BID SPECIFICATIONS

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					                            CITY OF ROMULUS, RFP 10/11-10
   RADIO AND DISPATCH CONSOLE (911 COMMUNICATION) UPGRADE
                   Bid Opening March 09, 2011
                            PROPOSAL TABLE OF CONTENTS

A completed copy of the following schedule must be placed in the front of all proposal
documents submitted for RFP 10/11-10.

For ease of review, companies are instructed to list the page number for the location of each
of the items listed below.

Any additional information provided by the bidder to the City along with their proposal, shall
be Clearly marked with an attachment number and listed here and attached in order to the
back of the Respondent Contractor’s (hereinafter referred to as “Respondent”. “Contractor”,
or “Respondent Contractor”) proposal documents.

                          ITEM                                          PAGE NUMBER/S
                           City of Romulus RFP Documents
                 CONTRACTOR’S GENERAL QUESTIONNAIRE
                                             REFERENCES
                         STATEMENT OF QUALIFICATIONS
                                Proposal Pricing Schedules
                                               Certification
                                  City of Romulus
                          RFP 10/11-10
   RADIO AND DISPATCH CONSOLE (911 COMMUNICATION) UPGRADE
                   Opening Date: March 09, 2011



(1) The City of Romulus, Michigan is seeking proposals from experienced and qualified vendors
    for the above item/items.

(2) Qualified individuals and firms wishing to submit a proposal must use the forms provided
    by the City. Forms and specifications may be obtained by visiting the City’s web site,
    wwwRomulusgov.com to access the MITN system. Only those vendors who obtain
    documents from the MITN system are guaranteed access to receive addendum information, if
    such information is issued.

(3) Three (3) copies of Proposals covering the work must be submitted in a sealed envelope and
    received by the City Clerk's Office no later than 2:00 P.M., Wednesday, March 09, 2011. At
    approximately 2:15, local time all timely received proposals are to be publicly opened and
    read.

                        PROPOSAL ENVELOPES MUST BE ADDRESSED:
                          CITY OF ROMULUS CLERK’S OFFICE
     RFP 10/11-10 - RADIO AND DISPATCH CONSOLE (911 COMMUNICATION) UPGRADE
                                   11111 Wayne Road,
                                 Romulus, Michigan 48174

(4) A mandatory pre-proposal meeting is a requirement of this Request for Proposals. The
    meeting will be held at the City of Romulus Police Department, 11165 Olive Street, Romulus,
    MI 48174 on February 23rd, 2011 at 2:00 P.M.

(5) This solicitation does not commit the City of Romulus to award a contract, pay any cost
    incurred in the preparation of the response or to procure or contract for services.

(6) The City reserves the right to reject all bids and proposals and to waive technicalities. Any
    deviation from the specifications must be noted on the proposal

(7) For additional information contact Lynn A, Conway, City of Romulus, Purchasing Agent, by
    calling (734) 955-4568 or by emailing lconway@ci.romulus.mi.us




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INSTRUCTIONS TO BIDDERS
BID DEADLINE: In order for a proposal to receive consideration, it must be received prior to the specified time of
opening as indicated in the RFP form. No proposal will be accepted after the time specified for RFP opening. The
City reserves the right to postpone the opening for its own convenience. Any and all proposals submitted must
be on the Authorized Version of the bid documents furnished by the City of Romulus; failure to do so will be
considered as an alternate offer and may be cause for rejection. Proposals are considered received when in the
possession of the City Clerk’s office. It is the Respondent’s responsibility to ensure that proposals are received
on time and in the proper office. The City Clerk’s time stamp will determine the official receipt time. Late
proposals received by the City of Romulus will be returned unopened to the Respondent. Proposals sent by
facsimile or other electronic means will be considered nonresponsive and will not be considered for award.

THE RESPONDENT SHALL COMPLETELY FILL IN ALL BLANKS IN THE RFP PACKAGE IN INK OR BY
TYPEWRITER. Any corrections made to pricing submitted in the documents should be initialed and dated.
RESPONDENT CHANGES OR ALTERATIONS TO RFP DOCUMENTS INCLUDING SPECIFICATIONS MAY RESULT
IN A BID BEING CONSIDERED NON-RESPONSIVE. The City of Romulus will accept no changes made to the
Authorized Version of the RFP documents by any Respondent except in those areas provided for a Respondent’s
response, including the “Exceptions and Pricing” sections of the RFP documents. If any changes or alterations are made
by a Respondent to the documents which are undetected by the City and the Respondent is awarded a contract, the
original terms, conditions, and specifications in the Authorized Version of the bid document on file will be applicable during
the term of the contract.

CHANGE OF SPECIFICATION: Companies may request clarifications or additional information to the specifications
provided if requests are presented to Lynn Conway, Purchasing Agent no later than five business days prior to the
scheduled opening date of the bids. If in the opinion of the City, and for sufficient reason, clarification to specifications are
necessary and a change in specifications is found desirable, the City will post any and all addendum on the MITN system
and postpone the bid opening date, if necessary. It is the sole responsibility of the Respondent to obtain any Addendum
or posted changes to the Authorized Version of the RFP documents. All such changes shall be posted on the MITN
System. Any Respondent who submits a proposal and later claims it had no knowledge of any changes, modifications, or
additions made by the City of Romulus to the Authorized Version of the RFP document, shall be bound by the Authorized
Version of the RFP, including any changes, modifications or additions to the Authorized Version. If a contract is awarded
to a Respondent who claims that it had no knowledge of changes, modification or additions made by the City of Romulus
to the Authorized Version made by the City of the RFP, and the Respondent fails to accept the contract award, the City of
Romulus shall recover from such bidder costs and expenses to re-solicit the item.

WITHDRAWAL: No proposal can be withdrawn for 60 days from its opening date. Companies may reduce this period if
he states so in his bid; however, the Respondent runs the risk of being declared non-responsive to the specifications.

FAILURE TO COMPLY: For failure to deliver or perform in accordance with the accepted proposal, the City may consider
the bidder in default and take steps to protect the City's interests. The City may, without impairing its other rights and
benefits, purchase all or part of the contract goods or services on the open market and charge any additional costs to the
Respondent or his surety.

DELIVERY: F.O.B. City of Romulus, Michigan, designated location, freight prepaid.

ERRORS OR OMISSIONS: Companies are not, under any circumstances, permitted to take advantage of any errors or
omissions in specifications. Full instructions will be given should they be called to the City’s Purchasing Agent’s attention
not less than five business days before the proposals are due

PRE-PROPOSAL MEETING: Attendance of the pre-proposal meeting is mandatory and is a requirement of this
Request for Proposals. The meeting will be held at the City of Romulus Police Department, 11165 Olive Street,
Romulus, MI 48174 on February 23, 2011.

CONTRACT EXTENSIONS: All contract terms are subject to extension and/or renewal, upon mutual written
agreement of the parties.

