Welcome and President�s Report:

							Board meeting, Thursday, September 3, 2009

Present: Anne Baxter, Melissa Beilhartz, Josh Dow, Monica Fleck, Jamie Gill,
Erica Barrett Greenham, Michele Martin, Dana Morningstar, Liisa Sheldrick,
Allison Stevenson, Rob Way

Regrets: Keith Brooks, Danielle Bruce, Adina Chirita, Cathy Cuylle, Kris Dundas,
Sonya Gilpin, Laura Kolstein, Audrey Korol, Jen MacRae, Kristen Sinclair

1.0 Welcome and President’s Report: Michele welcomed everyone and stated
    the President’s Dashboard will start in October. There are no new updates
    from IABC International at the time.

Motion: Michele asked for approval of the minutes of the August 6, 2009
meeting.
Melissa approved.
Seconded: Anne
Motion carried

2.0 Professional Development: Anne listed the PD events and mentioned there
    are two PD event and topics to decide on for 2010. Anne also shared the
    topic results for the CER Roadshow, which was sent by email for voting.
    There was discussion on what the cost should be for members, non-members
    and students, and whether it is an am or pm session to ensure optimum
    attendance. The venue for CER Roadshow still to be determined. The first
    PD event is scheduled for September 24 at Joe Kool’s with a ‘70s music
    theme.

ACTION: Anne will look into Spencer Leadership Centre and Four Points for
possible venue as per contract agreements. Anne will request if help is needed.
Sandy Ross will send out an email blast for September 24 event.

3.0 Communications: Josh reported the new website is coming along and
    content migration is in process. Josh wants to do training with the rest of the
    communications team so that all are familiar with the process. He mentioned
    there are a few considerations including links to blogs and other pages, and
    Google Analytics. The plan is to have the website done by end of September
    with posting of PD events to appear temporarily on old site as soon as
    possible. Monica stated Connect will continue to be sent out to members and
    posted on the web site the third week of the month. They are currently
    working on the September issue. With September being membership month
    there will be article(s) posted on membership and Liisa will write the articles.
4.0 Membership: Liisa stated there were new members recently and Michele
    sent out emails to new/renewal members. Liisa is looking into
    Newfoundland’s President’s Award to incorporate into Membership as she
    wants to try new things. Plans to still continue the Mentorship program with
    new tactics and same goals.

ACTION: Michele will assist Western and Fanshawe College with Mentorship
with Cathy. Dana to look into Fanshawe Liaison.

5.0 Virtuoso: Melissa emailed Virtuoso Committee from last year and two
    individuals have stepped down and Melissa asked the board’s help to recruit
    committee members for 30th anniversary. Dwight from CIVA Communications
    wants to meet regarding 30th anniversary. Ericka reported the Silver Leaf
    judging went well with London judging 24 entries. Half of the entries will go to
    Blue Ribbon Panel with final list of winners to be announced in November.

ACTION: Allison, Kris and Melissa will be meeting to discuss items.
Any Silver Leaf winners from London should be acknowledged at some point
during PD Events.

6.0 Sponsorship: Kris absent and Michele reported on her behalf. Kris emailed
    Lashbook Marketing & Public Relations and they have expressed interest in
    sponsoring 30th anniversary and not the CER Roadshow. Looking to
    approach Spencer Leadership Centre and Four Points for CER Roadshow in
    November

7.0 Finance: Dana passed out handouts on budget and emphasized the 30th
    anniversary and CER Roadshow is extra expenses just for this year.

ACTION: All portfolio leaders will write down on handout given the budget they
are requesting for 2009-2010 and to include new budget items.
Dana will consult with executive once portfolio leaders give their projections.
Prior to Oct 1 Board meeting Dana will draft a final budget and we will need to
vote on it as by-laws state.

8.0 Accreditation: Keith absent from meeting due to an accident. We are
   wishing Keith a speedy recovery.

9.0 Anniversary: Allison confirmed the October 22 event will be a Cocktail
    Reception at 5:30 p.m. at The London Club to honour Diny. She is working
    on hard copy to mail out on by September 21 to past board members, Diny’s
    past co-workers and Diny’s family members. The e-invites will be sent out to
    members/non-members with a jpeg attachment soon after. The speaker list
    is confirmed with Catherine Finlayson introducing Diny and Michele will thank
    Diny. Allison shared the letter IABC International mailed her about Diny and
    Allison mentioned she needs to find more information about Diny for the
   Talking Earth pottery gift. Allison also mentioned she is going to get help
   from the Corporate Communications & Public Relations students at
   Fanshawe College to write biographies of past IABC London presidents.

ACTION: Rob will call Diny for more information about her biography.

10.0 Other Business: Founders Award- an award to honour excellence in
   communications to be given out to Diny Dalby for her and present to her. The
   executive decided that the Founder’s Award will be given out in a time of
   recognition. A handout was distributed, which has more information on
   specifics.

Motion: Rob motioned to go forward with Excellence in Communications Award
with re-wording of the Terms of Reference
Seconded: Monica
Motion Carried.

Adjournment: The meeting adjourned at 8:59 a.m.