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Why Corporations are Switching to Cloud Email Archiving?

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Why Corporations are Switching to Cloud Email Archiving? Powered By Docstoc
					Why Corporations are Switching to Cloud
          Email Archiving?
     Cloud email archiving offers multiple benefits to corporations. Protected
 communication, e-discovery, enhanced server performance and reduced storage costs
                         are some significant advantages.

Is your company similar to typical corporations out there and operating primarily on
email correspondence? Studies have revealed that employees of corporate houses
received and sent more than hundred mails per day. This was the record of the year 2011.
If we look back at 2009, you will be surprised to know that at least 247 billion messages
were sent on every working day. This figure has been projected to shoot up by 507 billion
in this year. So, you understand why corporates are opting for cloud email archiving.
Let’s have a look at the benefits.

Protected Communication

With volumes of mails increasing exponentially, it’s crucial to have in-built email
continuity system for the protection of such high volumes of emails. This is imperative
for business continuity in case your company faces situations like server failure or any
other technical snags. With open source email archiving, your corporate operations
doesn’t come to a standstill but run smoothly. With an in-built system, you have access to
all crucial information 24 hours a day, and seven days a week.

E-Discovery

No corporation likes to get sued. Then, it’s no use escaping reality because lawsuits are
too common in the United States of America, be it for justified or unjustified reasons.
This is where the significance of an all-encompassing e-discovery solution comes into the
picture. It will immensely benefit your organization as you will be well prepared with all
litigation related details should anyone decides to take you to a court of law. This is
particularly applicable for enterprises that are strictly governed by SEC, HIPPA, and
GLBA.

Boosts Server Performance

The best part of archiving is that it lessens the excessive burden on your servers. With
proper backups and restore, it significantly boosts your company’s server performance. It
is also cost-effective with per month and per mailbox cost structure. There is no need for
you to buy exorbitantly priced software or hardware. The archive is systematic and
organized allowing your IT staff to concentrate on vital business goals instead of wasting
time managing the systems needed to run it.

Effective Management of Mailbox and Storage

When a multinational concern is burdened with incessant messages, effectual mail
archive software comes to the rescue by simplifying the mail box management process. It
helps the IT team to get rid of NSF or PST files lessening escalating storage costs with
infinite storage choices.

Complete Monitoring

When you are switching to cloud based platform, it not only means that all outgoing and
incoming mails are monitored, but your company’s internal messages are meticulously
checked and examined. This is a boon to your business when it comes to maintaining
compliance with regard to government protocols, as well as internal corporate policies.

So, it doesn’t really matter as to which industry your organization is catering to, or the
number of employees you have in your payroll. If you are not implementing cloud email
archiving, your establishment is vulnerable to tremendous risks such as being caught in
legal battles, skyrocketing e-discovery expenses, exhaustion of storage space, and losing
significant data.

				
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Description: Cloud email archiving offers multiple benefits to corporations. Protected communication, e-discovery, enhanced server performance and reduced storage costs are some significant advantages.