in this field

13.15.1 Respondents should provide in this part, and return as
        part the submission, at least the following information.

             Details of contracts for similar work within the last
              5 years.

             Contact details of a maximum of 3 organisations
              for which work was done.

13.16       Part 15 Samples

13.16.1 Samples of work done are not required at this stage,
        and will not be welcomed.

13.17       Part 16: Pricing Schedule

13.17.1 Any budget amount that may be indicated in this
        document shall be deemed to be a guide only and
        respondents are expected to submit a costing that is
        fair and reasonable.

13.17.2 All costs related to this assignment are to be allowed




                                                                                                 Page 28
Quotation No:        AS/2011/RFQ/007/Car Hire Services                        AgriSETA Quotation Document

Section B Part 1: Special Conditions of Quotation and Contract



            SPECIAL CONDITIONS                                       CONFIRMATION
                                                                     Yes No    If no, indicate
                                                                               deviation

            for in the pricing schedule and in the formats
            prescribed and must be returned as part of the
            submission.   The proposed totals for fees and
            reimbursables will be included in the contract as the
            maximum amount to be spent on these items.

13.17.3 A pricing schedule with one of the specified elements
        (fees and reimbursable costs) omitted from the
        costing, may be considered non-responsive.

             VAT: Value Added Tax must be included and
              shown separately.

14          Logistics for presentations

14.1        The AgriSETA or its authorised representative
            reserves the right to invite respondents for
            presentations before the award of the quote.

14.2        Shortlisted respondents will be given three (3) days
            advance notice to attend the presentation. The date
            as well as the detail for the venue and the agenda for
            the presentations will be provided.

14.3        Presentations will be made to the full Quotation
            Evaluation Committee.

14.4        Under no circumstances will a presentation by any
            respondent constitute and award or
            promise/undertaking to award the contract.




                                                                                        Page 29
Quotation No:        AS/2011/RFQ/007/Car Hire Services                    AgriSETA Quotation Document

Section B Part 2: Tax Clearance Certificate



                TAX CLEARANCE CERTIFICATE REQUIREMENTS
It is a condition of bid (tender) that the taxes of the successful bidder must be in
order, or that satisfactory arrangements have been made with South African
revenue Services (SARS) to meet the bidder’s tax obligations.

1.          In order to meet this requirement, bidders are required to complete in full the form
            TCC 001 “Application for a Tax Clearance Certificate” and submit it to any SARS
            branch office nationally. The Tax Clearance Certificate Requirements are also
            applicable to foreign bidders/ individuals who wish to submit bids.

2.          SARS will then furnish the bidder with a Tax Clearance Certificate that will be
            valid for a period of 1 (one) year from date of approval.

3.          The original Tax Clearance Certificate must be submitted together with the bid.
            Failure to submit the original and valid Tax Clearance Certificate will result in the
            invalidation of the bid. Certified copies of the Tax Clearance Certificate will not be
            acceptable.

4.          In bids where Consortia / Joint ventures / Sub-contractors are involved, each
            party must submit a separate Tax Clearance Certificate.

5.          Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are
            available from any SARS branch office nationally or on the website
            www.sars.gov.za.

6.          Applications for Tax Clearance Certificates may also be made via eFiling. In
            order to use this provision, taxpayers will need to register with SARS as eFilers
            through the website www.sars.gov.za.




                                                                                             Page 30
Quotation No:            AS/2011/RFQ/007/Car Hire Services                                           AgriSETA Quotation Document

Section B Part 3: Declaration of Interest



                                      DECLARATION OF INTEREST
                                                                                          1
1.             Any legal person, including persons employed by the State , or persons having a kinship with
                persons employed by the State, including a blood relationship, may make an offer or offers in
                terms of the invitation to bid (includes a price quotation, advertised competitive bid, limited bid or
                proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof,
                be awarded to persons employed by the State, or to persons connected with or related to them, it
                is required that the bidder or his/her authorised representative declare his/her take an oath
                declaring his/her interest, where –

1.1.           The bidder is employed by the State; and/or

1.2.           The bidder is a Management Board member of AgriSETA and/or

1.3.           The legal person on whose behalf the bidding document is signed, has a relationship with persons/a
                person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known
                that such a relationship exists between the person or persons for or on whose behalf the declarant
                acts and persons who are involved with the evaluation and or adjudication of the bid.

2.             In order to give effect to the above, the following questionnaire must be completed and submitted
                 with the bid.

2.1.            Full Name of bidder or his or her
                representative:

2.2.            Identity Number:

2.3.            Position occupied in the Company
                (director, shareholder, etc):

2.4.            Company Registration Number:

2.5.            Tax Reference Number:

2.6.            VAT Registration Number:

2.7.            Are you or any person connected with the bidder presently employed by the State?                         YES / NO

2.7.1.          If so, furnish the following particulars

                     Name of person/ director/
                      shareholder/member:
                     Name of State institution to
                      which the person is connected:
                     Position occupied in the State
                      institution:

                Any other particulars:




2.8.            Did you or your spouse, or any of the company’s directors/shareholders/members or
                                                                                                                         YES / NO
                their spouses conduct business with the State in the previous twelve (12) months?


1
    “State” means
        (a) Any national or provincial department, national or provincial public entity or constitutional institution within the
             meaning of the Public Finance Management Act, 1999 (Act No 1 of 1999);
        (b) Any municipality or municipal entity;
        (c) Provincial legislature;
        (d) National Assembly or the National Council of Provinces;
        (e) Parliament.


                                                                                                                             Page 31
Quotation No:         AS/2011/RFQ/007/Car Hire Services                             AgriSETA Quotation Document

Section B Part 3: Declaration of Interest



2.8.1.       If so, furnish the following particulars.




2.9.         Do you, or any person connected with the bidder, have any relationship (family,
             friend, other) with a person employed by the State and who may be involved with the    YES / NO
             evaluation and or adjudication of this bid?

2.9.1.       If so, furnish the following particulars.




2.10.        Are you, or any person connected with the bidder, aware of any relationship (family,
             friend, other) between the bidder and any person employed by the State who may         YES / NO
             be involved with the evaluation and or adjudication of this bid?

