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CCTA Handbook - Cariboo Chilcotin Teachers Association

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					        2012 - 2013




        MEMBERS’ GUIDE
CONSTITUTION & POLICY HANDBOOK


                                 1
                       CCTA HANDBOOK

This Handbook is an effort to compile all the information members will likely need about the
CCTA, the BCTF, and the School District. Every attempt has been made to keep the
information current, however some information may be inaccurate or outdated by the time
this booklet arrives at worksites. Updated information will be distributed to schools
through the Staff Rep network as needed.


                   Important       Phone Numbers & Addresses

CCTA OFFICE:

Williams Lake                 398-7221                       CCTA Office
                                                             124D N. 2nd Ave.
Toll free Number              1-800-567-2282                 Williams Lake, BC V2G 1Z6

Fax                           398-5913
E-Mail:                       lp27@bctf.ca

BCTF Office                   1-800-663-9163                 B.C. Teachers’ Federation
                                                             100-550 West 6th Ave.
                                                             Vancouver, BC V5Z 4P2


SCHOOL DISTRICT #27:

Board Office                  398-3800                       S.D. #27 Board Office
                                                             350 N. 2nd Ave.
Fax - Administration          392-3600                       Williams Lake BC, V2G 1Z9
Fax - Education               392-4625

Central Dispatch              392-7137
Toll free                     1-800-667-5615

Resource Centre               398-7054
Fax                           392-2422
E-Mail:                       ejbare_centre@sd27.bc.ca




                                                                                           2
              2012 - 2013 District Modified School Calendar



Curriculum Implementation Day             Tuesday, September 4, 2012
School Opening Day (1/2 day)              Wednesday, September 5, 2012
Professional Development Day              Friday, September 28, 2012
Thanksgiving Day                          Monday, October 8, 2012
Professional Development Day              Friday, October 19, 2012
Parent/Teacher Interview Dates            Mon.-Thurs., October 22-25
(Dismissal 1 hr. earlier than usual)
Remembrance Day Statutory Holiday         Monday, November 11
Not in Session Days                       November 13-16 (4 days)
Winter Vacation Period                    December 24 - January 4, 2013
Schools reopen after Winter Vacation      Tuesday, January 4, 2013
Professional Development Day              Friday, February 8
Family Day                                Monday February 11
Professional Development Day              Friday, March 1
Spring Vacation Period                    March 18 – 22
Not In Session Days (NIS)                 March 25- 28 (5 days)
Last Day of Spring Vacation               Friday, March 28
Good Friday                               March 29
Easter Monday                             Monday April 1
Schools reopen after Spring Break         Tuesday, April 2
Professional Development Day              Friday, April 26
Victoria Day                              Monday, May 20
Last Day for Classes                      Thursday, June 27
Administrative Day / Schools Close        Friday, June 28
Holidays (Except for Glendale)            July 2 – September 4



      Number of Days in Session                      194
      Minimum number of Days of Instruction          187
      Maximum number of Non-Instructional Days       6




                        CCTA EXECUTIVE COMMITTEE
                                                                      3
                       2012 - 2013

President                            Joan Erb
                                     CCTA Office
                                     124 D North Second Avenue
                                     Williams Lake, BC
                                     V2G 1Z6
                                     Tel: 398-7221
                                     Toll Free 1-800-567-2282
                                     Fax: 398-5913
                                     E-Mail: lp27@bctf.ca

Vice-President                       Murray Helmer
                                     Mile 108 Elementary School
                                     School Tel: 791-5221
                                     murray.helmer@sd27.bc.ca

Secretary                            Tracy Waltom
                                     Marie Sharpe Elementary
                                     School Tel: 392-4104
                                     tracy.walton@sd27.bc.ca

Treasurer                            Tammie Ozanne
                                     Horse Lake/Mile 108
                                     School Tel: 395-4572
                                     tammie.ozanne@sd27.bc.ca

Local Representative                 Murray Helmer
                                     Mile 108 Elementary School
                                     School Tel: 791-5221
                                     murray.helmer@sd27.bc.ca

Pro D Chair                          Shirley Giroux
                                     GROW North
                                     School Tel: 398-5800
                                     PD Fax: 392-2102
                                     pd@bctf.ca




Membership Chair                     Lynn Patterson
                                     GROW North
                                     School Tel: 398-5800
                                     lynn.patterson@sd27.bc.ca

Regional Rep - South                 Steven Keller
                                                                  4
                             100 Mile Junior
                             395 2282
                             steven.keller@sd27.bc.ca



Regional Rep - North         Danielle Mader
                             Williams Lake Secondary School
                             School Tel: 392-6284
                             danielle.mader@sd27.bc.ca

Regional Rep - Chilcotin



Collective Agreement Chair   Jean Oke
                             Columneetza Secondary School
                             School Tel: 392-4158
                             jean.oke@sd27.bc.ca

Education Committee Chair    Marianne Okrainetz
                             Marie Sharpe Elementary
                             School Tel: 392-4104
                             marianne.okraiinetz@sd27.bc.ca

Communications Chair         Shannon Rerie
                             Columneetza Secondary School
                             School Tel: 392-4158
                             E-mail: Shannon_Rerie@sd27.bc.ca

Health and Safety Chair      Sarah Eves
                             Williams Lake Secondary School
                             School Tel: 392-6284
                             sarah.eves@sd27.bc.ca

Social Justice Chair         Shannon Rerie
                             Columneetza Secondary School
                             School Tel: 392-4158
                             Email: Shannon_Rerie@sd27.bc.ca




                                                              5
District Staff 2012 - 2013

            Superintendent of Schools (CEO)             Mark Theissen
            Assistant Superintendent                    Harj Manhas
            Secretary Treasurer                         Bonnie Roller Routley
            Director of Instruction, First Nations      TBA
            District Principal (Student Sup. Ser.)      Shari Cooper
            District Principal (Learning Initiatives)   Jerome Beauchamp
            District Vice-Principal (Vulnerable Stu.)   Jan Fichtner
            Resource Centre Coordinator                 Diana Cockwill
            Learning Community Coordinato               Erin Hay
            Reading Strategies Coordinator              Lori Kelly
            Manager of Info. Tech.                      Ken Matieshen
            Human Resources                             Mark Wintjes




                              GOALS OF THE BCTF

                                                                                6
1.    To help ensure that public schools provide for the continued intellectual, physical,
      social and emotional growth and development of each individual.

2.    To promote the establishment and continued development in every school of sound
      learning and teaching conditions including the provision of adequate support services.

3.    To work toward the integration of social and educational services that contribute to
      the welfare and development of students.

4.    To encourage full public participation in determining the overall objectives of
      education at the provincial, district and school level.

5.    To create public awareness of problems in society that hinder student growth and
      development and to stimulate the search for solutions.

6.    To strive to eliminate from the school system discrimination on the basis of sex,
      race, religion, age, handicaps, economic status, marital status, sexual orientation,
      number of dependents or pregnancy.

7.    To promote professional growth of teachers through the continuous development of
      pre-service, internship and in-service education.

8.    To establish a code of ethics and professional conduct, criteria of qualification, and
      criteria and procedures for the assessment of professional competence, and to
      ensure that teachers are effectively subject to the judgment of their peers in
      these matters, with guarantee of due process.

9.    To ensure through the development of democratic processes, professional autonomy
      for teachers and protection from capricious or malicious action, unjust regulations,
      and the abuse of authority.

10.   To maintain for teachers a level of status and economic standing appropriate to the
      responsibility of the profession.

11.   To work cooperatively with other groups and agencies to transform the public
      schools to make them more relevant and effective in preparing students for their
      futures.

12.   To promote a working and learning environment in the public schools of British
      Columbia that is free from violence.

13.   To support the right of all students, regardless of age, to free basic education as
      defined by the current K-12 and adult education programs.




                                                                                             7
                                                  IMPORTANT MEETING DATES
CCTA Honourary Life Members
                                                  CCTA Executive Meetings
Al Fraser                                         Monday - September 17th, 2012
Anthony Gubbels                                   Monday - October 29th 2012
Patricia Harmon                                   Monday - November 26th, 2012
Hazel Huckvale*                                   Monday - December 17th, 2012
Owen Kerley*                                      Monday - January 28th, 2013
Jim Mackie                                        Monday - February 25th, 2013
Vic Montoldy*                                     Monday - March 411h, 2013
Sid Poulton*                                      Monday - April 29th, 2013
Elizabeth Robertson*                              Monday - May 27th, 2013
Quintin Robertson*                                Monday - June 24th,2013
Marie Sharpe*
Dave Shore                                        IMPORTANT MEETING DATES
Anne Stevenson*
June Striegler                                    CCTA Annual General Meeting
Charlie Wyse                                      Wednesday - May 1st, 2013 – Williams Lake
Garth Holmes*
Susan Graves                                      BCTF Zone Meetings
Dick Schut                                        Friday / Saturday - October 26th-27th, 2011
Stu Westie
Sheila Wyse                                       BCTF Representative Assemblies
                                                  Friday / Saturday - November 2/3, 2012
                                                  Friday / Saturday - January 25/26, 2013
*deceased                                         Friday / Saturday - May 24th/25th, 2013

                                                  BCTF Annual General Meeting
                                                  Saturday - Tuesday - March 166h – 19h, 2013




 LOCAL SPECIALIST ASSOCIATIONS OF THE CCTA

 Any group of teachers with a common interest, purpose, or teaching area can form a Local Specialist
 Association (LSA). The LSA is a sub-group of the Provincial Specialist Association (PSA). A teacher
 should join both groups to benefit from the sharing of expertise, information and networks which can
 develop once you have membership in both bodies. Start by forming a LSA in September, requesting
 start-up funding from the CCTA Professional Development Committee. They need to know your
 charter, purpose and membership lists. You should also include an overview of your goals for one year.

 Membership fees at the LSA level are based on your meeting frequency, location, and needs.
 Provincial fees are $20-42 yearly for services offered. Upcoming annual workshops and conferences
 are listed - a great way to meet dynamic teachers, and share educational methods.

 The CCTA Professional Development Chairperson can assist you with more information on how to form
 a professional group and appropriate and useful avenues of communication with internal and outside
 bodies. Presently there are several functioning LSA’s in the Cariboo-Chilcotin, some loosely formed
 and some more organized for specific purposes.
                               WHAT DOES IT ALL MEAN?

                                                                                                      8
ABCSS      Association of British Columbia Superintendents
AGM        Annual General Meeting
BCCPAC     British Columbia Confederation of Parent Advisory Councils
BCCT       British Columbia College of Teachers
BCGEU      British Columbia Government Employees Union
BCPSEA     British Columbia Public Sector Employers’ Association
BCSTA      British Columbia School Trustees’ Association
BCTF       British Columbia Teachers’ Federation
CEP        Communication, Energy and Paperworkers’ Union of Canada
           (Staff union at the BCTF building)
CCPVPA     Cariboo-Chilcotin Principals’ and Vice-Principals’ Association
CCTA       Cariboo-Chilcotin Teachers’ Association
CPF        Canadian Parents for French
CTF        Canadian Teachers’ Federation
DPAC       District Parent Advisory Committee
EA         Enhancement Agreement
EFAP       Employee and Family Assistance Program
EHB        Extended Health Benefits
EI         Employment Insurance
FSA        Foundation Skills Assessment
FNEC       First Nations Education Council
FTE        Full-Time Equivalent
IUOE       International Union of Operating Engineers
IRP        Instructional Resource Package
LOA        Leave of Absence
LOP        Letter of Permission
LR         Local Representative
LSA        Local Specialist Association
MSP        Medical Services Plan
PAC        Parent Advisory Committee
PSA        Provincial Specialist Association
RA         Representative Assembly
RTA        Retired Teachers’ Association
SCLC       South Cariboo Labour Council
SIP        Salary Indemnity Plan
SPC        School Planning Council
TIC        Teacher In Charge
TTOC       TeacherTeaching on Call
UTFE       Union of Teachers’ Federation Employees (Clerical,
     maintenance, etc. Staff at BCTF building)

                                                                            9
                                  Health and Safety
                 The Occupational Health and Safety Act became law on
                                   October 1, 1999

School District #27 (Cariboo-Chilcotin) is obligated to protect all employees under the
provisions of this Act. It is the Board’s responsibility to ensure the health and safety of all
workers in the school district and to remedy any workplace conditions that are hazardous to
the health and safety of its employees. The Board has an obligation to ensure that district
workers are made aware of all known, or reasonably foreseeable, health and safety hazards
at worksites.

As employees of the Board we are obliged to:
* take reasonable care to protect our own, and our colleagues, health and safety.
* report any contravention of health and safety regulations to our supervisor or the
employer.
* report the absence of, or defect in, any protective equipment device or clothing, or the
existence of any other hazard that is likely to endanger ourselves or any other worker.
* cooperate with worker health committees or health and safety reps at our worksite,
and the WCB or its representatives.

Under the Health & Safety Amendment Act, the employer cannot take or threaten
discriminatory action against employees for exercising their right to report a violation of
the Act or for complying with any provision of the Act.

Please report all injuries, disabling occupational disease, or potential hazard as soon as
possible to the employer, including incidents of violence against a worker. Please fill out the
appropriate forms at your worksite.

       “Violence means the attempted or actual exercise by a person,
       other than the worker of any physical force so as to cause injury
       to a worker, and includes any threatening statement or behaviour
       which gives a worker reasonable cause to believe that he or she is
       at risk of injury.”

The employer must establish a Health & Safety Committee at all worksites which have 20 or
more employees. The employer must ensure that each worksite with less than 20 employees
has a Health & Safety Representative. Representatives must be elected at your worksite.
Please participate in that process. Also please ensure you receive the approved WCB
Violence Prevention training when it is offered at your worksite.

                              Health & Safety Contacts
          WCB Prevention line to report concerns 1-888-621-SAFE (7233)
                       CCTA H&S Rep Sarah Eves – 392-6284
                  District Officer – Rich des Ormeaux – 398-3883
     BCTF Contact - Tel. 1-800-663-9163 Karen Langenmaier or Patti McLaughlin
                            WCB website: www.wcb.bc.ca




                                                                                              10
                        Incentives For Rural Teachers


While the lure of the pristine wilderness draws many people to the Chilcotin and outlying
areas of the school district, these factors alone have not been sufficient to retain qualified
teachers in the more remote schools. In an effort to retain rural teachers, several
incentives that make rural teaching more appealing have been bargained into the collective
agreement in previous years.