CONTRACT PRICE: All proposals shall specify terms and show delivery dates. Unless otherwise provided in the
specifications by the Respondent, all prices quoted shall be firm for a 12-month period, commencing with the date of the
award of the contract. Pricing must include all materials, labor, incidentals and expenses including but not limited to
delivery costs, training, all required insurance/s, bonds, site cleanup and all other incidentals required for the completion
and performance of the work under the contract as outlined in the RFP documents.


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AWARD: THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS. THE CITY RESERVES THE
RIGHT TO WAIVE TECHNICALITIES! The City reserves the right to award in whole or in part. A contract will
ultimately be awarded to the lowest qualified and responsible Respondent, as determined in the sole discretion of the City
of Romulus or otherwise in a manner deemed by the City to be in the best interests of the City of Romulus. The City may
exercise its right to weight proposals based on factors deemed, in the City’s sole discretion, to be in the City’s best
interests. Submission of a proposal, whether determined to be the lowest actual proposal or not, shall not in any way
constitute a contract between the Respondent and the City. No contractual relationship shall exist between a Respondent
and the City unless and until a written contract is approved by the Respondent and the City after formal approval by the
Romulus City Council.

THE LOWEST QUALIFIED AND RESPONSIBLE PROPOSAL IS ONE WHO, THAT IN THE SOLE DISCRETION OF
THE CITY:
    Submits no restrictions or qualifications beyond those permitted in the RFP request
    Has the skill, quality and ability to conscientiously, faithfully and promptly fulfill the contract to its letter and spirit
    Has integrity, judgment, reputation and experience
    Has sound financial resources as well as the ability to furnish any and all bonding and insurance documents
       required
    Is able to comply with all terms and conditions set forth in the RFP requests
    Can show the intent and ability to cooperate efficiently and effectively with all Government departments involved in
       the contractual purchase or service
    Has the knowledge of applicable existing laws and ordinances of the City of Romulus necessary to provide
       smooth and efficient relations
    Has unquestionable ability to provide maintenance and service on the contractual items purchased

EQUIPMENT: Respondent shall bear the risk of loss or damage and must carry property damage and liability insurance
covering material and carriage until delivery to the City and/or acceptance by the City. All equipment shall be new and
based upon the general requirements of the equipment as listed in the specification section of the RFP documents unless
as otherwise specified in the RFP documents. The cost of inspections or tests and handling of goods to meet
specifications will be borne by the Respondent unless as in the case of City of Romulus inspection fees listed in the
specifications as fees waived.

NON-DISCRIMINATION CLAUSE: By signing and submitting this proposal for consideration of an award by the City of
Romulus, the Respondent and any subcontractor covenants not to discriminate against an employee or applicant for
employment with respect to hire, tenure, terms, conditions, or privileges of employment or a matter directly or indirectly
related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status or a
disability that is unrelated to the individual's ability to perform the duties of a particular job or position. Breach of this
covenant may be regarded as a material breach of the contract. When required by the funding body (indicated in bid
specifications) bidders shall not only observe the provisions of the Davis-Bacon Act, but the letter and spirit of the just
compensation standards for all wage earners. (City of Romulus Resolution #92-315) The Respondent covenants that neither
Respondent nor its subcontractors nor agents shall discriminate against any employee or applicant for employment with respect to
hire, tenure, terms, conditions, or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight,
or marital status. Breach of this covenant may be regarded as a material breach of the contract. Contractor further agrees to comply
with all other Local, State and Federal Laws regarding Fair Employment and Labor Standards including but not limited to ADA and
Elliot-Larson Laws and provisions.

The City of Romulus is exempt from all Sales Tax - Tax ID 38-6006334. Do not include such taxes in the proposal figure.
The City will furnish the successful bidder(s) with tax exemption certificates when requested.

INDEMNIFICATION: To the fullest extent permitted by law, the successful Respondent agrees to defend, pay on
behalf of, indemnify, and hold harmless the City of Romulus, its consultants, agents, elected officials, appointed
commissioners, volunteers and employees from and against any and all claims for losses demands, suits, or loss,
including all costs connected therewith, for any damages which may be asserted, claimed or recovered against or from
the City of Romulus, its consultants, agents, elected officials, appointed commissioners, volunteers and employees or
others working on behalf of the City of Romulus, resulting by reason of liability or claim of liability that may occur during the
performance of this contract.

FAMILIAL RELATIONSHIP
Vendors must complete and submit a sworn and notarized statement disclosing any familial relationship that exists
between the owner or any employee of the Vendor and any employee or elected official of the City of Romulus. Said form
is included in the Proposal Response Forms. The Owner will not accept a proposal that does not include this sworn and
notarized disclosure statement. This form must be included at time of proposal submission.

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CRIMINAL BACKGROUND SCREENING
All Vendor employees working on-site on this contract shall have a criminal background check and all affected employees
shall be clear of any sexual and drug related convictions. All Vendor employees shall be free from any felony convictions.
The Vendor shall provide a statement certifying that a criminal background check has been conducted and the records of
the employees are clear of all sexual, drug-related and other felony convictions.


                                               C. GENERL INFORMATION
COMMUNITY PROFILE – The City of Romulus is 36 square miles and is located in the south-central corner of Wayne
County and has a Population of 25,179 (2009 SEMCOG). The City’s boundaries are; Pennsylvania Road to the South,
Hannan Road to the West, Van Born Road to the North and Inkster Road to the East. Romulus is the site of the Detroit
Metropolitan Wayne County Airport, the major transportation center of southeast Michigan. The City is transversed by I-
275 on the west side and I-94 to the north. Also, CSC rail lines run parallel to I-275, and Norfolk and Western along I-94.
Romulus has 80 acres of parks and 10567 Parcels (2010). Portions of the residential areas in the community are still rural.
These rural areas are outweighed by three large residential developments located to the south, and a large tract to the
north. The larger residential subdivisions are in the form of small tract development with the rural areas being scattered
single-family homes.

INDEPENDENT CONTRACTOR – Neither the Respondent/Contractor (and independent contractor) nor any person
performing any of the work or services described hereunder shall be considered an officer, agent, servant or employee of
the City of Romulus.

PAYMENT OF CONTRACT
Advanced payments will not be authorized. Any proposal submitted which requires a down payment or prepayment of any
kind prior to work completion and full acceptance as being in conformance with specifications will not be considered for
award. Payments will be made on a time and materials basis and acceptance of services rendered. Authentic, accurate
and itemized invoices for all work completed and accepted will be paid net 30 days. Following the satisfactory delivery,
completion of the installation of all aspects of the contract, and any and all training, the City shall remit final payment to the
Contractor within 30 days of the receipt of an itemized final invoice.

BUSINESS ENTITY
The Respondent shall identify business entity as individual, or if doing business under assumed name, indicate assumed
name, partnership (naming partners), or corporation, and indicate official capacity of persons executing proposal and
contract.

ASSIGNMENT OF CONTRACT The Contractor shall not assign this contract or any subsequent contract to any person or persons
except without the express written consent of the City of Romulus.

