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					                                     Hkkjr ljdkj                               rkj % yksdks iqt+kZ@yksdksLVksj
                            GOVERNMENT OF INDIA                                Gram: LOCOPURZA/LOCOSTORE
                                    jsy ea=kky;                                QSDl/Fax No.91-175-2306413
                            MINISTRY OF RAILWAYS                               bZ esy/E.mail
                      Mhty yksdks vk/kqfudhj.k dkj[kkuk ifV;kyk                No: caordcw @ nda.vsnl.net.in
                     DIESEL LOCO MODERNISATION WORKS                           Qksu/Phone% 2301214, 2301293,
                                                                               2301295, 2306308, 2306286, 2306186,
                    An ISO 9001:2001 & ISO 14001:2004 Certified Organisation   2306338
                                                                               ifV;kyk -147 003, Hkkjr
                                                                               PATIALA - 147 003, INDIA




Tender Copy No.                                                                             Total Pages: 47




NAME OF WORK: Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines of
              IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per
              Drawing No. PL/HTS/02/58.

.

QUANTITY                                           = 01 (One) Unit containing LPG shell and its connected Pipe
                                                     Lines upto Furnace.

APPROX. VALUE                                     =       1,93,376/-

DATE OF OPENING                                   = 07.09.2011

EMD REQUIRED                                      =       3,900/-.


To,

M/s……………………………………………

…………………………………………………

…………………………………………………

………………………………………………….




                                                                       Dy. Chief Mechanical Engineer/Plant
                                                                    For & on behalf of the President of India
                                                                      Diesel Loco Modernization Works,
                                                                                 PATIALA




91234ecb-2dc5-4503-bc76-f2fc314df756.doc
                                                                   1
                                               INDIAN RAILWAYS
                                            MINISTRY OF RAILWAYS
                                      DIESEL LOCO MODERNIZATION WORKS
                                                   PATIALA

                                                   INDEX

Sl.No. DESCRIPTION                                                      PAGE NO.

   1         Important Notice for Tenderers                                 3

   2         Declaration towards EMD and Works Tender Notice.             4-5

   3.        Covering Note                                                  6

   4         Preamble & General Instructions to Tenderers.(Part-I)        7 - 18

   5         General Conditions of Contract (Part-II)                      19

   6         Technical Specifications (Part-III)                         20 - 21

   7         Schedule of Work/Rates (Part-IV)                              22

   8         Performa of Contract Agreement (Annexure-A)                   23

   9         Performa of Bank Guarantee (Annexure-B)                     24 - 25

  10         Deviation statement (Annexure-C)                              26

  11         Performa for details of M&P (Annexure-D)                      27

  12         Performa for List of personnel (Annexure-E)                   28

  13         Performa for statement of works executed (Annexure-F)         29

  14         Performa for statement of works being executed                30
             (Annexure-G)
  15         Performa for constitution of firm (Annexure-H)                31

  16         Joint Procedure Order (Annexure-I)                          32 - 45

  17         N.E.F.T. Mandate Performa (Annexure-J)                        46

  18         Drawing                                                       47




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                                                        2
                                     IMPORTANT NOTICE FOR TENDERERS

  I.       Tenders from tenderers who have not purchased the tender documents, tenders from agents
           without letter of authority from the manufacturers, shall be summarily rejected.
  II.      Telex and other incomplete offers are liable to be summarily ignored.
 III.      Each page of the Tender documents shall be signed by the tenderer and such signed
           documents shall be sent back along with the offer. Signing of the tender documents by the
           tenderer would be considered as acceptance of all Tender Conditions & Specification by
           the tenderers. In case of any deviations offered (to the tender conditions &
            Specifications), the same should be clearly brought out in the Deviations Statement.
 IV        Comments against each clause of Technical Specifications must be submitted by the
           tenderer.
  V        Contractors are advised to submit their offer in “sealed envelope/cover”, otherwise offer
           will be rejected without assigning any reasons.

 VI        For the tenderer’s guidance in submitting complete offers, the following check list must be
           filled in and furnished with the tender:-

 VII                                         CHECK LIST

       1. Have you purchased the Tender Documents?                                       Yes / No

       2. Have you submitted a Bid/ Earnest Money?                                       Yes / No

       3. Have you furnished a letter of authority? (in case the offer is from the       Yes / No
          agents).
       4. Have you furnished a list of previous Contracts?                               Yes / No
       5. Have you furnished the credentials as called for?                              Yes / No

       6. Have you furnished the clause wise comments on technical specifications?       Yes / No

       7. Have you quoted for the prices as per enclosed Schedule of Rates?              Yes / No

       8. Have you kept your offer valid for 120 days?                                   Yes / No

     9. Have you submitted a list of deviations for both the commercial as well as       Yes / No
         technical clause?
     10. Have you returned each Tender Documents duly signed by the authorized           Yes / No
         signatory with the offer in token of acceptance of terms and conditions of
         contract?
    11 Have you enclosed necessary demand draft drawn in favour of FA&CAO /              Yes / No
         DMW/PTA (Tender Documents Cost), if tender documents are down
         loaded from DMW web site?




                                                 Signature and Seal of the Manufacturer/Tenderer.




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                                                      3
                                      DIESEL LOCO MODERNIZATION WORKS
                                                   PATIALA

THE PRESIDENT OF INDIA,
ACTING THROUGH DY.CHIEF MECHANICAL ENGINEER (Plant)
DIESEL LOCO MODERNIZATION WORKS,
PATIALA (PUNJAB)

I/WE   _-----------------------------------------------------------HAVE READ THE VARIOUS
CONDITIONS OF THE TENDER ATTACHED HERETO AND HEREBY AGREE TO ABIDE
BY THE SAID CONDITIONS. I/WE ALSO AGREE TO KEEP THIS TENDER OPEN FOR
ACCEPTANCE FOR A PERIOD OF 120 DAYS FROM THE DATE FOXED FOR OPENING
THE SAME AND IN DEFAULT THEREOF, I/WE WILL BE LIABLE FOR FORFEITURE OF
MY/OUR EARNEST MONEY; I/WE OFFER TO DO THE WORK FOR AS ON Ist SHEET AT
THE RATES QUOTED IN THE ATTACHED SCHEDULE AND HEREBY BIND
MYSELF/OURSELVESTO COMPLETE. THE WORK IN ALL RESPECTS WITHIN --------
MONTHS FROM THE DATE OF ISSUE OF LETTER OF ACCEPTANCE OF THE TENDER.
/WE ALSO HEREBY AGREE TO ABIDE BY THE GENERAL &SPECIAL CONDITIONS OF
THE CONTRACT AND TO CARRY OUT THE WORKS ACCORDING TO THE
SPECIFICATIONS FOR MATERIALS AND WORKS LAID DOWN BY THE RAILWAY FOR
THE PRESENT CONTRACT.

A SUM OF RS. ------------------------- IS HEREWITH FORWARDED AS EARNEST MONEY.
THE FULL VALUE OF THE EARNEST MONEY SHALL STAND FORFEITED WITHOUT
PREJUDICE TO ANY OTHER RIGHT OR REMEDIES IN CASE OF MY OUR T ENDER IS
ACCEPTED AND IF.

A.      I/WE do not execute the contract documents within 7 days after receipt of notice issue.   by the
        Railway that such documents are ready or

B       I/WE do not commence the work within 15 days after receipt of orders to this effect.
C         I/We have clearly noted that the earnest money in the form of Bank Guarantee Bond is not
           acceptable.

THE AMOUNT OF EARNEST MONEY IN THE FORM OF                                  PAY ORDERS DEPOSIT,
RECEIPT, DEMAND DRAFTS No. ------------- DATED-------                            IS ATTACHED.

UNTIL A FORMAL AGREEMENT IS PREPARED AND EXECUTED, ACCEPTANCE OF THIS
TENDER SHALL CONSTITUTE A BINDING CONTRACT BETWEEN US AS INDICATED IN
THE LETTER OF ACCEPTANCE FOR THIS WORK.

Contractor’s Address

                                                              Signature of the Contractor

                                                             Date ----------------------------


                                                              Signature of Witness




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                                                     4
                                           Hkkjr ljdkj                            rkj % yksdks iqt+kZ@yksdksLVksj
                                  GOVERNMENT OF INDIA                             Gram: LOCOPURZA/LOCOSTORE
                                                                                  QSDl/Fax No.91-175-2306413
                                           jsy ea=kky;                            bZ esy/E.mail
                                 MINISTRY OF RAILWAYS                             No: caordcw @ nda.vsnl.net.in
                 Mhty yksdks vk/kqfudhj.k dkj[kkuk                                Qksu/Phone% 2301214, 2301293,
                                                                                  2301295, 2306308, 2306286, 2306186,
                              ifV;kyk                                             2306338
                     DIESEL LOCO MODERNISATION WORKS                              ifV;kyk -147 003, Hkkjr
                                                                                  PATIALA - 147 003, INDIA
                    An ISO 9001:2001 & ISO 14001:2004 Certified Organisation


                                                NOTICE INVITING TENDER

Dy. Chief Mechanical Engineer (Plant), Diesel Loco Modernization Works, Patiala for and on behalf
of the President of India invites sealed tenders on the prescribed form from the experienced and
established contractors for the under mentioned work.

S.NO.         Approx Value             Completion     Earnest Money            Date & Time Cost of Tender
                 ( )                   Period              ( )                 of Opening of documents
                                                                               offer         (alongwith One
                                                                                                 Drawing)
                                                                                                 ( .)
1.              1,93,376/-                 01 (One)         3,900/-              07.09.2011           1,200/-
                                            Month                              at 15.30Hours.
TENDER NOTICE NO. DMW/CME/11/247 Dated: 06.06.2011.

Name of Work: - Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines of
                IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as
                per Drawing No. PL/HTS/02/58.
               Quantity = 01 (One) Unit containing LPG shell and its connected
                            Pipe Lines upto Furnace.
TENDER WITHOUT EARNEST MONEY WILL BE SUMMARILY REJECTED.