Teacherages
Many rural locations have little or no rental accommodation and beginning teachers are
often not in a position, financially or otherwise, to purchase housing in these communities.
For this reason, the Board offers housing for rural teachers in many of our outlying
communities. Rental rates vary depending on size and location. These rates include free
accommodation in the summer months for teachers staying in rural areas for the coming
school year. Rates are set in the spring for the next school year and a Joint Tenancy
Agreement Committee meets annually to determine the rates. Rural teachers are
encouraged to become members of this committee. Watch for the posting in the spring.

Rural Travel Allowance
Teachers in rural schools also receive a travel allowance, calculated to be equivalent to
return trips to Williams Lake. The allowance for first year teachers is equivalent to 5 trips,
while teachers in the second and subsequent years of their rural assignment receive the
equivalent of 10 trips. Teachers at Naghtaneqed receive an allowance of 150% of those
mentioned above. This benefit is pro-rated for part-time teachers to their full-time
equivalent.

Teachers’ Travel Provision
Teachers in Alexis Creek, Anahim Lake, Dog Creek, Likely, Naghtaneqed, and Tatla Lake are
granted a leave of absence with no reduction in pay to travel to the closer of Williams Lake
or 100 Mile House, and are paid the mileage allowance and one night’s lodging for each trip.
A receipt is required for the lodging. Two such days are allocated to teachers appointed
for greater than .4 FTE, while teachers appointed .4 FTE or less receive one day. Teachers
who are appointed .4 FTE or less, or who are appointed for four months or less, shall receive
mileage, meal allowance, and lodging pro-rated to their FTE appointment.

Professional Development
While the main provisions of professional development for rural teachers are the same as
for all other teachers in the district, additional travel time is provided under the
Professional Development guidelines for rural teachers. Check the PD section of this
handbook for details.




                  PLEASE CALL THE CCTA OFFICE IF YOU HAVE ANY
                   QUESTIONS ABOUT PROGRAMS OR INCENTIVES
                               FOR RURALTEACHERS.
                           1-800-567-2282 or 398-7221
                      Professional Development 2012 - 2013

                                                                                               11
Please Note: the rules and guidelines listed below, effective July 1, 2007, supersede any
other guidelines and past practice.

As Professional Development Chairperson I would like to encourage all teachers to develop
their own professional development plans this year. While traditional inservice is one way to
expand our professional knowledge, there are many other alternative methods of increasing
our skills and abilities as teachers. I encourage you to seek out the professional
development that meets your needs. Remember that professional development is a personal
activity, although schools may work on plans which meet the needs of many staff members.

The C. C. T. A. Professional Development Committee can help you fulfill your professional
development goals by providing information about Pro D opportunities as well as by providing
funds to subsidize your activities.

The C.C.T.A. Professional Development Fund is administered solely by the Professional
Development Committee.

I look forward to helping you realize your professional development goals. Have a good year.
                               Shirley Giroux
                               Professional Development Chairperson

The Professional Days set for 2011 - 2012 are as follows:

Friday, September 28, 2012

Friday, October 19, 2012 (Provincial Pro D Day, Most Provincial Specialist Association
Conferences are held on this date)

Friday, February 8, 2013

Friday, March 1, 2013

Friday, April 26, 2013



Note: Glendale Elementary may have alternative professional days due to the year-long
calender.
          Questions About Pro D? Fax your questions to Shirley Giroux at
                                 250 – 392 - 2102




             HOW TO GET APPROVAL AND FUNDING FROM PRO-D


                                                                                            12
1.      Complete a 2011 – 2012 C.C.T.A. Pro D Application form and submit it to the
        Pro-D Chair by faxing it to 250 - 392 - 2102.

        a.     For any out of district events your form should be submitted to the
               Pro D Committee at least two weeks prior to the event.

        b.     If you are planning to host an In-District Workshop your form should
               be submitted at least two weeks prior to the event, with a working
               budget to give the Committee an idea of the approximate total cost
               of the workshop. This budget should include expenses, fees for
               service, and Teacher On Call costs for both the presenter and those
               attending, (if necessary). Please do not make commitments with
               presenters until you have received approval from the Pro D
               committee. In the event that a facilitator is hired without
               approval, the Pro D Committee will not be responsible for the costs
               incurred.

        c.     In-District forms for teachers attending School District or Pro D
               Committee events held in district or going on visitations in district
               should be submitted at least one week prior to the event.

2.      After your application has been approved you must submit a School District
        #27 Leave of Absence form to your School Administrator. This is not the
        CCTA Pro-D form. A Leave of Absence Form is not necessary if your event is
        taking place in-district on a district professional day. If you are traveling
        out of district on a professional day, a School District #27 Leave of
        Absence form should be filled out, indicating that no T.O.C. is required.

        IF YOU ARE TRAVELLING OUT OF DISTRICT ON A NORMAL WORKING
     DAY YOU MUST HAVE YOUR EMPLOYER’S APPROVAL, THROUGH A SIGNED LOA
     FORM, TO BE COVERED UNDER WORKSAFE BC REGULATIONS IN CASE OF AN
                                 ACCIDENT.

3.      After the event send your original Pro D Request form complete with:
        * Receipts for hotels
        * Receipts for registration fees
        * Complete the final column showing the actual dollar amount used and the
        amount of TOC time used (where applicable)
        * Receipts for the ferry, if you went to Vancouver Island /Sunshine Coast
         * An evaluation of the event you attended. (to aid the committee in
           recommending workshops and/or presenters to our colleagues).
        * Signature of worksite’s CCTA Pro D rep.

               Incomplete claims will be returned to the applicant.



                                                                                     13
Please Note: Claims for Pro D reimbursement must be submitted within 30
calendar days of the event. Extensions to this time will be considered in
certain cases (awaiting receipts, illness, etc.). To receive this extension
members must notify the Pro D committee, in writing, within the 30 day
deadline.


                        The Role of the School Pro D Rep

Within each school in School District #27 there is a Professional Development
Representative person. This person has been trained to deal with questions regarding
Professional Development procedures and policies. He/She also assists in coordinating staff
professional development in the school through staff meetings and discussions. The Pro D
Representative will also be given information about events happening in other schools on our
district professional days. Please discuss Pro D questions or concerns with this contact
person.

Procedures:

A.     Approval of funding is determined by the Professional Development Committee. All
       C.C.T.A. members are welcome and encouraged to attend any committee meetings.
       Decisions of the committee are subject to appeal, in writing, through the
       Professional Development Chairperson (Dyane Willis, who may be reached by fax at
       250 - 392 - 2102) and subsequently by the C.C.T.A. Executive Committee.
B.     The Professional Development Chairperson will be allowed administrative expenses
       including the cost of a Teacher On Call at the discretion of the C.C.T.A. Executive
       Committee.
C.     When a C.C.T.A. member's application is being reviewed by the committee, that
       member will absent himself/herself from that part of the meeting to avoid
       allegations of a conflict of interest.
D.     The committee shall meet to deal with applications for funds on a monthly basis, or
       more often at the discretion of the committee. It is advantageous to submit
       applications as early as possible. Funding is not guaranteed to any applicant.
E.     In-District workshops are to be conducted at the discretion of the Professional
       Development Committee or upon request of any group of members (school staff,
       Local Specialist Association, etc.) concerned with a particular topic. School-based
       Professional Development activities are to be decided upon by school staffs from
       recommendations developed by an in-school Pro-D committee chaired by a C.C.T.A.
       member.
F.     For Out-of District events the committee may subsidize an applicant for
       registration costs, travel, and accommodation expenses. The committee's priority
       will be to guarantee Teacher on Call costs and registration for all teachers, with
       adjustments made to expenses at the discretion of the Professional Development
       Committee.
G.     Registration and expenses will be covered for summer workshops. These costs will
       be considered as part of a member's yearly Pro D allocation for the next school year
H.     All teachers are urged to take out memberships in our Local Specialist Associations
       in the district. If you are interested in forming a Local Specialist Association,
       please contact the Professional Development Chairperson for information on funding
       and related matters. L.S.A. sponsored workshops are encouraged. L.S.A.

                                                                                         14
      committees may request up to $200.00 per year from the Professional Development
      Fund for travel and office expenses. LSA committees must submit a year-end
      report of their activities and a brief list of planned activities for the coming year to
      the Pro D Chair in order to qualify for funding.


                                       Guidelines:

Professional Development funds will be distributed to C.C.T.A. members
based on the following guidelines:

School visitations to investigate instructional programs for possible
implementation into your current classroom practice. (This will not include
visitations to schools for transfer purposes. In-District visitations will not
be approved if they are linked with a Professional Day.)

In-District workshops held outside school hours or on Professional Days, as
well as Out-of District events. Educational Workshops or seminars must be
developed or presented by:

      •   Colleagues - including school goal setting
      •   the British Columbia Teacher's Federation
      •   Provincial Specialist Associations of the B.C.T.F.
      •   the Ministry of Education, Skills and Training
      •   School Districts
      •   Educational Consultants
      •   Other recognized educational institutions and organizations
      •   Government Agencies
      •   Business and Industry where it relates to the teaching profession

National Certified Coaching Programme Courses may be supported at the
discretion of the committee.
Courses taken for credit or advancement of certificate are not eligible for
reimbursement from the Professional Development Fund.

A Professional Day is a working day for C.C.T.A. members. It is a
contractual requirement that teachers normally expected to work on
that day will take part in professional development activities. Failure to
do so may result in the loss of a day’s pay and possible disciplinary
action by the employer.




                                                                                           15
                            Allocation of Funds:

The allocation of funds from the Professional Development Fund will be
distributed according to the guidelines listed below.
Reminder: The Professional Development Funds are such that the
Committee can only assist members of the C.C.T.A. with their professional
development activities. Members should not expect to receive complete
reimbursement for their participation in professional development
activities.

Allocation of Funds Effective July 1, 2012

      Local Specialist Associations          $200 per year

      Expenses (includes travel and hotel)   $550 maximum per year

      Accommodations                         Hotel costs, claim up to $150
                                             per night or claim up to $25 per
                                             night if staying with friends

      Registration                           $300 maximum per year

      Travel Time:                           0.4/0.5 T.O.C. per event for:
                                             Alexis Creek, Dog Creek, Anahin Lake,
                                             Horsefly, Likely, Naghtaneqed and
                                             Tatla Lake.
                                             0.4/0.5 T.O.C. for travel on BC
                                             Ferries, (e.g. Vancouver Island,
                                             Sunshine Coast)
                                             0.4/0.5 may be claimed for car
                                             travel; when the distance is greater
                                             than 300kms one way.
      T.O.C. Days                            Maximum 1 per year
      Travel Expenses                        See travel grid in the Pro. D
                                             Guide

C.C.T.A. members giving workshops in-district are eligible for a $200 fee for
service ($100 for half day). This may be split if two or more members are
sharing the workshop. T.T.O.C.s giving workshops on professional days are
entitled to the $200 fee for service as well as their regular T.T.O.C. rate
for that day. Schools hosting workshops are eligible to apply for $3.00 per
person attending each Pro D event to cover the costs of refreshments, if
desired.
                                                                            16
 E.J. Bare Education                                          Centre items either fax or
                                                              e-mail your order,
       Centre                    Services                     including the title of the
     640 Carson Drive,
  Williams Lake, B.C. V2G 1X3
                                                              item and its call number
    Phone 250-398-7054           *      Resource Centre       (00l.4 VT 00-01).
    Fax 250-392-2422                    Collection
 ejbare_centre@sd27.bc.ca                                     Items will be sent to rural
                                 *      First Nations         and south end schools per
                                        Collection            the delivery schedule.
Hours of Operation                                            Otherwise teachers may
Monday-Friday 9:00 – 5:00        *      Laminating            pick up their items from
(closed 1:00- 2:00)                     (Wednesdays)          the Centre.

Staff                            *      Off-air taping.       To order laminating or
Diana Cockwill – Resource                                     other items, teachers
Centre/Education Change          *      Bulk purchasing       should complete an order
Coordinator                             (audio and video,     form available in their
Marcilyn Belonio- Secretary             tapes, diskettes,     school be sure to include
                                        zip disks)            an account number for
On-Line Catalog                                               billing.
A catalog of Resource Centre     *      Visually Impaired
items can be found on line at:          Collection            Items for laminating
                                                              should be delivered in a
www.sd27.bc.ca.                  *      IRP, Grade            plastic garbage bag or
                                        Collection and        other suitable container
-Click on District                      Ministry Documents    to ensure items are not
 Information                                                  lost.
-Put your cursor on              *      Teacher Idea
 Programs, and Resource                 Books                 Returns
 Centre will appear on the
 screen, click on this.          *      Teacher               Teachers are asked to
-Click on the underlined                Professional Books    return items on the due
 “Online Catalogue” (in                                       date. This is particularly
 orange) part way down the       *      Satellite Reception   true for rural and south
 page.                                                        end schools with their
-Enter your search word and      *      Computer Training     delivery schedules as
 click on keyword or subject.           Lab                   there may be another
                                                              teacher expecting that
Publications                     *      Meeting Room          item. If you want to keep
Newsletter: sent out roughly                                  the item contact us the
every two weeks                  *      Pro D Opportunities   day before your delivery
                                        Binder                and we will let you know
New Resources: sent out at                                    if it can be renewed or
the end of every month. The          Ordering                 must be returned.
most recent 25 new items are
found on the online                  To order Resource
catalogue.




                                                                                      17
                     EMPLOYEE & FAMILY ASSISTANCE PROGRAM

WHAT IS THE EMPLOYEE & FAMILY ASSISTANCE PROGRAM (EFAP)?

The Employee & Family Assistance Program, or EFAP, is a voluntary, confidential, short-
term counseling, advisory and information service for you and your family members. The
EFAP can help with personal problems that affect your family life, your work life, or your
general well-being.

HOW WILL I GET HELP?

You will receive help by calling the toll-free number. A professional counselor is available
365 days a year and 24 hours a day. The counselor will provide crisis counseling if you
need it, help you access an advisory service (i.e. eldercare, childcare, legal), and/or refer
you to a local counselor for short-term counseling. EFAP may be accessed from anywhere,
not just your hometown. You may be able to visit counselors outside your hometown, if so
desired. School District #27 supports the use of sick days to receive short-term EFAP
counseling.

WHAT KINDS OF PROBLEMS ARE COVERED?