PERFORMANCE AND MATERIAL BOND The successful respondent, hereinafter referred to as the Contractor, shall furnish a
satisfactory performance bond and material bond, executed by a Surety satisfactory to the City, which Surety shall be licensed to do
business in the State of Michigan, each in an amount equal in rounding numbers to the total amount of the bid price. If, in the opinion
of the City the financial position of Surety shall become such that the best interest of the City will not be adequately protected, the City
without prejudice of Surety, may require the Contractor to provide a new Surety acceptable to the City. The Contractor shall not be
reimbursed for such substitution of Surety. All insurance and bonds shall be with Michigan licenses and admitted carriers with have a
minimum Best’s Insurance Reports rating of A+ or A or A-.

INSURANCE REQUIREMENTS OF SUCCESSFUL CONTRACTOR
The Contractor shall not commence work under this contract until it has obtained all insurance required under this contract and the
insurance has been approved by the City, nor shall the Contractor allow any Subcontractor to commence work on his subcontract until
all similar insurance required of the Subcontractor has been so obtained and approved. Satisfactory proof of the required insurance
shall be furnished to the City. All insurance hereinafter specified shall be written with an Insurance Contractor licensed to do business
and maintaining an office within the State of Michigan, which office shall have the authority to process and settle claims. All
insurances shall be maintained for the term of the contract. All such insurance carried shall not be less than the kinds and amounts
designated herein, and the Contractor agrees that the stipulations herein of the kinds and limits of coverage shall in no way limit the
Contractor to any such kinds and amounts of insurance coverage. All policies shall name the City of Romulus as additionally insured
and shall indemnify and save harmless the City of Romulus, its agents and employees from any and all claims for damages to
persons or property as may arise out of the performance of this Contract.

Notice of reduction, cancellation or change: No cancellation of such insurance, whether by the insurer or by the insured party shall
be valid unless written notice thereof is given by the parties proposing cancellation to the other party and to the City of R omulus at
least thirty (30) days prior to the intended effective date thereof, which date shall be expressed in said notice, and which shall be sent
by registered mail, return receipt requested. These provisions shall apply to the legal representatives, trustee in bankrupt cy, receiver,
assignee, trustee, and the successor in interest of the Contractor. These provisions shall also be made a condition of the insurance
policy obtained by the Contractor.

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Written Notice of Cancellation, Reduction, and/or Material Change in Coverage will be mailed to:
                                               Ellen L. Craig-Bragg, Romulus City Clerk
                                  RFP 10/11-10 RPD Radio Dispatch Upgrade Insurance Change
                                                          11111 Wayne Road
                                                          Romulus, MI 48174
In the case of cancellation, the Contractor is to promptly obtain new insurance under the terms of this contract with a copy to the City
of Romulus Police Chief at 11165 Olive Street, the City Clerk and the Purchasing Agent and City Clerk.

Failure to provide and continue in force such insurance as aforesaid shall be deemed a material breach of this Contract, and may
constitute sufficient grounds for immediate termination of the same. All insurances maintained as provided for in the above shall be
taken out and maintained at the sole expense of the Contractor.

The successful contractor must carry Public Liability Insurance with the limits at least $1,000,000.00 to include Broad Form;
Commercial General Liability including products completed operations and shall provide to Lynn Conway, the City’s Purchasing Agent,
at the time contracts are returned by him for execution, original copies of the certificates and polices. Said bidder will comply with all
Federal and State Laws and Regulations relating to Social Security, Unemployment Insurance and Workmen’s Compensation
ensuring that the City of Romulus will not be liable in any way for any claim evolving from said work in carrying out the contract.

ADDITIONAL INSURED: It is understood and agreed that the following shall be Additional Insured: The City of Romulus, and
including all elected officials, all employees and volunteers, all boards, commissions and/or authorities and their board mem bers,
employees, and volunteers.

This coverage shall be primary to the Additional Insured, and not contributing with any other insurance or similar protection available
to the Additional Insured, whether said other available coverage be primary, contributing or excess.

INQUIRIES:
Questions or clarifications regarding the City’s Request for Proposals must be directed to Lynn Conway, The City’s
Purchasing Agent at 734-955-4568 during the regularly scheduled business hours of 8a.m. to 4p.m.

PROPRIETARY INFORMATION
Should a respondent intend to include proprietary information that is requested in the below section, that firms or individual
is advised that certain aspects of the Proposal evaluation may be subject to the Michigan Open Meetings Act and the U.S.
Freedom of Information Act.


CONTRACTOR'S GENERAL QUESTIONNAIRE
The Contractor’s General Questionnaire, must be completed by all respondents. Contractor’s wishing to provide additional
information or who may require additional space to adequately respond, shall place additional pages immediately following
the Contractor’s General Questionnaire and title all pages “Contractor’s General Questionnaire… Continued” and
mark the appropriate questionnaire section “Proposal Table of Contents”

STATEMENT OF QUALIFICATIONS
The respondent shall describe, in the space provided, the experience that qualifies it to undertake the responsibilities of
the contract. Statement should include but not be limited to the number of years the firm has been in operation, the
number of companies or communities similarly served, services that are currently provided, number of employees, and
their skills and experience. Contractor’s wishing to provide additional information or who may require additional space to
adequately respond, shall place additional pages immediately following the Statement of Qualifications and title all pages
“Statement of Qualifications … Continued” and mark the appropriate section “Proposal Table of Contents


                                          CITY OF ROMULUS
     RFP 10/11-10, RADIO AND DISPATCH CONSOLE (911 COMMUNICATION) UPGRADE - **SPECIFICATIONS

It is the intent of the City of Romulus in an effort to migrate to narrow-band VHF that it upgrade the existing two-way radio
infrastructure and dispatch console system. It is our desire to see this as a turn-key solution delivered by a single vendor
to ensure seamless integration, optimization, training and on-going support. It is expected that all responses are turn-key
solutions and be inclusive of all equipment, software, services, training and on-going maintenance for the first year. This
effort will include all reprogramming of existing subscriber equipment in an effort to migrate to narrowband. All current
subscriber equipment is narrowband capable and of current production. In an effort to expedite this migration the City will
conduct a Mandatory pre bid meeting on Wednesday, February 23, 2011. This will also serve as the only opportunity to
view all existing equipment and site locations. We ask that all questions concerning this RFP be in formal requests via
email to lconway@ci.romulus.mi.us. Responses will be provided to all prospective vendors immediately following the pre
bid meeting.