2.10.1.      If so, furnish the following particulars.




2.11.        Do you or any of the directors/shareholders/members of the company have any
             interest in any other related companies whether or not they are bidding for this       YES / NO
             contract?

2.11.1.      If so, furnish the following particulars.




                                                   DECLARATION

I, THE UNDERSIGNED (NAME)

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2.1 TO 2.11.1 ABOVE IS CORRECT. I
ACCEPT THAT THE STATE MAY ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE GENERAL
CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.


Signature                                                                 Date

Position                                           Name of bidder




                                                                                                       Page 32
Quotation No:        AS/2011/RFQ/007/Car Hire Services                                    AgriSETA Quotation Document

Section B Part 4: Declaration Of Quotation Respondent's past SCM Practices




DECLARATION  OF   BIDDER'S                                             PAST            SUPPLY               CHAIN
MANAGEMENT PRACTICES
1           This declaration will be used by institutions to ensure that when goods and services are being procured,
            all reasonable steps are taken to combat the abuse of the supply chain management system.

2           The bid of any bidder may be disregarded if that bidder, or any of its directors have:

            a.     abused the AgriSETA’s supply chain management system;
            b.     committed fraud or any other improper conduct in relation to such system; or
            c.     failed to perform on any previous contract.

3           In order to give effect to the above, the following questionnaire must be completed and submitted with
            the bid.

            Item         Question                                                                          Yes     No
            3.1          Is the bidder or any of its directors listed on the National Treasury’s           Yes      No
                         database as companies or persons prohibited from doing business with the                  
                         public sector?
                         (Companies or persons who are listed on this database were informed
                         in writing of this restriction by the National Treasury after the audi
                         alteram partem rule was applied).
            3.1.1        If so, furnish particulars:


            3.2          Is the bidder or any of its directors listed on the Register for Tender           Yes      No
                         Defaulters in terms of section 29 of the Prevention and Combating of Corrupt              
                         Activities Act (No 12 of 2004)?
                         To access the Register enter the National Treasury’s website,
                         www.treasury.gov.za click on the icon “Register for Tender Defaulters”
                         or submit your written request for a hard copy of the Register to
                         facsimile number 012-3265445.
            3.2.1        If so, furnish particulars:


            3.3          Was the bidder or any of its directors convicted by a court of law (including a   Yes      No
                         court outside of the Republic of South Africa) for fraud or corruption during             
                         the past five years?
            3.3.1        If so, furnish particulars:


            3.4          Was any contract between the bidder and any organ of state terminated             Yes      No
                         during the past five years on account of failure to perform on or comply with             
                         the contract?
            3.4.1        If so, furnish particulars:


                                                       CERTIFICATION

I, THE UNDERSIGNED (FULL NAME) ………………………………………………………………………………………….
CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME
SHOULD THIS DECLARATION PROVE TO BE FALSE.




Signature                                                           Date



Position                                                            Name of Bidder




                                                                                                                 Page 33
Quotation No:        AS/2011/RFQ/007/Car Hire Services                          AgriSETA Quotation Document

Section B Part 5: Certificate of Independent Bid Determination




          CERTIFICATE OF INDEPENDENT BID DETERMINATION
I, the undersigned, in submitting the accompanying bid:

AS/2011/RFQ/007/Car Hire Services
                                               (Bid Number and Description)


in response to the invitation for the bid made by:

AGRISETA
                                                   (Name of Institution)


do hereby make the following statements that I certify to be true and complete in every
respect:

I certify, on behalf of:
_______________________________________________________that:
                                               (Name of Bidder)


1.              I have read and I understand the contents of this Certificate;

2.              I understand that the accompanying bid will be disqualified if this Certificate is
                found not to be true and complete in every respect;

3.              I am authorized by the bidder to sign this Certificate, and to submit the
                accompanying bid, on behalf of the bidder;

4.              Each person whose signature appears on the accompanying bid has been
                authorized by the bidder to determine the terms of, and to sign the bid, on
                behalf of the bidder;

5.              For the purposes of this Certificate and the accompanying bid, I understand
                that the word “competitor” shall include any individual or organization, other
                than the bidder, whether or not affiliated with the bidder, who:

                 has been requested to submit a bid in response to this bid invitation;
                 could potentially submit a bid in response to this bid invitation, based on
                  their qualifications, abilities or experience; and
                 provides the same goods and services as the bidder and/or is in the same
                  line of business as the bidder

6.              The bidder has arrived at the accompanying bid independently from, and
                without consultation, communication, agreement or arrangement with any
                competitor. However communication between partners in a joint venture or
                consortium2 will not be construed as collusive bidding.

7.              In particular, without limiting the generality of paragraphs 6 above, there has
                been no consultation, communication, agreement or arrangement with any
                competitor regarding:


2
 Joint venture or Consortium means an association of persons for the purpose of combining their
expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.




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Section B Part 5: Certificate of Independent Bid Determination




                 prices;
                 geographical area where product or service will be rendered (market
                  allocation)
                 methods, factors or formulas used to calculate prices;
                 the intention or decision to submit or not to submit, a bid;
                 the submission of a bid which does not meet the specifications and
                  conditions of the bid; or
                 bidding with the intention not to win the bid.

8.              In addition, there have been no consultations, communications, agreements or
                arrangements with any competitor regarding the quality, quantity, specifications
                and conditions or delivery particulars of the products or services to which this
                bid invitation relates.

9.              The terms of the accompanying bid have not been, and will not be, disclosed
                by the bidder, directly or indirectly, to any competitor, prior to the date and time
                of the official bid opening or of the awarding of the contract.

10.             I am aware that, in addition and without prejudice to any other remedy provided
                to combat any restrictive practices related to bids and contracts, bids that are
                suspicious will be reported to the Competition Commission for investigation
                and possible imposition of administrative penalties in terms of section 59 of the
                Competition Act No 89 of 1998 and or may be reported to the National
                Prosecuting Authority (NPA) for criminal investigation and or may be restricted
                from conducting business with the public sector for a period not exceeding ten
                (10) years in terms of the Prevention and Combating of Corrupt Activities Act
                No 12 of 2004 or any other applicable legislation.