The tender documents can be had either from the office of Chief Office Supdt./Mechanical, Room
No.117, Administrative Building, Diesel Loco Modernization Works, Patiala on any working day i.e.
Monday to Friday from 10.00 Hours to 16.00 Hours, Saturday from 10.00 Hours to 12.00 Hours and
upto 11.30 Hours on 06.09.2011 or down loaded from the website i.e.
www.dmw.indianrailways.gov.in.        D.D.      for      1,200/-    prepared     in    favour      of
FA&CAO/DMW/Patiala, payable at Patiala must be submitted along with the bid if downloaded
from website. Cost of Tender Documents will be 500/-(Five hundred only) extra if required by
Regd. Post. This department does not undertake any responsibility on account of Postal delay, loss or
mis-delivery of tender documents sent by post. Tender forms complete in all respects should be
deposited in the Tender Box placed in the office of Chief Office Supdt./Mechanical, Room No.117,
Administrative Building, Diesel Loco Modernization Works, Patiala upto 15.00 Hours on
dated 07.09.2011.




                                                                 Dy. Chief Mech. Engineer /Plant
                                                             For & on behalf of the President of India




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                                                                   5
                                             COVERING NOTE

                            FOR THE SPECIAL ATTENTION OF THE TENDERERS

           The tenderers are requested to carefully peruse tender documents.
           Following are a few important points for the attention of the Tenderer (s):

   1.       If any information is required , may contact to Dy. Chief Mech. Engineer/Plant
   2.       The tender shall be addressed to the Dy. Chief Mechanical Engineer (Plant),
            Diesel Locomotive Modernization Works, Patiala, India, and submitted
            separately in a double envelope. The inner envelope containing the offer (in
            duplicate) shall be sealed & marked “Offer for tender No. ”. The inner envelop
            shall be addressed to the Dy.Chief Mechanical Engineer (Plant), Diesel
            Locomotive Modernization Works, Patiala, India.
   3.       Tender will be opened at 15.30 hrs. on 07.09.2011. This bid shall contain the
            documents as listed below. Tenderer(s) are requested to ensure that all such
            documents as listed are submitted duly filled in, in all respects in their bid failing
            which his/their offer is likely to be rejected straightway.
(i)         Earnest Money Deposit in the proper form, as mentioned in Tender Conditions
            i.e. Deposit Receipt or Demand Drafts of the State Bank of India or any of the
            Nationalized Banks or any of the Schedule Commercial Banks pledged in favour
            of FA & CAO, DMW, Patiala and payable at Patiala, should be submitted
            alongwith the offer.
(ii)        Performas as given in Annexures - C, D, E, F, G, H & J, duly filled in all
            respects.
(iii)       The tenderer(s) should be in the business of said and must have technical
            knowledge of such conversion as mentioned in Minimum Technical Eligibility
            Criteria in Tender conditions.
(iv)        List of machinery & plants
(v)         Documents in support of financial capability.
(vi)        If tenderer is a Sole Proprietor then submit the affidavit for Sole Proprietorship
            duly attested by Notary Public with its seal and notarial stamp thereon.
            (Photocopy using both sides of the paper issued by stamp vendor).

(vii)       If firm is in Partnership then submit the Partnership deed duly attested by Notary
            Public with its seal and notarial stamp thereon. (Photocopy using both sides of
            the paper issued by stamp vendor).

(viii)      If Firm is a company, then submit the Power of attorney, duly attested by Notary
            Public with its seal and notarial stamp thereon. (Photocopy using both sides of
            the paper issued by stamp vendor).

(ix)        Performance record for last 3 years of the firm, stating whether :-
(x)         In addition tenderer/s may submit any other documents reflecting on his
            credentials.
3.1         Demand Draft for cost of tender documents if tender is downloaded from
            website
4.0.        The tenderer/s may note that Railway reserves its right to either accept or reject
            any bid/s without assigning any reasons whatsoever and tenderer/s shall have no
            claim/s on this account.
5.0         Prospective tenderer/s may contact Dy. Chief Mechanical Engineer/Plant/
            DMW/ Patiala, for obtaining further clarifications, if required.



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                                                       6
                                                       Part-I

                                           SPECIAL CONDITIONS OF CONTRACT

1.0        PREAMBLE & GENERAL INSTRUCTIONS TO TENDERERS

1.1        The Ministry of Railways, Govt. of India has set up a plant for the manufacture of various
           components for Diesel Electric locomotives and modernization of diesel locomotives at
           Patiala, in the state of Punjab. The Plant site is well connected with Patiala Railway Station
           with metalled road and is at a distance of approximately 3 Km. The plant had a turn-over of
              1071.73 Crores during the financial year 2010-11.

1.2        Diesel Loco Modernization Works (DMW) comprises of the following group of shops.
           Manufacturing Group:
           Following Shops under this group are engaged in manufacturing/remanufacturing of
           components / sub-assemblies:-
                       Light Machine Shop (LMS)
                      Heavy Machine Shop (HMS)
                      Cylinder Liner Shop (CLS)
                      Traction Machine Shop (TMS)
                      Coil Shop (CS).
                      Carbon Brush Shop (CBS)
           Loco Modernization Group:
           The following shops are engaged in complete overhauling of the diesel locomotives and
           rebuilding the same as a new loco:
                      Power Pack Shop (PPS)
                       Loco Rebuilding Shop(LRS)
                      Bogie Shop (BS)
                      Stripping Shop (SS)
                      Super Structure Shop (SSS)
                      Air Brake Shop (ABS)
The Dy. Chief Mechanical Engineer (Plant), Diesel Loco Modernization Works (DMW), Patiala
invites tenders, for and on behalf of the President of India, for Painting of LPG Storage Tank and
Painting & Insulation of Pipe Lines of IPSEN Sealed Quench Furnace (M.W. No. 392) of
HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58. as per Scope of work and Technical
requirements laid down in Para – 2.0 below:-


1.3        Except where, specifically stated or otherwise, in the “ Special conditions of the Contract”,
           the work done under this contract shall be governed in accordance with the “ Regulations for
           tenders and Contracts” and “General Conditions of Contract” as contained in the Northern
           Railway Engineering Deptt.’s “ Works Handbook – Part I & II” dt. May 1999. The Special
           Conditions of Contract (SCC) shall form an integral part of the contract. Whenever SCC are
           in conflict with the General conditions of contract, SCC will over ride the later.




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                                                         7
           NOTE:Copy of publication of the book can be obtained, shall be available at Northern
               Railway Headquarter, Baroda House, New Delhi- Publication Bureau, New Delhi on
               payment of the 100/- (Rupees one hundred only). If not available, this book will be
               available for reference in the office of Chief Mechanical Engineer, Diesel Loco
               Modernization Works, Patiala on any working day during normal working hours.
1.4        The term “General Manager” appearing in the Works Handbook – Part I & II, as mentioned
           in para 1.4 above, shall mean Chief Administrative Officer (R), Diesel Locomotive
           Modernization Works, Patiala and shall mean and include Chief Mechanical Engineer, Chief
           Workshop Engineer (Production), Dy. Chief Mechanical Engineer/Plant, Asstt. Works
           Manager, Works Manager,/Plant Diesel locomotive Modernization Works, Patiala. All other
           stipulations, appearing in the said conditions shall apply to Diesel Locomotive Modernization
           Works, Patiala.
1.5        Abbreviations:
           DMW                   -         Diesel Loco Modernisation Works.
           GCC                   -         General Conditions of Contract.
           SCC                   -         Special Conditions of Contact.
           CAO(R)                -         Chief Administrative Officer (Railways).
           CME                   -         Chief Mechanical Engineer.
           CWE/P                 -         Chief Workshop Engineer/Production.
           Dy.CME/P.              -        Dy. Chief Mechanical Engineer/Plant.
           W.M./ P.              -         Works Manager/ Plant.
          AWM/ P.                -         Assistant Works Manager/ Plant.

2.0        SCOPE OF WORK AND TECHNICAL REQUIREMENT
2.1        Description of work:
           Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines of
           IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per
           Drawing No. PL/HTS/02/58.
           Quantity = 01 (One) Unit containing LPG shell and its connected Pipe Lines upto Furnace.

2.1.1 The work of Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines of
      IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per Drawing No.
      PL/HTS/02/58 will be done at DMW premises/works and the tools & machinery & other
      material required for Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines
      of IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per
      Drawing No. PL/HTS/02/58 will be arranged by tenderer. It will be ensured by the contractor
      that the LPG Storage Tank and Pipe Lines are painted with Coltar and anti Corrosive Paint as
      per Safety Norms duly approved by CCOE, Nagpur and SMPV(U) Rules-1981.

2.1.2 If any defect is noticed during at any stage of Painting of LPG Storage Tank and Painting &
      Insulation of Pipe Lines, the work is to be stopped at that stage and matter be brought to the
      knowledge of consignee or his representative who will verify the same and if found correct,
      corrective action will be taken accordingly by the contractor. Time consumed in such
      corrective action during Painting of LPG Storage Tank and Painting & Insulation of Pipe
      Lines will not be taken on DMW’s account and no payment shall be made for such period..




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                                                       8
3.0        STIPULATION OF MINIMUM TECHNICAL ELIGIBILITY CRITERIA AS GIVEN
           BELOW FOR TENDERS COSTING ABOVE 50 ( Fifty ) LACS:
           i) Tenderer should have completed at least one similar single work for a minimum value of
               35% of advertised tender value of work, at the time of opening of tender in the last three
               financial years (i.e. current year and three previous financial years).
           ii) Total contract amount received by tenderer during the last three years, should be minimum
                of 150% of advertised tender value of work. For this, tenderer should submit attested
                copy of audited balance sheet duly certified by chartered accountant.
           iii) Similar nature of work physically completed within the qualifying period, i.e. last 3
                financial years and current financial year (even though the work might have commenced
                before the qualifying period) shall only be considered in evaluating the eligibility criteria.
           CREDENTIALS OF TENDERERS:
           The tenderer shall furnish credentials as per Para 11 of annexure-I of Part –I of “Works
           Handbook” referred in Para 1.4 above.
           In addition to this, the tenderer shall furnish following details to establish the capability to
           undertake the said work:
3.1        List of Machinery and Plant available at the works with brief details.
3.2        List of Inspection, Measuring and Testing equipments available at the works of the tenderer.
3.3        Quality control methodology adopted by tenderer in carrying out similar works. The tenderer
           should submit quality plans to be used for in process quality control and final quality
           assurance.
3.4        List of works completed in the last three financial years giving description of work,
           organization for whom executed, approximate value of contract at the time of award, date of
           award and date of scheduled completion of work. Date of actual start, actual completion and
           final value of contract should also be given.
3.5        List of works in hand indicating description of work, contract value, and approximate value
           of balance work yet to be done and date of award.
3.6        In case of items 3.4 and 3.5 above, supportive documents/ certificates from the organizations
           with whom they have worked / are working should be enclosed.
3.7        A statement of deviations from the commercial and the technical clauses must be submitted.
           In the absence of this statement it shall be assumed that there are no deviations.


