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SCHOOL SELF INSPECTION CHECKLIST

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					                  DEPARTMENT OF EDUCATION AND TRAINING

             ANNUAL SELF INSPECTION CHECKLIST – Office
                                                             Version July 2008
Safety Inspection – Identifies issues that can cause harm - a proactive management strategy that identifies and
records circumstances and conditions (hazards) that may cause harm or create loss.
This Self Inspection Checklist – Office is to be completed on a three month basis or when new staff, procedures or
equipment are brought into the office.

Workplace

Inspection officer                                                                                                 Date
                                                                X – Extreme Risk – extremely urgent, action IMMEDIATELY
                                                                H – High Risk– urgent, action AS SOON AS POSSIBLE
Risk Priority Rating:                                           M – Medium Risk – action within ONE WEEK.
                                                                L – Minor Risk – not urgent, action within ONE MONTH
                                                                Ok – No Risk – no action required
                                                                                                                                          Date
Item
                                   Question                                                     Notes / Action
                                                                                                                                   Risk
                                                                                                                                          Risk
                        (in some cases may be n/a)                                                                                Rating Removed

FIRE, EMERGENCY and FIRST AID
      Emergency / Evacuation plans and instructions -
 1    developed for all contingencies and available to all staff, and
      appropriately displayed?
      Fire extinguishers - are clearly marked in relation to type of
 2
      fire use? Clear access (1m) kept to all fire fighting equipment?
      Fire extinguishers/hoses/blankets - serviced and tagged
 3
      every six months?
      Exit doors – clear access kept & easily opened from the
 4
      inside? Adequate exit direction notices/signs clearly visible?
 5    Fire drills - procedures n place?
      Flammable materials – are they stored and handled away
 6
      from heat in a manner that there is no risk of fire?
      First aid – access to kits, suitably stocked, signage for all
 7    treatments, contents checked regularly? Gloves are included
      for first aid, blood injuries and biohazard procedures?
      First aid training – do staff have current first aid certificate
 8    (valid for 2 years)? Is there a current list of First Aiders
      displayed? Staff PD available?
      Oral medication - First Aiders not to provide oral medication
 9
      (e.g. Panadol, ventolin). Is a delegate to provide nominated?
FLOORS, WALKWAYS AND TRIP HAZARDS
      Clear access – are all entries and exits kept clear, with
10
      walkways a minimum one meter wide?
11 Mobility Impaired access – are there access points?
STORAGE AND MANUAL HANDLING
12 House keeping – all areas suitably clean, tidy, & clutter free?
      Shelving - free standing shelves and cupboards kept secured
13 to ensure stability, and are items stored at a suitable height
      and within shelving width?
      Containers – are there suitable containers used for storage,
14
      and are they suitably labeled?

                      For help in filling in this form contact your school safety delegate, or DET OHS Consultant, on 89014985.
                                                                        1
    Gas Cylinders – are all pressurised cylinders stored
15
    appropriately?
    Manual handling – are staff aware of precautions /
16 techniques to take when lifting or moving objects. Is PD
    training and general information provided?
ELECTRICAL
    Electrical register - is one kept of all electrical items, tagged,
    tested & updated?
17
         - portable items every 12 months
         - non-portable items every 5 years
    Electrical power boards or outlets – do they have overload
18
    cut off switch? Are double adapters removed from workplace?
    Electrical – are plugs, sockets, switches, extension leads kept
19
    in condition and maintained regularly?
20 Electrical - walkways clear of all types of leads etc?
    Electrical and communication leads – secured behind
21
    computers, with no trip hazards?
CHEMICALS
    Chemical storage / Register – are all chemicals adequately
22
    labelled, listed, stored and registered regularly?
    MSDS – are Material Safety Data Sheets available for all
23
    workplace chemicals?
    Training – is suitable training on workplace chemicals and
24
    material handling given to staff and students?
    Disposal - are there adequate disposal protocols for waste in
25
    liquid storage areas as per the MSDS?
    Cleaners storage room – is secured and regularly
26
    maintained?
    Flammable materials – are they stored and handled away
27
    from heat in a manner that there is no risk of fire?
ASBESTOS
    Asbestos register - is kept/ maintained and registered by
    appropriate personnel? Does the register have a contact phone
28
    number of authorized asbestos personnel for asbestos safety
    information?
29 Asbestos labelling - all identified asbestos labelled?
    Asbestos sheeting – is any raw asbestos exposed, i.e.
30
    cracked, paint flaking?
    Asbestos – is there a copy of the NT WorkSafe guidelines
31 “Information for Schools” available?
    For help contact NT WorkSafe on 1800 019 115
SECURITY AND CRITICAL INCIDENTS
    Security/critical incident registry – is one kept for each, are
32 they actioned, and are they signed off by the general
    manager/regional director?
33 Window/Door security screens and locks - in good order?
34 Duress alarms – are they checked regularly / monthly?
WORK STATION AREA
    Workspace ergonomics –
          adequate desktop space?
          monitors set to the correct height for the user, and
35           adjusted to prevent screen glare?
          adequate leg space, footrests accessible?
          seat backrest adjustable and can the seat pan?
          filing cabinets/desk drawers closed when not in use?
    Lighting – is there adequate lighting, and are there regular
36
    maintenance procedures?
37 Printers/photocopiers – is there adequate ventilation?


                      For help in filling in this form contact your school safety delegate, or DET OHS Consultant, on 89014985.
                                                                        2
    Temperature – is room temperature and air movement
38
    adequate?
STORAGE AND MANUAL HANDLING
39 House keeping – all areas clean, tidy, and clutter free?
    Shelving - are free standing shelves and cupboards secured
40 to ensure stability, and are items stored at a suitable height
    and within shelving width?
    Containers – are there suitable containers used for storage,
41
    and are they suitably labeled?
    Manual handling – are staff aware of precautions /
42 techniques to take when lifting or moving objects. Is PD
    training and general information provided?

                                                            Determining the Level of Risk
This document can be used to identify the level of risk and help to prioritise any control measures. Consider the
consequences and likelihood for each to the identified hazards and use the table to obtain the risk level.

Further information regarding determining the level of risk can be found via the following link –
http://www.det.nt.gov.au/education/policiesandforms/docs/self_inspection/risk_management_process.pdf
                                                                        Consequences
                                Insignificant            Minor                Moderate                 Major                 Severe

                  Very High
                  Probability       Low                Medium                   High               Extreme                Extreme


                     High
                  Probability       Low                Medium                   High                   High               Extreme
     Likelihood




                     Equal
                  Probability      Low                 Medium                Medium                   High                   High


                     Low
                  Probability       Low                   Low                Medium                 Medium                   High


                   Very Low
                  Probability       Low                   Low                Medium                 Medium                   High



 This checklist should be “signed off” and registered within one month of the inspection date stated on
                                                page one

Manager’s name                                                                    Signature                                                    Date

Comments: ………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
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                                   For help in filling in this form contact your school safety delegate, or DET OHS Consultant, on 89014985.
                                                                                     3

				
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