…………………………………………………                                              …………………………………
Signature                                                        Date

………………………………………………….        …………………………………
Position             Name of Bidder




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Quotation No:       AS/2011/RFQ/007/Car Hire Services                                    AgriSETA Quotation Document

Section B Part 6.1: Preference Points Claim Form (Purchases)




         PREFERENCE POINTS CLAIM FORM IN TERMS OF THE
         PREFERENTIAL PROCUREMENT REGULATIONS, 2001

                                                PURCHASES
This preference form must form part of all bids invited. It contains general information and serves as a claim
form for Historically Disadvantaged Individual (HDI) preference points as well as a summary for preference
points claimed for attainment of other specified goals.

NB:        BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS,
           DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF EQUITY OWNERSHIP BY
           HISTORICALLY DISADVANTAGED INDIVIDUALS (HDIs), AS PRESCRIBED IN THE
           PREFERENTIAL PROCUREMENT REGULATIONS, 2001

1           GENERAL CONDITIONS

1.1         The following preference point systems are applicable to all bids:

1.1.1       The 80/20 system for requirements with a Rand value of up to R500 000

1.1.2       The 90/10 system for requirements with a Rand value above R500 000

1.2         The value of this bid is estimated to not exceed R500 000 and therefore the 80/20 system shall be
            applicable.

1.3         Preference points for this bid shall be awarded for:

1.3.1       Price

1.3.2       Specific contract participation goals, as specified in the attached forms.

1.3.3       The points for this bid are allocated as follows:

                                                                                                        POINTS

               Price/functionality                                                                        80

               Specific contract participation goals                                                      10

                    Historically Disadvantaged Individuals

                        Who had no franchise in national elections before the 1983 and                    6
                         1993 Constitutions

                        Who is a female                                                                   3

                        Who has a disability                                                              1

               Other specific goals (goals of the RDP – plus local manufacture)                           10

                   Promotion of small enterprise                                                          10
           Total points for price, functionality, HDI’s and other RDP goals must not exceed               100

           Separate Preference Points Claim Forms will be used for the promotion of the specific goals for
           which points have been allocated above.

1.4         Failure on the part of a bidder to fill in and/or sign this form may be interpreted to mean that the
            preference points are not claimed.




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Section B Part 6.1: Preference Points Claim Form (Purchases)




1.5         The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any
            time subsequently, to substantiate any claim in regard to preferences, in any manner required by
            the purchaser.

2           GENERAL DEFINITIONS

2.1         “Acceptable bid” means any bid, which in all respects, complies with the specifications and
            conditions of bid as set out in the bid document.

2.2         “Bid” means a written offer in a prescribed or stipulated form in response to an invitation by an
            organ of state for the provision of goods, works or services.

2.3         “Comparative price” means the price after the factors of a non-firm price and all unconditional
            discounts that can be utilised have been taken into consideration.

2.4         “Consortium or joint venture” means an association of persons for the purpose of combining
            their expertise, property, capital, efforts, skills and knowledge in an activity for the execution of a
            contract.

2.5         “Contract” means the agreement that results from the acceptance of a bid by an organ of state.

2.6         “Specific contract participation goals” means the goals as stipulated in the Preferential
            Procurement Regulations, 2001.

2.6.1       In addition to the abovementioned goals, the Regulations [12(1)] also make provision for organs of
            state to give particular consideration to procuring locally manufactured products.

2.7         “Control” means the possession and exercise of legal authority and power to manage the assets,
            goodwill and daily operations of a business and the active and continuous exercise of appropriate
            managerial authority and power in determining the policies and directing the operations of the
            business.

2.8         “Disability” means in respect of a person, a permanent impairment of a physical, intellectual, or
            sensory function, which results in restricted, or lack of, ability to perform an activity in the manner,
            or within the range, considered normal for a human being.

2.9         “Equity ownership” means the percentage ownership and control, exercised by individuals within
            an enterprise.

2.10        “Historically Disadvantaged Individuals (HDI’s)” means a South African citizen

           (1)        Who, due to the apartheid policy that had been in place, had no franchise in national
                      elections prior to the introduction of the Constitution of the Republic of South Africa, 1983
                      (Act No 110 of 1983) or the Constitution of the Republic of South Africa, 1993 (Act No
                      200 of 1993) (“the interim Constitution”); and or

           (2)        Who is a female; and/or

           (3)        Who has a disability.

                      Provided that a person who obtained South African citizenship on or after the coming to
                      effect of the Interim Constitution, is deemed not to be a HDI.

2.11        “Management” means an activity inclusive of control and performed on a daily basis, by any
            person who is a principal executive officer of the company, by whatever name that person may be
            designated, and whether or not that person is a director.

2.12        “Owned” means having all the customary elements of ownership, including the right of decision-
            making and sharing all the risks and profits commensurate with the degree of ownership interests
            as demonstrated by an examination of the substance, rather than the form of ownership
            arrangements.

2.13        “Person” includes reference to a juristic person.




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Section B Part 6.1: Preference Points Claim Form (Purchases)




2.14        “Rand value” means the total estimated value of a contract in Rand denomination that is
            calculated at the time of bid invitations and includes all applicable taxes and excise duties.

2.15        “Small, Medium and Micro Enterprises (SMMEs)” bears the same meaning assigned to this
            expression in the National Small Enterprise Act, 1996 (Act No 102 of 1996).

2.16        “Subcontracting” means the primary contractor’s assigning or leasing or making out work to, or
            employing another person to support such primary contractor in the execution or part of a project in
            terms of the contract.

2.17        “Trust” means the arrangement through which the property of one person is made over or
            bequeathed to a trustee to administer such property for the benefit of another person.

2.18        “Trustee” means any person, including the founder of a trust, to whom property is bequeathed in
            order for such property to be administered for the benefit of another person.