           NOTE:

*         Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines of
          IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per
          Drawing No. PL/HTS/02/58.

*         DMW reserves the right to visit the firm’s premises to verify the credentials of the
          firm mentioned in their offer.




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                                                        9
4.0        EARNEST MONEY DEPOSIT:
               The tenderer is required to submit Earnest Money Deposit i.e. 3,900/- as per conditions
                laid down in the tender notice, failing which the offer shall be summarily rejected without
                notice. Earnest Money Deposit can be deposited, either in deposit receipts or crossed
                Demand Draft payable at Patiala, drawn in favour of FA & CAO/DMW, Patiala, valid for
                a period of 120 days from the date of opening of tender.
               The tenderer/s shall keep the offer open for a period of 120 days from the date of opening
                of the tender in which period Tenderer/s cannot withdraw his/their offer subject to period
                being extended further, if required by mutual agreement from time to time. It should be
                understood that the tender documents have been sold/issued to the tenderer/s and the
                tenderer/s is/are being permitted to tender in consideration of stipulation on his/their part
                that after submitting his/their tender. He/they shall not resile from his/their part offer or
                modify the terms and conditions thereof in a manner not acceptable to the Dy. Chief
                Mechanical Engineer/Plant, Diesel Loco Modernization Works, Patiala.
               In case the tenderer withdraws his offer within the validity date of his offer or fails to
                undertake the contract after acceptance of his tender, the full Earnest Money Deposit shall
                be forfeited. Earnest Money Deposit in the form of Guarantee bond shall not be accepted.
               The Earnest Money Deposit of the unsuccessful tender/s shall be returned to him/them
                within a reasonable time, but the Railway is not responsible for any loss or depreciation
                that may happen to the security for due performance of the stipulation and to keep the
                offer open for the period stipulated in the tender document of the Earnest Money Deposit
                while in Railway’s possession, nor will Railway be liable to pay interest thereon.

4.1        SECURITY DEPOSIT:

           On receipt of the order from the Railway Administration, the Contractor shall deposit with
           the DMW, Patiala a Security Deposit towards maintenance period of the work contract by
           him as follows:-

           (a) Security deposit for each work shall be 5% of the contract value.

           (b) The rate of recovery should be @ 10% of the bill amount till the full security deposit is
               recovered.

           (c) Security Deposit will be recovered only from the running bills of the contract and no
               other mode of collecting SD such as SD in the form of instruments like BG, FD etc. shall
               not be accepted towards Security Deposit.

           The Earnest Money may, at the discretion of the contractor, be adjusted towards security
           deposit.

           No interest will be allowed or paid for the amount deposited, which will be refunded dully
           discharged on the completion of the contract, viz. the completion of the guarantee period.




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                                                       10
4.1.1      REFUNDS OF SECURITY DEPOSIT (SD)

           The SD shall be released only after expiry of the maintenance period and after passing the
           final bill based on ‘No Claim Certificate’ from the contractor and upon completion of the
           contract in all respects including rectification of all the defects and deficiencies, all
           replacement of the defective material at the contractor’s expense and, successful completion
           of the Guarantee period to be certified by the Railways Engineers. The contractor shall
           submit an unqualified ‘No Claim Certificate’ before seeking release of the SD.

NOTE: Kindly refer GCC for guidelines in respect of the value of the security deposit.

5.0        COLLECTION, DEPOSITION AND TRANSPORTATION OF MATERIAL
           The firm shall complete the work at HTS of Diesel Loco Modernization Works, Patiala.

           NOTE: To and fro transportation, packing, transit insurance and other incidental charges for
               transportation of material up to DMW, Patiala shall be borne by the contractor and the
               contractor shall be fully responsible for this activity.
6.0        INSPECTION: - After completion of painting work, the LPG Storage Tank and Pipe Lines
           shall be inspected by authorized representative of Dy. Chief Mech. Engineer/Plant/
           DMW/Patiala.
      NOTE:
                 Timely intimation should be given by the contractor to DMW authorities for this
                  purpose.

                      DMW reserves the right to inspect the on going works for progress review and stage
                       inspection of the work during Painting of LPG Storage Tank and Pipe Lines for
                       which the contractor shall make all relevant arrangements.
7.0 WARRANTY PERIOD
           The Contractor shall warrant that everything to be furnished hereunder shall be free from all
           defects and faults in material, workmanship and manufacture and shall be of the highest
           grade and consistent with the established and generally accepted standards for material of the
           type ordered and in full conformity with the contract specification, drawings or samples, if
           any. The warranty shall survive, inspection of, payment for, and acceptance of the goods, but
           shall expire 12 months from the date of putting in service.

           The contractor’s liability in respect of any complaints, defects and/or claims shall be limited
           to the Painting of defective Painting of LPG Storage Tank and Painting & Insulation of Pipe
           Lines of IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per
           Drawing No. PL/HTS/02/58 only to the extent that such defects are brought to the notice of
           the contractor within three months of their being first discovered during the guarantee period
           and three months from the date of expiry of warranty period or at the option of the Purchaser,
           to the payment of the executed cost paid, and damages as hereafter mentioned.




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                                                       11
           The Contractor shall, if required, repair the Painting of LPG Storage Tank and Painting &
           Insulation of Pipe Lines of IPSEN Sealed Quench Furnace (M.W. No. 392) of
           HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58 free of cost at the ultimate
           destination or at the option of the Purchaser. The Contractor shall pay to the Purchaser value
           thereof at the contract price and such other expenditure and damages as may arise by reason
           of the breach of the condition herein specified.

           All repairs, that the Purchaser shall call upon the Contractor to deliver or perform under this
           warranty, shall be delivered and performed by the Contractor within Six Months (promptly
           and satisfactorily). At the expiry of this period, no claim whatsoever shall lie on the
           Purchaser.

           The warranty herein contained shall not apply to any material, which shall have been
           replaced or altered by the Purchaser or on his behalf, in anyway, without the consent of the
           Contractor so as to affect its strength, performance or reliability, or to any defect to any part
           due to misuse, negligence or accident.

           The decision of the Purchaser in regard to Contractor’s liability and the amount, if any,
           payable under this warranty shall be final and conclusive.
8.0 COMPLETION PERIOD
8.1     The complete contract shall run for a period of 01 (One) month from the date of issue of Letter
        of Acceptance, by the contractor or his authorized agent.
8.2 The work of Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines
    of IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per Drawing No.
    PL/HTS/02/58 shall be governed as per clause 17-B of GCC.

NOTE: The firm shall strictly execute the work Painting of LPG Storage Tank and Painting &
      Insulation of Pipe Lines of IPSEN Sealed Quench Furnace (M.W. No. 392) of
      HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58 as per the stipulated time schedule.
      In the event of failure on the part of the contractor to stick to the above time schedule the
      Railway Administration shall have the right to take action in terms of Clause-17(4) of
      Clause-62 of the Northern Railway Engineering Department General Conditions of
      Contract and Instructions to Tenders & Standard form of Contract-1999.

8.3 PAYMENT TERMS:
        The payment will be made after completion of Painting of LPG Storage Tank and Painting &
        Insulation of Pipe Lines of IPSEN Sealed Quench Furnace (M.W. No. 392) of
        HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58 after deducting due Security Deposit as
        mentioned in Para 4.1. The contractor will submit the bills in duplicate to
        FA&CAO/DMW/Patiala through consignee. Mandate is also required to be given by the
        Contractor for receiving their payment through National Electronic Fund Transfer system
        (N.E.F.T.) in their bank account (as per Format enclosed at Annexure – J).

9.0        NOTES:
                      No Extra/separate Sale Tax /VAT/ Service Tax /Excise Duty/ Octroi or any other
                       statutory levy will be paid by DMW/Patiala since the rates are all inclusive of Sales
                       Tax/VAT/Service tax /Excise Duty /Octroi etc.




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                      No Sales Tax will be paid separately by the Railways on raw materials, components,
                      etc. used by the contractor for execution of the contract. Being a composite works
                      contract, this work shall not attract sales tax under extent law, Railway will not also
                      be responsible for any payment of sales tax by the contractor under misapprehension
                      of law. Should there be any amendment to the law subsequent to the signing of the
                      contract extending sales tax liability even the Works Contract the same shall, if
                      legally leviable under such contract the same shall, if legally leviable under such an
                      amendment by the law, be reimbursed to the contractor by the Railway, on the
                      contractor furnishing satisfactory proof of having paid it to the tax authorities.

                      No separate payment shall be made by the Railways to the contractor as
                      reimbursement of excise duty, if any, on the materials used in Painting of LPG
                      Storage Tank and Painting & Insulation of Pipe Lines of IPSEN Sealed Quench
                      Furnace (M.W. No. 392) of HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58 or
                      materials forming part of this contract.
                     No separate Sales Tax/VAT/Service Tax/Excise Duty or any other statutory levy, will
                      be payable on the work by DMW/Patiala.
                     The contractor’s account number and name of bank to which the Cheques are payable
                      will be indicated on the Cheques/DD. For this, the contractor will be required to
                      indicate in his offer/tender the account number and bank details of the bank in which
                      payment is desired. This shall be mentioned in the tender conditions and also in the
                      payment terms of the purchase order/detailed acceptance letter.
                     Cheques/DDs will be dispatched by registered/speed post as per existing practice.
                      Payments for the work done will be made to the contractor only after formal
                      agreement has been executed between the parties.

10.0       QUANTITY VARIATION
                     DMW reserves the right to vary the contractual quantity within the currency of the
                      contract.
                     DMW reserves the rights to accept or reject any or all offers without assigning any
                      reason.

