Cloud email archive is a better option on-premise one. That’s because it’s safe
and confidential data can be accessed only by authorized staff of a corporate
ny medium or large corporate house operates on the basis of email
correspondence. With paperless environment in every office, it has become part
and parcel of all business communication. Even internal messages and
notifications are intimated via emails. The challenge for the IT team of an
organization is to look for a solution is that is effective as well as economical. So, what
should the companies opt for? On-premises or cloud email archive? To know, keep
Considerations for Cloud Based Archiving
When it comes to archiving based on the cloud
platform, it’s safer than on-premises. This point
can be explained with the help of a suitable
example. When the laptop of Google President’s
was stolen, it was absolutely clean. Do you know
why? That’s because all crucial info was safe and
stored in a remote location. Consequently,
question of loss of information, statistics, or
productivity doesn’t arise. The advantages of
email archiving open source applications are
manifold and cannot be denied. Lets’ have a look
at some of the advantages.
Access Only to Authorized Employees
If a company is safeguarding its mails based on cloud platform, confidential records cannot
be accessed by unauthorized employees in the organization. This ensures data security as
some employees try to move information via backups or through the hard drives of their
computer. So, it limits the access of info only to authorized staff of a corporate house.
Security is Ensured
Vendors always remain alert and observant about the security of company information.
The technology that is employed highlights points of contact where info is transferred,
security patches applied, and new threats recognized. This means IT professionals and data
infrastructure systems management are focused on security aspects round the clock.
Any service provider will reproduce encoded archived data a number of times. In such a
scenario, if anyone tries to get unauthorized admittance to the encrypted details, an
individual will fail to decrypt it. This means that only the authorized staff will be able to
view crucial business facts and figures.
On-premise allows data storage within the company’s data center. This implies that your
organization will be accountable for all installation, operation, configuration of the system,
and the basic infrastructure. Though some businesses wish to opt for exchange archiving
solutions and keep their exchange server on-premises, there are some issues concerning
It will prove expensive for enterprises as a considerable amount of money needs to be
spent on account of software, hardware, support, and ongoing operations.
You need to determine whether your company has adequate infrastructure, procedures,
processes, and employees to attain legal compliance and regulatory standards. In some
countries, the directors of a company are held accountable personally for not adhering to
Chances of Failure
Have you wondered how you will monitor staff? It’s also a challenging task to confirm the
physical security and network of data centers. As a result, chances of failure are high.
So, what should you opt for? It’s prudent for companies to go for a cloud email archive
solution as it is safe, secure, and economical than on-premise archiving. Do you have some
questions? Please comment.