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Important Dates

Solicitation Date         February 14, 2011
Pre-Bid Meeting:          February 23, 2011
Bid Response Due          March 9, 2011

                                                       Two-Dispatch Consoles
ROMULUS POLICE DEPARTMENT RADIO DISPATCH CONSOLE
The City of Romulus Police Department requires the immediate replacement of its existing dispatch consoles within the
City of Romulus Police Department’s 911 center. Each respondent shall carefully review the goals and objectives of the
City and take great care to propose a replacement that shall meet the needs and accomplish the goals of the City’s Police
Department while at the same time attempting to provide the most cost effective solution. The solution must include a
combination of hardware and software, the installation of the same and all related training. The solution proposed shall
provide the Romulus Police Department with the software, hardware, capabilities requested. The system proposed shall
provide two (2) Dispatch Console operator positions for the Department’s primary dispatch center. The respondents shall
include in their proposal all costs as they relate to the delivery, installation, service, maintenance and training. . It will be
the responsibility of the awarded vendor to ensure compatibility and all required connectivity to the proposed radio system
equipment to allow for complete control of all associated communications to include necessary fire paging. All equipment
and professional services to upgrade and add the additional two sites need to be included in each respective vendors bid
response. This RFP is for a turn-key system that will be inclusive of all first year on-site maintenance and software
support. All equipment proposed should be of public safety grade.

SYSTEM DESCRIPTION
The specifications are based upon a Motorola, MCC 5500 Dispatch Console. These specifications are not intended
to be exclusionary but shall establish the minimum standards by which all items bid shall be compared. ALTERNATES:
Companies submitting alternates must include any and all manufactures literature available and provide a location where
the equipment has been installed and is currently operational.

Any console bid must be of the next generation of dispatch control products that can allow if necessary a large number of
central dispatchers to communicate more effectively with field personnel over numerous channels in a wide area system.
All systems bid must combine maximum functionality with flexibility and reliability. All systems shall have been developed
to provide dependable, cost-effective dispatch control solutions to meet the needs of both small and large radio systems.
The systems must be multifunctional, easy to use, and provide user-friendly graphical interfaces for a complete overview
of dispatching activity.

The system shall include, but not be limited to replacement of the existing Motorola Centracom II Dispatch Console
System – Two (2) Positions.

CONTRACTOR’S RESPONSIBILITIES:
   Schedule the implementation in agreement with Romulus Police Department
   Administer safe work procedures for installation
   Provide Romulus PD with the appropriate system
   Provide a one (1) year 7 x 24 warranty and service
   Obtain all licensing and permits required to implement the project on behalf of the City.
   Shall assess all buildings, equipment shelters, and towers required for system installation and confirm
     that those provided by the City are adequate for the installation of equipment bid by the Contractor
   Shall assess for the City, determine and itemize any short comings of the communications site so that the
     City can meet all space, grounding, power and connectivity requirement for the installation of all
     equipment

RESPONSIBILITIES OF THE CITY:
    City shall provide a dedicated delivery point for receipt, inventory and storage of equipment prior to installation at
     the site
    Coordinate the activities of all vendors or other contractors if applicable.
    Provide all phone line connections between base stations, receivers and dispatch consoles.

SYSTEM OVERVIEW
The system shall be a high tier software-based radio dispatch control center that features an intuitive, easy-to-use
Graphical User Interface (GUI). The GUI shall run under the Microsoft XP operating system utilizing the industry standard
PC platform. The systems icons shall be highly recognizable and be designed to reduce user training time and allow
dispatchers to manage information more productively. Each of the system’s dispatcher’s configurations shall be
customizable. The configurations shall be created by a supervisor and saved in the system, ensuring that a user can
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access their configuration from any position connected to the system. Systems should be capable of quickly downloading
emergency plans, shift changes and other special situations. Configuration should be tied to specific login accounts to
ensure proper usage.

Systems should use simple point-and-click response. The system must provide the dispatcher the choice of using a
mouse, trackball or optional touch screen. A keyboard shall not be required for day-to-day operations. The system shall
provide full volume control by individual channel and also via the select and unselect speaker control.

SYSTEM UPGRADEABLITIY
The system shall support the following radio communication systems: Conventional Analog, Stat-Alert, and GE Star with
a fully functional wireless interface into the system must be supported in the future.

HARDWARE AND SOFTWARE FUNCTIONALITY
System shall run on industry standard PC Computer equipment, to minimize the Department’s investment by providing the
familiarity of a Windows based operating system. Information and updates for each operator position shall be obtainable
quickly from the system. The real-time dispatching must operate through a Console Electronics Shelf (CES) to give
dispatchers instant on-screen access to all the information needed to manage the systems efficiently and effectively. Key
radio, telephone and auxiliary input-output resources are to be integrated on one screen and available at the click of a
button.

ENHANCED CONFIGURATION TOOLS
Dispatch console shall include built in software applications designed to allow custom configuration of workstations that
will enhance dispatcher’s productivity. Configuration capabilities shall include:
       The ability for supervisors to easily customize individual or shared configurations. A variety of options are
         available that allow the supervisor increased flexibility to control, allocate and update system resources.
       Console System Database Manager to allow for a single point configuration of the whole system.
       Console System Database Manager to provide a comprehensive set of information, allowing detailed reports to be
         generated covering system operation and loading.
       The Alias Database shall provide simple aliasing of radio unit IDs, status members, message numbers, and
         outbound phone numbers.

DISPATCH CONSOLE ADDED CAPABILITIES
    Key information and critical functions are clearly identified with easy to understand ions
    Console can be used with a mouse, trackball or touch screen,-keyboard is not required for day to day operation of
      the system
    Multi-tasking Windows XP environment eliminates the need for more than one LCD at a dispatcher’s workstation.
      This saves valuable space and allows the dispatcher to perform more efficiently
    Tools need to communicate with field personnel are easily accessible. Channels are displayed on-screen in
      “folders” for prioritization
           o Dispatchers can see information about callers, call type and call status instantly in the activity log. The
               activity log provides folders to allow the call to be filtered into ‘All’, ‘Select Channel’, ‘Unselect Channel’
               and ‘Emergency’. Callers are identified by real names instead of numeric Ids. Aliases up to 16
               characters in length can be stored, displayed and updated as needed. Up to 20,000 combined unit ID’s,
               status, messages, and phone speed dials may be stored.
           o Dropdown menus and a graphical toolbar offer the dispatcher a wide range of additional capabilities.
               Radio channels/talk groups, telephone lines, and auxiliary inputs/output items can all be displayed on one
               screen.
    Ability to add new features via software. – System features are licensed to owners by operator position or channel.
      Upgrades are easy and cost effective.
    Console Audio Box (CAB) – This provides the interface for all the audio accessories and can be placed under the
      monitor, or because of its small size can be hidden away under the furniture.

CONSOLE OPTIONS
   Auxiliary relay/buffer controls - for door opening - required
   Receiver Voting indication - required
   Instant recall recorder - required

TRAINING OVERVIEW
On-site training of both the system administrators/dispatch supervisors and the end users must be provided. The courses
for the Console Administrator (approximately one 8 hour session will be held prior to the cut-over and two trainees per
class) shall provide communications management personnel and dispatch supervisors with the knowledge to configure,
activate and customize the features of the Dispatch Console. The courses for the dispatchers (4 hours per dispatcher) will
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cover the necessary skills to quickly access and activate the dispatch features of the console. All classes shall be a
combination of Instructor-led facilitation and hands-on activities and the Company shall also provide a computer-based
training module on CD-ROM or other media for self-study/e-learning. The Company shall provide for both classes course
description files for review or printing.