3           ESTABLISHMENT OF HDI EQUITY OWNERSHIP IN AN ENTERPRISE

3.1         Equity ownership shall be equated to the percentage of an enterprise which is owned by individual
            classified as HDIs, or in the case of a company, the percentage shares that are owned by
            individual classified as HDIs, who are actively involved in the management and daily business
            operations of the enterprise and exercise control over the enterprise, commensurate with their
            degree of ownership.

3.2         Where individuals are not actively involved in the management and daily business operations and
            do not exercise control over the enterprise commensurate with their degree of ownership, equity
            ownership may not be claimed.

4           ADJUDICATION USING A POINT SYSTEM

4.1         The bidder obtaining the highest number of points will be awarded the contract.

4.2         Preference points shall be calculated after prices have been brought to a comparative basis.

4.3         Points scored will be rounded off to 2 decimal places.

4.4         In the event of equal points scored, the bid will be awarded to the bidder scoring the highest
            number of points for specified goals.

5           POINTS AWARDED FOR PRICE

5.1         The 80/20 or 90/10 preference point systems

           A maximum of 80 or 90 points is allocated for price on the following basis:

                      80/20

                        Pt  P min                          Pt  P min 
            Ps  80 1                     or   Ps  90 1             
                          P min                               P min 

           Where

           Ps         =           Points scored for price of bid under consideration

           Pt         =           Rand value of bid under consideration

           Pmin       =           Rand value of lowest acceptable bid

6           POINTS AWARDED FOR HISTORICALLY DISADVANTAGED INDIVUDUALS

6.1         In terms of Regulation 13(2) preference points for HDI’s are calculated on their percentage
            shareholding in a business, provided that they are actively involved in and exercise control over
            the enterprise. The following formula is prescribed in Regulation 13(5)(c).




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Section B Part 6.1: Preference Points Claim Form (Purchases)




                              EP
            NEP  NOPx
                              100
           Where

           NEP        =           Points awarded for equity ownership by an HDI

           NOP        =          The maximum number of points awarded for equity ownership by an HDI in
                            that specific category

           EP         =          The percentage of equity ownership by an HDI within the enterprise or
                            business, determined in accordance with the definition of HDI’s

6.2         Equity claims for a trust will only be allowed in respect of those persons who are both trustees and
            beneficiaries and who are actively involved in the management of the trust.

6.3         Documentation to substantiate the validity of the credentials of the trustees contemplated above
            must be submitted.

6.4         Listed companies and tertiary institutions do not qualify for HDI preference points.

6.5         A consortium or joint venture may, based on the percentage of the contract value managed or
            executed by their HDI-members, be entitled to preference points in respect of an HDI.

6.6         A person awarded a contract as a result of preference for contracting with, or providing equity
            ownership to an HDI, may not subcontract more than 25% of the value of the contract to a person
            who is not an HDI or does not qualify for the same number or more preference for equity
            ownership.

7           BID DECLARATION

7.1         Bidders who claim points in respect of equity ownership must complete the Bid Declaration at the
            end of this form




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Section B Part 6.1: Preference Points Claim Form (Purchases)




8           EQUITY OWNERSHIP CLAIMED IN TERMS OF PARAGRAPH 2.10 ABOVE. POINTS TO BE
            CALCULATED FROM INFORMATION FURNISHED IN PARAGRAPH 9.8


           Ownership                                           Percentage          Points claimed
                                                               owned
8.1        Equity ownership by persons who had no
           franchise in the national elections                              %

8.2        Equity ownership by women                                        %

8.3        Equity ownership by disabled persons*                            %

           *If points are claimed for disabled persons, indicate nature of impairment (see paragraph 2.8 above)



9           DECLARATION WITH REGARD TO EQUITY

9.1        Name of firm:

9.2        VAT registration number:

9.3        Company registration number:

9.4         Type of firm

               Partnership
               One person business/sole trader
               Close corporation
               Company
               (Pty) Limited

           Tick applicable box

9.5         Describe principal business activities




9.6         Company classification

               Manufacturer
               Supplier
               Professional service provider
               Other service providers, e.g. transporter,
                etc.

           Tick applicable box


9.7         Total number of years the firm has been in business? …………………………………………….




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Section B Part 6.1: Preference Points Claim Form (Purchases)



9.8         List all shareholders by Name, Position, Identity Number, Citizenship, HDI status and ownership, as relevant. Information to be used to calculate the points
            claimed in paragraph 8

                 Name              Date/Position          ID number         Date RSA                          *HDI Status                         *Non-HDI           % of
                                    occupied in                            citizenship                                                             status         business/
                                     enterprise                             obtained        No franchise        Women            Disabled                         enterprise
                                                                                              prior to                                                             owned
                                                                                             elections




           * Indicate Yes or No

9.9         Consortium/Joint Venture

9.9.1       In the event that preference points are claimed for HDI members by consortia/joint ventures, the following information must be furnished in order to be entitled to
            the points claimed in respect of the consortium/joint venture member:

           Name of consortium/joint            Fees to be earned by each      Disbursements allocated to       Total of fees and                Percentage (%) of the
           venture member                      consortium/joint venture       each consortium/joint            disbursements allocated to       contract value managed or
                                               member                         venture member                   each consortium/joint            executed by the
                                                                                                               venture member                   consortium/joint venture
                                                                                                                                                member




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Section B Part 6.1: Preference Points Claim Form (Purchases)




9.10        I/We, the undersigned who warrants that he/she is duly authorised to do so on behalf of the firm
            certify that points claimed, based on the equity ownership, indicated in paragraph 8 of the
            foregoing certificate, qualifies the firm for the preference(s) shown and I/we acknowledge that:

9.10.1      The information furnished is true and correct.

9.10.2      The equity ownership claimed is in accordance with the General Conditions as indicated in
            paragraph 1 of this form.

9.10.3      In the event of a contract being awarded as a result of points claimed as shown in paragraph 8, the
            contractor may be required to furnish documentary proof to the satisfaction of the seller that the
            claims are correct.