11.0       GENERAL INSTRUCTIONS TO THE TENDERERS:
           The tender shall be addressed to the Dy. Chief Mechanical Engineer (Plant), Diesel
           Locomotive Modernization Works, Patiala, India, and submitted separately in a double
           envelope. The inner envelope containing the offer (in duplicate) shall be sealed & marked
           “Offer for tender No.” along with the name of work.
           The inner envelop shall be addressed to the Dy. Chief Mechanical Engineer (Plant), Diesel
           Locomotive Modernization Works, Patiala, India and tender should be put in the special
           tender box allotted for the purpose in the office of Chief Office Supdt./Mechanical, Room
           No.117, Administrative Building, Diesel Loco Modernization Works, Patiala.
11.1       A statement of deviations from the commercial and the technical clauses must be submitted
           in the enclosed Performa. In the absence of this statement, it shall be assumed that there are
           no deviations.
11.2        The tenderer shall keep his offer valid for acceptance for a minimum period of 120 days
           from the date of tender opening.




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11.3       Acceptance:
           Acceptance of tender will be communicated to the tenderers either by cables, telex, fax,
           telegrams or express letters. When acceptance is communicated by telex, fax, telegram, cable
           or express letters, the formal letter of acceptance will be sent to the tenderer as soon as
           possible. But the cable, telex, fax, telegram or express letter should be deemed to conclude
           the contract.
11.4       Conservancy cess charges will be recovered from the contractor for carrying out the
           work at site as per rates given below :-

                        Railway Contractors                  Average No. of         Conservancy cess
                                                             labourers/workman      charges to be recovered
                                                             employed per day.      (Per month)
               a)       Engg. Works contractors              1 to 5                  Rs. 64/-
               b)       (Engg. Elect. Mech. Signal etc.)
               c)       Genl. Goods handling contracts       6 to 10                Rs. 126/-
                        including contracts awarded by       11 to 25               Rs. 317/-.
                        Stores Deptt.                        26 to 50               Rs. 462/-
                                                             51 to 100              Rs. 620/-
               d)       Coal-handling Ashpit cleaning        101 to200              Rs.779/-
                        contractors                          201 to 300             Rs. 937/-
               e)       Railways siding used by the          301 to 750             Rs. 1082/-
                        contractors                          751 to 1500            Rs. 2176/-
               f)       Contractor supplying water to        1501 to 3000           Rs. 4553/-
                        Engineer                             3001 to over           Rs. 8694/-


12. PERFORMANCE GUARANTEE:

           On receipt of the order from the Railway Administration, the Contractor shall deposit with
           the DMW, Patiala a Performance Guarantee (PG) for the due and faithful fulfillment of the
           contract by him as follows:-

                a. The successful bidder shall have to submit a Performance Guarantee (PG) within 30
                   (thirty) days from the date of issue of letter of Acceptance (L.O.A.). Extension of time
                   for submission of PG beyond 30 (thirty) days and upto 60 days from the date of issue
                   of L.O.A. may be given by the Authority who is competent to sign the contract
                   agreement. However, a penal interest of 15% per annum shall be charged for the delay
                   beyond 30 (thirty) days, i.e. from 31st day after the date of issue of L.O.A. In case the
                   Contractor fails to submit the requisite PG even after 60 days from the date of issue of
                   L.O.A., the contract shall be terminated duly forfeiting EMD and other dues, if any
                   payable against that contract. The failed contractor shall be debarred from
                   participating in re-tender for that work.
                b. The successful bidder shall submit the Performance Guarantee (PG) in any of the
                   following forms, amounting to 5% of the contract value. :

                               i)          A deposit of cash.
                               ii)         Irrecoverable Bank Guarantee.
                               iii)        Government Securities including State Loan Bonds at 5% below the
                                           market value:
                               iv)         Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds.
                                           These forms of Performance Guarantee could be either of the State Bank
                                           of India or of any of the Nationalized Banks :-
                               v)          Guarantee Bonds executed or Deposits Receipts tendered by all
                                           Scheduled Banks.



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                               vi)         A Deposit in the Post Office Saving Bank.
                               vii)        A Deposit in the National Savings Certificates.
                               viii)       Twelve years National Defence Certificates.
                               ix)         Ten years Defence Deposits.
                               x)          National Defence Bonds and
                               xi)         Unit Trust Certificates at 5% below market value or at the face value
                                           whichever is less.

                                 Also, FDR in favour of FA&CAO (free from any encumbrance) may be
                                 accepted.

                        NOTE: The instruments as listed above will also be acceptable for Guarantees
                              in case of Mobilization Advance.

                c. The performance Guarantee shall be submitted by the successful bidder after Letter of
                   Acceptance (L.O.A.) has been issued, but before signing of the contract agreement.
                   This P.G. shall be initially valid upto the stipulated date of completion plus 60 days
                   beyond that. In case, the time for completion of work gets extended, the contractor
                   shall get the validity of P.G. extended to cover such extended time for completion of
                   work plus 60 days.

                   d)          The value of PG to be submitted by the contractor will not change for variation
                               upto 25% (either increase or decrease). In case during the course of execution,
                               value of the contract increases by more than 25% of the original contract value,
                               an additional Performance Guarantee amounting to 5% (five percent) for the
                               excess value over the original contract value shall be deposited by the
                               contractor.
                   e)          The Performance Guarantee (PG) shall be released after physical completion of
                               the work based on completion certificate issued by the competent authority
                               stating that the contractor has completed the work in all respects satisfactorily.
                               The Security Deposit shall, however, be released only after expiry of the
                               maintenance period and after passing the final bill based on ‘No claim
                               Certificate’ from the contractor.
                   f)          Whenever the contract is rescinded, the Security Deposit shall be forfeited and
                               the Performance Guarantee shall be encashed. The balance work shall be got
                               done independently without risk and cost of the failed contractor. The failed
                               contractor shall be debarred from participating in the tender for executing the
                               balance work. If the failed contractor is a JV or a Partnership firm, then every
                               member/partner or such a firm shall be debarred from participating in the tender
                               for the balance work in his/her individual capacity or a partner of any other
                               JV/partnership firm.
                   g)          The engineer shall not make a claim under the Performance Guarantee except
                               for amounts to which the President of India is entitled under the contract (not
                               withstanding and/or without Prejudice to any other provisions in the contract
                               agreement) in the event of :

                                 i)         Failure by the contractor to extend the validity of the Performance
                                            Guarantee as described herein above, in which event the Engineer may
                                            claim the full amount of the Performance Guarantee.
                                 ii)         Failure by the contractor to pay President of India any amount due,
                                            either as agreed by the contractor or determined under any of the
                                            Clause/Conditions of the Agreement, within 30 days of service of
                                            notice to this effect by Engineer.
                                 iii)        The Contract being determined or rescinded under provision of the
                                            GCC, the Performance Guarantee shall be forfeited din full and shall
                                            be absolutely at the disposal of the President of India.

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13.0       Telegraphic Bids / Faxed Bids will not be acceptable.
14.0 TDS, VAT and other Statutory Levies etc. will be deducted from the bills as per prevailing
      rates as the same will be borne by the Contractor.
15.0      Tenderer should invariably furnish the following information along-with the tender as well as
          on letter head pad of the firm:-


            Sl.No.           Type of Bank Account(Current
                             Account/Saving Account )
                  1          Bank Account No.
                  2          Name of Bank.
                  3          Specific Code No. of Bank.
                   4         Place of Bank.                    4

16.0      All the tender documents must be submitted in a sealed cover and should be deposited in the
          Tender Box in the office of the Chief Office Supdt./Mechanical, Diesel Loco Modernization
          Works, Patiala, up to 15.00 hours sharp on 07.09.2011. The tender will be opened at 15.30
          hours and the rates read out in the presence of such tenderers as are present. Tenders which
          are received after the due time and date specified above will not be considered. In case the
          intended date for opening of tender is declared a holiday, the tenders will be opened on the
          next working day at the same time.

17.0       JVs/ Consortiums/ MOUs shall not be considered for the works having advertised cost less
           Than five Crores.

18.0 Tenders sealed and superscribed as aforesaid can also be sent by registered post addressed to
      the Dy. Chief Mechanical Engineer/Plant, Diesel Loco Modernization Works, Patiala, but
      tender received after the time and date specified in tender notice shall not be considered.
      Tender documents delivered or sent otherwise will be at the risk of the tenderer(s).

19.0       The rate should be quoted in figures as well as in words. If there is a contradiction between
           the rates quoted in figures and words, the rates quoted in words shall be taken as correct. If
           more than one or improper rate is quoted for same items, the tender is liable to be rejected.

20.0       Each page of the tender papers is required to be signed by the tenderer(s) or such persons(s)
           on his/their behalf who, is/are legally authorized to sign for him/them.

21.0       Tenders containing erasures, correction, fluid and alterations are liable to be rejected, if not
           authenticated. If any corrections become necessary, these must be made in ink and all such
           alterations must be attested by the full signature of the tenderer.

22.0 Additional conditions or stipulation if any must be mentioned by the Tenderer (s) in covering
    letter with the tender. It should however, be noted that the Railway reserves the right not to
    consider conditional tenders and reject the same without assigning any reason. Only those
    additional conditions which are explicitly accepted by the Railway shall form part of the contract.




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                                                          16
22.01 The contractor will also submit two attested photocopies of Permanent Account
      Number Card.

23.0 CONSTITUTION OF FIRM ETC:
           a) The tenderer/s who are the constituent of a firms, company association or society must
           forward copies of the constitution of their concern, power of attorney & partnership deed
           with their tender duly attested by Notary Public or Executive Magistrate, if not already
           furnished.

           The tender documents in such cases are to be signed by such persons as may be legally
           competent to sign on behalf of the firm company, association or society as the case may be.
           The tenderer will have to produce original copy of the documents as mentioned herein to the
           Railway as desired by Railway Administration. If a tenderer does not produce these
           documents in time, his tender may be rejected.
           b) Tender, which are not accompanied by the above document, are liable to be rejected. The
           Railway will be bound by any power of attorney granted by the tender/s or by changes of the
           composition of the firm made subsequent to execution of the contract. The Railway may,
           however, recognize such power of attorney any changes after obtaining proper legal advice,
           cost of which will be chargeable to the contractor.

24.0       If a Tenderer (s) expire after the submission of his tender or after the acceptance of his tender.
           The Railway shall deem such tender contract as cancelled. If the contractor’s firm is
           dissolved on account of death or requirement of any partner for any reasons what-so-ever
           before fully completing the whole work or any part of it, the partners shall remain jointly
           severely and personally liable to complete the whole work to the satisfaction of the Railway
           and to pay compensation for less sustained, If any, by the Railway due to such dissolution.
           The amount of such compensation shall be decided by the Chief Mechanical Engineer, Diesel
           Loco Modernization Works, Patiala & his decision in the matter shall be final and binding on
           the contractors.

