This is a great document for management for any sized company to refer to upon departure of an employee. The checklist goes through all the important activities management should follow up with during and post departure.
Employee Departure Checklist Employee Name: ____________________________________________ Position: ____________________ Department: __________________ Superior: _____________________________________________ Date: ____________________________________________________ 1 - Human Resources _____ Notify Human Resources or your superior: As soon as you terminate an employee or are aware of and/or receive a letter from an employee that notifies you of the employee's intention to terminate employment, notify your Human Resources office. Be sure that the person who is in charge of this area circulates both an internal and external letter to inform all of the departure and/or that there will be a change of individual responsible for the role or position the former employee held. _____ Official Notice: If an employee tells you of their intention to leave your employment, ask them to write a letter that states their resignation and their termination date. (We request a minimum of two weeks notice, when possible and desirable.) 2 - Permissions Termination _____Notify Your Network Administrator: As soon as you know that an employee is leaving, notify your Network Administrator or other appropriate staff person of the date and time on which to terminate the employee's access to computer and telephone systems. Make arrangements for how these accounts will be routed to ascertain that your organization will not lose contact with clients and customers. Have this person also circulate a standardized letter that the individual is no longer working for the company and to eliminate his/her email address from their address book. 3 - Return of Company Property _____ Return of company property: Exiting employees are required to turn in all company books and materials, keys, ID badges, computers, cell phones and any other company-owned items. Typically a company should have a record/list of all items an employee has in their possession, if this is the case, you should refer to this list and use it as a exiting checklist. I also suggest that companies always produce a document for all (valuable) items given to
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