Why Professional Cloud Based Email Services
Opt for Advanced Appliances?
Cloud based email services are keen on using archive appliances. These devices
are advantageous in terms of instant data search, retrieval and ensure the
security of company info.
It has now become impossible for corporate houses to store and keep track of
incoming and outgoing emails. That’s because the volume of sent and received
mails has gone up significantly in a paperless office environment. This is the
reason reputed cloud based email services are keen on advance appliances for
proper archiving of electronic messages. Such a device helps companies to search,
recover, and produce data, when requested. There are several benefits of this
apparatus. Let’s read to know more about it.
Instant Data Search
When a corporation is badly caught in a legal battle, it is required to produce mails
that may be 7-8 years old. These records serve as valuable evidence in a court of
law. The company cannot afford to waste time looking for old files, documents,
and records. With the advent of an advanced mail archive appliance, the process
of searching can be expedited and simplified. The device not only archives the
mails, but also indexes it as well as the attachments. The indexing is done based on
date, day, time, topic, sender, and receiver. In other words, it makes your task
extremely simple and convenient. There are no possibilities of your business
correspondence getting tampered, deleted, or modified.
Fast Recovery of Several Years of Data
Besides assisting organizations with archiving messages, these devices also score
high in terms of speedy retrieval of business data, and that too at lightning speed.
The greatest advantage is that it doesn’t curb several users from searching valuable
data, information, and attachments simultaneously. There are additional
functionalities like all search queries gets automatically recorded for legal use. The
installation process is easy and simple as it takes only an hour of your time to
install the apparatus so that you can reap the maximum benefits of using an
archived email system. It’s a simple plug and play device.
Safe and Secure
With the advancement of technology, modern devices assure protection, security,
and damage-proof storage facility for electronic messages. Even attachments that
are sent, or received within the organization or outside it are secure and easily
accessible. So, email archive compliance adherence is easy with devices having
the ability to meet all kinds of legal guidelines in order to keep all business
communication safe and secure for several years.
A Look at the Beneficial Features
Devices that are technologically advanced are equipped with features like:
Prompt search facility along with fast recovery of archived information.
It is tamper-proof and regulatory compliant.
You can easily integrate it into any previous electronic mail system.
The process of retrieval of information is simple and easy to use.
It is provided with a cutting-edge plug-in that helps in the prompt access of
info that has been deleted from the inbox earlier.
Such appliance is perfect for businesses big and small, including giant
The hardware is secure, safe and flexible for easy use and implementation.
The combined login feature gives access to multiple users to keep track of
Advanced options help to reduce response time.
So, an effective appliance is one that’s tailored to your organization’s needs for the
fast retrieval of messages and attachments.