The EFAP provides assistance for a wide range of personal issues including:

       • couple and marital relationships         •   family matters
       • work-related and career issues           •   stress and anxiety
       • depression                               •   childcare
       • aging parents                            •   financial and legal concerns
       • alcohol and drugs                        •   cross-cultural issues

If in doubt whether an issue is covered, just call the EFAP and ask. We encourage you to
call early. It is often easier to deal with small problems before they become larger.

IS THE EFAP CONFIDENTIAL?

Yes, your privacy is respected at all times. No one in the School District or anyone else
receives information from Corporate Health Consultants without your written, informed
and voluntary consent. No one will know that you have used the EFAP unless you decide to
tell them. The program is fully confidential.



       EFAP Provider:       Brown Crawshaw Inc.
                            1-800-668-2055




                                                                                           18
                              REHABILITATION PROGRAM

WHAT IS THE REHABILITATION PROGRAM?

The Rehabilitation (Rehab) Program is a joint initiative between the CCTA, the BCTF, and
School District 27. It is a voluntary program that assists members who are on sick leave
to achieve, through early and effective intervention, a durable return to work.

WHAT IS THE PURPOSE OF THE PROGRAM?

• To provide members with rehabilitation / vocational counseling.
• To enhance economic / social security of members and their families during disability.
• To encourage teachers with disabilities to work.
• To provide assistance to disabled members to realize potential and minimize the impact
  of disability.
• To provide support and services to members and their families during the disability
  adjustment process.



HOW ARE MEMBERS REFERRED?

Members are referred either through the local association office, the school district,
BCTF’s Salary Indemnity Plan. Members may refer themselves through any of these
sources.

WHAT IS THE REFERRAL CRITERIA?

• A full-time teacher who has been absent from work for 20 consecutive working days.
• A part-time teacher who has not worked his/her allocated hours for 4 consecutive work
  weeks.
• A teacher who has a reduced assignment due to disability.
• A teacher who is using sick leave to manage his/her symptoms (non-consecutive use of
  sick leave - approx. 10 days in the current school year and about 10 days in each of the
  previous 2 years).




                Additional information on the Rehab Program is available
                      through your Staff Rep or the CCTA office.
                                    1-800-567-2282
                                        398-7221




                                                                                           19
                                 STAFF REPRESENTATIVES

Within our structures as a union, the role of school Staff Rep has taken on greater importance through the
years. It is essential that the candidate most suited to the position be chosen by the staff he/she will
represent. Staff reps play a vital role within our organization and are of prime importance to our growing
strength. The outline below listing some of the duties of the Staff Rep demonstrates the pivotal role the
representative plays within the union structure.

Staff Reps should:

        1.       Attend all Staff Rep Assemblies or find an alternate to attend.
        2.       Serve as a school advocate for all CCTA members regarding
                         a) contractual rights and responsibilities
                         b) grievance procedure
                         c) Local Association and BCTF policy
                         d) services and benefits
        3.       Keep a CCTA bulletin board in the school to include:
                         a) local meeting info - special, executive, and general
                         b) CCTA / BCTF information
                         c) LSA / PSA information
                         d) minutes of relevant meetings
        4.       Maintain a binder with all relevant CCTA documents

        5.       Liaise with the CCTA Executive through the Regional Reps, and
                 with the CCTA President.



        The Regional Representatives on the Executive are as follows:

        North – Danielle Mader – Williams Lake Secondary 392-6284

        South – Steven Keller – 100 Mile Junior 250 395 2282

        West –

The role of these regional representatives, which is outlined in detail in CCTA Policy #4.4, is to provide the
liaison between Staff Reps, Staffs, and the Executive Committee, and to organize the Staff Rep Assembly
Agendas.

Staff Rep Assemblies are held regionally in 100 Mile House, Williams Lake, and Alexis Creek. They are a forum
for information sharing, direction to the LR’s on RA motions, problem solving, and training. Staff
Representatives will be contacted as to the timing and content of the various meeting and training days. Staff
Reps receive three days of training each year to prepare them for their role.




        Staff Reps must be selected by election of the CCTA members at the
        worksite, and the names should be sent to the CCTA Office by the second
        week in September. CCTA Policy #3.4 advises that Executive Members
        are strongly discouraged from accepting the position of Staff Rep within
        their worksite.



                                                                                                                 20
                                   TEACHERS ON CALL

If you are a certified Teacher-On-Call (TOC) in School District 27, you are a member of
the CCTA. As a member of the CCTA, you are entitled to a number of rights and
privileges. You may attend and vote at General Meetings. You may choose to serve on one
of the various CCTA committees. You can apply for funding for Professional Development
activities and take part in Pro-D activities offered in the School District. You also may be
elected to the Executive Committee. In other words, you are a full member of the CCTA.
There are also responsibilities that come with being a member of the BCTF and the Local.
Awareness of the Code of Ethics is one of the most important responsibilities. For
example, if you have concerns or criticism of a colleague, you must take them to the
colleague directly before taking them to someone in authority, such as the principal.

The Executive Committee is working on your behalf. If you encounter problems or need to
discuss professional relations, professional development, or salary, contact the
Membership Chair, Lynn Patterson at lynnttocrep@hotmail.com. She is the Executive
contact for TTOC’s and will serve as your liaison to the local Executive and can direct you
to those members of the local leadership who will be able to assist you with specific
information and advocacy. You can also contact the CCTA Office with any questions or
concerns.

The Role of the Local Representative (LR)

Terms of Reference for Local Representative are laid out in CCTA policy #4.2 and in BCTF
policy #25.D.28. The LR’s mandate is to represent the CCTA to the BCTF and the BCTF to
the CCTA. LR will report to CCTA members on a regular basis and invite member input
and will shepherd any motions from the CCTA to the BCTF through the appropriate
channels, usually the Representative Assembly and the Annual General Meeting. The LR
will hold delegate meetings prior to the BCTF AGM to prepare CCTA delegates for the
meeting. Questions from members will be answered as promptly as possible. Please
contact the LR at the numbers listed in the front of this book.

Role of the Collective Agreement Chair

The Collective Agreement Committee is a standing committee of the CCTA, chaired this
year by Jean Oke. The role of the committee is to deal with all issues related to the
bargaining and interpretation of the collective agreement. The committee oversees the
functions of the grievance committee, the bargaining committee, and the education finance
committee.

This group will also liaise with the BCTF on contract matters and works to ensure
provincial matters and local matters are enforced in the local. For more information about
the committees contact Lyle Fink at the numbers listed in the front of this book.




                                                                                          21
                                     MEMBERSHIP SERVICES

The CCTA, in conjunction with the BCTF, offers a wide range of services to you, the member.
Check at the beginning of the BCTF Members’ Guide to see the types of services available to you.
For some services you may contact the BC Teachers Federation directly at the toll free number 1-
800-663-9163, however, it is more practical when you require legal help or financial assistance to
contact your Local President who will work with you to determine the best type of help you require.
If you require assistance with respect to BCTF policy and procedures, information on other
districts, educational statistics, or general educational information, contact your Local
Representative or the Local President, who can put you in contact with the appropriate BCTF Staff
person to help solve your problem. If you wish to access the governing bodies of CCTA and BCTF
the following guide will indicate meeting dates:

CCTA Executive meets on a regular monthly basis on the first Monday of each month. Meetings
begin at 4:45 pm and are held at the CCTA Office at 124D N. 2nd. Avenue in Williams Lake.

CCTA General Meetings are called when the membership’s ratification is required. All members are
eligible to vote at a general meeting and the general meetings do alternate from north end to south
end. Please check the CCTA bulletin board at your worksite for notice of a general meeting.
Members in rural worksites are eligible to vote by proxy. Please check the constitution.

The CCTA Annual General Meeting is held each May and has the function of setting local fees,
electing members to our local executive, and making changes to our policies and procedures. The
AGM alternates venues between the north end and the south end of the district.

Staff Rep meetings are held during the school year so that the President and Executive advise
Staff Reps of issues in the local as well as listen to issues raised by the staff reps. Please
remember that the Staff Representative, elected from within the membership in your school, is
your frontline union manager. He or she has been given power under the Labour Code to represent
your concerns and he or she must act on your behalf. The BCTF will spend over $1 million this year
to ensure that there is training and support for your Staff Rep. If you have a problem or an issue
with management, please advise your Staff Rep and make sure that he or she is present at the
meeting with management, especially where your professional rights and role is questioned and
under review. You are entitled to due process under the law and it is very important that your issue
or grievance is dealt with properly.

The BCTF Executive Committee meets on a regular monthly basis. Check your BCTF appointment
calendar for times and dates. Usually, business reaching the BCTF Executive level will come directly
from locals, however, they do deal with member’s requests for legal aid. If you wish to know any
aspect of their work contact your Local Representatives (LR).

The Representative Assembly of the BCTF meets three times a year (Fall, Winter, and Spring).
Our LR attends these assemblies on your behalf and will take your concerns, once they have been
reviewed by the Executive or General meeting, to the Assembly. Requests for change must be in the
form of a specific motion for this body. The Rep Assembly has the power under the Federation by
laws to change programs and services approved by the BCTF Executive and it can also direct where
and how your fees should be spent.




                                                                                                  22
                                    TEACHER QUALIFICATION SERVICE

The purpose of the TQS is to define the categories of teacher qualifications, and to evaluate the academic
and professional preparation of the holders of B.C Teaching Certificates. The TQS provides an advisory
service for teachers and for School Boards. It does not engage in Certificate discussion with the College of
Teachers on behalf of individual teachers. Evaluations are made only upon request.

PROCEDURE FOR OBTAINING AN EVALUATION

1. Obtain evidence of a B.C. Certificate from the College of Teachers (See address under
   College of Teachers)

2. Submit Certificates and official transcripts, or notarized copies, to:
                         Teacher Qualification Services
                         1195 West Broadway, Room 204
                         Vancouver, B.C.
                         V6H 4A8
                         Phone: 604-736-5484



APPEALS
If a teacher, a Teachers’ Association, or a School Board wishes to question the classification assigned to a
teacher, a request for re-assessment shall first be made to the evaluator.

The TQS will reconsider an appeal decision only upon presentation of new evidence.



GENERAL EVALUATION PRINCIPLES

All credits earned at a university will not necessarily be recognized by TQS in evaluating qualifications.
Categories assigned by TQS will not necessarily parallel B.C. College of Teacher placements or B.C. University
placements.

The TQS does not evaluate the status of holders of Letters of Permission.




                                                                                                               23
The CCTA requires membership involvement to be an effective body which
meets the needs of all members. To that end, the following is a list of
committees which serve a variety of member interests and require volunteers
to sit on them. Interested members should contact the CCTA office for more
information.

INTERNAL CCTA COMMITTEES
     COMMITTEE                             # OF MEETINGS                      ISSUES

Collective Agreements      as needed                deal with implementing the Collective
                                                    Agreement, coordinate work of
                                                    subcommittees (Education Funding,
                                                    Grievance, Bargaining)



Professional Development    once a month            promote PD activities, approve
                                                    applications, train school contacts,
                                                    coordinate PD events



Communications              as needed               internal and external PR work with
                                                    President and other committees on
                                                    communications, bulletins, media;
                                                    maintain press clipping file.



Membership                 as needed                deal with concerns of temporary
                                                    contract teachers and teachers-on-call;
                                                    maintain CCTA membership records



Social Justice             as needed                deal with issues of racism, poverty,
                                                    gender equity, homophobia, with regard
                                                    to teachers and students.



Grievance Committee        as needed                discusses and makes recommendations
                                                    on grievances



Policy & Constitution      annually                 recommends changes to policies and the
                                                    constitution



Office Management          as needed                manages office supplies and equipment
                                                    and assists the treasurer in
                                                    development of the budget.




                                                                                              24
                                  COMMITTEES ESTABLISHED BY CONTRACT

Joint Tenancy Agreement                   once a year              establishes teacherage rates



Education Leave Review Panel              once a year              discusses member applications for
                                                                   education leave

                                         DISTRICT COMMITTEES

Health & Safety                          once a month              health & safety issues at worksites

Employee & Family Assistance
Program Steering Committee                as needed                involved in EFAP concerns / decisions

Rehabilitation Program                    once a month             assists members’ recovery and return
                                                                   to work

Policy                                    once a month             CCTA input to committee which makes
                                                                   policy recommendations to the board

First Nations Education Council          once a month              Administers the FN Budget and makes
                                                                   recommendations re submissions of
                                                                   programs
Education                                once a month              Makes recommendations on educational
                                                                   programs an services

                                         BENEFITS IN CONTRACT

Medical Services Plan                    -The Board pays 100% of the premiums
Extended Health                          -The Board pays 100% of the premiums
Dental Plan                              -The Board pays 75% of the premiums
Group Life Insurance                     -The Board pays 75% of the premiums
                                                   (The Benefit is up to 300% of your salary.)
Seniority                                -10 years portable.
Sick Leave                               -Entitled to up to 15 days per year with full pay in case of
                                          illness (pro-rated for part time)(60 days portable)
Maternity Leave                          -Entitled to 95% pay for 17 weeks
Prep Time for Elementary Teachers        -90 minutes per week
Prep Time for Secondary Teachers         -12.5% of assignment

Salary Indemnity Plan (BCTF)             -a 2% allowance (monthly payment to you) will be paid in
                                         lieu of SIP premium. The plan pays a substantial portion
                                         of your salary should you run out of sick leave.
Leaves for a Variety of Reasons          -Some with pay, some at the Board’s
                                          discretion (Check contract)
Canada Savings Bonds                     -Payroll deduction is available for CSB purchase
Group RRSP                               -You may contribute to increase enjoyment of your
                                         retirement and reduce your income tax
                                         by joining this voluntary plan.




                                                                                                           25
                                              Payroll
                                      Benefits and Deductions
A. Compulsory:

BCTF Dues                                       1.45 % of gross salary, deducted on a monthly basis
                                                * Please see next page for break down of Fees

CCTA Dues                                       $50.00 deducted monthly (pro-rated),
                                                *see Teachers-Teaching-0n-Call fee below

BCTF Salary Indemnity Plan                      2% of gross salary paid to you on a monthly basis to cover
                                                the cost of this plan. Members apply to the plan when sick
                                                leave has run out,, for long term illness, pays 70% of
                                                monthly salary to a max. of $50,000 per year.