WARRANTY/SERVICE CONTRACT
A minimum of one year of 24 x 7 warranty/service contract shall be included with the console. Service contract year and
warranty to commence with the date of the go live date of the equipment. A detailed description of the warranty/service
shall accompany the proposal. Pricing to also include cost for three year extension of warranty/service contract beyond
year one.

INSTALLATION
Pricing to include all labor, wiring and incidentals for the complete installation of all necessary equipment.


Romulus Police Department Dispatch
Two-Way Radio Infrastructure
The City of Romulus is seeking to improve portable hand held radio coverage for Public Safety agencies in areas of the
City that currently suffer from degraded performance. The existing dispatch equipment is located at the City of Romulus
Police Department, 11165, Olive Street, Romulus, Michigan. In order to achieve this improvement in talk back
performance, Romulus is seeking to upgrade the existing Radio infrastructure. For the purposes of the proposal
responses, Romulus Police current utilize three sites and new equipment will be collocated on these existing
towers/buildings. Respondents will be asked to provide costs for the installation to be made to the current antennae
locations. Location one being the roof of the Romulus Senior Towers located at, 35600 Bibbins and location two atop the
roof of the Crown Plaza Hotel located at, 8000 Merriman and location three currently located at Romulus Fire Station #4,
28777 Eureka Road, Romulus. All respondents are to insure that their proposal and installation of new equipment shall
guarantee a 90% coverage of the outdoor area of the City.

Scope of Work Infrastructure Upgrade: The Proposers should specify the equipment and services to upgrade the existing
infrastructure and implement the three satellite receiver sites. It will be the responsibility of the awarded vendor to assist
the city with site selection and connectivity for the three receiver sites. All equipment and professional services to upgrade
radio coverage needs to be included in each respective vendors bid response. All equipment proposed should be of
public safety grade.

This can include, but may not be limited to the following equipment:

    1. Either use existing or replace existing RF Two-way Radio communication infrastructure where needed:
            a. Two VHF TR (148-174 MHz) 100 watt base stations
            b. Two VHF T44R (148-174 MHz) 100 watt Base Stations
            c. Two VHF (148-174 MHz) Receivers
    2. Add new satellite receiver sites to the network where needed
            a. Three VHF (148-174 MHz) Receivers
    3. It shall be the responsibility of the successful bidder to coordinate all connectivity between satellite receiver sites
       and dispatch and insure that all termination and line levels are established to facilitate quality and reliable
       communications.
    4. Replace current receiver multicoupler and transmit combiner to insure the capability of coupling receive and
       transmit antennas to a single respective antenna. Vendor shall provide all necessary cabling and connectors for
       termination. No braided shield cables shall be allowed.
    5. Replacement antenna system consisting of a Public Safety grade VHF Omni-directional receive antenna with unity
       gain, 18 degrees or more vertical beam width and a minimum of 100 MPH wind survival rating. Contractor to
       provide sufficient transmission line lengths of ½” coaxial line (Andrew Corporation LDF5-50A or equivalent,
       connectorized at both ends with antenna specific connector). All appropriate antenna mounting hardware shall be
       supplied to mount the antenna to the contractor provided tower (assume a side mount). Each antenna line shall
       have a sweep test (open, short, load) performed to verify minimum reflected power (VSWR<1.5) and results
       submitted to the city of Romulus for system acceptance.
    6. Vendor shall supply and install a floor mounted 7’ equipment rack for mounting of the proposed radio and ancillary
       equipment.
    7. All new equipment must be properly grounded to the single point site ground bus bar/halo in the equipment room.



                                                               8
    8. Lightning suppression (PolyPhaser or equivalent) shall be provided for each transmission line run and properly
       grounded to the single point earth ground.
    9. Upon completion of the base station equipment installation and upgrade, test the proper operation of the new
        radio channel by having the City of Romulus Dispatch make test transmissions and confirm a positive response.
    10. It shall be the responsibility of the successful bidder to coordinate all connectivity between satellite receiver sites
        and dispatch and insure that all termination and line levels are established to facilitate quality and reliable
        communications.

Handheld Radio Specifications
The City of Romulus is also seeking pricing as an option to replace existing portable radios as necessary as part of this
upgrade. In an effort to maintain consistency throughout the department and to insure the safety of the department’s
personnel, the City has elected to accept bids only for the equipment specified. The City is requesting Motorola model PR
1500 VHF portable radios for the Police Department and XTS 2500 1.5 Portables for the Fire Department. Pricing for all
equipment, software and professional services to program the radios must be included in each respective vendors bid
response. Pricing for accessories and battery options need to be included. All equipment proposed should be of public
safety grade.

Mobile Radio Specifications
The City of Romulus is also seeking pricing as an option to replace existing Mobile radios as necessary as part of this
upgrade. In an effort to maintain consistency throughout the department and to insure the safety of the department’s
personnel, the City has elected to accept bids only for the equipment specified. The City is requesting Motorola PM 1500
VHF mobile radios. Pricing for all equipment, software and professional services to program the radios must be included
in each respective vendors bid response. Pricing for accessories and remote mount head options need to be included.
All equipment proposed should be of public safety grade.

**Any Respondent bidding a product other than per bid specification must indicate this, and list all variations
from the bid specifications, where allowed. Any and all Manufacturer’s specification literature must accompany
the bid. Any such item should be available for demonstration to the bidding department.

                      QUESTIONS CONCERNING THE ABOVE SPECIFICATONS SHOULD BE DIRECTED TO:
                               LYNN CONWAY, PURCHASING AGENT AT 734-955-4568 ONLY!
                NO CONTACT SHOULD BE MADE WITH ANY OTHER DEPARTMENT OR CITY EMPLOYEE CONCERNING
                                       ANY OF THE ATTACHED BID DOCUMENTS!




                                                              9
                                     RESPONDENT’S REFERENCES AND
                                  CONTRACTOR'S GENERAL QUESTIONNAIRE

Please provide in the area provided the following information regarding your company. The Bidder must supply a list of
three (3) Municipal/business references that were at one time serviced by the Bidder. Failure to complete this form may
result in your bid being deemed non-responsive and rejected without further evaluation. Attach additional pages if
necessary
                         Company Name
                          Contact Person
                 Principal Office Address
   Telephone Number and email address
    FORM OF OWNERSHIP(Check one) Corporation ( ) LLC ( ) Joint Venture ( )
                                             State and Date of Incorporation/Registration
                                             Partnership ( ) If Partnership select one: Limited ( ) General( )
                                             Individual ( )
Attach List of Partners, Principals, Corporate Officers or Owners (Include name(s) and title(s)
#        References (Minimum of four)              Contact Person           Telephone #           Date of last contract
1
2
3
4
5
DUNS # and /or CCR
Latest Credit Rating (Specify if other than DUN and Bradstreet)
NUMBER OF YEARS EXPERIENCED IN THIS SPECIFIC TYPE OF WORK:
LIST ANY PROFESSIONAL LICENSES, CERTIFICATIONS, DEGREES OR QUALIFICATIONS


TOTAL NUMBER OF FULL TIME EMPLOYEES:

ARE ANY OF YOUR EMPLOYEES MEMBERS OF ANY LABOR UNIONS?