25.0       The cancellation of any documents such as Power of Attorney, Partnership deed etc. shall
           forthwith be communicated to the Railway in writing, failing which the Railway shall have
           no responsibility or liability for any action taken on the strength of the said documents.

26.0      Should a tenderer or contractor, being an individual on the list of approved contractor, have a
          relative employed in any capacity in the Diesel Loco Modernization Works, Patiala, or in the
          case of a partnership firm or company incorporated under the Indian Company Law should a
          partner or a share holder have a relative employed in any capacity in the DMW, Patiala, the
          authority, inviting tender shall be informed of the fact at the time of submission of tender, if
          such fact consequently comes to light the contract may be rescinded in accordance with the
          provision of the Clause-62 of the General Conditions of Contract-1999.




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                                                      17
 27.0. GENERAL:

            If the Tenderer(s) deliberately gives/give wrong information in his/their tender &
            thereby create circumstances for acceptance of his/their tender, the Railway reserves the right
            to reject such tender at any stage.
            The authority for acceptance of the tenders/ will rest with the Dy. Chief Mech.
            Engineer/Plant, Diesel Loco Modernization Works, Patiala, who do not bind him to accept
            the lowest or any other tender, nor does he undertakes to assign reasons for declining to
            consider any particular tender or tenders.

 28.0       The successful tenderer/s shall be required to execute an agreement with the President of
            India acting through the Dy. Chief Mech. Engineer/Plant, Diesel Loco Modernization
            Works, Patiala, for carrying out the work according to the tender conditions.

29.0     EXECUTION OF CONTRACT DOCUMENTS:

         The tenderer whose tender is accepted, shall be required to appear at the office of the
         Dy. Chief Mech. Engineer/Plant, in person or if a firm or corporation a duly authorized
         representative shall so appear to execute the Contract Agreement documents within seven days
         after notice that the contract has been awarded to him.
         Failure to do so shall constitute a breach of the agreement effected by the acceptance of the
         tender in which case the full value of the Earnest Money accompanying the tender shall stand
         forfeited without prejudice to any other rights or remedies.

         In the event of any tenderer whose tender is accepted refuses to execute the contract documents
         as herein before provided the Railway may determinate that such, tenderer has abandoned the
         contract and there after his tender and the acceptance there of shall be treated as “Cancelled”.
         The Railway shall be entitled to forfeit the full amount of the Earnest Money and to recover the
         liquidated damages for such default.

         In case the Railway Administration negotiates for reduction of rates, such negotiations shall not
         amount to cancellations or withdrawal of the original offer and rates originally quoted will be
         binding on the tenderer/s till the completion of work.

30.0     No claim of any kind what-so-ever will be entertained if the execution for the work is held up
         or delay for want of approved plans & drawings or changes in the same or delay in supply of
         raw materials, to be arranged by the Railway. The contractor should plan the execution of the
         various works in close co-ordination with the Engineer or his authorized representative.

31.0     All the offers involving Statutory taxes/duties shall be evaluated as per tax regime as applicable
         on the date of tender opening.




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                                                      18
                                                      Hkkx – 2

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ifV;kyk vfHkizsr gksxk A jsyos cksMZ }kjk tkjh i= la 2003@lh bZ&1@lh
Vh@4 Hkkx 1 fnukad 16.5.2006] 2007@lh bZ&1@lh Vh@18 fnukad 28.9.2007
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                                                       PART-II

                                           GENERAL CONDITIONS OF CONTRACT

        Except where specifically stated, in “Special Conditions of Contracts, Special Data and
Specifications” (attached along with) the work done under this contract shall be governed in
accordance with the General Conditions of Contract and Regulation for tenders & contract as
contained in the Northern Railway Engineering Department’s Works Hand Book (Part-I & Part-II )
if required the same can be seen in the Office of Dy.Chief Mech. Engineer/(Plant) Diesel Loco
Modernization Works Patiala or purchased separately on payment of        100/- These conditions
shall form an integral part of the Contract Agreement .

        The General Manager appearing in the Northern Railway Engineering Department. General
Conditions of Contract & Regulations & Instructions to tenderers shall mean Chief Administrative
Officer (R), Diesel Loco Modernization Works Patiala and shall mean and include Dy. Chief Mech.
Engineer (Plant)/ Works Manager (Plant)/ Asstt Works Manager (Plant), Diesel Loco Modernization
Works Patiala. And N. Railway appearing in the said hand book shall mean as DMW/Patiala. The
amendment by the Railway Board vide letters No. 2003/CE-1/CT/4/Pt.I Dated: 16.5.2006, 2007/CE-
1/CT/18      Dated    28.09.2007,     2007/CE.I/CT/18     Pt.-XII    dated    31.12.2010    and
instructions/amendments/guidelines issued by Railway Board time to time, shall form an integral
part of G.C.C.




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                                           20
                                                   PART - III
                                           TECHNICAL SPECIFICATIONS

Sub: Technical Specifications for Painting of LPG Storage Tank and Painting & Insulation of Pipe
     Lines of IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per
     Drawing No. PL/HTS/02/58.

        Quantity = 01 (One) Unit containing LPG shell and its connected Pipe Lines upto Furnace.

        The under mentioned work has to be executed for Painting of LPG Storage Tank and Painting
        & Insulation of Pipe Lines of IPSEN Sealed Quench Furnace (M.W. No. 392) of
        HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58.

IMPORTANT

THE TENDERER SHALL CONFIRM THAT HIS OFFER MEETS THE REQUIREMENTS
OF THE SPECIFICTIONS FULLY. DEVIATION IF ANY, SHALL BE BROUGHT OUT
CLEARLY WITH THE COMMENTS FOR SUCH DEVIATION WHERE MORE THAN
ONE ALTERNATIVE IS PROVIDED. THE TECHNICAL PARTICULARS AND PRICES IN
RESPECT OF THAT SHALL BE FURNISHED.

     1. SCOPE OF WORK:
           The scope of work is as under:-
           Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines of IPSEN Sealed
           Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58.

           The LPG Storage Tank, its Pipe Lines, Supporting Pillars, Unloading Pumps, Compressor,
           Regulation Station Valves, Water Sprinkling System installed from LPG yard to SEALD
           QUENCH FURNACE, MW No. 392 needs surface preparation and repainting. The paint
           from the outer surfaces has been peeled off from most places and resulted in corroding of the
           surfaces. Therefore, spray painting (the most common anti corrosion treatment insulation is
           required for the following reasons :-

           1.      To prevent corrosion and general deterioration of the surface.
           2.      To prolong the life of the LPG Tank and Pipe Lines attached to it.
           3.      To improve aesthetic look of working area.

           The Scope of Work to be adopted is being proposed as under:-

           i)      As per schematic Drawing .No. PL/HTS/02/58 enclosed the external surfaces will be
                   cleaned properly by sand paper or wire brush, cleaning solvent to remove rust, dust and
                   oily substances.

           ii)     Old paint shall be removed from the surface where paint got peeled off.


           iii)    All the areas where paint is not required will be protected suitably.

           iv)     External surface shall be double coated with spray paint in different colors, as per safety
                   norms duly approved by CCOE Nagpur & SMPV(U) Rules-1981 after applying
                   primer-red oxide zinc chromate paint.




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                                                        21
           v)      Polish will be applied where required after drying of the paint to shine the surfaces.

           vi)     Zebra Marking on pillars to be painted with yellow back ground.

           vii) Clean the unwanted paint from the floor.

           viii) Mill Wright Number and Name to be written in white over black. The descriptions,
                 written over it to be restored as it is. The color to be restored as it is wherever not
                 mentioned.

           ix)     To provide complete Insulation with Thermocoal on LPG Pipe Line as marked on the
                   drawing.
NOTE:

1.         Actual process for Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines of
           IPSEN Sealed Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per Drawing No.
           PL/HTS/02/58 can be checked on the shop floor, if required on any working day.

2.         The contractor shall arrange at his own cost all requisite material, equipments & labours etc.
           to execute this work.

3.         Firm shall furnish details of past experience of similar nature of work in the last
           Three years.

4.         A statement of deviations from the commercial and the technical clauses must be
           submitted. In the absence of this statement it shall be assumed that there are no
           deviations.




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                                                        22
                                                       PART-IV

                                           SCHEDULE OF WORK/RATES

       1. Name of Work                     Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines
                                           of IPSEN Sealed Quench Furnace (M.W. No. 392) of
                                           HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58.

       2. Quantity                         01 (One) Unit containing LPG shell and its connected Pipe Lines upto
                                           Furnace.

    3. Approx. Cost            1,93,376/-
    4. Earnest Money           3,900/-
    5. Date of opening      07.09.2011.
       Period of            01 (One) Month from the date of receipt of Letter of Acceptance by the
       completion           firm.
 S.No Description                       Unit Details         Unit Rate In               Remarks
                                                 of     In            In words
                                              Quantity
                                                        Figures
 1          LPG Tank of HTS             Sq.   58
                                        Mtr.



 2.         All Pipe Lines starts from LPG Mtr.               450
            Tank Yard to the end point of
            Furnace, Vaporiser,
            Compressor, covering from
            LPG Tank to Furnace having
            various sizes of 2.5” to 1.5” .
 3.         All Supports Brackets and       Nos.              05
            Pillars connected to the above
            Pipe Lines.
 4.         Insulation of LPG Pipe Lines    Mtr.              190
            with Thermocoal. Pipe Dia . 2”
            & 1.5”.
 5.         Labour Charges
 Total cost of entire work                  =
 In words

NOTE: The quantity /cost as shown is approximate and given only as a guidelines and is subject to
      variation according to the needs of the Railway. The Railway accepts no responsibility for
      its accuracy.
      The rate quoted above should be all inclusive of Sales Tax /VAT/Service Tax /Excise Duty
      /Octroi etc.
      No Extra/separate Sale Tax /VAT/Service Tax /Excise Duty/Octroi or any other statutory
      levy will be paid by DMW/Patiala.
      The rates should be quoted in figure as well as in words. If there is a contradiction between
      the rates quoted in figures and words, the rates quoted in words shall be taken as correct.