Teachers’ Pension Plan                          if employed 50% or more, 9.16% on first CPP Insurable
                                                Earnings $43,700) 10.66% on remainder,
                                                qualifying information and other details available from
                                                CCTA. Note: Newly appointed teachers (including TTOC)
                                                employed less than 50% can elect to contribute.

Employee and Family Assistance Plan             gives employees and families access to a wide variety
  (EFAP)                                        of counseling services free of charge for limited # of
                                                visits, $18.20 per year/1 deduction per family.

College of Teachers                             one time $90 fee paid in April by payroll deduction.




B. Optional:

Medical Services Plan                           paid 100% by the Board

Extended Health Benefit                         paid 100% by the Board

Dental Care Plan                                employee pays 25%, Board pays 75%

BCTF/BCSTA Group Insurance Plan                 employee pays 25%-Board pays 75%

Seaboard Life Insurance Plan                    employee pays full premiums as set out in the policy

Group Retirement Savings Plan                   available through payroll



Please ensure that your payroll deduction accurately reflects the coverage that you should have in place,
e.g. single, couple, family coverage.




                                                                                                          26
                         FOOTNOTES IN BC TEACHERS’ HISTORY

October 1916   Teachers from Vancouver, Point Grey, South and North
               Vancouver held a meeting to organize as a group.

July 1919      The BCTF first incorporated as a benevolent society. The original
               objectives of the BCTF have remained unchanged in the
               constitution to this day. They were/are:
                       a. to foster and promote the cause of education in BC
                       b. to raise the status of the teaching profession in BC
                       c. to promote the welfare of teachers in BC

1919           The first teacher strike in the British Empire was in Victoria. It lasted for 2 days.

1920           Teachers in BC tried to achieve a minimum salary, after the
               initial founding of the BCTF. They negotiated with 744 different school districts in BC. The
               minimum salary that they were proposing was $1200 per year.

1920           The first Department of Education was set up with its own minister.

Before 1921    The only pension provision for teachers was that individual outstanding
               teachers could be rewarded for long and faithful service by a special act of
               the legislature.

Before 1923    Teachers could be dismissed by their board at the end of any school term.

1929           The Teachers’ Pension Act was proclaimed.

1938           Continuing contracts were established for teachers.

1943           The BCTF voted to join the Trades and Labor Congress (forerunner of the BC
               Federation of Labor)

Mid-fifties    The BCTF worked for and achieved the removal of discrimination against women in salary
               scales as well as differing salary scales for elementary, junior and senior high teachers.

1956           The BCTF ended its formal affiliation with labor when the Trades and Labor
               Council merged with the Canadian Labor Congress.

1961           The provincial government appointed two advisory committees. The BCTF
               had three, then four, reps on each committee which helped to shape the
               development of education in BC for a decade.

1971           Teachers held a one-day, province-wide strike on pension issues for
               retired teachers. The government removed compulsory BCTF membership.
               Only 69 out of 22,000 teachers did not join or withdrew membership. In
               1973 compulsory membership was restored.
1972           All teachers were automatically hired on a year of probation.

1973-74        BCTF mounted a major campaign to reduce class sizes. The fall of 1974
               saw the greatest improvement in PTR in the provinces history. The provincial
               PTR went from 22.68 to 19.82 in 2 years. 3,700 positions were added throughout BC.




                                                                                                            27
1973            The AGM initiated a Status of Women program and hired a staff member to
                implement it.
1975            The AGM initiated the Program Against Racism.

1982            The provincial government began a decade of restraint and cutbacks in
                education with the interim Education Finance Act. In four years, many of the
                gains of the 70’s were lost. Unions involved in the education sector joined
                together to form the Defend Education Services Coalition to focus on electing
                pro-education School Boards.

Fall 1983       The BCTF was one of the founding members of Operation Solidarity, a coalition
                of unions and community groups formed to oppose anti-union and anti-education
                legislation. This led to an escalating province wide strike.

1987            Boards were only compelled to negotiate salary and benefits with teachers,
                although teachers fought for inclusion of working and learning conditions and
                due process clauses. Through Bills 19 and 20 the College of Teachers was
                formed, principals were removed from the BCTF, compulsory membership was
                removed, teachers were granted the right to organize as unions at the local
                level and the scope of bargaining was expanded.

June 1994       The Government passed Bill 52 which imposed provincial bargaining on teachers
                in B.C. Locals were no longer to be autonomous in bargaining collective agreements with their
                corresponding school district. Instead, the BCTF became the exclusive bargaining agent. By
                law, all money items are to be negotiated provincially.



August 1995     The Labor Relations Board ruled that all local bargaining certificates held by the
                76 locals of the BCTF be revoked, the only certificate needed to be held by the BCTF.

June 1996       The first Provincial Contract between BCTF and BCPSEA was signed; a
                combination of provincial clauses and rolled over local clauses.

March 1998      The AGM voted to discontinue the discrete programs of Status of Women and
                Program Against Racism, to be replaced by an umbrella Social Justice program.

April 1998      A new provincial agreement in committee was reached between Government
                and the BCTF which featured lower K-3 class sizes and contractual ratios for
                non-enrolling teachers.

August 1998     The Government legislated the new Provincial Agreement after School Trustees
                voted to reject the deal.

Jan. 28, 2002 Teachers walk off the job on this day to protest the provincial
              government’s imposed contract.

October 2005    Two week illegal job action.

June 30, 2006 First negotiated contract in 13 years.




                                                                                                           28
                               CCTA CONSTITUTION

                                                  ARTICLE I

NAME:

The name of this Association shall be: “Cariboo-Chilcotin Teachers’ Association” (CCTA), a local Association
of the British Columbia Teachers’ Federation (BCTF).



                                                 ARTICLE II
OBJECTIVES:

The objectives of the Association shall be:
        a) To foster and promote the cause of education
        b) To raise the status and promote the welfare of the teaching profession.
        c) To represent its members and regulate relations with their employer through
           collective bargaining of terms and conditions of employment.

                                                 ARTICLE III
MEMBERSHIP:

        a) Active Members: Active membership in the Cariboo-Chilcotin Teachers’ Association
           shall be in accordance with the terms of the Constitution and by-laws of the B.C.T.F. Active
           members shall be the only persons entitled to vote and hold office. Only active members
           shall participate in any matters related to collective bargaining.
        b) Associate Members: Any person in the Cariboo-Chilcotin Teachers’ Association who has been
           granted Associate membership in the BCTF and who pays a CCTA membership fee may be granted
           an Associate membership in the CCTA.
        c) Honorary Members: Active and retired members who have given outstanding service to education
           within the district may be nominated for honourary membership. Any names submitted for
            honourary membership in the association must be:
            i) received by the CCTA Executive Committee by the April Meeting
            ii) handled by the CCTA Executive Committee on an in-committee basis
            iii) approved by the CCTA Executive Committee before being recommended to the AGM.
           iv) granted only by secret ballot election at the Annual General Meeting
        d) Honourary members shall be invited to attend the CCTA Annual General Meeting at no cost and
            granted voice at the Annual General Meeting (AGM 2007)



                                                 ARTICLE IV

OFFICERS AND EXECUTIVE COMMITTEE:

        a) The Table Officers of this Association shall consist of: President, Vice-President,
           Immediate Past President, Secretary, Treasurer.

        b) The Executive Committee shall be the Table Officers of the Association together with
           the Local Representative(s), all Chairpersons of Standing committees, and three members
           to represent the regional areas as outlined in policy.

        c) The Collective Agreement Committee, Professional Development Committee, Membership
           Committee, Communications Committee, Education Committee, Social Justice Committee, and
           Health and Safety Committee shall be Standing Committees. (AGM 2006)
                                                                                                               29
      d) In the event that a President shall be elected to an additional year of office, the
         Executive Committee position of Immediate Past President shall be vacated .

                                               ARTICLE V
ELECTION:

      a) The Executive Committee shall appoint, on a geographical basis, a Nominating committee
         whose duty it shall be to nominate at least one member of the Association for each of the
         following offices:
               1. President.
               2. Vice-President.
               3. Secretary.
               4. Treasurer.
               5. Local Representative(s) to the Representative Assembly of the BCTF.
               6. Chairpersons of Standing committees
               7. Three Representatives of each of the three regions as outlined in policy. Such
                    nominations shall be presented to the Association at the Annual General Meeting.
                   Further nominations shall be solicited from the floor of the Annual General Meeting.

      b) The election of all members of the Executive Committee shall take place at the Annual
         General Meeting of the Association.

      c) A rural school teacher, as defined in subsection 5 below, may select an individual who
         is a member in good standing of this Association to exercise his/her proxy at Annual and
         General Meetings of this Association.
              1. Such a teacher shall, in writing, inform the Secretary or President of this
                  Association of the name of the person entitled to hold his/ her proxy.
              2. The holder of such a proxy may vote as he/she deems appropriate on all motions
                  and elections. He/She shall, in writing, inform the teacher whose proxy he/she
                  holds of the outcome of motions debated and elections held, and the manner in
                  which the proxy was exercised. The maximum number of proxy votes to be held by
                  any one member shall be three (3).

              3. A proxy may be revoked or changed at any time, by notification, in writing to
                 the Secretary or President of the Association, of such an intent.

              4. No teacher shall lose his/her right to vote at an Annual or General Meeting of
                 this Association on the grounds that another person has been designated as
                 his/her proxy.

              5. For the purpose of this section, teachers of the following schools, and members with
                 district-based assignments working at these sites on the day of an annual or general
                 meeting, shall be eligible to select an individual as his/her proxy: (AGM
                 2004; reaffirmed AGM 2011)
                       I. For all Annual and General Meetings:
                                Anahim Lake, Naghtaneqed, Tatla Lake, Dog Creek
                       II. For all Annual and General Meetings held at 100 Mile House, Mile 108,
                          Lac La Hache:
                                Alexis Creek, Horsefly, Likely, Alkali GROW
                       III. For all Annual and General Meetings held at Williams Lake, 150 Mile:
                                Bridge Lake
              6. A CCTA member having an assigned teaching duty at times that a general
                 meeting is to be held shall be entitled to vote by proxy, unless a general meeting
                 has been called for that time as a job action.(reaffirmed AGM 2004)



                                                                                                          30
                                              ARTICLE VI

DUTIES OF OFFICERS:

      a) The President:
             The president shall be the presiding Officer of the Association and ex-officio the
             Chairperson of the Executive Committee. He/She shall also be ex-officio a member
             of all Standing Committees and Select committees of the Association. He/She shall
             act as alternate Local Representative to the Representative Assembly of the BCTF in
             the event that the duly elected Local Representative is unable to perform his/her
             duties. He/She shall maintain a nominal roll of the members of the Association together
             with their postal addresses, and shall be a legal custodian of all property of the
             Association except that specifically included under the duties of the Treasurer. He/She
             shall further be responsible for seeing that a permanent file of all official
             correspondence is maintained. He/She shall further be responsible for seeing that
             copies to all schools are distributed in regard to Executive minutes immediately
             following meetings, and shall cause to be distributed, in advance, all information
             required by this Constitution for the Annual Meeting. He/She shall perform other
             duties established as policy at the Annual General Meeting of the Association.

      b) The Vice-President:
             In the absence of the President, his/her duties shall be performed by the Vice-
             President. The Vice-President shall render such assistance to the President as shall
             from time to time be required of him/her.

      c) The Secretary:
             The Secretary shall preserve a permanent record of all meetings of the Association
             and its Executive Committee.

      d) Immediate Past President:
            The Immediate Past President shall lend the President and the Executive Committee
            the benefit of the experience which he/she has gained during his/her tenure of
            office.

      e) Treasurer:
             The Treasurer shall keep a proper set of books of account of the Association and
             exhibit same to the Executive Committee upon request. He/She shall have the care
             and custody of all monies of the Association and shall disburse them at the order of
             the Executive Committee. He/She shall present to the Annual General Meeting a
             report of the accounts and the financial condition of the Association and all monies
             received and expended by him/her. He/She shall present to the Annual General
             Meeting for its approval a budget for the following year.

      f)       In the absence of the President and the Vice-President, the duties of the President
               shall be performed by the Local Representative.

      g) Local Representatives:
             The Local Representatives shall attend the Representative Assembly and the Annual
             General Meeting of the BCTF and shall take part in the deliberations of these bodies as
             described in By-Laws # 6 and #8 of the constitution of the BCTF.




                                                                                                       31
                                              ARTICLE VII

EXECUTIVE COMMITTEE:

      a) The Executive Committee, shall, subject to the action of the Annual General Meeting of
         the Association, direct and supervise the business and conduct the affairs of the
         Association.

      b) The Executive Committee shall meet at least once a month, from September to June,
         preferably on a regularly appointed date.

      c) The dates and locations of the Executive Committee meetings shall be made known in
         advance to all members of the Association.

      d) Any member of the Association may attend the meetings of the Executive Committee as
         a visitor. A visitor shall have a voice but no vote, and will not have the power to make a
         motion.

      e) The Executive shall have the power to appoint such Select Committees as may from time
         to time be deemed advisable. Such Select Committees may include:
               1)     Convention Committee
               2)     Education Week Committee
               3)     Scholarship committee
               4)     AGM Resolution Committee
               5)     Constitution Committee
               6)     Social and Hospitality Committee
               7)     Liaison Committee
               8)     Political Task Force Committee
               9)     Advisory committee on district budget
               10)    Other committees according to need.

      f) The Executive Committee shall have the duty of filling, until the next Annual General
         Meeting of the Association, any vacancy which shall occur in the Executive Committee.

      g) The Executive Committee shall have the duty of selecting the Canadian Chartered bank
         or banks or credit union to be the bankers of the Association, and shall designate the signing
         officers of the Association, for banking purposes. The Executive Committee shall ensure
         that an audit be made of the books of the Association and of the books of the Professional
         Development Fund.

      h) A quorum for an Executive Committee meeting shall be a majority of the members thereof.

      i) Any member of the Executive Committee may appoint a substitute representative if
         he/she is unable to be present at the Executive Committee meetings. Such substitutes shall
         have full voting power.

      j) A member of the Executive Committee who shall have absented him/herself from three (3)
         consecutive Executive Committee meetings or three (3) meetings of committees for which
         the terms of reference for their position deem they are responsible, without having given prior
         notice to the President of the Association, shall be considered to have vacated his/her position on
         the Executive Committee.




