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CANADIAN NATIONAL OLDTIMERS BASEBALL FEDERATION Rich Knight, President 1839 Fellen Place, Mississauga, ON L5J 4S4 905-543-8675 January 11, 2011 TO: All Canadian National Oldtimers’ Baseball Federation Inc. teams participating in the 2011 championship tournament in Burlington, Ontario. FROM: C.N.O.B.F. President TOPICS: (1) Website Usage (2) Waiver Forms (3) Annual General Meeting Congratulations on your team’s decision to participate in our nineteenth annual national championship tournament. We are pleased to have you involved.. WEBSITE USAGE: If you elect to use the website to complete the waiver process, you are to follow the instructions below under WAIVER FORMS. You must also declare that you are using this system by notifying the president by e-mail at Richknight15@hotmail.ca. as well as your Provincial Director. Otherwise postal mail delivery will be expected. WAIVER FORMS: PLEASE FOLLOW THESE STEPS CAREFULLY 1. Check the website for your “2011 Approved Roster” list of players who have played for your team in previous C.N.O.B.F. tournaments and have signed a valid waiver form. These players do NOT have to sign again. Indicate with a * those players on the roster list, who will be playing in this year’s tournament and add any new players’ names. Send this roster list by e-mail to your Provincial Director, and the President 2. Find on the website two “Player’s Waiver and Consent” forms; one is to be read stating what the waiver form covers. The second is the blank “Player’s Waiver and Consent” form which is to be filled out in full (PLEASE PRINT CLEARLY) and signed by players whose names are not on the “2011 Approved Roster” (three players per sheet). Signed waiver forms are to be sent by postal mail to the Vice-President so that the Federation has a hard copy on file. If you choose to send the signed forms electronically to the Vice-President, check to make sure that the forms will transmit clearly. Forms must be legible. 3. If your team is participating for the first time, all players will be required to read the “Player’s Waiver and Consent” form, fill out the blank waiver form in full ( PLEASE PRINT CLEARLY), and sign where indicated. Players, who do not complete the waiver form fully, will not be eligible to participate in the tournament. Follow the same process as in step 2 to send in your signed waivers. A team list will also need to be created. Send this roster list by e-mail to your Provincial Director, and the President. 4. Signed forms and the team list must be forwarded to your provincial director by June 17, 2011. This also Fits the time-line for submitting a team list only to the host (Burlington) for the souvenir program, as per rule13 below: Rule 13. A player may play for only one team during the tournament. Each team is to submit a roster of up to 21 players to the Tournament Chairman six weeks prior to the tournament opening date. Additions, not to exceed the roster limit of 21 players, may be made prior to the tournament with the approval of your Provincial Director and the President. DO NOT SEND ANY WAIVER FORMS TO BURLINGTON. 5. Teams failing to submit their roster list and waiver forms on time will be assessed a fine of $50, payable before the Annual General Meeting. Teams failing to pay the fine on time will not be eligible to play in the tournament. 6. To add a player after the June 17 deadline, you must contact your Provincial Director as soon as possible, provide information about the player to the director, who will then contact the president. Once a decision is made concerning the player, you will be notified about his eligibility. Forms for these additional players only MUST be submitted to the President by July 22, 2011. A team, registering a player by signing a waiver form after this date, must arrange delivery of a hard copy only, addressed to the President c/o the host committee, no later than 3:00 p.m. on Thursday, July 28, 2011 for players to be eligible to play in Friday’s games. Forms received after 3:00 p.m. will be deemed to have arrived on Friday. Those players will be ineligible to play on Friday. No forms will be accepted after Friday. NOTE: No e-mails or postal mail should be expected to be received by the President or your Provincial Director after Monday, July 25. Any documents, that may not reach the president or Provincial Director by this deadline, should be sent by courier and guaranteed to make the deadline. No phone calls should be counted on after Tuesday, July 26. If you cannot guarantee that you will be in Burlington before 3:00 p.m. on Thursday, July 28, courier service to Rich Knight is your best assurance that the player(s) will be eligible. COACHES’ MEETING. Each team should make certain that a team representative is present at this meeting. Information will be presented which may affect your team. The meeting will be held on the evening of Thursday, July 28. Time and location to be announced by the host.
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