9.10.4      If the claims are found to be incorrect, the seller may, in addition to any other remedy it may have:

             Recover costs, losses or damages it has incurred or suffered as a result of that person’s
                 conduct.

             Cancel the contract and claim any damages which it has suffered as a result of having to
                 make less favourable arrangements due to such cancellation.

             Impose a financial penalty more severe than the theoretical financial preference associated
                 with the claim which was made in the bid.


WITNESSES




                                                                           …………………………………….
1.         …………………………………………
                                                                           SIGNATURE(S) OF BIDDER(S)




2.         …………………………………………                                      DATE:      …………………………………………

                                                                 ADDRESS: ………………………………………

                                                                 ……………………………………………………..

                                                                 ……………………………………………………..

                                                                 ……………………………………………………..




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Quotation No:        AS/2011/RFQ/007/Car Hire Services                              AgriSETA Quotation Document

Section B Part 6.2: Preference Points Claim Form (Promotion of Small Enterprises)



         PREFERENCE POINTS CLAIM FORM IN TERMS OF THE
         PREFERENTIAL PROCUREMENT REGULATIONS, 2001

                        PROMOTION OF SMALL ENTERPRISES

NB:        BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL
           CONDITIONS, DEFINITIONS AND DIRECTIONS SPECIFIED IN THE PREFERENCE
           POINTS CLAIM FORM (PURCHASES) IN TERMS OF THE PREFERENTIAL
           PROCUREMENT REGULATIONS, 2001


1.         INTRODUCTION

1.1        In terms of regulation 17 of the Preferential Procurement Regulations pertaining to the
           Preferential Procurement Policy Framework Act, 2000 (Act No 5 of 2000), it is the
           Government’s intention to promote small businesses (now referred to as small
           enterprises) by using the preference point system as a mechanism to award points to
           bidders.

2.         SPECIFIC GOAL

2.1        The specific goal is the promotion of small enterprises as defined in the National Small
           Enterprise Act, 1996 (Act No 102 of 1996) as amended by the National Small Business
           Amendment Act (Act 26 of 2003) and the National Small Business Amendment Act, (Act
           No 29 of 2004).

2.2        Bidders who wish to claim in respect of this goal must complete either paragraph 3 with
           regard to being a small enterprise and/or paragraph 4 with regard to the promotion of
           small enterprises.

2.3        The maximum preference points that can be claimed between paragraphs 3 and 4 are 10
           points.

3.         CLAIM WITH REGARD TO BEING A SMALL ENTERPRISE

3.1        Bidders who regard themselves as a micro, very small or medium enterprise (SMME) as
           defined by the National Small Enterprise Act, 1996 (Act No 102 of 1996) as amended by
           the National Small Business Amendment Act (Act 26 of 2003) and the National Small
           Business Amendment Act (Act 29 of 2004) may claim preference points.

3.2        Do you regard yourself as a SMME in terms of the Act?                                YES / NO

3.3        Should bidders wish to claim points for being a SMME, then bidders must complete the
           following table.

           First select and tick in column (A) the relevant sector or sub-sector you are operating in.
           Within the chosen sector, select and tick the relevant block in columns (B), (C) and (D)
           indicating your organisation’s position pertaining to employees (B), turnover (C) and asset
           value (D).

           See the example in 3.4 below:




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Section B Part 6.2: Preference Points Claim Form (Promotion of Small Enterprises)




                                                               Annex 1: Schedule National Small Enterprise Act

   Sector or sub-       A    Size or class       Total full time     B      Total annual      C      Total gross      D
       sector in                                 equivalent of               turnover                asset value
  accordance with                               paid employees                                     (fixed property
    the Standard                                                                                      excluded)
      Industrial
   Classification
                                                                             Less than               Less than
 Agriculture                Medium                     100                    R5.00 m                 R5.00 m
                            Small                       50                    R3.00 m                 R3.00 m
                            Very small                  10                    R0.50 m                 R0.50 m
                            Micro                        5                    R0.20 m                 R0.10 m

 Mining and                 Medium                     200                   R39.00 m                 R23.00 m
 quarrying                  Small                       50                   R10.00 m                 R6.00 m
                            Very small                  20                   R4.00 m                  R2.00 m
                            Micro                        5                   R0.20 m                  R0.10 m

 Manufacturing              Medium                     200                   R51.00 m                 R19.00 m
                            Small                       50                   R13.00 m                 R5.00 m
                            Very small                  20                   R5.00 m                  R2.00 m
                            Micro                        5                   R0.20 m                  R0.10 m

 Electricity, gas           Medium                     200                   R51.00 m                 R19.00 m
 and water                  Small                       50                   R13.00 m                 R5.00 m
                            Very small                  20                   R5.10 m                  R1.90 m
                            Micro                        5                   R0.20 m                  R0.10 m

 Construction               Medium                     200                   R26.00 m                 R5.00 m
                            Small                       50                   R6.00 m                  R1.00 m
                            Very small                  20                   R3.00 m                  R0.50 m
                            Micro                        5                   R0.20 m                  R0.10 m

 Retail and motor           Medium                     200                   R39.00 m                 R6.00 m
 trade and repair           Small                       50                   R19.00 m                 R3.00 m
 service                    Very small                  20                   R4.00 m                  R0.60 m
                            Micro                        5                   R0.20 m                  R0.10 m

 Wholesale trade,           Medium                     200                   R64.00 m                 R10.00 m
 commercial                 Small                       50                   R32.00 m                 R5.00 m
 agents and allied          Very small                  20                   R6.00 m                  R0.60 m
 services                   Micro                        5                   R0.20 m                  R0.10 m

 Catering,                  Medium                     200                   R13.00 m                 R3.00 m
 accommodation              Small                       50                   R6.00 m                  R1.00 m
 and other trade            Very small                  20                   R5.10 m                  R1.90 m
                            Micro                        5                    R0.2 m                  R0.10 m

 Transport,                 Medium                     200                   R26.00 m                 R6.00 m
 storage and                Small                       50                   R13.00 m                 R3.00 m
 communications             Very small                  20                   R3.00 m                  R0.60 m
                            Micro                        5                   R0.20 m                  R0.10 m