                                                                                                          32
                                             ARTICLE VIII

ANNUAL MEETING:

      a) The Annual Meeting of the Association shall be held in the spring. The program and the
         exact date shall be arranged by the Executive Committee. The agenda of the Annual Meeting
         is subject to amendment by a majority vote.

      b) The Annual General Meetings of the CCTA will alternate locations between the north and
         the south ends of the district.

      c) The Chairperson of the Annual Meeting shall be an active member of the Association
         selected by the Executive Committee.

      d) The following shall be distributed to all schools at least 15 days prior to the annual
         meeting:
              1)       Notice of time and place of meeting.
              2)       Recommendations from the Executive Committee.
              3)       Reports and recommendations of all committees.
              4)       Proposed budget and any proposed changes in fees.
              5)       List of nominees to Executive Committees.
              6)       Wherever possible, resolutions from individual members of the Association.

      e) Fifty (50) active members of the Association shall constitute a quorum. In determination of
         a quorum, proxy votes shall not be considered.

      f) The Annual Meeting shall set the fees of the Association. Current fees shall remain in
         effect unless altered by the annual meeting.



                                               ARTICLE IX

GENERAL MEETINGS:

      a) Other General Meetings of the Association shall be called at the discretion of the
         Executive Committee or for a stated purpose upon written request, with signatures,
         of any 15 members of the Association. The Executive Committee shall call a General
         Meeting on behalf of any such group within thirty (30) days of receiving such notification.

      b) Each member of the Association must receive notification 24 hours before such a meeting.

      c) The quorum will be the number of people in attendance at the scheduled opening time of
         meeting. The quorum will be lost only when the number present drops below that
         number during the evening.

      d) Only a General Meeting of the Association may make a levy upon active members of the
         Association for expenses in connection with obtaining the objectives of the Association.




                                                                                                       33
                                               ARTICLE X

STAFF REPRESENTATIVES

      Staff representatives shall be elected on the basis of one staff representative per 30
      members or fraction thereof, per employment site.

                                              ARTICLE XI

RESERVE FUND:

      a) There shall be a reserve fund, the purpose of which is to fund activities not anticipated
         in the operating budget and to enforce or attain contract items. (amended 2004)
      b) Disbursements from the reserve fund require a majority vote at a General Meeting of
         the Association. Each member of the Association shall receive notification seven (7) days prior to
         such a meeting.

                                              ARTICLE XII

RATIFICATION OF A CONTRACT:

      Changes in the contract between the Cariboo-Chilcotin Teachers’ Association and the
      Board of School Trustees may be ratified only at a General Meeting of the Association.

                                             ARTICLE XIII

VOTING:

      a) Voting at all meetings shall be done by a show of hands, except when a ballot is
         demanded by one-third (1/3) of the members present.
      b) The election of members of the Executive Committee shall be by secret ballot.
      c) At all meetings of the Association or the Executive Committee, only active members
         shall be entitled to vote or hold office. Members other than active members shall not participate
         in any manner in matters relating to collective bargaining.

                                              ARTICLE XIV

A.G.M. DELEGATES:

      a) This Association’s regular delegates to the Annual General Meeting of the British
         Columbia Teachers’ Federation shall be elected in proportion to the number of votes this
         Association is entitled to cast at the Annual General Meeting of the BCTF. Such delegates shall be
         elected at a General Meeting of this Association prior to February 28.
      b) Should more members run to become a delegate to the BCTF Annual General Meeting than
         this local is entitled to elect, then there shall become a list of alternatives to the AGM.
         Precedence of order shall be determined by the greater number of votes received. An
         alternate delegate shall attend the BCTF AGM as a regular delegate only in the event that a duly
         elected regular delegate has informed the President, or designate, prior to noon of the last regular
         school day before the convening of the AGM of their intention not to attend. When possible, the
         regular delegate will confirm this intention in writing.

      c) Delegates of the Association to the AGM of the BCTF shall hold meetings prior to the
         AGM of the BCTF in order to adequately prepare themselves for their responsibilities as
         delegates to the AGM of the BCTF.
                                                                                                          34
     d) Delegates of this Association to the AGM of the BCTF shall attend that meeting and take
        part in the deliberations of that body, as set forth in by-law #7 of the constitution of the BCTF.
        In the event that this Association is entitled to a greater number of votes than the number of
        delegates present, the majority of the delegates shall determine how those extra votes shall be
        cast.
     e) Delegates of this Association to the AGM of the BCTF shall present a written report on
        the AGM to the Annual Meeting of this Association.




                                              ARTICLE XV

AMENDMENTS:

     a) Amendments or alterations can be made to the Constitution of this Association only at
        the Annual Meeting of the Association.

     b) The Constitution may be amended or altered only by a three-quarters (3/4) majority of
        the members present at the Annual General Meeting.

     c) Notice of alteration to the constitution must be given in writing at least 15 days prior to
        the day set for the Annual Meeting, and the President shall give written notice to all active
        members concerning the nature of the proposed alteration or amendment.




                                                                                                         35
                        CCTA POLICY 2011/2012
Section

      1.    Policies /Handbook/Publications

      2.    President

      3.    Executive

      4.    Terms of Reference for Executive Positions

      5.    Committees

      6.    Membership Processes

      7.    Training

      8.    Meetings

      9.    BCTF Annual General Meeting

      10.   Finances

      11.   Reserve Fund

      12.   Public Relations

      13.   Political Action

      14.   Professional Development

      15.   Collective Agreements

      16.   Working and Learning Conditions

      17.   Education Policy

      18.   Strike

      19.   General




                                                         36
1.0 POLICY BOOK / HANDBOOK / PUBLICATIONS

1.1 (Executive 83.01.10)
The CCTA Executive Committee shall maintain a policy and procedures booklet for the use and reference of
the Executive and general membership.

1.2 (AGM 91.05.23)
A CCTA AGM may alter/delete any item in CCTA policy. A General Meeting may alter/delete items of policy
that were originated by a General Meeting or by an Executive Meeting. The Executive Committee may
alter/delete only those policies that originated at the Executive Committee level.

1.3 (Executive 86.04.14)
An ad-hoc committee, chaired by the Vice-President shall, prior to the May executive meeting each year,
review the policy booklet, and may propose changes/deletions to it to be made by the appropriate body. The
ad-hoc committee shall prepare an updated CCTA Policy Booklet prior to the September Executive meeting.

1.4 (Executive 87.12.07)
Updated copies of the CCTA policies will be included in the Handbook.

1.5 (AGM 93.05.27 )
The CCTA Handbook shall be prepared annually by the Communications Chair in conjunction with the President.

1.6 (AGM 93.05.27 )
The Handbook will contain at least: current fee structures, details on all current benefit plans, CCTA
Constitution, and CCTA Policies.

1.7 (AGM 93.05.27)
Updated copies of the Handbook will be distributed annually on the basis of one per staff rep plus one for each
5 members or portion thereof at each worksite.

2.0 PRESIDENT

2.1 JOB DESCRIPTION (AGM 89.05.04, Amended AGM 97.05.13)
a. It is the expectation of the Association that the President, when acting as the official representative
          of the Association, shall deport herself / himself in an appropriate manner; he/she shall:
b. Undertake the duties necessary to fulfill the requirements of the office of President as outlined in
          Article VI, Section A of the Constitution of the CCTA, and to conduct the business of the
          Association as directed by the general membership and the Executive.
c. Ensure that all activities of the Local Association are undertaken in accordance with the
          Constitutions of the BCTF and the CCTA.
d. Ensure that the duties of all Officers and the Executive Committee of the CCTA as outlined in
          Articles VI & VII are duly fulfilled.
e. Maintain communication with all teachers via the Staff Rep network, by regular visits to as many
          schools as possible, and by the publication on a regular basis of a news bulletin to all teachers.
f. Maintain, with the cooperation of the Executive Committee, liaison with the Board of Trustees by
          attending all public Board Meetings and any Board Sub Committees to which he/she has access,
          personally or through a designate approved by the Executive Committee.
g. Designate with the approval of the Executive Committee as she/he sees fit, certain administrative
          and clerical duties of the Local Association to other members of the Association.
h. Represent the Association at private or public functions, as required.

i. Hire with the approval of the Executive Committee as she/he sees fit, persons to carry out certain
         administrative and clerical duties of the Association.
j. Report to the Executive Committee from the Grievance Committee and any other committee meeting
         where the President acts as the CCTA representative on that committee.
                                                                                                               37
k. Represent the CCTA at Representative Assemblies at BCTF expense, as per BCTF policy 25.D.6.

2.2 (AGM 90.05.17, Amended AGM 97.05.13, Amended AGM 04.05.19)
That the President shall conduct no fewer than five (5) meetings, including staff rep training, each year with
all staff reps.

2.3 (Executive 86.05.05)
The President shall prepare a President’s year-end report and a year-end report of the Consultative Liaison
Committee by the first of May each year.

2.4 (Executive 88.09.12)
The CCTA requires its outgoing President to leave the office in order, the files in up-to-date and proper
fashion, and all business concluded to date.

2.5 (Executive 86.05.05)
The President shall have 100 per cent release time for the position of full-time President of the CCTA.

2.6 (AGM 89.05.04 - Amended AGM 98.05.20)

PRESIDENT EMPLOYMENT POLICY
The Association shall:
a. Ensure that the President shall receive the salary to which he/she is entitled, in accordance with
         the current collective agreement between the Board and the Cariboo-Chilcotin Teachers’
         Association except during a strike or lockout wherein the general membership suffers a loss of
         income.
b. Maintain all benefit plans in which he/she was participating at the time of his/her election, in
         accordance with the current collective agreement between the Board and the Cariboo-Chilcotin
         Teachers’ Association.
c. Pay the difference in cost of auto insurance between the rates of class 02 and 07 insurance,
         exclusively on the vehicle owned by the President and used primarily on Association business.
d. Pay to the President a flat rate (BCTF rate for travel multiplied by 100) per month, for
         miscellaneous `in-town’ travel on Association business. (amended AGM 04.05.19)
         i. Pay to the Vice President a flat rate (BCTF rate for travel multiplied by 50) per month, for
         miscellaneous `in-town’ travel on Association business. (AGM 04.05.19)
e. Approval of the CCTA Executive shall be sought for out of district travel costs.
f. In the event of unexpected necessary travel, the President may request of the Treasurer, an
         advance of up to sixty percent (60%) of the expected cost of such travel.
g. The President shall be paid 1/195 of his/her salary for up to 20 days work beyond the regular
         school year.
h. The President will be granted up to five discretionary, paid leave of absence days during the school
         year. The President will advise the Office Management Committee, in writing, prior to any
         leave taken in accordance with this policy.
i. The president shall be a designated delegate to the BCTF AGM. (Executive 06.02.14)

3.0 EXECUTIVE

3.1 (Executive 93.04.05)
Executive Committee meetings shall begin at 4:45 pm and dinner shall be provided.

3.2 (Executive 86.05.05)
The Chair of each standing committee shall prepare a year-end report to be presented at the Annual General
Meeting. This report shall be submitted to the President by the first of May each year.

3.3 (GM 89.11.30)
The Chair of standing committees shall be encouraged to utilize substitute days as needed, and as their
budgets permit.
                                                                                                              38
3.4 (Executive 88.09.12)
Executive Members are strongly discouraged from accepting the position of Staff Rep within their schools.

3.5 Conflict of Interest (Executive 06.05.01)
a. The CCTA will take all reasonable steps to ensure that conflicts of interest are avoided.
b. It is the responsibility of elected CCTA officers to bring to the attention of the CCTA any potential,
apparent or real conflicts of interest. Conflicts of interest include, but are not limited to, situations where:
         i. an officer may in some way benefit materially or financially from exercising union duties; or
         ii. an officer applies for a position outside the bargaining unit in a school district, a position
             with BCPSEA, or similar management position.
c. A conflict of interest does not exist when a benefit arises from performance of duties that affect officers
as one of a broad class of BCTF members.
d. When a conflict of interest arises, the CCTA executive shall determine what steps are necessary in the
circumstances. Examples of steps that may be taken include:
         i. the officer absents himself/herself from the discussion and vote on any matter that gives
            rise to the conflict;
         ii. the officer no longer represents members to the school board and the function of
             representing members is delegated to another officer;
         iii. the officer removes herself/himself from the decision-making of the Executive Committee;
         iv. the officer takes a leave of absence until such time as the conflict no loger exists; or
         v. the officer resigns her or his position with the CCTA.
One or more steps may be appropriate, depending on the circumstances of the individual case. Steps iv and v
should be exercised only in compelling cases.

3.6 (Executive 97.05.06)
At its March Executive meeting, the Executive will review current CCTA policies and make recommendations to
the ad hoc policy committee.

4.0 TERMS OF REFERENCE FOR EXECUTIVE POSITIONS

4.1 Vice President (Executive 93.06.16; 04.01.12; 12.04.04)

The Vice President will:
a. perform the duties of the President in his/her absence.
b. liaise with the IUOE and the South Cariboo Labour Council.
c. serve as a member of the Consultative Liaison Committee.
d. sit on Policy and Procedures Committee and the Constitutional Committee and the Office
   Management Committee.
e. perform additional duties and committee work as assigned by the Executive and as requested by the
   President.
f. be responsible for the acquisition and monitoring of BCTF grants.
g. reporting to the Executive as required.

4.1.1 Vice-President Employment Policy
a. The Association shall pay the Vice President a flat rate (BCTF rate for travel multiplied by 50) per month,
for miscellaneous in-town travel on Association business (AGM 04.05.19)
 b. The Association shall release the Vice President .2 FTE\(One day per week) to undertake the
responsibilities as outlined in CCTA policy, and as needed by the President. (Executive 12.04.04)
c. The Vice President shall be paid 1/195 of his/her salary for up to 5 days work beyond the regular school
year. (Executive 12.04.04)

4.2 Treasurer( Executive 93.06.16 - Amended Executive 98.04.30; 04.01.12)

The Treasurer will:
a. Write and endorse cheques as required
                                                                                                              39
b.    Pay the Associations bills in a timely manner
c.     In consultation with the Vice President will set budget for following year
d.    Deliver information to Bookkeeper in a timely manner
e.    Deliver information to the Auditor
f.    Assist Vice President in preparation of grant applications (i.e. photo copy, completion of forms)
g.    Review expense forms as submitted.
h.    Deposit the monies as received
i..   Keep clear records ( on paper) of all transactions
j.    Ensure that funds are moved between accounts as necessary to avoid overdraft.