Declaration:I/We clearly understand that I/We are not entitled to any other payment on any account
what-so-ever except at the tendered rates for fully completed works as per tender conditions of the
contract.

                                                                                          Signature of Tenderer
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                                                              23
                                                                                                   Annexure- A

                                                     Government of India
                                                       Indian Railways
                                           Diesel Loco Modernization Works Patiala.


CONTRACT AGREEMENT NO.                                                                Dated :

1. ARTICLES OF AGREEMENT made this day of _____ 2011 between the President of India
   acting through the Diesel Loco Modernization Works/ Patiala, herein after called the Railway of
   the One part and M/s _______________________________ herein after called the Contractor of
   the other part.
2. WHEREAS THE CONTRACTOR HAS AGREED WITH THE railway for performance of the
   work of Painting of LPG Storage Tank and Painting & Insulation of Pipe Lines of IPSEN Sealed
   Quench Furnace (M.W. No. 392) of HTS/DMW/Patiala as per Drawing No. PL/HTS/02/58 in the
   schedule here to annexed upon as:
    i) Special conditions of contract and Preamble & General instructions to Tender (Part-I)
   ii) Standard General Conditions of Contract (Part II)
   iii) Relevant drawings and specifications.
      AND WHEREAS the performance of the said works is an act in which the public are
      interested.
3.       Now this INDENTURE witness that in consideration of the payments to be made by the
      Railways, the Contractor will duly perform the said work in the said schedules set forth and
      shall execute the same with great promptness, care and accuracy in a workmanship like manner
      to the satisfaction of the Railway and will complete the same in accordance with the said
      specifications and the said conditions of the Contract on or before the i.e. within a period of
      ………. months from the date of receipt of detailed acceptance letter and will further operate
      and maintain the said works for a period of …… months from the date of completion of work
      and will further undertake to fulfill all warranty obligations in respect of said work for the
      period stipulated in the contract and would observe fulfill and keep all the conditions therein
      mentioned(which shall be deemed and taken to the part of this contract as if the same had been
      fully set forth therein). The contractor AND, the Railway both hereby agree that if the
      Contractor shall fully perform the said work in the manner aforesaid and observe and keep the
      terms and conditions, the Railway will pay or cause to be paid to the Contractor for the said
      works on the final completion thereof the amount due in the respect there of at the rates
      specified in the schedule hereto annexed.
4. It is hereby agreed and declared that all the provisions and conditions of contract in the
      schedule annexed which have been carefully read and understood by the contractor shall be as
      binding upon the contractor and upon the Railways as if the same had been repeated herein and
      shall be read as part of these presents.
5. The work shall be chargeable under Allocation Head – 7211/WMS-Misc.



Dy Chief Mech .Engineer/Plant                                                Contractor
Diesel Loco Modernization Works
Patiala                                                                  Address:

                                                                         Signature of contractor


Signature of Witness with
Address to contractor



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                                                             24
                                                                                              Annexure- B

 Bank Guarantee for Performance Guarantee/Security Deposit
 To,                                                  B.G. No. ______________________
                                                      Dated : ________________________
 FA & CAO ,                                           Amount :Rs.____________________
 DMW/Patiala.                                         Valid Up to : ____________________

 1.         In consideration of the President of India (herein after called the Govt.) having agreed to
 accept ________________________ (hereinafter called the said contractor ) from the demand, under
 the terms and conditions of an AGREEMENT NO. ______________________ made between
 Deputy Chief Mechanical Engineer/ Plant/ Diesel Loco Modernization Works, Ministry of Railway,
 Patiala and          _____________for the ________________________as per Tender Specification
 (herein after called the said Agreement) of Security for Performance Guarantee/ Railway Material
 for the due fulfillment by the said contractor(s) of the terms and conditions contained in the said
 Agreement on production of Bank Guarantee for Rs.____________________
 We _____________________________(hereinafter referred to as the Bank ) do hereby undertake to
 pay to the Government an amount not exceeding Rs. _________________
 Rs. __________ Only) against any loss or damage caused to or suffered by the Government by
 reason of any breach by the said contractor(s) of any of the terms or conditions contained in the said
 agreement.
2. We _______________Bank_______________do hereby undertake to pay the amounts due amount
   payable under this guarantee without any demur merely on a demand from the Govt. station that
   the amount claimed is due by way of loss or damage cause to or would be caused to or suffered by
   the Govt. by reason of any breach by the said contractor(s) of any of the terms for conditions
   sustained in the said Agreement or by reason of the contractors failure to perform the said
   Agreement. Any such demand ma de on the Bank shall be conclusive as regards the amount due
   and payable by the Bank under this guarantee. However, our liability under this guarantee shall be
   restricted to an amount not exceeding Rs. _____
3. We further agree that the guarantee herein contained shall remain in full force and affect during the
   period that would be taken for the performance of the said agreement and it shall continue to be
   enforceable till all the dues of the Govt. “Under or by virtue of said agreement have been fully
   paid and it claim satisfied for discharged or till Deputy Chief Mechanical Engineer (Plant), Diesel
   Loco Modernization Works, Patiala certified that the terms and




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                                                       25
  conditions of the said agreement have been fully and properly carried out by the said contractor(s)
  and accordingly” discharges the guarantee. Unless a demand or claim under this guarantee is made
  on us in writing on or before________(Validity date) the we shall be discharged from all liability
  under the Guarantee thereafter.
3A.        Not withstanding anything to the contrary contained herein the liability of the Bank under this
guarantee will remain in force and effect until such time as the guarantee is discharged in writing by
the Government or until ___________ whichever is earlier and no claim shall be valid under this
guarantee unless notice in writing thereof is given by the Government with in 2 months from the date
of aforesaid.
3B.        Provided always that We ____________________ Bank unconditionally undertakes to renew
this guarantee or to extend the period of guarantee from year to year within two months before the
expiry of the period of the extended period of the guarantee, as the case may be, on being called
upon to do so by the Government. If the guarantee is not renewed or the period extended on demand,
we_________ Bank shall pay the Government the full amount of the guarantees on demand and
without demur.
4.         We ____________________________________ Bank further agree with the Government
that the Government shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or
to extend time of performance of the said contractor( s) from time to time or to postpone for any time
or from time to time any of the powers exercisable by the Government against the said Contractor(s)
and to for bear of enforce any of the terms and conditions relating to the said agreement and we shall
not be relieved from our liability by reason of any such variation or extension being granted to the
said contractor(s) or for any forbearance, act or omission on the part of the Government or any
indulgence by the Government to the said Contractor or by any , such matter or thing whatsoever
which under the law relating to sureties would but this provisions have affect if so relieving from our
liability.
5.         We ______________ Bank lastly undertake not to revoke this guarantee during its currency
except with the previous consent of the payment in writing. This guarantee will not be revoked by
any change of the constitution of the Bank or of the surety .
6.         Not withstanding anything contained herein before this guarantee is restricted to
 Rs. ______________ our guarantee shall remain in force till ____________________ unless claim
is made on us on or before that date, all your rights under the said guarantee shall be forfeited and we
shall be released and discharged from all liability there under.



Date___________                                      Seal of Bank Manager with Signature of
                                                     the Agent Manager.
     Attested by Notary Public with his Seal



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                                                     26
                                                                                            Annexure- C

             (Please see clause 11.1 of Preamble of General Instructions to Tenderers Part-I)
                                PREFORMED FOR STATEMENT OF DEVIATIONS


The following are the particulars of deviations from the requirements of the tender specifications.

CLAUSE                                     DEVIATIONS                 REMARKS
                                                                      (including Justification)




Note: Where there is no deviation, the statements should be returned duly signed with an
       agreement indicating No deviations.




                                                             Signature of Tenderer (s)




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                                                        27
                                                                            ANNEXURE –D


DETAILS OF PLANT AND MACHINERY ALREADY AVAILABLE WITH THE FIRM.

       S.No.                Particulars of    No. of Unit     Kind & make         Capacity
                             equipment.
          1.                      2.               3.               4.               5.




Date by which the plant would                Age &            Work on which it is being used.
be available for use on this                 Condition
work.
                6.                                 7.                        8.




                                                                   Signature of the Contractor/s




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                                                         28
                                                                                   ANNEXURE –E

LIST OF ENGINEERS/PERSONNEL ALREADY AVAILABLE/PROPOSED TO BE
EMPLOYED FOR DEPLOYMENT ON THIS WORK:


S.No.          Name & Designation          Qualification   Professional    Organization
                                                            experience      with whom
                                                                             working
   1.                          2.               3.              4.              5.




Date by which personnel will be available for this
                    work.
                      6.




                                                            Signature of the contractor/s




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                                                     29
                                                                                   ANNEXURE – F


STATEMENT OF WORKS EXECUTED/COMPLETED BY THE CONTRACTOR/S

S.No.           Name and place of                 Authority/agency     Date of award         Date of
                     work                          for which work      & agreement         completion
                                                   was carried out      No. & Date      (original/actual)
   1.                         2.                         3.                  4.                5.




      Agreemental                            Principal/Technical          S.No. at which relevant
  cost/completion cost                     features work in brief.       certificate/documents are
                                                                                  attached.
                 6.                                  7.                               8.




                                                                     Signature of the contractor/s




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                                                               30
                                                                              ANNEXURE –G

STATEMENT OF WORKS BEING EXECUTED/IN HAND BY THE CONTRACTOR/S

S.No.           Name and place of          Authority/agency   Date of award         Date of
                     work                   for whom the      & agreement         completion
                                            work is being      No. & Date      (original/actual)
                                             carried out
   1.                         2.                  3.                4.                5.




  Agreemental                Principal/Technical S.No. at which relevant      Payment taken
  cost of work                features work in   certificate/documents are        till
 cost/likely cost                   brief.                attached.
        6.                            7.                      8.                    9.




                                                                 Signature of the contractor/s




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                                                        31
                                                                                ANNEXURE – H

                                           CONSTITUTION OF THE FIRM



1           Full name of contractor/s constitution of firm and
            year of establishment.



2           Registered head office, Address




3           Branch Office in India.




4           Address on which correspondence regarding this
            tender should be done



5           Constitution of firm give full details including
            name     of   partners   executives/power     of
            attorney/Holders etc.


6           Particulars of registrations with govt./Semi Govt.
            Organization, Public sector, undertakings and
            local bodies etc.