NAME OF PL/PD/BI INSURANCE CARRIER, ADDRESS, AGENT AND CONTACT TELEPHONE NUMBER AND LIMITS OF LIABILITY:


NAME OF WORKMEN’S COMP. CARRIER ADDRESS, AGENT AND CONTACT TELEPHONE NUMBER AND LIMITS OF LIABILITY:


NAME OF MOTOR INSURANCES, CARRIER ADDRESS, AGENT AND CONTACT TELEPHONE NUMBER AND LIMITS OF
LIABILITY:


ADDRESS AND DESCRIPTION OF THE COMPANY’S CURRENT PLANT OR PLACE OF BUSINESS FROM WHICH THE
CONTRACT WILL BE SERVICED.




NUMBER OF YEARS AT CURRENT LOCATION:

Has Company operated under any other name in the last five (5) years? If so, name(s), years of operation, address of operation.




                                                                 10
FINANCIAL DISCLOSURE/CONFLICTS OF INTEREST: Identify any contact(s), including any contract involving a personal, familial,
employment or consulting relationship, which the firm, or its partners, principals, corporate officers or owners currently has with the City
of Romulus, or with any of its Council Members or Officers.




List Any Court Rulings against Respondent Company




                                                                     11
REFERENCES
Respondents are required to submit a list of no less than three references, including contact information, of like
organizations currently using its services.
     TO BE IDENTIFIED                                  RESPONSE
A.   Reference #1
     Company/Organization:
     Location:
     Size and Local Service used:
     Date Local services were installed:
     Customer contact name:
     Customer contact number:
B.   Reference #2
     Company/Organization:
     Location:
     Size and Local Service used:
     Date Local services were installed:
     Customer contact name:
     Customer contact number:
C.   Reference #3
     Company/Organization:
     Location:
     Size and Local Service used:
     Date Local services were installed:
     Customer contact name:
     Customer contact number:




                                 EXPERIENCE/STATEMENT OF QUALIFICATIONS
The Respondent Contractor shall describe the experience that qualifies it to undertake the responsibilities of the contract.
Statement should include but not be limited to the number of years the firm has been in operation, the number of
companies or communities similarly served, services that are currently provided, number of employees, and their skills
and experience.




                                                            12
EXPERIENCE/STATEMENT OF QUALIFICATIONS… continued




                         13
                              PROPOSAL BID PRICING SHEET
                                    CITY OF ROMULUS
      BID 10/11-10 - RADIO AND DISPATCH CONSOLE (911 COMMUNICATION) UPGRADE
                             ROMULUS POLICE DEPARTMENT
                               POLICE DEPARTMENT CONSOLE
QTY   MOTOROLA     DESCRIPTION     UNIT   EXTENDED Make        DESCRIPTION   COMPLIES/
      MODEL #                      $      $         and                      VARIES
                                                    Model of
                                                    ALTER-
                                                    NATE
                                                    Bid:
2     TRN7343      SEVEN AND A
                   HALF FOOT
                   RACK
2     L3358        CONSOLE
                   ELECTRONIC
                   SHELF (CES) II

2     L3550        DAP II FOR
                   ANALOG,
                   SB9600, ASTRO
                   INTERFACES,
                   INCL 2 ANALOG
                   LICENSES
2     TT05249AA    ADD 2 DIGITAL
                   CHANNELS
                   WITH LICENSE
                   R2.5
2     DDN6919      T3 CABLE 5
                   FEET
1     L3468        MCC SERIES I/O
                   SHELF
                   W/CONTROLLE
                   R & CABLE
      TT04532AA    ADD: MCC
                   SERIES I/O
                   MODULE II
2     L3359        MCC 5500
                   OPERATOR
                   POSITION
                   (CABII)/ PS
                   NON-
                   CALIFORNIA
                   COMPLIANT
2     DDN1056      CES/CAB
                   PLENUM CABLE
                   200 FOOTT
2     B1914        MCC SERIES
                   DESKTOP
                   GOOSENECK
                   MICROPHONE
4     B1913        MCC SERIES
                   HEADSET JACK
2     BLN6732      FOOT, SWITCH
                   TRADITIONAL
4     B1912        MCC SERIES
                   DESKTOP
                   SPEAKER




                                           14
2    TT2289          Z400 LOW TIER
                     WORKSTATION
                     WITH VISTA
                     SP2
3    TT2145          IA FULL
                     HARDENED CD
2    ZA00268AA       ADD: DUAL IRR
                     CARD & PC
                     SPKER
2    DDN9617         SW BASED
                     DUAL IRR USB
                     HASP WITH
                     LICENSE FOR
                     SP/VISTA
2    DSCDN6171B      TRACKERBALL
                     (ONLY PS/2 &
                     USB
                     COMPATIBLE)
2    DS22WBLKTS      22” WIDE
                     FORMAT LCD
                     MONITOR
                     BLACK, TOUCH
1    TT2289          Z400 LOW TIER
                     WORKSTATION
                     WITH VISTA
                     SP2
1    DDN6916         CSDM
                     PROGRAM
1    DDN6924         CSDM
                     COMPUTER
                     CABLE (DB09)
                     25 FEET
1    DS019BLK        19” LCD, BLACK,
                     NON TOUCH
1    CLN1836         2610-24
                     ETHERNET
                     SWITCH

6    CDN6297         SUPRA
                     MONAURAL
                     HEADSET TOP
1    DDN8351         CONSOLETTE
                     W9 DIRECT
                     CONNECT
                     CABLE
2    DDN7550         50 WAY CABLE,
                     180 DEG MALE –
                     90 DEG MALE
                     TELCO 15 FEET
2    DSGS120943611   GROUND
     4               STRAP ½ X 094
                     X 36 A-HOLE ¼ ”
                     LUG
2    DSGS120942411   GROUND
     4               STRAP ½ X 094
                     X 24 1-HOLE ¼
20   DSCS46B         ¼ -20 X ¾ HHCS
                     BRONZE
28   DSN420S         ¼ -20 HEX NUT
                     18-8 SS (SOLD
                     INDIVIDUALLY)

                                       15
2     DSRGBVKIT1458      ¼ X 5/8 X 72
      72A                RACK GRD BAR
                         KIT VERTICAL
8     BLN6884            PUNCH BLOCK
3     DDN7586            50 WAY CABLE,
                         180 DEG MALE –
                         90 DEG MALE
                         TELCO 25 FEET
1     TRN7343            SEVEN AND A
                         HALF FOOT
                         RACK
4     DDN6335            RACKMOUNT
                         SHELF