4.3 Local Representatives ( Executive 93.06.16 - Amended Executive 98.04.30; 04.01.12)

The Local Representatives will:
a. make themselves familiar with BCTF policy, structure, functions, issues and services and provide
information to the local Executive and general membership.
b. bring forward any motions from the CCTA executive committee to the BCTF Representative
Assemblies.
c. offer information, advice and counsel on BCTF matters to the local and/or CCTA members.
d. on request, inform members about BCTF benefits and services.
e. coordinate and plan, in consultation with the President, all staff rep training and other leadership
training programs available from the BCTF.
f. attend the Representative Assemblies and the BCTF AGM and report to the CCTA Executive
committee.
g. analyze and assist in the setting of the BCTF budget.
h. act as a liaison between teachers with professional problems and the CCTA president.
j. carry forward requests by the local for BCTF action and to ensure that all motions and resolutions of
the local for presentation to the BCTF are taken to the appropriate BCTF committees, meetings
and assemblies for expeditious action.
k. work with the president, then assist in reporting to the CCTA Executive any request of the BCTF for
local political action or campaigns requiring local action and coordination.
l. assist the president and communications chair with liaison with outside community organizations and
political officers.

4.4 Membership Chair (Executive 93.06.16 - Amended Executive 00.12.06, 04.01.12)

The Membership Chair will:
a. act as the contact for teachers-on-call and underemployed teachers and bring concerns of these
members to the Executive Committee and general membership.
b. be responsible for contacting members who need to update CCTA or BCTF membership information
(Executive 06.05.01)
c. act as district returning officer, as required.
d. assume the responsibility for providing an updated list of all teachers-on-call and underemployed teachers
to the President, Professional Development Chair, and the Communications Chair. (amended EC 06.05.01)
e. work with the president on initiation of new members, including orientation to the CCTA and BCTF
(Executive 06.05.01)

4.5 Regional Representatives (Executive 93.04.14 - Amended Executive 00.12.06, 04.01.12)

Regional Representatives will be responsible for:
a. surveying staffs at the direction of the Executive.
b. sitting on the nominating committee for the CCTA AGM and actively attempting to enlist members to
   run for executive positions. The north and south regional reps will alternate chairing the
   nominations committee and chairing the elections such that they chair when the meeting is in their
   region..
c. acting as deputy returning officers, as required.
d. assisting in monitoring the implementation of the collective agreement.
                                                                                                            40
4.6 Collective Agreements Chair (Executive 93.06.16 - Amended Executive 03.05.05)

The Collective Agreements Chair will:
a) be the Executive Committee liaison for the Education Finance, Bargaining, and Job Action
Committees
b) Serve as a member of the Consultative Liaison Committee
c) Serve as a member of the IUOE Liaison Committee
d) Serve as a member of the CCTA Bargaining Committee
e) Serve as a member of the Grievance Committee
f) Seek contract proposals from LSA’s prior to each new round of contract negotiations.

4.7 Education Committee Chair (Executive 93.04.14 - Amended Executive 97.06.02; 04.01.12)

The Chair of the Education Committee will: (amended Executive Committee 06.05.01)

a. represent the CCTA on the District’s Education Committee and monitor potential contractual implications
that educational changes may have.
b. report on the District Education Committee meetings to the Executive Committee.
c. make recommendations to the CCTA Executive Committee on educational programs, services and policies
that exist, or should be developed, in the district.

4.8 Communications Chair (Executive 93.04.14)

The Communications Chair will coordinate external and internal communications through:
Internal
a. ensuring the publication of the Raven
b. revising and publishing the CCTA Handbook in Consultation with the President.
c. assisting the President and Committee Chairs with Communications and PR materials as needed.
d. publishing information to the members during Trustee Elections.
e. maintaining relevant PR files.
External
a. conducting on-going public relations activities to highlight the role and status of teachers in the
  community.
b. conducting, in consultation with the Executive Committee and/or President, PR related to specific
campaigns of the local.
c. arranging speakers for PAC meetings as requested.
d. assisting the President with press releases and public presentations.
e. bringing requests for support/donations from outside groups to the Executive with recommendations.
f. serving as the CCTA rep on the District PR Committee.
g. assisting the President in the planning of the CCTA AGM.

4.9 Secretary (Executive 93.04.14)

The Executive Secretary will be responsible for:

a. taking minutes at the General and Executive meetings.
b. printing and distributing the minutes to the Executive and the general membership.
c. booking facilities for General Meetings.
d. arranging food and refreshments for Executive meetings.
e. conducting correspondence at the request of the President.
f. planning the CCTA AGM in consultation with the President and the Communications Chair.
g. sit on the office management committee (Executive 04.04)

4.10 Professional Development Chair (Executive 00.06.05 ,AGM 02.16.05 (j), Executive 04.01.12)


                                                                                                             41
a. Release time for the Professional Development chair shall be paid from the Professional Development Fund.
(AGM 04.05.19)

The Professional Development Chair will:

a. advocate for professional development on behalf of the local.
c. chair meetings of the PD committee.
d. prepare a written report on PD activities, as needed, for regular Executive meetings.
e. act as a contact for site-based PD reps and Local Specialist Associations.
f. represent the local at BCTF Zone meetings. (Executive 05.04.05)
g. be responsible for all records pertaining to PD activities.
h. facilitate training of site-based PD reps.
i. prepare PD information for the CCTA handbook and Professional Development handbook.
j. be released .2 FTE with cost charged to the ProD fund.
k. request funds from the CCPVPA.
l. report annually to the board as per collective agreement clause VI.2c) “Following final disbursement
   of funds, the Association shall report areas of expenditure, in writing, to the Board.”
m. prepare an annual written report to the CCTA AGM. (Executive 06.05.01)

4.11 Health and Safety Committee Chair (Executive 06.05.01)

The Health and Safety Chair will:

a. report monthly to the CCTA Executive on the District Health and Safety Committee.
b. attend meetings of the district Health and Safety Committee.
c. attend the BCTF Zone Meetings.
d. attend the BCTF Summer Conference.
e. receive monthly minutes from worksite meetings and relay problems or issues arising from those
   meetings to the District Committee.
f. act as liaison between the BCTF Health and Safety Committee and the CCTA Executive Committee.

4.12 Social Justice Committee chair (Executive 06.05.01)

The Social Justice Committee Chair will:

a. report monthly to the CCTA Executive Committee.
b. attend BCTF Zone meetings
c. attend the BCTF Summer Conference.
d. act as liaison between the BCTF Social Justice Committee and the CCTA Executive Committee.

5.0 COMMITTEES

5.1 (Executive 91.10.07 - Amended Executive 93.05.03))
a. Except for the Executive Committee, and the Standing Committee Chairs elected at the AGM or a GM
        from time to time throughout the year, CCTA members sitting on Association committees, or
        District Committees as CCTA representatives, shall have their terms end at the earliest of
        these times:
        i) when the mandated task of the committee is complete in the opinion of the Executive
            Committee; or
        ii) when the mandated duration of the committee is up in the opinion of the Executive
            Committee; or
        iii) at 12:01 A.M. of the first day of July.
b. Committee Chairs shall be elected as required by the Constitution, or at a GM or Executive Meeting
        which establishes the committee. Otherwise, a Chair will be ratified at the Executive Meeting
        following the establishment of the committee.
c. The names of committee members will be presented by the Chair to the Executive as soon as
                                                                                                           42
        possible, and updates on the membership presented to the Executive as needed.
d. Committees whose membership must be established between GM and Executive Meetings will have
        their members and Chair appointed by the President, both subject to ratification by the
        Executive at its next meeting.
e. A function of the AGM will be to encourage members to sign up for committees for the following
        school year during the AGM.
f. The President shall be responsible for efforts to encourage members to sign up for the committees
        between the AGM and the June Executive Meeting.

5.2 (Executive 89.04.10 - Amended Executive 97.05.06)
a.      The CCTA members on the Consultative Liaison Committee shall be:
        i. the CCTA President;
        ii. the Vice President;
        iii. the Collective Agreement Chair
b. In the absence of any of the above members, The Executive shall appoint the requisite number of
        members to the committee.

5.3 (Executive 89.10.02 - Amended Executive 97.04.07)
The CCTA Executive shall review its Committees annually and shall endorse the committee members on all
CCTA Committees and all joint CCTA/Board Committees.
5.4 (Executive 90.10.01)
That gender equity be given a high priority when considering committee composition.

5.5 (GM 90.11.19 - Amended GM 02.12.10)
The CCTA shall establish a formal liaison with the IUOE, CCTA and the DPAC.

5.6 (Executive 90.12.03 - Amended Executive 97.04.06)
That the CCTA/IUOE Liaison Committee be composed of the President, Collective Agreements Chair and the
Vice President or designates.

5.7 (Executive 03.02.03)
That the CCTA members appointed to district committees:
a) attend meetings with voice and no vote,
b) report to the CCTA President, who will establish a process for formulating the CCTA position on the
issue.
5.8      (Executive 03.02.03)
That the CCTA members appointed to committees become voting members once the CCTA has formulated its
positions on the issues.

5.9 (Executive 06.05.01)That the Office Management Committee:
a. be composed of the Vice President, the Secretary, and the Treasurer.
b. shall provide advice to the Executive Committee on matters related to management of the office and the
budget

6.0 MEMBERSHIP PROCESSES

6.1 (Executive 91.10.07 - Amended Executive 98.03.02)
That a submission from members to outside organizations shall be:
a. referred by the President or the Executive to an appropriate committee to be assessed in terms of
   conflict with the collective agreement, bargaining objectives, or submissions from other
   groups; or
b. assessed by the Executive or President as in (a); and
c. passed on to the bodies addressed, or returned to the submission originator with a written
  explanation as to why it was not passed on.
d. processed within (30) days.


                                                                                                            43
6.2 (Executive 88.11.07 - Amended Exec. 98.03.02)
LSA’s and committees of the CCTA, including school staffs who are speaking publicly on behalf of teachers,
shall be advised each September and at other appropriate times that all communication addressed to outside
organizations is to be routed through the CCTA Executive Committee or CCTA President.

6.3 (AGM 78.05.31 - Amended AGM 97.05.13)
The CCTA shall advise its representatives on search committees that they should consider the following
criteria in assessing the leadership abilities of the candidates:
a. active support for the collegial decision making process

6.4 (Executive 86.01.13)
The CCTA shall grant active membership to exchange teachers in the Local Association and the fee shall be
waived.

6.5 (Executive 92.04.23 )
Any member who wishes to appeal a decision by a CCTA committee or officer, which directly affects them, will
appeal first to the committee or officer, then to the Executive if still unsatisfied, then to a General Meeting,
if so desired by the member.

6.6 (GM 92.01.22)
CCTA members do not recommend specific teachers-teaching-on-call.

6.7 (Executive 94.06.08)
That in instances where an honorary life membership has been granted, the honour should be irrevocable,
except in instances where the member’s membership in the British Columbia College of Teachers has been
revoked.

6.8 (AGM 95.05.16, Amended AGM 98.05.20)
The rights of an Associate Member are to attend in-district Professional Development activities at the same
cost as other CCTA members. This would include joining Local Specialist Associations, with voice but no vote.
They would also receive copies of the Raven.

6.9 (AGM 95.05.16)
The rationale for CCTA motions to the BCTF RA include approximate costs to the local or Federation, and
changes in the Federation and/or its locals that would be required.

6.10 (AGM 95.05.16)
Local Staff Representative regional assemblies will be held before each of the regularly scheduled BCTF
Representative Assemblies. These would consider proposed CCTA motions for the BCTF RA or RA motions of
importance to CCTA members.

6.11 (AGM 95.05.16)
The President and LR select motions, and staff reps submit motions concerning the BCTF RA for consideration
at the appropriate regional Staff Reps at least three weeks before the regional staff rep assembly dates,
wherever possible.

6.12 (AGM 95.05.16)
Motions from the CCTA to a BCTF RA should be approved by Staff Reps at the regional meetings and the
CCTA Executive, or approved by a General Meeting, wherever possible.

6.13 (AGM 95.05.16)
Schools should develop their own processes for receiving input from CCTA members at the worksite on
possible CCTA RA motions, but the reporting back to the CCTA Executive, through the staff rep assemblies,
be done on the basis of the number of members ‘voting’ at their school, including those in favor, those opposed
and those abstaining, and that the total ‘votes’ in each such category will be presented to the Executive for


                                                                                                             44
their deliberations on motions. The ‘votes’ as reported to the Executive will be included in the minutes relating
to such deliberations.

6.14 (GM 97.02.11)
The CCTA supports the principle of collaborative decision-making.

6.15 (GM 97.03.06)
Members participating in budget decisions at the school level be guided by the following:
a. Members should insist that all funds generated for staffing are allocated for their designated purpose.
b. Members should insist that all non-enroling positions are fully maintained within staffing proposals.
c. Members shall not make recommendations to eliminate jobs or reduce or eliminate educational programs, as
per BCTF Policy 4.K.06

6.16 (AGM 98.05.20)
The staff rep network shall not be used for the distribution of materials unless authorized by the Executive,
or President.

6.18 (GM 03.01.27)
That any teacher representing a worksite on School Planning Councils be elected by a majority of teachers at
the worksite, through a secret ballot vote conducted at a school union meeting.


7.0 TRAINING
 7.1 (Executive 86.05.12)
The CCTA affirms the need for a Staff Representative Training program early each school year and the CCTA
fully recognizes the Staff Reps as being duly appointed official representatives of the CCTA.

8.0 MEETINGS
8.1 (Executive 84.09.10)
The President or designate shall send written notice, as soon as possible, to all schools whenever a General
Meeting is called.

8.2 (AGM 81.05.28 - Amended AGM 91.05.23)
There shall be a question period enabling the membership to question candidates for President, Vice President,
and Local Representative.

8.3 (AGM 06.05.17)
The following procedures will apply at CCTA Annual General Meetings:
a. a final call for nominations will be made on the floor of the AGM, with at least one call having previously been
made in each of the Association’s newsletter and the President’s newsletter.
b. candidates for any position not filled by acclamation will be given up to 3 minutes to address the meeting,
except 5 minutes for the position of President.
c. all elected executive positions will be elected by a 50%-plus-1 margin.
d. questions will be allowed for any candidate for positions not elected by acclamation.
e. unless there is a decisive ballot, the person with the lowest number of votes will be dropped from the ballot.
f. the results of each ballot will be released to the meeting by numerical value if the difference is less than 10
votes.
g. ballots will automatically be destroyed unless there is a motion to retain them.