 Finance and                Medium                     200                   R26.00 m                 R5.00 m
 business                   Small                       50                   R13.00 m                 R3.00 m
 services                   Very small                  20                   R3.00 m                  R0.50 m
                            Micro                        5                   R0.20 m                  R0.10 m

 Community,                 Medium                     200                   R13.00 m                 R6.00 m
 social and                 Small                       50                   R6.00 m                  R3.00 m
 personal                   Very small                  20                   R1.00 m                  R0.60 m
 services                   Micro                        5                   R0.20 m                  R0.10 m
Please tick the relevant blocks as per the example in par. 3.4




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Section B Part 6.2: Preference Points Claim Form (Promotion of Small Enterprises)




3.4        Bidders are to claim preference points based on the size or class of enterprise indicated
           above:

           Example

              Sector or       A    Size or class     Total full time    B     Total annual     C     Total gross     D
            sub-sector in                            equivalent of             turnover              asset value
             accordance                                  paid                                           (fixed
               with the                               employees                                        property
              Standard                                                                                excluded)
              Industrial
            Classification
                                                                               Less than              Less than
             Agriculture          Medium                  100                   R5.00 m                R5.00 m
                                 Small                   50                    R3.00 m               R3.00 m
                                  Very small              10                    R0.50 m                R0.50 m       
                                  Micro                    5                   R0.20 m                R0.10 m

           The annual turnover shall be the factor determining the ultimate classification and hence
           the points claimable. The company in this example would be classified as a “small”
           enterprise because of the turnover in lieu of the fact that according to the other
           parameters, the company could be classified as a “micro” or “very small” enterprise.

           For example: The company in the example will therefore be able to claim a maximum of
           3 points in paragraph 3.6 below.

3.5        Insert your claim in the table below based on the information contained in paragraph 3.3.

3.6        If required, the information supplied above must be substantiated by an internal auditor’s
           certificate and the relevant documentation.

            Classification                               Maximum point               Points claimed
            Micro                                                5
            Very Small                                           4
            Small                                                3
            Medium                                               1

4.         CLAIM WITH REGARD TO THE PROMOTION OF SMALL ENTERPRISE

4.1        Bidders that are actively involved in the promotion of small enterprises, as defined in the
           National Small Enterprise Act, 1996 (Act No 102 of 1996) as amended by the National
           Small Business Amendment Act, (Act 26 of 2003) and the National Small Business
           Amendment Act, (Act 29 of 2004), by subcontracting/outsourcing any of the business
           and/or functions of the bidder to local small enterprise(s) inter alia manufacturing,
           packaging, distribution, etc. may claim preference points. (Note: A SMME cannot claim for
           promoting its own business)

4.2        Do you promote small enterprise as stipulated above:                                        YES/NO

           If yes, then complete the table below to claim preference points.

            Specific business          Name(s) of small              Address and               Value of
            function(s)                enterprise(s)                 telephone number of       subcontracted/
            subcontracted/             subcontracted/                small enterprise(s)       outsourced business
            outsourced                 outsourced to                 as well as contact        (a)
                                                                     person(s)




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Section B Part 6.2: Preference Points Claim Form (Promotion of Small Enterprises)




                                                                            Total Value (a)

4.3        Bidders may claim preference points based on business subcontracted/outsourced to
           SMME enterprises as a percentage of annual turnover for the previous financial year in
           accordance with the table below:

           Total annual turnover for the previous financial year: R…………………….. (b)

           The percentage of turnover should be calculated by dividing the value of subcontracted/
           outsourced business (a) above by the turnover for the previous financial year (b)
           multiplied by 100.

           Example

           Total value of subcontracted/outsourced business                         R100 000,00 (a)
           Turnover for previous financial year                                     R550 000,00 (b)

           The percentage will then be R100 000,00 (a) divided by R550 0000,00 (b) multiplied by
           100 = 18,8%. The preference points that could be claimed are therefore 2. (See table
           under 4.4 below).

4.4        Please insert your claim in the table below

            Percentage of turnover directed to small                    Points allocated        Points claimed
            enterprise (total of (a) divided by (b) x 100)
            0–9                                                                      1
            10 – 19                                                                  2
            20 – 29                                                                  3
            30 – 39                                                                  4
            40 and above                                                             5

4.5        If required, the information supplied above must be substantiated by an internal auditor’s
           certificate and the relevant documentation.

5.         DECLARATION

5.1        I/we, the undersigned, who warrants that he/she is duly authorised to do so on behalf of
           the firm declare that points claimed, based on promotion of small, medium or micro
           enterprises, qualifies the firm for the point(s) shown and I/we acknowledge that:

5.1.1      The information is true and correct.

5.1.2      In the event of a contract being awarded as a result of points claimed, the contractor may
           be required to furnish documentary proof (a substantiating external auditor’s certificate)
           that the claims are correct.

5.1.3      If the claims are found to be incorrect, the AgriSETA may, in addition to any other remedy
           it may have:

            Recover all costs, losses or damages it has incurred or suffered as a result of that
             person’s conduct.

            Cancel the contract and claim any damages which it has suffered as a result of having
             to make a less favourable arrangement due to such cancellation.




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Section B Part 6.2: Preference Points Claim Form (Promotion of Small Enterprises)



            Impose a financial penalty more severe than the theoretical financial preference
             associated with the claim which was made in the bid.

            Restrict the contractor, its shareholders and directors from obtaining business from
             the AgriSETA for a period determined by the AgriSETA.