7            Any other




                                                           Signature of the contractor/s




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                                                      32
                                                                                                ANNEXURE – I

                                                INDIAN RAILWAYS
                                       DIESEL LOCOMODERNISATION WORKS
                                                    PATIALA

                                               JOINT PROCEDURE ORDER

NO: DMW/M/PL/26
Dated: 25.04.1990

           Sub: Entry and Exist of Personnel and Vehicles to/from DMW/Premises.


EFFECTIV                1.         This procedure order takes effect from 1.5.90 and supersedes all
E DATE                             the procedure orders issued so far in this regard.

                        2.         For the entry and exit of all materials, equipment, machinery etc.
                                   the existing procedures shall continue.

                        3.         Entry and exist to/from DMW Workshop Premises.

                                   3.1     For the purpose of easy identification the various workshop
                                           gates are designated in this procedure order as follows:-

                                   Time Office Gate                                  GATE-A
                                   Gate near the Administrative Building             GATE-B
                                   Scrap Yard Gate                                   GATE-C
                                   Gate on the Railway Line Side                     GATE-D
                                   Railway Shunting Gate                             GATE-E

GATE-A                  3.2        GATE-A:       This is the main workshop gate. All DMW
                                   Supervisors and staff are allowed to use only this gate for their
                                   passage to and from DMW workshop. Similarly vehicles to
                                   DMW workshop are allowed to enter only through this gate.

GATE-A                  3.2.1      The Gate-A is opened as per the timings given below for the
TIMINGS                            convenience of DMW supervisors and staff at shift changing
                                   periods. Only bona fide DMW staff carrying their identity cards
                                   are allowed to pass through this gate during these timings. The
                                   RPF staff on duty at the gate must check and ensure that only
                                   staff carrying valid identity badges are allowed to pass through
                                   the gate. The DMW staffs are allowed to gate in and out their
                                   personal vehicles through this gate, but must step at the gate for
                                   check by RPF staff over time they pass through. The three
                                   sections of the gate are designated for use by different groups of
                                   staff to ensure orderly passage through the gate.




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3.2.2.        GATE-A TIMINGS:

                           SHIFT                      SHIFT TIMINGS            GATE TIMINGS HRS.
                                                                               OPENING CLOSING
1.              For 2 Shift Shops

               FIRST SHIFT
        a)         First Period                       07.00   -        11.30    06.30        07.30
        b)        Second Period                       12.30   -        16.00    11.30        12.30


                   SECOND SHIFT
        a)           First Period                     16.00   -        20.00    15.30        16.30
        b)          Second Period                     12.30   -        00.30    20.00        20.30
                                                                                24.00        00.30
2.         FOR 3 SHIFT SHOPS:

               FIRST SHIFT
        a)         First Period                       06.00   -        10.30    05.30        06.30
        b)        Second Period                       11.00   -        14.00    10.30        11.00

                   SECOND SHIFT
        a)           First Period                     14.00   -        19.00    13.30        14.30
        b)          Second Period                     19.30   -        22.00    19.00        19.30

                     THIRD SHIFT
        a)             First Period                   22.20   -        02.00    21.30        22.30
        b)            Second Period                   02.30   -        06.00    02.00        02.30

3.        FOR STORES DEPOT
         CIVIL & ELECTRICAL
         MAINTENANCE STAFF
        a)      First Period                          07.00   -   12.00         06.30        07.30
        b)     Second Period                          13.00   -   17.00         12.00        02.30
                                                     MONDAY
                                                      13.00   -   16.30         17.00      17.30
                                                        TUESDAY TO                        MONDAY
                                                           FRIDAY
                                                      07.00     - 12.00         16.30        17.00
                                                     Saturday                              Tuesday to
                                                                                             Friday
     RESTRICTIONS:                          3.2.3    During the periods when Gate-A is closed passage
                                                     through this gate is restricted to the following
     AT OTHER                                        persons/vehicles.
     TIMES
     PERSONEL                              3.2.3.1   DMW Officers.




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                                           3.2.3.2   DMW staff with identity badges have red bands and
                                                     green bands with ‘W’.

                                           3.2.3.3   DMW staff with other identity badges must have a
                                                     specific authority (gate pass) issued as per paragraph
                                                     2.10 of this procedure order to enter or leave.

                                           3.2.3.4   Contractor’s labour having monthly entry pass valid
                                                     for the current month. Procedure for issue of this
                                                     monthly pass is laid down in paragraph 3.9 of this
                                                     procedure order.
                                           3.2.3.5   All other visitors must have a gate pass issued by the
                                                     receptionist as per paragraph 4.4 of this procedure
                                                     order.
     VEHICLES:                             3.2.3.6   All DMW Vehicles.
                                           3.2.3.7   All private vehicles of DMW staff, if carrying the
                                                     concerned staff, during the gate open times and at
                                                     other times if the person has a valid authorization as
                                                     paragraphs 3.2.3.1.
                                           3.2.3.8   Out side vehicles will be allowed to go inside the
                                                     workshop only for delivering the materials such
                                                     vehicles will be allowed to go inside with a gate pass
                                                     issued as per paragraph 3.8 of the procedure order.
                                                     RPF staff on duty will enter all relevant details in
                                                     this register before allowing him to go inside. These
                                                     vehicles must clear the workshop area before 16.00
                                                     hrs. Vehicles will be allowed to remain beyond this
                                                     time only in special cases permitted in writing by
                                                     Dy. CME/IE/DCOS or higher authorities.

     VEHICLES                              3.2.3.9   Vehicles carrying materials are allowed to enter or
     CARRYING                                        leave the workshop only during 07.00 hrs. to 16.00
     MATERIALS                                       hrs. unless allowed by authorities mentioned in para
                                                     No.3.2.3.8.

     GATE – B                              3.3       GATE – B:
                                                     This gate is closed for all vehicles including
                                                     bicycles. The road gates are kept locked with the
                                                     keys under the custody of the RPF staff at this gate,
                                                     to be opened only for the visit of VIPs with the
                                                     authorization issued Secy. To CAO(R). The wicket
                                                     gate here is kept open and only persons with the
                                                     authorization as indicated below are allowed to pass
                                                     through this wicket gate, which must be ensured by
                                                     RPF Sainik on duty at this gate.




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                                                                 35
                                           a.      DMW Officers.

                                           b.      DMW staff issued with identity badges with red
                                                   bands & others having the special marking A or W
                                                   on them, issued to those who have to visit Workshop
                                                   & Administrative Building frequently during the
                                                   course of their duty.

                                           c.      Gate pass issued by the receptionist at the
                                                   Administrative building as per paragraph 4.8 of this
                                                   procedure order.

                                           d.      Gate pass issued by the S.S. concerned as mentioned
                                                   in paragraph 3.11 of this procedure order.

                                                   In case of (C) & (D) details of the gate pass shall be
                                                   entered in the gate pass register maintained at the
                                                   gate by the RPF Sainik on duty.

     GATE – C                              3.4     GATE – C:
                                                   This gate is kept locked and sealed the keys being
                                                   with the RPF Staff and is opened only to pass the
                                                   vehicles taking out scrap from the scrap yard, with
                                                   all the relevant documents.

     GATE – D                              3.5     GATE – D:
                                                   This gate is kept permanently closed, to be opened
                                                   only in case of grave emergencies with the
                                                   authorization of Dy. CME/IE.

     GATE – E                              3.6     GATE – E:
                                                   This gate is normally kept locked and is opened only
                                                   to allow locomotives and other rolling stock to enter
                                                   or to be taken out.

     VISITORS                              3.7     Anyone, not having the authorization laid down in
                                                   paragraphs 3.2 to 3.2.3 and wishing to visit the
                                                   workshop, can contact the receptionist of the
                                                   Administrative building and make his request. The
                                                   receptionist then shall contract by telephone the
                                                   DCOS or the shop superintendent concerned with
                                                   whom the visitor has business and on getting their
                                                   approval shall issue an early pass after registering
                                                   the name in the visitors register maintained by him.
                                                   The visitor must get his/her pass signed by DCOS or
                                                   WM/AWM concerned and deposit it back at the
                                                   GATE-A or B as the case may be with the RPF
                                                   Sainik on duty at the time of going out through the
                                                   gate.

                                           3.7.1   No visitor is allowed to take his vehicle inside the
                                                   Workshop.




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     FOR RAILWAY                           3.7.2   However, no other Railway Staff, visiting DMW to
     STAFF.                                        escort spares and other materials issued to them,
                                                   shall be directed by the receptionist to AWM/Liaison
                                                   who will then issue necessary gate pass to them.

                                           3.7.3   Similarly, the representatives of M&P Suppliers who
                                                   come to install, commission or repair the machines
                                                   shall be directed to WM/Plants who will then issue
                                                   the gate passes to them.

       VEHICLES PASS                       3.8     In the case vehicles not having the authorization
                                                   prescribed in paragraphs 3.2.3.6 & 3.2.3.7 the same
                                                   procedure as laid down under paragraphs 3.7 to 3.7.3
                                                   must be followed.

      CONTRACTOR’S                         3.9     No contractor’s labour is allowed it stay in the
                                                   workshop area beyond the time authorized in the
                                                   monthly pass. All contractor’s labour must carry a
                                                   valid monthly pass issued to them through the
                                                   concerned contractor for entering working in and
                                                   going out of DMW workshop area. The procedure
                                                   for issue of these passes is laid down in the
                                                   following paragraphs:-

                                           3.9.1   By 25th every month the contractor must applied in
                                                   writing to his controlling officers for issue of
                                                   monthly passes to the labours who/he will be
                                                   deputing to work, inside the workshop area during
                                                   the next month, giving the following particulars of
                                                   each labourer:-

                                           a.      Name of labourer.
                                           b.      Name of father of labourer.
                                           c.      Labourer’s address at his native place.

                                           d.      Labourer’s trade.

                                           e.      Visible identification marks of labourer.

                                           3.9.2   The controlling officer will forward the same if
                                                   approved by him indicating the name of the working
                                                   hours of the labourer to Dy. CME/IE by 26th of the
                                                   month who will/co-ordinate the issue of the passes
                                                   with ASC’s signature.

      GATE PASS FOR                        3.10    During the period when the Gate –A is normally
        GATE - A                                   closed, entry/exist through this gate of DMW.