8.4 (Executive 86.10.06)
At CCTA meetings the Chair shall be given a deliberative vote.

8.5 (GM 89.11.30)
That General Meetings of the CCTA alternate locations between the North and South ends of the district,
and, further, that AGM’s, independent of General Meetings, similarly alternate locations.



                                                                                                                45
8.6 (Executive 93.05.03)
CCTA members who have been authorized to hold another member’s proxy will make use of the authorized
proxy response forms when reporting the outcome of the motions passed.

8.7 (Executive 06.02.14)
General Meetings will start at the later of the announced start time or, if the CCTA has provided a bus, the
arrival time of the bus.

8.8 (Executive 06.05.01)
That speakers at General and Annual General Meetings of the association:
a. be limited to one question, and one supplemental question, per agenda item.
b. be limited to three minutes to speak on a single motion, except that movers have the option of closing
   on a motion.
c. except as noted in a and b above, the BCTF Simplified Rules of Order for members’ Roght to Attend
   and Speak at Representative Assemblies shall apply.

9.0 BCTF ANNUAL GENERAL MEETINGS

9.1 (AGM 90.05.17)
CCTA alternate delegates to the BCTF Annual General Meeting shall receive the requisite information from
the CCTA Whip to be adequately prepared should they be required to attend the AGM.



9.2 (Executive 87.12.07 - Amended Executive 97.04.06)
The membership of the CCTA shall be notified prior to November 15th of the process required when seeking
local association endorsation of a resolution to the BCTF Annual General Meeting.

9.3 (AGM 99.05.20)
Delegates of this Association to the AGM of the BCTF shall record their votes on Recommendations and
Resolutions as “for, against, abstain, or absent” and submit this record to the Chair of the delegation for
report to the CCTA membership through publication in the RAVEN.

10.0 FINANCES

A. Processes:
10.1 (Executive 89.10.02)
The CCTA shall annually engage an individual to conduct an audit or reconciliation of the Association’s finances.

10.2 (AGM 90.05.17)
The fiscal year for the CCTA shall be from August 1st to July 31st of each year.

10.3 (Executive 89.10.02 - Amended Executive 00.)
The signing authority for the CCTA shall be two (2) of the President, the Vice President, or the Treasurer.

10.4 (Executive 88.03.07)
The CCTA recognizes, for its use, the per diem rates as established by the BCTF.

10.5 (Executive 88.03.07 - Amended Executive 98.04.30)
Travel shall be reimbursed as per BCTF policy.

10.6 (AGM 98.05.20)
There shall be no duplication of reimbursement for travel on BCTF or other business.

10.7 (Executive 91.01.14 )



                                                                                                               46
That the Chair / Executive member has the right to endorse payment, according to CCTA policy, on the
approved CCTA expense voucher for members who travel to attend CCTA committee meetings, assemblies, or
recognized CCTA business.

10.8 (Executive 87.12.07)
Executive members attending functions, on behalf of the CCTA, shall share transportation and accommodation,
where feasible.

10.9 (Executive 88.03.07 - Amended Executive 97.05.06)
Executive members entertaining guests who have been invited by the Executive to attend CCTA functions may
claim the associated expenses, including child care, and shall be reimbursed at the per diem rate, or as other-
wise authorized by the Executive.

10.10 (Executive 88.12.05 - Amended Executive 93.05.03))
Executive members may claim mileage and meal expenses for Executive meetings other than those held in
conjunction with a General meeting. If Executive Members are attending from worksites that would normally
be voting by proxy, full expenses may be claimed for all Executive meetings. Executive members may claim
child care (cost of baby-sitter) for all Executive meetings and all special meetings. Standing Committee
members and ad-hoc committee members may claim child care (cost of the babysitter), mileage and meal
expenses when conducting business on behalf of the CCTA.
10.11 (Executive 88.03.07 - Amended Executive 91.04.14)
Executive members, when requested by the Executive to attend meetings or other functions, shall be eligible
for expenses at per diem rates.

10.12 (Executive 88.03.07)
Any concerns of the Treasurer, with respect to expense claims, shall be directed to the Table Officers
(President, Vice President, Immediate Past President, Secretary and Treasurer).

10.13 (Executive 88.06.06)
It shall be the practice of the CCTA to issue the President $500.00 to cover summer office expenses and that
an itemized account of these funds shall be presented to the Treasurer by the first executive meeting in
September.

10.14 (Executive 88.06.0 - Amended Executive 97.04.06)
Suitable insurance shall be bought each year to cover loss of or damage to CCTA property.

10.15 (General Meeting 00.11.29, amended GM 06.02.14)
Upon the death of an active member of the CCTA, the CCTA shall offer its condolences by sending flowers, or
an amount equivalent to the gift allotment given to retiring members, when the obituary indicates a charitable
organization in lieu of flowers to the member’s family.



B. Fees:
10.1 (AGM 95.05.16 - Amended AGM 08.05.15)
The annual membership dues for CCTA members shall be $500.00 for full time members. This fee will be pro-
rated to a member’s FTE appointment.

10.2 (AGM 09.05.16, 10.05.12)
The annual membership dues for teachers-on-call shall be $2.00 per day to a maximum of $200.00 per annum.

10.3 (AGM 95.05.16)
The annual membership fee for associate members be $20.00.

11.0 RESERVE FUND

11.1 (GM 89.11.30) (amended AGM 2004)
                                                                                                             47
The CCTA will authorize the release of funds from the Reserve Fund as follows:
         a. to support striking or locked-out locals.
         b. to uphold the collective agreement.
         c. to cover emergent unbudgeted expenditures.
11.2 (Executive 91.12.02)
That funds from the Reserve fund be dispersed to locals on strike after the 10th working day during the
strike, with the final cheque being sent as soon as possible after the last day of the strike.

12.0 PUBLIC RELATIONS

12.1 (General Meeting 99.12.08 Amended General Meeting 99.12.08, Amended AGM, 11.05.11)
Scholarships and Bursaries
a. The CCTA will award $8000 per year in scholarships. The North End Awards Committee will be
        allocated $6000, to be awarded as five $1200 scholarships. The Peter Skene Ogden Committee
        will be allotted $3600 to be awarded as three $1200 scholarships (AGM May 9, 2012)

b. The following prioritized criteria will be forwarded to the awarding schools to be used for
        determining eligibility for scholarships.
        i) Eligible sons and daughters, neices and nephews of CCTA members will be given preference.
        ii) Minimum GPA (Grade Point Average) of 2.5.
        iii) Recommendations, with accompanying rationale, from the scholarship committees.
c. Committees administering the scholarships are required to submit a list of the eligible applicants,
        their GPA, and a rationale for their choices to the Executive. The CCTA Executive will give
        final approval of the selected candidates.

d. Recipients may defer receipt of payment of the award, by letter to the CCTA, by not more than one
         year.
e. When students apply for payment of their award they will contact the CCTA, submitting a copy of
         their tuition fee receipts.
f. Monies not advanced or deferred will return to the CCTA general revenue.

12.2 (Executive 91.11.04)
That display of the CCTA banner must be sanctioned by an Executive Meeting or a General Meeting.

12.3 Donations (General Meeting 06.02.14)
a. that donations be budgeted as a line item in the annual CCTA budget. Any donations above this line item
amount will be allocated only with the permission of a General Meeting.
b. that the Executive Committee review charitable donations on an annual basis and consider a limited number
of options which can be accommodated within budget priorities and available resources.
c. that donations will not be made to school organizations to supplement curricular or non-curricular activites
undertaken by individuals, classes, or schools, either within School District 27 or outside the District.
d. in granting charitable donations to outside organizations, the Executive Committee be guided by the
following criteria:
         i. the organization has a district, provincial, national, and/or international profile.
         ii. the work of the organization has a positive impact on teachers and/or students.
         iii. the donation does not address the need for adequate funding within the education system.
         iv. the donation is not used for operating expenses such as wages or utilities.
         v. the goals and actions of the organization are not in conflict with policies of the CCTA or the
             BCTF.
         vi. the CCTA may be publicly acknowledged as a donor or sponsor, but this is not a requirement.

13.0 POLITICAL ACTION

13.1 (Executive 85.10.07)
The CCTA Executive will not consider any request from any duly recognized political party for financial
support.
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13.2 (Executive 85.10.07)
The CCTA encourages its members to take part in activities related to Trustee elections, Municipal elections,
and Provincial and Federal elections by at least ensuring that they are on the voters list and by exercising
their vote.

13.3 (Executive 85.10.07)
In the event that the President of the CCTA chooses to run for an elected Municipal position, or as a
candidate representing a provincial or federal political party, for the duration of the political campaign, the
Vice President shall be the official spokesperson of the CCTA.

14.0 PROFESSIONAL DEVELOPMENT

14.1 (GM 84.01.26)
Each school shall have a Professional Development committee responsible for planning the professional
development activities of that school.

14.2 (AGM 84.05.24 - Amended AGM 03.05.21)
Local district personnel shall be paid an honorarium plus expenses, for local workshops sponsored by the CCTA

14.3 (GM 84.01.26)
a) Local Specialist Associations shall be encouraged by granting each viable Association, on request, a yearly
grant.

b) (GM 89.01.18 - Amended GM 97.12.02)
Any minutes of meetings of Local Specialist Associations, together with a list of events and activities they are
sponsoring, shall be forwarded to the Executive of the CCTA. A brief concerning contract proposals will be
sought from LSA’s by the Collective Agreement Chair prior to each new round of contract negotiations.
c) Local Specialist Associations shall provide the CCTA Pro D committee with an annual report
containing a list of events and activities and an accounting of funds spent.

14.4 (AGM 85.05.23)
There shall be a fair distribution of in-district and out-of-district funds with movement to greater emphasis
on the use of in-district personnel as reliable sources for workshops.

14.5 (Executive 86.01.13)
The CCTA shall match the Board’s provision for substitute time, up to a maximum of five (5) days per person,
for a teacher on professional development under the teacher exchange provisions.

14.6 (Executive 86.10.06, amended 06.05.01)
The budgeted Pro-D funds shall be paid to the Professional Development Fund by January 30 of each year.

14.7 (Executive 89.10.02 - Amended Executive 91.04.17)
The allowable expenses for CCTA members claiming Professional Development Funds shall be set annually by
the Executive at the recommendation of the Professional Development Committee.

14.8 (Executive 89.10.02 - Amended Executive 03.05.05)
The CCAA fee for its members to participate in CCTA sponsored Professional Development events shall be
calculated annually at 10% of the previous year’s total CCTA in-district expenses.

14.9 (Executive 96.05.09)
CCTA members will manage and direct CCTA Professional Development. The Professional Development
Committee encourages the development of working relationships with other organizations to provide the best
possible professional development opportunities for our members.


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14.10 (AGM 03.05.21)
In recommending the scheduling of Professional Development days to the Board, the CCTA shall schedule
these days within the traditional bookends of the first Tuesday after Labor Day and the last Friday of June.



15.0 COLLECTIVE AGREEMENTS

15.1 (Executive 91.11.04 - Amended Executive 93.05.03)
The Collective Agreement Committee shall, by majority vote, recommend the Bargaining Chair from the
members of the Collective Agreement Committee. This election shall take place between September 1 and
November 1 of the school year in which negotiations are to commence.

15.2 (GM 89.11.30 - Amended GM 93.05.27)
It shall be the responsibility of the Collective Agreements Chair to submit a list of proposed names for the
negotiating team and chair to the Executive for endorsation. This proposal must be submitted (with or without
Executive endorsation) to a General Meeting for ratification prior to the commencement of negotiations. The
Bargaining Chair and the team shall remain in place until the conclusion of negotiations.

15.3 (GM 89.11.30 - Amended GM 98.10.07)
Local Grievance Policy:
a. The local is the party which must deal with contract violations. Members with possible school-based
         grievances should immediately inform the Staff Representative. Members with possible
         grievances arising at the district level should immediately inform the President.
b. The President shall have overall responsibility for the processing of grievances. The President shall
         keep BCTF staff informed of the state of grievances as necessary, and shall advise BCTF in all
         cases when a formal grievance is filed. The President shall advise BCTF staff whenever it
         appears likely that board action involving dismissal or long-term suspension may be
         contemplated.
c. Staff Representatives shall, where appropriate, provide assistance to teachers concerning
         grievances at the school level, shall assist the President in processing the grievance, and shall
         keep the griever and the staff informed about developments in pursuing a grievance.
d. There shall be a Grievance Committee comprised of the President, the Vice President, the Collective
         Agreements Chair, and the Past President (or another member of the local chosen by the
         Executive.) The Committee may advise the President on the conduct of grievances and makes
         recommendation to the Executive regarding referral of a grievance to arbitration.
e. The authority to refer a grievance to arbitration shall rest with the Executive, which shall consider
         any recommendation of the Grievance Committee and the BCTF Bargaining and Member Services
         Division. The Bargaining and Member Services Division should also be consulted for a
         recommendation when the Grievance Committee recommends that a significant grievance not
         proceed to arbitration.
f. Notwithstanding any member’s right to appeal any Executive decision to a General Meeting, a
         member dissatisfied with a decision to not proceed with her/his grievance or with an Executive
         decision to not proceed to arbitration may appeal to the next General Meeting of the
         Association. Where such an appeal is communicated in writing, the President shall take any
         available steps to preserve time limits on a without prejudice basis, while the appeal to the
         General Meeting is pending. The General Meeting shall decide the matter by majority vote.
         The General Meeting may also, for reasons of confidentiality, decide to send the matter to a
         committee of Ombudspersons. In such cases, the meeting will also decide the size of the
         committee, its timelines, and whether or not the findings are to be binding or advisory.
g. Except in extraordinary circumstances and by a 75% contrary vote of those voting at an Executive
         Meeting and a negative recommendation from the Bargaining and Member Services Division, any
         grievance of a member in respect to termination of employment or suspension of three months
         or more shall, at the member’s request, be referred to arbitration. The member may appeal a
         negative decision to the next General Meeting, which shall decide the matter by majority vote.
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15.4 (GM 91.11.21 - Amended GM 99.02.08) *(GM ?)
Letters Of Understanding (Mid-Contract Modifications):

Letters of Understanding (Mid-Contract Modifications) during the terms of the Collective Agreement are
generally only developed for emergent matters that could not have been foreseen during the previous contract
negotiations.
I. Board Initiated Letters Of Understanding (Mid-Contract Modifications) on Local Matters
a. The Board submits a written request for a Letter Of Understanding (Mid-Contract Modification) to
         the Collective Agreement Chair with a copy to the President of the CCTA. The request should
         come with the concrete proposal to be considered.
b. The Collective Agreement Chair presents the request to the Executive.
c. If approved by the Executive, the request to open negotiations is sent to a General Meeting. Members
         will have the request in writing prior to the meeting.
d. If the membership agrees at a General Meeting to commence negotiations of the Letter Of
         Understanding, (Mid-Contract Modification) it will either then ratify a negotiating team or
         empower the Executive to appoint the members of the negotiating team.
e.* Advice from the BCTF with respect to the request will be sought.
f. Negotiations will be held with the Board. When complete, the proposed Letter Of Understanding
         (Mid-Contract Modification) is presented to the Executive for a recommendation.
g. The proposed Letter Of Understanding (Mid-Contract Modification) with the Executive
         recommendation will be presented at a General Meeting for ratification.