WITNESSES



                                                                               …………………………………….
1.         …………………………………………                                                    SIGNATURE(S) OF BIDDER(S)




2.         …………………………………………                                          DATE: ……………………………………




                                                                                                         Page 47
Quotation No:          AS/2011/RFQ/007/Car Hire Services                                 AgriSETA Quotation Document

Section B Part 7: Invitation to Quote



                                        INVITATION TO QUOTE
         YOU ARE HEREBY INVITED TO QUOTE FOR REQUIREMENT OF AGRISETA

QUOTATION               AS/2011/RFQ/007/Car       CLOSING DATE         18 March 2011       CLOSING TIME          11:00
NUMBER                  Hire Service

DESCRIPTION             AgriSETA is seeking to appoint a suitably experienced Car Hire service to provide support to
                        AgriSETA in the provision of a car hire service nationally. The successful provider will be contracted
                        for a period of three (3) years commencing 1 April 2011 and ending 31 March 2014 with the option to
                        renew for another two (2) years

VALIDITY                Offer to be valid for 60 days from the closing date of the quotation.


                     The successful bidder will be required to fill in and sign a written Contract Form


QUOTATION DOCUMENTS MAY BE:

DEPOSITED IN THE BID/TENDER BOX SITUATED AT                            AgriSETA, AgriSETA House, Receiption, 529
(Street address)                                                       Belvedere Street, Arcadia, Pretoria

OR

* POSTED TO:                                                           The Core Function Manager, AgriSETA, P O Bos
                                                                       26024, Arcadia 0007

OR
HANDED IN AT RECEPTION SITUATED AT                                     AgriSETA, AgriSETA House, Receiption, 529
(Street address)                                                       Belvedere Street, Arcadia, Pretoria, prior to the official
                                                                       closure time.

No faxed or e-mailed quotations will be accepted

  Respondents should ensure that quotations are delivered to AgriSETA before the closing date and time to the
                                            correct physical address.
                       If the quotation is late, it will not be accepted for consideration.
          * Refer to Paragraph 6 of the “Special Conditions of Quotation and Contract: Portion 1”.

 Quotations can be delivered and deposited into the quotation/tender box between 08:00 and 16:30,
     Mondays to Thursdays and 08:00 to 16:00 on Fridays, prior to the closing date, and between 08:30 and
     11:00 on the closing date.

 All quotations must be submitted on the official forms (not to be re-typed).

 This quotation is subject to the General Conditions of Contract (GCC) and, if applicable, any other Special
     Conditions of Contract of Quotation.

 Quotations submitted that do not comply with the following may not be considered for evaluation:

            A quotation that is not in the format prescribed.
            A quotation without some or all of the required documents.
            Pricing schedules not in the required format.
            Quotations without the required number of copies.

 Any queries regarding quotation procedures and technical information may be directed to:
     Name:              Annetjie Labuscagne
     Tel.:              012 3015606
     Fax:               012 325 1624
     e-Mail             annetjie@agriseta.co.za




                                                                                                               Page 48
Quotation No:        AS/2011/RFQ/007/Car Hire Services                           AgriSETA Quotation Document

Section B Part 7: Invitation to Quote




                All respondents must furnish the following particulars and include it in their submission
                           (Failure to do so may result in your quotation being disqualified)


Name of respondent:


Entity name

VAT registration number

Tax Clearance Certificate
submitted                               YES / NO

Company registration number


Income tax reference number

Company PAYE number

Company UIF number

Skills Development Levy
registration number


Postal address:

Street address:


Telephone number:                       Code                          Number

Cellular number:

Facsimile number:                       Code                          Number

e-Mail address:


In case of a consortium/joint venture, full details on consortium/joint venture members:

                                                   VAT registration                  Tax Clearance
Entity name                                        number                            Certificate submitted   YES / NO

                                                   VAT registration                  Tax Clearance
Entity name                                        number                            Certificate submitted   YES / NO

                                                   VAT registration                  Tax Clearance
Entity name                                        number                            Certificate submitted   YES / NO

Name of contracting entity in case of a consortium/joint venture

Entity name:

Postal address:

Street address:




                                                                                                     Page 49
Quotation No:        AS/2011/RFQ/007/Car Hire Services                              AgriSETA Quotation Document

Section B Part 7: Invitation to Quote




Contact details of responsible person who will act on behalf of the entity/consortium/joint venture for
this quotation

Name and Surname

Telephone number:                       Code                      Number

Cellular number:

Facsimile number:                       Code                      Number

e-Mail address:


Contact details of alternative responsible person who will act on behalf of the person above should
he/she not be available

Name and Surname

Telephone number:                              Code                                 Number

Cellular number:

Facsimile number:                              Code                                 Number

e-Mail address:



                                                   Domicilium


AgriSETA chooses the following as its domicilium citandi et executandi for all purposes of and in connection with the final
contract:

AgriSETA, AgriSETA House, Receiption, 529 Belvedere Street, Arcadia, Pretoria

The respondent must indicate its domicilium citandi et executandi for all purposes of and in connection with the
final contract.




                                                                                                         Page 50
Quotation No:        AS/2011/RFQ/007/Car Hire Services                              AgriSETA Quotation Document

Section B Part 7: Invitation to Quote




                                                  Confirmation


Are you the accredited representative in South Africa for the services offered by you:                 YES / NO

Declaration

I/We have examined the information provided in your quotation documents and offer to undertake the work prescribed in
accordance with the requirements as set out in the quotation document. The prices quoted in this quotation are valid for
the stipulated period. I/We confirm the availability of the proposed team members. We confirm that this quotation will
remain binding upon us and may be accepted by you at any time before the expiry date.