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                                                                37
                                                     STAFF not having the identity badges with a red
                                                     band, is controlled WM\AWM to the staff controlled
                                                     by them under the following circumstances;

                                           a.        When staff are deputed on duty out side DMW
                                                     premises.

                                           b.        When staff are sent for medical attention.

                                           c.        When leave is granted to staff .

                                           d.        Other emergencies such as when staff have been
                                                     asked to stay back for some urgent work after
                                                     completion of shift etc.

                                           3.10.1.   When allowing such staff holding a valid gate pass
                                                     to pass through the Gate-A RPF Sainik on duty
                                                     must registered the same in Gate Pass Register and
                                                     retain the gate pass, in case it does not contain are –
                                                     entry permit for the same shift.
                                           3.10.2    In case of re-entry permit is issued along with the
                                                     gate pass the staff nothing the same is allowed to re-
                                                     enter the workshop on surrender of the same to the
                                                     RPF Sainik on duty at the Gate A.

                                           3.10.3    Staff are allowed to take their personal vehicles
                                                     through the Gate-B when they hold the valid gate
                                                     pass or re-entry permit as laid down in paragraphs
                                                     3.10 to 3.10.2

              GATE-B                       3.11      When workshop staff are required to visit the DMW
                                                     Administrative office during shift hours, they are
                                                     issued with a pass for the Gate-B of the workshop by
                                                     the DY.COS/DCOS/WM/AWM concerned. The
                                                     RPF Sainik on duty at this gate must register these in
                                                     the gate pass register kept at the gate and allow the
                                                     staff to pass.
                                           3.11.1    The gate pass so issued can be retained by the staff
                                                     concerned to be used a re-entry pass when he has to
                                                     return to the workshop, at which time it has to be
                                                     surrender to the RPF Sainik on duty at the gate.
                                           3.11.2    If any DMW staff working in the Administrative
                                                     Building out having an identity badge as per
                                                     paragraph 3.1.(e)has to be sent to workshop area, he
                                                     must be issued with a gate pass by his/her
                                                     controlling supervisor not below the rank of an OS
                                                     or DY.SS, which may be surrendered at the gate on
                                                     his/her return from the workshop.




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                                                                  38
     VALID IDENTITY 3.12                         IDENTITY CARDS;
         CARDS                                   Identity Cards are issued to all DMW employees.
                                                 The categories of valid identity cards are indicated
                                                 below:-
COLOUR CODE                                GREEN                BLUE                      RED
    LETTER
  INSCRIBED                      PLAIN              ‘W’      PLAIN          ‘A’        PLAIN         ‘O’

                                                   Office                Workshop
                                                   Staff                    Staff     All SS’s
                                  Office                     Worksh
     TO WHOM                                      authoriz               authorized       &         All
                                  Staff                      op Staff
      ISSUED                                       ed to                   to visit   Equivale    Officers.
                                   only                       only
                                                    visit                  Admn.      nt Ranks
                                                  W/shop                  Building.
 AUTHORISED
   TO PASS
  THROUGH                 Gate-                                Gate-       Gate-
                None                  Gate-A Gate-A&B
   WHICH                  A&B                                  A&B         A&B
  WORKSHOP
    GATE
NOTES: 1. Inspiration’s ‘W’ or ‘A’ is provided only the approval of the controlling
           Dy. HOD.

                Casual Khalasis & trainees are issued with authority slips by the
                  2.
                concerned Shop Supdts. To pass through the Workshop Gate-A.
       ADMINISTRATIVE           Entry & Exit to from DMW Administrative Building.
        BUILDING DMW
            STAFF
                                           4.1      DMW staff holding valid identity badges are allowed
                                                    to enter & go out the Administrative Building either
                                                    through the main entrance or through the side entrance
                                                    Near the cycle/scooter stand.

            VISITORS:                      4.2      Visitors to the building are permitted to enter & go out
                                                    only through the main entrance.

      MAIN ENTRANCE                        4.3      The following persons are allowed to pass through the
                                                    main entrance of the Administrative Building.

                                           a.       DMW staff with valid identity badges.

                                           b.       Other Railway Officers having Railway metal passes.

                                           c.       Visitors holding a visitor’s.


        VISITORS PASS                      4.4.     Any visitor to the DMW Administrative building can
                                                    approach the receptionist at the main entrance for the
                                                    issue of a visitor pass. The receptionist then contact
                                                    through telephone the officer concerned whom the
                                                    visitor wants to meet and on obtaining his/her
                                                    permission issues the visitor’s pass after registering
                                                    the same in the visitor’s register.




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                                                                   39
                                           4.5   In case of other Railway Staff and M&P suppliers
                                                 representatives the receptionist shall direct them to
                                                 AWM/Liaison and WM (P) respectfully as laid down
                                                 in paragraph 3.7.3.

            SECURITY                       4.6    The RPF Sainik on duty at the entrance shall allow the
             CHECK                                visitor to enter after security check and verification of
                                                  the visitor’s pass. All hand baggage shall be checked
                                                  by the RPF staff at the designated counter of the main
                                                  entrance.
                                           4.7   The visitor must get his/her visitor’s pass signed by
                                                 the concerned officer whom he has met and surrender
                                                 the same at the main entrance when he/she leaves.

          VISITOR TO                       4.8   Visitors to the Workshop area shall be issued with the
          WORKSHOP:                              visitor’s pass for the Workshop gates by the
                                                 receptionist following the procedure as in paragraph
                                                 4.4. of this procedure order.

                                           4.9   Those visitors to the Admn. Building holding a
                                                 visitor’s pass are allowed to visit the Workshop
                                                 through the Workshop gate near the building if
                                                 accompanied by a DMW employee authorized to pass
                                                 through the gate.

                                           5.0   This procedure order is issued with the approval of
                                                 CAO(R).



                C.M.E.                                     C.O.S.                      FA & CAO

ANNEXURES:
  1.                                   Staff gate pass specimen.
  2.                                   Visitor’s gates pass for Workshop specimen.
  3.                                   Visitor’s pass to Admn. Building specimen.
  4.                                   Visitors register specimen.
  5.                                   Gate pass register specimen.
  6.                                   Monthly pass for contractor’s labour specimen.




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                                                                40
                                                                                ANNEXURE-1

                              DIESEL LOCMODERNISATION WORKS : PATIALA

                                                  STAFF GATE PASS

No. ___________________                                  Date       ________________

                                                         Time       ________________

For Gate :


Name of Staff :


Identity Card No.


Shop where working:


Purpose:


Re-entry permit
(only if Expected to return
 during the same shift).


EXPECTED TIME OF RE-ENTRY


Issuing Authority


                                            Signature
                                                Name
                                           Designation
Shop Seal




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                                                           41
                                                                                 ANNEXURE-2

                              DIESEL LOCMODERNISATION WORKS : PATIALA

                                                VISITORS GATE PASS

No. ___________________                                  Date        ________________

                                                         Time        ________________

                                                    Time of exist    ________________

Name of Visitor:


To whom meet:
(Designation Of Officer)


Purpose (Official/Private)


Vehicle Type & Regn. No.




Issuing Authority


                                             Signature
                                                Name
                                           Designation


Signature of Officer met by Visitor.




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                                                           42
                                                                           ANNEXURE-3

                                           DIESEL LOCMODERNISATION WORKS
                                                      PATIALA

                             VISITOR’S PASS FOR ADMINISTRATIVE BUILDING

No. ___________________                                  Date        ________________

                                                     Time of issue   ________________

                                                     Time of exist   ________________



           Name of Visitor:


To whom meet:
(Name / Designation Of Officer)




                                      Signature of Receptionist




Signature of Officer met by Visitor.




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                                                            43
                                                                                  ANNEXURE-4

                                           DIESEL LOCMODERNISATION WORKS
                                                      PATIALA

                                                 GATE PASS REGISTER

NAME OF GATE:                       _________________

S.N Gate              Date        Tim Name        of Shop Purpose     Time    Time    Signat
    Pass                          e of staff                          of      of      ure of
    No.                           issue                               exist   entry   staff.




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                                                         44
                                                                                ANNEXURE-5

                                           DIESEL LOCMODERNISATION WORKS
                                                      PATIALA

                                                 VISITOR’S REGISTER

NAME OF GATE:                       _________________

S.N Pass              Date        Tim Name of Vehi        Purpose     Time Time     Signat
    No.                           e of Visitor cle                    of    of      ure of
                                  issue        No.                    entry exist   visitor




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                                                         45
                                                                                ANNEXURE-6

                                           DIESEL LOCMODERNISATION WORKS
                                                      PATIALA

                                 IDENTITY SLIP FOR CONTRACTOR’S LABOUR

Valid Up to _______________                                    Date of issue: _______________

Working hours from _______________                  to _______________


Name of work                                         :

Name & Address of Contractor                         :

Name of Labourer                                     :

Father’s/Husband’s Name                              :

Trade (Designation)                                  :

Permanent Address                                    :

Local Address                                        :

                                                         (1)
Visible marks of identification                          (2)


Age : _________________                              Height (Approx.) ____________________

Signature Left thumb impression.


       I certify that Sh/Smt. _____________________________ the labourer employed by me is
personally known to me and bears a good moral character to the best of my knowledge.

___________________                                                 _____________________
Signature of the official                                            Signature of the contractor

_______________
Signature of R.P.F.




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                                                          46
                                                                                        ANNEXURE – J

                                           ( To be given in duplicate )

Mandate to be given by the Contractor (of DMW Patiala) desirous of receiving their payment
through Electronic credit in their Bank Account.

     1. Name of the Firm/Contractor ___________________________________

     2. Address of the Firm                  ___________________________________

     3. Account Number                        __________________________________

     4. Type of Account (Current/Saving) ______________________________

     5. Bank Name                              __________________________________

     6. Address of Bank Branch                 __________________________________

     7. MICR Code                              __________________________________

     8. IFS Code                               __________________________________




Above particulars are certified                     I/We_________________________________
                                                    _______________________hereby authorise
                                                    FA&CAO/DMW/Patiala to credit out all
                                                    payments through Electronic transfer in our
                                                    Bank Account as per mandate given above.

(Signature & Name of Bank
Branch Manager along with
Stamp).                                             (Signature and Name of person authorised)

                                                    M/s. ____________________________
                                                    _________________________________

                                                                 ( Stamp of the firm)


Note: Please enclose one cancelled MICR cheque of beneficiary
      (Contractor).




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