                       TOTAL EQUIPMENT PRICE
                             INSTALLATION COST
                                  TRAINING COST
                      24/7 WARRANTY YEAR ONE
                                          TOTAL
QTY           MOTOROL DESCRIPT UNIT $             Total Extended Price
              A MODEL # ION
        1                 Three Year $            $
                            Extended
                            Warranty/
                              Service
                           Agreement


                                          POLICE DEPARTMENT
QTY   MOTOROLA           DESCRIPTION      UNIT   EXTENDED Make           DESCRIPTION   COMPLIES/
      MODEL #                             $      $         and                         VARIES
                                                           Model of
                                                           ALTER-
                                                           NATE
                                                           Bid:
1     T5544              MTR 2000 (APC
                         512) RADIO
                         STATION
1     X420               VHF 100 WATT
1     X597               CONVENTIONAL
                         OPERATION
1     X580               REPEATER
                         OPEARTION
1     X269               SPECTRA TAC
1     X180               60” CABINET
2     T5731              MTR 2000
                         RECEIVER
2     X319               VHF
                         FREQUENCY
2     X597               CONVENTIONAL
                         ANALOG
2     X269               SPECTRA TAC

                                                      16
2    X52            30” INDOOR
                    CABINET
1    Q2980          4 CHANNEL
                    DIGITAC
                    COMPARATOR
1    CA42430AA      NO CABINET
1    CA42413AB      PWR SUPPLY
                    WITH BATTERY
                    BACK-UP
1    C617AASP       PUNCH BLOCK
                    PANEL
1    C175AGSP       TONE KEYING
                    WITH PRIORITY
26   AAH79KDC9PW5   PR 1500 VHF
     -N             PORTABLE
26   Q393           IMPRESS
                    BATTERY

5    WPLN4130       6 UNIT
                    CHARGER WITH
                    DISPLAY
15   QA00185        SPEAKER
                    MICROPHONE
20   AAM79KTD9PW5   PM 1500 VHF
     -N             MOBILE
20   STDRAD483      STANDARD
                    RADIO SINGLE
                    CONTROL
                    HEAD
20   STDMIC0483     STANDARD
                    PALM
                    MICROPHONE
20   STDSPK0483     STANDARD
                    SPEAKER
20   STDBKT0483     STANDARD
                    BRACKET
20   STDRMCO483     STANDARD
                    17FT. CABLE

20   HAD4008        VHF ANTENNA
16   WPLN4111       PR 1500
                    INDIVIDUAL
                    CHARGER
1    L20KSS9PW1 N   XTL 5000 VHF
                    CONSOLETTE
                    (INTERCITY)
1    G241           SOFTWARE
                    ASTRO READY
                    ANALOG
1    G48            CONVENTIONAL
                    OPERATION
1    G80            W7 SETUP
1    L146           TONE REMOTE
                    CONTROL

1    L20QSS9PW1 N   XTL 5000 UHF
                    CONSOLETTE
                    (DPW)
1    G241           SOFTWARE
                    ASTRO READY
                    ANALOG

                                    17
1     G48              CONVENTIONAL
                       OPERATION
1     G80              W7 SETUP
1     L146             TONE REMOTE
                       CONTROL

1     L20URS9PW1 N     STL 5000
                       CONSOLETTE
                       (800 INTERCITY)
1     G806             ASTRO DIGITAL
                       SOFTWARE
1     G114             ENHANCED
                       DIGITAL ID
1     G173             SMARTZONE
                       OMNILINK
1     G361             ASTRO
                       PROJECT 25
1     W7               W7 SETUP
1     L146             TONE REMOTE
                       CONTROL

3     TRN7466          RACK
                       MOUNTING
                       SHELF
1     DQSP440SF2SB     800 MHZ
      F                ANTENNA




                      TOTAL EQUIPMENT PRICE
                           INSTALLATION COST
                               TRAINING COST
                     24/7 WARRANTY YEAR ONE
                                       TOTAL
QTY   MOTOROLA           DESCRIPTION   UNIT $   Extended Price
      MODEL #
26    H886             3 YEAR RSA
                       EXTENDED
                       SERVICE
20    G398             3 YEAR
                       REPAIR
                       SERVICE
                       ADVANTAGE
4     G38AL            3 YEAR
                       SERVICE
                       ADVANTAGE
                       Total EXTENDED Service




                                                 18
                                          FIRE DEPARTMENT
QTY   MOTOROLA     DESCRIPTION           UNIT   EXTENDED Make and Model   DESCRIPTI   COMPLIES/
      MODEL #                            $      $         of ALTER-NATE   ON          VARIES
                                                          Bid:
5     M21KTM9PW1   XLT 2500 100
      N            WATT MOBILE
5     G241         SOFTWARE
                   ASTRO READY
                   ANALOG
5     G48          CONVENTIONAL
                   OPERATION
5     G442         XTL 2500
                   CONTROL HEAD
5     G444         CONTROL HEAD
                   SOFTWARE
5     G299         ANTENNA ¼ WAVE
5     W22          PALM
                   MICROPHONE
5     W432         SPEAKER
5     G114         ENHANCED
                   DIGITAL ID

24    H46DDPPW5B   XTS 2500 1.5
      N            PORTABLE
24    Q811         SOFTWARE P25
                   CONVENTIONAL
24    QA00774      IMPRESS
                   BATTERY
                   IMMERSION
24    QA00211AA    IP67 IMMERSIBLE
                   OPTION

7                  Individual Chargers
17                 Vehicle Prep
                   Chargers
24    PMMN4038A    REMOTE
                   SPEAKER
                   MICROPHONE
20    A03KMS9239   VHF MINITOR V
                   PAGER STORED
                   VOICE DUAL
                   CHANNEL
1     T5544        MTR 2000 RADIO
                   STATION VHF
1     X530         VHF 100 WATT
1     X597         CONVENTIONAL
                   OPERATION
1     X622         BASE STATION
                   OPERATION
1     X269         SPECTRA TAC
1     X371         RELAY ANTENNA
2     T5731        MTR 2000 VHF
                   RECEIVER
2     X319         VHF FREQUENCY
2     X597         CONVENTIONAL
                   ANALOG
2     X269         SPECTRA TAC
1     Q2980        4 CHANNEL
                   DIGITAC
                   COMPARATOR

                                                19
1     CA42413AB     PWR SUPPLY
                    WITH BATERY
                    BACK-UP
1     C617AASP      PUNCH BLOCK
                    PANEL
1     C175AGSP      TONE KEYING
                    WITH PRIORITY




                     TOTAL EQUIPMENT PRICE
                          INSTALLATION COST
                              TRAINING COST
                    24/7 WARRANTY YEAR ONE
                                      TOTAL
QTY   MOTOROL     DESCRIPTION         UNIT $    Extended Price
      A MODEL #
5     GA00249AC   3 YEAR REPAIR
                  SERVICE
                  ADVANTAGE
                  COMPREHENSIVE
24    HA00022AB   3YEAR RSA
                  EXTENDED SERVICE