Signature of respondent:

Date:

Are you duly authorised to commit the respondent:                                                      YES / NO

Capacity under which this
quotation is signed




                                                                                                       Page 51
Quotation No:       AS/2011/RFQ/007/Car Hire Services                            AgriSETA Quotation Document

Section B Part 8: Curriculum Vitae Template



                                   CV TEMPLATE GUIDELINE
Proposed role in the project:

1.         Family name

2.         First name:

3.         Date of birth:

4.         Nationality

5.         Education

           Institution                        Degree(s) or Diploma(s) obtained
           (Date from - Date to)




6.         Membership of
           professional bodies




7.         Other skills (e.g.
           computer literacy, etc.)



8.         Present position:

9.         Years within the
           organisation:

10.        Key qualifications
           (relevant to the project)




11.        Professional experience

           Date
           (From – To) (mm/yy)
           Organisation
           Location
           Position
           Description of duties

           Date
           (From – To) (mm/yy)
           Organisation
           Location
           Position
           Description of duties

12.        Other relevant
           information (e.g.
           Publications)




                                                                                                    Page 52
Quotation No:         AS/2011/RFQ/007/Car Hire Services                                                                                                          AgriSETA Quotation Document

Section B Part 9: Pricing Schedule



                                                                                  PRICING SCHEDULE
                                                                                          (Professional Services)
NAME OF
RESPONDENT:
OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF QUOTATION
QUOTATION                    AgriSETA is seeking to appoint a suitably experienced Car Hire service to provide support to AgriSETA in the provision of a car hire service nationally. The
DESCRIPTION:                 successful provider will be contracted for a period of three (3) years commencing 1 April 2011 and ending 31 March 2014 with the option to renew for another two
                             (2) years
PAR NO          DESCRIPTION                                                                                                      QUOTATION PRICE IN RSA CURRENCY
1               The accompanying information must be used for the formulation of proposals.
2               Period required for commencement with project after acceptance of quotation.
3               Are the rates quoted firm for the full period of the contract?
4               If not firm for the full period, provide details of the basis on which adjustments will be applied for, for example
                consumer price index. Please indicate the increase % in the table below

                                                                                                         2012/2013       2013/2014     *2014/2015   *2015/2016

                                     If not, please indicate the % increase per period

                                     % Increase (* in the case of extension)

         Please complete the information below. The cost evaluations will be based on unit costing according to the need of the AgriSETA.

                                                PIA PRICING SCHEDULE
                                      Prices quoted will be fixed in respect of 1 April 2011 to 31 March 2012.

                                                                                                                                                Total incl
                                      No.          COSTS                               Volume Driver                   Rate p/d       Vat @ 14% Vat
                                                   PERSONAL ACCIDENT
                                                 1 INSURANCE                           Daily Rate




                                                                                                                                                                                        Page 53
Quotation No:        AS/2011/RFQ/007/Car Hire Services                                                                             AgriSETA Quotation Document

Section B Part 9: Pricing Schedule




                                         ADMINISTRATION FEES PRICING SCHEDULE

                             Prices quoted will be fixed in respect of 1 April 2011 to 31 March 2012.
                             No.       Service Area / Activity                         Rate           Vat @ 14%   Total incl Vat

                                      1.1 Accident Administration Fee

                                      1.2 Additional Driver

                                      1.3 Delivery and Collection Fee

                                      1.4 One-Way Fee within country

                                      1.5 Rental contract Fee

                                      1.6 Tourism Levy

                                      1.7 Traffic Fine Handling Fee

                                      1.8 Other (provide details)

                                      1.9 Other (provide details)

                                     1.10 Other (provide details)




                                                                                                                                                       Page 54
Quotation No:         AS/2011/RFQ/007/Car Hire Services                                                                                                            AgriSETA Quotation Document

Section B Part 9: Pricing Schedule



VEHICLE PRICING SCHEDULE

Prices quoted will be fixed in respect of 1 April 2011 to 31 March 2012.
           VEHICLE                                           Volume Cost 1 day                Cost 2 days              Cost 3 days              Cost 4 day              Cost 5 days
No.        SPECIFICATION                                     Driver   (incl Vat)   Free Kms   (incl Vat)    Free Kms   (Incl Vat)    Free Kms   (incl Vat)   Free Kms   (Incl Vat)    Free Kms
         1 Vehicle Category Vehicle Type
                             E.g Toyota Corolla 1.6 or
                             similar (M) (P) (AB) (AC)
       1.1 Standard          (ABS)                           Rate
                             E.g Toyota Corolla 1.6 or
                             similar (A) (P) (AB) (AC)
       1.2 Standard          (ABS)                           Rate
                             E.g VW Polo 1.6 or similar
       1.3 Intermediate      (M) (P) (AB) (AC) (ABS)         Rate
                             E.g VW Polo 1.6 or similar
       1.4 Intermediate      (A) (P) (AB) (AC) (ABS)         Rate

          KEY
          M=Manual
          A=Automatic
          P=Power Steering
          AB=Airbags
          AC=Air-conditioned
          ABS=Anti lock braking




                                                                                                                                                                                          Page 55
Quotation No:        AS/2011/RFQ/007/Car Hire Services                                                                                            AgriSETA Quotation Document

Section B Part 9: Pricing Schedule



Waiver costing

Prices quoted will be fixed in respect of 1 April 2011 to 31 March 2012.
                                                                                                                                                            Excess on Super
No          Vechicle Specification                                                                          Volume Driver Super Cover/Day % of cover        Cover/Day
          1 Collision Damage Waiver (CDW)
        1.0 Vehicle Category              Vehicle Type
        1.1 Standard                      e.g Toyota corolla 1.6 or similar (M) (P) (AB) (AC) (ABS)         Daily Rate
        1.2 Standard                            e.g Toyota corolla 1.6 or similar (A) (P) (AB) (AC) (ABS)   Daily Rate
        1.3 Intermediate                        e.g. VW Polo 1.6 or similar (M) (P) (AB) (AC) (ABS)         Daily Rate
        1.4 Intermediate                        e.g. VW Polo 1.6 or similar (A) (P) (AB) (AC) (ABS)         Daily Rate

          2 Theft Loss Waiver (TLW)
        2.0 Vehicle Category                    Vehicle Type
        2.1 Standard                            e.g Toyota corolla 1.6 or similar (M) (P) (AB) (AC) (ABS)   Daily Rate
        2.2 Standard                            e.g Toyota corolla 1.6 or similar (A) (P) (AB) (AC) (ABS)   Daily Rate
        2.3 Intermediate                        e.g. VW Polo 1.6 or similar (M) (P) (AB) (AC) (ABS)         Daily Rate
        2.4 Intermediate                        e.g. VW Polo 1.6 or similar (A) (P) (AB) (AC) (ABS)         Daily Rate




                                                                                                                                                                      Page 56

				
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