II. CCTA Initiated Letters Of Understanding (Mid-Contract Modifications) on Local Matters
a. A request to open negotiations of a Letter Of Understanding (Mid-Contract Modification) is presented
         by the Collective Agreement Chair or President to the Executive for its consideration. The
         CCTA President and/or Collective Agreement Chair will approach the Board in order to
         ascertain the Board’s interest in a Letter Of Understanding (Mid-Contract Modification) .
b. Procedures “c” to “g” above are to be followed.

III. Board Initiated Letters Of Understanding (Mid-Contract Modifications) for Provincial Matters
a. The Board submits a written request for a Letter Of Understanding (Mid-Contract Modification) to
    the Collective Agreement Chair with a copy to the President of the CCTA. The request should
    come with the concrete proposal to be considered.
b.* Advice is sought from the BCTF.
c.* The Board’s request and the advice from the BCTF is presented to the CCTA Executive for
      consideration.
d. If the request is approved by the Executive, it is presented to the membership for consideration at a
    General Meeting and if approved, a negotiating team will be ratified.
e.* If the membership agrees to the commencement of negotiations, the request is sent to the
     appropriate BCTF staff person by letter. The letter will state the resolution of the CCTA Executive
     and give an outline of the rationale and intention.
f. Tabled positions for negotiations at the local level will be developed by the CCTA in consultation with
    the BD staff and approved by the Full Time Table Officers (FTTO’s) of the BCTF.
g. No Agreement-in-Committee will be given either orally or in writing without the advice and approval
   of the BCTF Executive Committee
h. The Agreement-in-Committee will be presented to the CCTA Executive for recommendation.
i. The Agreement-in-Committee and the executive’s recommendation will be presented to the
    membership at a General Meeting for ratification or rejection.
j. The decision of the General Meeting will be forwarded to the BCTF Executive Committee.

IV. CCTA Initiated Letters Of Understanding (Mid-Contract Modifications) on Provincial Matters
a. The President and/or the Collective Agreement Chair will present a proposal to the CCTA Executive
   to open negotiation of a Letter Of Understanding (Mid-Contract Modification) . Information
   about the Board’s interest in opening a Letter of Understanding (Mid-Contract Modification) will
                                                                                                             51
   also be presented.
b. Advice will be sought from the BCTF.
c. If the Executive approves of opening a Letter Of Understanding, (Mid-Contract Modification)
   procedures “d” to “j” immediately above will be followed.

16.0 WORKING AND LEARNING CONDITIONS
16.1 (Executive 87.11.02 - Amended GM 93.06.16)
The CCTA endorses the concept that teacher-librarians are teachers who, by their role as a resource person
and teacher, should be available to work either independently with individuals, or in concert with classroom
teachers on specific teacher initiated topics. The role of teacher-librarians should preclude their being the
source of school-based elementary or secondary preparation time.

16.2 (Executive 82.10.04)
Volunteers shall not be used in schools to replace teacher aides or other non-teaching personnel who have been
laid off.

17.0 - EDUCATION POLICY
17.1 (GM 89.11.30)
Principles for Implementing Change
a. Centrality of Teaching--The implementation recognizes teachers as the key agents of educational
   change. The plan respects teachers as self-directed professionals committed to improving
   education policies and practices.
b. Clarity--Before the implementation begins, teachers, both individually and collectively, are clear
   about the concept, the value, and the process of change.
          i) Conceptual clarity--Teachers understand the proposed change and how it differs from their
         current practice.
          ii) Value clarity--Teachers are convinced that the change offers an improvement over current
          practice.
          iii) Procedural clarity--Teachers understand the steps to be taken during the implementation.
c. Resources--There are adequate and appropriate resources to support the implementation. Teachers
          identify their own resource needs. Provisions are made for physical resources--facilities,
          equipment materials; organizational resources--workload, class size, class composition;
          professional support--coaching, training, in-service.
d. Time--There is adequate time for each phase of the implementation. Teachers have enough lead time
          to achieve conceptual, value, and procedural clarity. They have additional time during the
          implementation process to assess, modify, solve unanticipated problems. They have time to
          evaluate, share, and report what they have learned.
e. Professional Autonomy--The implementation recognizes the diverse talents, interests, and
          experiences of teachers. Teachers can adapt and implement the plan in a variety of ways.
f. Professional Development--The professional development of teachers is recognized as a key element
          of the implementation. The nature and timing of professional development specific to any
          implementation are determined by teachers in the context of their ongoing personal and
          professional growth.
g. Empowerment--The implementation increases the confidence, vitality, and feeling of influence of
          both students and teachers.
h. Involvement and Communication--The implementation provides for the involvement of teachers,
          parents, students, trustees, district, and ministry staff in ways that foster ownership and
          commitment.
i. Diversity--The implementation acknowledges the uniqueness of communities, school districts, and
          schools, and the diverse needs and expectations of parents and students. The process is
          flexible enough to accommodate these differences.
j. Fidelity--Criteria for measuring the success of the implementation are determined before the
          process begins. Participants agree that these measures will be the basis for the evaluation of
          the implementation.

17.2 (GM 89.11.30)
                                                                                                            52
The CCTA will seek to be aware of all district and school level education policy initiatives.

17.3 (GM 89.11.30)
Teachers, through their local associations, will seek to play lead roles in defining and implementing educational
changes.

17.4 (GM 89.11.30)
Teachers, through Staff Committees and other democratic and representative structures, will seek to play the
lead roles in the definition and implementation of changes at the school level.

17.5 (GM 89.11.30)
The CCTA will seek to take leadership in establishing or strengthening cooperative relationships with parents,
students, community members, trustees, administrators and other influential groups working for appropriate
and beneficial changes to our public education system.

18.0 STRIKE
18.1 (AGM 89.05.04)      Picket Line Violations

1. Key Ingredients of Local Process:
a. The Executive Committee of the local is the body which has the delegated power to impose discipline.
    It must formally examine the evidence against any individual, “hear” the defense of the
    individual, render a verdict and assess any penalty.

b. The Executive Committee must maintain a position free of conflict of interest, therefore:
         i) A person outside the Executive Committee (e.g.. picket captain) should assemble evidence,
         serve notice of allegations and hearing and otherwise process charges.
         ii) Any member of the Executive Committee who has an obvious conflict of interest, either plus
         or minus, should not hear the case of a person in relation to whom such conflict of interest
         exists.
c. There must be adequate notice given of:
         i) hearing place, time, date:
         ii) allegations and grounds upon which they are based
         iii) basic procedural information; and
         iv) possible consequences of an adverse finding.
d. Hearings may be oral or through exchange of written information but in every case an individual
         must have:
         i) all information (documents and projected testimony) to be used against him/her; and
         ii) fair opportunity to respond, give evidence and argue his/her case. Generally, the local
         may use written hearings unless there are significant questions of credibility of witnesses
         and/or information which would force a reliance on the believability of face to face testimony.
e. When an oral hearing is used the defendant should be advised of his/her right to bring a friend /
         advocate.
f. The local must be seen to be fair, reasonable, not arbitrary nor capricious and to have made the
         decisions on the basis of only the evidence on the table.
g. Each defendant should be informed promptly in writing of the disposition of his/her case including
         verdict, penalty and basic reasons.
h. BCTF Judicial Council members should not be part of any local processing.

2. Other Considerations:
a. Hand delivery of registered mail should be used for conveying notice, documentation, information
   and disposition in order to avoid disputes over receipt.
b. Tone used in documentation and hearings, if any, should be neutral and businesslike.
c. Attention should be given to reasonableness of process, some flexibility on scheduling and
   accommodation of varying circumstances.
d. Defendants should be treated in a dignified fashion with due regard to human considerations.
e. Authority of the Local Executive Committee:
                                                                                                               53
        (from the BCTF Member’s Guide 2003-2004)

Procedure 44.16
That the following be the procedure for application of the penalties for violation of Local Association picket
lines:
a. The local Association Executive Committee shall be delegated the power to conduct hearings and to assess
penalties for picket line crossings according to guidelines established by the Federation.
b. The hearings of allegations of picket line violations may be in person or in writing at the discretion of the
Local Executive Committee and shall be conducted prior to assessment of penalties.
c. The standard penalty for crossing a Local Association picket line shall be a fine equivalent to gross pay
received from the employer for days upon which said picket line is crossed. Additional penalties
         applicable may include warning, reprimand, loss of rights to hold office, loss of specified privileges
         and appropriate publication.
d. Any strike pay which picket line violators would normally have received will be forfeited.
e. Members found by the Local Association Executive Committee to be in violation of picket lines and penalized
therefore may appeal such finding and/or penalty in writing to the /Chair of the BCTF Judicial Council who
shall assign an Appeal Panel. the appeal may be heard orally and/or in writing at the discretion of the Appeal
Panel.

By-Law 7.8
The Executive Committee of the Local Association shall have the jurisdiction to consider a complaint that a
member of the Association has breached the Code of Ethics and acted in a manner harmful and prejudicial to
the interests of the Local Association by crossing a picket line established by or recognized by the Local
Association in respect of the member’s employer. The Local Association Executive Committee shall consider
the complaint in accordance with the principles of natural justice and duty of fairness, and after such
consideration it may:
a. dismiss the complaint, or
b. where such a breach by the member who is the subject of the complaint is found,
         i) determine appropriate publication of the finding of the breach;
         ii) impose a fine on the member up to the amount equivalent to the gross pay the member
         would receive from the employer for the days on which the picket line was crossed:
         iii) suspend the right of the member to hold office in the Local association and/or receive
         specified benefits of membership in the Local Association for a period not exceeding two years;
         or impose a combination of the foregoing penalties, commensurate with the gravity of the
         breach found by the Local Association Executive Committee.

By-Law 7.9
A member found in breach by the Local Association Executive Committee shall, within 30 days of being
notified of the decision, have the right to appeal to an Appeal Panel of the (BCTF) Judicial Council by notifying
the Chair of the Judicial council and the President of the Local Association in writing of such appeal. the
Appeal Panel shall consider the appeal in the same manner as if it were an appeal from a hearing panel pursuant
to BCTF by-law 7.6.

By-Law 7.10
A fine imposed by the Local Association Executive or the Judicial Council (as stated above) shall be a debt due
to the Local Association or the Federation as the case may be, and may be collected with costs of the suit in
the name of the Federation or Local Association, as the case may be, in any court of competent jurisdiction.

D. Oral Hearing:

Generally, an oral hearing (when used) should be conducted according to the following schedule:
a. Purpose of the hearing stated and citation of by-laws 7.8, 7.9, 7.10 and procedure 43.16.
b. Defining of the allegations to be examined.
c. Review of all documentation.
d. Alleged violator’s response to allegations and documents.
e. Oral statements of witnesses (if any) requested by the Local Association. Alleged violator permitted
                                                                                                              54
          to ask relevant questions of each witness.
f. Oral statements of witnesses (if any) requested by the alleged violator. Questions by the Executive
          Committee.
g. Closing statement of alleged violator.
h. Final questions (if any) by the Executive Committee.
i. Deliberation by the Executive Committee will then occur in private.

E. Written Hearing:
Generally, a written hearing should be conducted according to the following schedule:
a. Notice of allegations, written witness statements, other information, possible disposition, deadline
         for response and information as to how written testimony of other witnesses may be submitted
         are delivered to the alleged offender. (Picket Captain may do this.)
b. After the deadline for response has passed, an Executive Committee meeting is convened with proper
         notice to all members of the Executive Committee.
c. At the meeting the documentation which was provided to the defendant is placed before the Executive
         Committee along with any response material submitted.
d. The Executive Committee carefully reviews all documents and then deliberates and reaches decisions
         on violations and penalty.
e. The Executive Committee orders implementation of its decisions and appropriate communication of
         its findings.
f. No other person should be present and no oral presentation of other information should be made during
         the entire Executive Committee meeting.

19.0 GENERAL

19.1 (Executive 87.12.07)
Copying of CCTA printed materials shall be done on the CCTA copier, where feasible.

Terms of Reference of the CCTA Mediation Committee
a. That the CCTA maintain a Mediation Committee to mediate disputes that threaten good relationships
         among active members.
b. That the CCTA Executive Committee will appoint members to the Mediation Committee for one year
         terms, and an attempt be made so that the committee will comprise a balance of male and
         female, a balance of elementary and secondary teachers, and at least one mediator who is
         fluent both in French and English.
c. That any member or group of members may obtain the services of the CCTA Mediation Committee by
         communicating with the CCTA President, or the Chair of the mediation group. Participation in
         the mediation process is completely voluntary.
d. That mediators appointed to the CCTA Mediation Committee will elect a chair each year from
         among the group.
e. That the president of the CCTA be empowered to instruct the committee to act in any situation
         he/she deems to be urgent and/or emergent.

Procedures of the CCTA Mediation Committee

1. One or two mediators will be assigned to a particular case with one to take the role of chair.
2. The Chair elected each year from among the group will, after consultation with the CCTA President,
screen and assign cases.
3. The chair of the team responsible for the case, in consultation with the CCTA President, take
responsibility for adequate follow-up.
4. Mediators will not submit reports about the content of cases mediated to anyone.
5. Records will be kept to an absolute minimum.
6. Cases may be discussed with members of the mediation group or with the CCTA President on a privileged
communication basis at any time.
7. In the event that a mediation case develops into an ethics case, no information from the mediators will be
provided to the Judicial Council of the BCTF.
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