                                   Antennae Infrastructure Upgrades
Description of proposed changes:




Coverage Guarantee:




                                                 20
QTY   MOTOROLA    DESCRIPTION      UNIT $   EXTENDED      Make and Model of   DESCRIPTION   COMPLIES/
      MODEL #                               $             ALTER-NATE Bid:                   VARIES
2     TDD6960     2 CHANNEL
                  VHF RECEIVER
                  MULTICOUPLER
                  (CROWN PL &
                  Eureka Road)
1     TDD6960     2 CHANNEL
                  VHF RECEIVER
                  MULTICOUPLER
                  For senior
                  complex
1     TDD6920     Combiner 2
                  channel senior
                  complex
1     TDD7560     Unity Gain
                  Receiver
                  Antenna Senior
                  complex
1     TDD6481     Omni exposed
                  dipole 6 DB
                  senior complex
2     TDD6017     Clamp sets
                  Installation
                  Charges




                                   TOTAL    $
Warranty:




REPROGRAMMING OF EXISTING MOTOROLA PR 1500 PREP RADIOS WITH IMPRESS BATTERY
                          NUMBER/LOCATION UNIT COST                 EXTENDED COST
   SIXTEEN (16) ROMULUS POLICE DEPARTMENT $                         $
         TWO (2) ROMULUS FIRE DEPARTMENT $                          $
                                                             TOTAL
REPROGRAMMING OF EXISTING MOTOROLA XTL 2500 100 WATT XTL 2500 MOBIL
           TWENTY-ONE (21) ROMULUS POLICE $                         $
                               DEPARTMENT




*Extended Cost of all equipment, installation,        $
reprogramming charges, training and year one
warranty/service


                                                 21
*Warranty Information


*Indicate Exceptions or Variations from Bid specifications




Terms:

Number of calendar days required ARO for delivery of product ?

                          STANDARD MUNICIPAL LEASE TO BUY OPTION
 The City is considering the leasing of the equipment for a term to be determined with a $1.00 buy-out
                                     option at the term of the lease.
Term           $ Amount        Monthly        Interest        One annual Interest         $ Buy out at
               Financed        Payment        Rate            pre-payment Rate            term
                                                              in lieu of
                                                              monthly
36 months
48 months




Items bid meet or exceed all specifications as in the bid package unless variations are listed above. Alternate
bids must be accompanied by any available Manufacturers literature and available for demonstration to the
requesting department.
                    *Name:

                     *Title:

                 Signature:

              *Respondent:

                 *Address:

            *City/State/Zip:

           *Phone Number:

              *Fax Number:

            *Email Address:
                                     *PLEASE PRINT OR TYPE ENTRIES!!!




                                                      22
                                                 BIDDER CERTIFICATION
THE BIDDER HEREBY CERTIFIES THAT:
(1)The undersigned,

      whose address is :

      hereinafter called the "Bidder or Contractor", has read and understands:
                             Request to Receive Bids
                             Instructions to Bidders
                             Specifications
                             Bid Pricing Sheet

(2) The Bidder understands that it is the intention of the City to award the bid to the Bidder or Bidders determined in the s ole discretion
    of the City as being the lowest qualified Bidder or Bidders, having regard for fitness and capacity to furnish the quality of materials
    and workmanship which will best meet the requirement of the City, provided however, that the right to reject any or all bids is
    expressly reserved by the City. The City may exercise its right at its sole discretion to weight bids based on factors deemed, in the
    City’s sole discretion, to be in the City’s best interests.

(3) The Bidder hereby offers and proposes to furnish all materials, equipment, labor and services necessary, in accordance wi th the
    above understandings, for the amount indicated on the Bid Pricing sheet /s (D).

(4) The prices quoted herein constitute the gross total cost to the City of Romulus for all units or work involved in the res pective items,
    and that these costs includes all taxes, insurances, royalties, transportation charges, use of all tools and equipment, supervision,
    bond and overhead expense, all profits, and all other work, services and conditions necessarily involved in the work done and
    materials furnished, in accordance with the requirements of the contract documents considered severally and collectively.

(8)         Unit prices contained in the Proposal are neither directly or indirectly the result of any agreement with anyone, and that th e
      Bidder has not by himself or through others had any secret understanding with anyone with respect to any provisions contained in
      this Proposal.

(9)        The bidder represents that it has not:
      a.   Provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative o r
           business entity
      b.   Retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage,
           brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of
           securing business

(10)       Unit pricing shall be as bid for the twelve-month period following the date of the award of the Bid unless otherwise stated in
           the bid.

(11)       NO CONTACT HAS BEEN MADE WITH ANY CITY EMPLOYEE, FOR THE PURPOSE OF EXPLANATION OF ANY OF
           THE BID DOCUMENTS, WITH THE EXCEPTION OF LYNN CONWAY, CITY PURCHASING AGENT.

(12)       It is understood that, (when required by the bid), the Bidder must be familiar with and be in compliance with all requirements
           of Federal, State and Local laws as they relate to Equal Opportunity and Affirmative Action as well as wage standards under
           the Davis-Bacon Act


                                                                            Date:


                                                                  Signature of Bidder


                                                                           Title


                                                                    Address
I hereby affirm, by signing my name below, that I am familiar with the biding company and that the Individual signing this bid
    is personally known to me and can sign on behalf of the company that is submitting the attached bid documents.

                    Attest:

Association and/or Title:

ALL BLANKS IN THIS DOCUMENT MUST BE COMPLETELY FILLED IN OR THE BID WILL NOT BE CONSIDERED FOR AWARD
                                       BY THIS DEPARTMENT!!


                                                                     23
                                             STATEMENT OF NO BID
                                               CITY OF ROMULUS

BID NUMBER:                 10/11-10
TITLE:                      RADIO AND DISPATCH CONSOLE (911 COMMUNICATION) UPGRADE

Please Send or Fax To:
City of Romulus
Lynn Conway, Purchasing Agent
11111 Wayne Road
Romulus, MI 48174

FAX NUMBER: (734) 941-3296

We, the undersigned, have declined to bid on the subject bid for the following reasons:
Check All
That Apply      REASON
                Our company does not handle the type of product / service
                We cannot meet the specifications nor provide an approved alternate –
                please explain below
                Our company is not interested in bidding at this time
                Job is too small
                Job is too large
                Cannot be competitive
                Liability Issues such as insurance, bonding, indemnification, hold harmless
                Insufficient time to respond – please explain below
                Our company’s schedule would not permit performance of the specifications
                Other – describe below
REMARKS:



COMPANY INFORMATION:

                       *Name:

                        *Title:

  Signature of Authorized REP:

                   *Company:

                    *Address:

               *City/State/Zip:

              *Phone Number:

                *Fax Number:

              *Email Address:




IMPORTANT NOTE: To qualify as a respondent to the bid, the vendor must submit a bid or return this completed form.




                                                          24

				
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